Your Creative Solution - Print Audit Principles

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COST REDUCTION DIRECT COST REDUCTION Our audit will seek to identify areas where reductions in the cost of printed materials used within your business can be achieved. Through a review of the current procurement methods and by assessing the current cost base versus the wider print market we will look to identify direct cost savings. At the same time product specifications will be challenged to establish if they are fit for purpose. INDIRECT COST REDUCTION The indirect costs that are incurred managing and organising print within a business can be significant. Typical areas that can lead to inefficiency include personnel, procedures, systems, obsolescence, processes and print usage. Our audit will ascertain where the opportunities are to make improvements that will reduce the indirect costs. The following areas will be covered to maximise the opportunities for indirect cost reduction: ∙ ∙ ∙ ∙ Identify the business processes in which printed materials play a key role Identify opportunities for product improvement, amalgamation and rationalisation Assess the efficiency of the supply chain Measure the amount of resource currently used to purchase and manage print These identify where cost savings can be made through greater efficiency by realising the benefits of an improved business process. PROCESS IMPROVEMENT The audit will seek to identify ways in which internal processes can be improved, resulting in additional value for your business. There are many ways in which this can be achieved but the main areas of focus are: SUPPLY CHAIN MANAGEMENT A diverse range of printed materials inevitably means that products will be sourced from a number of different suppliers. The audit will identify the optimum number of suppliers that are required to efficiently fulfil your print requirements. The audit will also establish a revised structure that allows the supplier base to be managed effectively whilst providing a single source solution. This approach will greatly reduce the amount of resource expended in supplier related activities. ADMINISTRATION The audit will assess the level of administration required for managing the print supply, including the processing of both purchase orders and supplier invoices. It will explore more efficient methods of administration that may include, for instance, e-procurement, digital organisation and tracking and consolidated invoicing. Recommendations will be made to reduce the amount of administration required providing a further cost benefit.
E-COMMERCE SOLUTIONS The audit establishes the current method for purchasing print and distributing it within the business. Once this has been ascertained it is then possible to suggest a range of e-commerce solutions designed to improve efficiency and provide a better system for end users. The systems available include variable templating, stock requisition, campaign management, location profiling, digital organisation and tracking, workflow management and management reporting. All of these solutions are flexible and would be tailored to meet the specific needs identified during our audit. PRODUCT INNOVATION Innovative products and processes are continually being developed within the wider print market. Our audit establishes the link between printed products and the business processes they are used within to recommend innovative ideas where new products or processes can be of benefit. This approach can have a powerful impact on marketing campaigns and operational effectiveness. RISK MITIGATION/BUSINESS CONTINUITY Whilst most businesses have an established risk mitigation strategy to protect themselves against unforeseen circumstances, often the supply of business critical print is overlooked. Our audit will seek to identify all business critical print items and determine whether or not the supply of these items can be guaranteed. CONTROL AND ACCOUNTABILITY For any company with a substantial spend on print, it is important to accurately account for, and control, all expenditure. Where numerous suppliers and ordering points are involved, this is often an area of confusion with little or no control and poor visibility. Our audit will establish the current levels of control and accountability and review existing management information. Recommendations will be made to enable accurate accounting of all expenditure by a department or site basis. A comprehensive range of management information will be recommended that provides accurate information identifying exactly where the print spend lies, providing a valuable tool to assist in driving down costs on an on-going basis. CONTROL OF BRAND IDENTITY & ASSETS It can be difficult to control the brand of an organisation across a wide spectrum of printed materials. This is largely due to two factors: EXTENT OF THE SUPPLY BASE Where numerous suppliers are providing print without the proper controls there will be a variance in the way the items are reproduced. Whilst everyone will look to reproduce logos faithfully, use the correct fonts, colours, etc there will always be potential for variation through interpretation. Materials and substrates will vary which will also impact upon the way that the organisations brand is represented. This can be exacerbated by the fact that suppliers are rarely managed centrally, often different departments within the business manage them independently.
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