CHCA BYOD Brochure 2022-2023

Bring Your Own Device
CHCA Upper School 7-12
Equipping Learners for Christian Leadership in the
21 st Century
Revised: 12-2022

“Bring Your Own Device” (BYOD) at CHCA
At CHCA, we continually provide cutting edge, innovative instruction in a Christ-centered learning
environment that integrates the latest in technology. Our Bring Your Own Device program (BYOD) allows
students to bring their own electronic devices to their academic classes, beginning in 7 th grade as they enter
our Upper School program. This is not
simply a matter of technology driving instruction, nor is it about having new tools to carry on the same old
routine. Rather, our strong academic content, empowered by technology, can now drive instruction and
assessment in ways that were impossible a few short years ago. As students bring devices to school, we
seek to help them make connections with the content they are learning and to help them use these devices
in relating to and communicating with one another in appropriate and Christ-honoring ways. BYOD also
helps our teachers expand their earlier pioneering use of blended learning approaches and online formative
assessments. Far from moving the responsibility for instruction over to a computer screen, our use of digital
resources paves the way for deeper application of content inside the classroom, elevating the role of the
teacher as
facilitator and guide. This means face-to-face interaction in the classroom is more important than ever, all
while extending the learning outside CHCA’s walls. In all of this, we want our students to be college ready
and successful 21 st century citizens and help them recognize the redemptive possibilities for technology
as we work with Kingdom purpose to resolve the issues facing this age.
Again, the classroom successes we’ve already experienced through expanding technology further
embolden us to build on our BYOD program again this year. We eagerly look ahead to future possibilities,
even as we work to prepare your students now with the best available tools and to empower them to take
hold of all that God has for them as they prepare to serve Him by engaging and impacting the marketplace
and public square after their formative period at CHCA.
Kris Gilbert
Director of Academics
Fall 2022
Revised: 12-2022

Table of Contents
Purpose 1
General BYOD Guidelines 2
Minimum Device Specifications 3
Browser Recommendations 4
Day Loaner Program 4
Technology Responsible Use Policy 5
Microsoft Office 365 12
Wireless Network Access 12
Internet Safety Instruction 13
Frequently Asked Questions 14
Revised: 12-2022

Prepared by Kris Gilbert
Purpose
Cincinnati Hills Christian Academy (CHCA) provides students with a learning
environment that honors God and prepares Christian Leaders for the 21st Century. Both
in its technology and information literacy curricula and in academic content curricula,
CHCA establishes student learning goals (aided by cutting edge technology) that
include collaborative social interaction, communication, gathering resources and
information, creativity, problem-solving and decision-making. CHCA students are
trained to operate as digital citizens exercising responsible and ethical use of
technology for academic and personal purposes. Use of technology will extend the
student’s sphere of influence in the increasingly global workplace that they are
preparing to enter. Teachers are integrating those dispositions into units of study across
the content areas of all subjects taught at CHCA. These digital fluencies help better
equip students to fully realize the unique and wonderful purpose that God created them
to fulfill after graduation.
In grades 7 – 12, CHCA allows students to bring and use their own technology devices
at specified times during the school day. Use of these devices is meant to enhance their
learning in the classroom; however, student owned devices will be permitted for use in
classrooms only by prior permission of individual teachers and in those teachers’
discretion.
CHCA teachers take advantage of the Canvas learning management system (“LMS”),
training in cloud computing using Microsoft Office 365, and materials for teaching
students and training teachers in internet safety. CHCA now provides a learning
environment to students both in and outside the classroom, using CHCA’s wireless
network, our CHCA Canvas LMS where teachers’ courses provide content and
interaction to currently enrolled students, and cloud computing accounts for students to
access files, email, and productivity and collaboration tools easily. College students and
those in today’s workforce increasingly use technology to perform their obligations more
efficiently and spend their leisure time more productively. Our students’ use of this
enhanced learning environment will better prepare them in these future roles.
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Revised: 12-2022

General BYOD Guidelines
‣ Students who bring their own device for educational use must use CHCA’s network, which
offers a filtered internet experience. Any personally owned device accessing unfiltered internet
while the device is on school grounds violates this Policy and may be subject to discipline.
‣ CHCA will only allow students to bring their personal devices on its school grounds and
access the CHCA network if they comply with the Technology Responsible Use Policy and
these BYOD guidelines. Further, students participating in BYOD must adhere to the Student
Code of Conduct, Student Handbook, and all Board policies, particularly the Technology
Responsible Use Policy and BYOD Guidelines for student-owned devices.
‣ Possession of pornographic images or video on any electronic device is prohibited.
‣ CHCA teachers can allow and regulate the use of personal devices in their classrooms, on the
campus, and at school events.
‣ Approved devices must be in silent mode while riding school buses and on school
campuses, unless otherwise allowed by a teacher.
‣ Devices may not be used to cheat on assignments or tests, or for non-instructional purposes
such as making personal phone calls or text/instant messaging, especially during class time.
‣ Students may not use devices to record, transmit or post photographic images or video of
a person or persons on campus or during school activities &/or hours.
‣ Guest access to the CHCA network does not permit printing. Students wishing to print
content must access their account from a school-owned device where printers are then
accessible. Printing is with teacher permission and payment may be required for copies
printed.
‣ Devices may only be used to access files on computer or internet sites relevant to the
classroom curriculum. Games are not permitted, unless otherwise allowed by a teacher.
‣ Students should NEVER give out personal information (name, address, social security
number, password, telephone number, photographs, and credit card number) online.
‣ Any troubleshooting of a student device by school personnel will be done strictly as a
courtesy to the student, in the student’s presence, and no results are guaranteed.
‣ As further noted in the Technology Responsible Use Policy, any activity on school owned and
student owned devices and on the CHCA network can be monitored or searched by school
personnel, whether remotely via the school network or manually on individual devices.
‣ Any software or application loaded on a personal device cannot access T.V. or sites not
involving educational content. The teacher always retains the discretion to determine
what constitutes appropriate use.
‣ CHCA is not responsible for the conduct or operation of third party providers (e.g., Google,
typing.com, etc.). Any and all third-party providers are responsible for safeguarding student data
and pursuant to federal law parental consent may be required between the student’s parent or
guardian and such third party.
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Minimum Device Specifications
For the CHCA BYOD program, access to a standard laptop (PC or Mac) is a must. Based on
feedback from our IT department, our students, and teachers over many years, we have learned
that a standard, conventional laptop is the only type of device that is fully functional and
compatible with our academic program.
• If you will be purchasing a new laptop device (Mac or PC) for your student, you will very likely
have a compatible system for the program based on current industry minimum computer
specs.
• If you plan to use an existing laptop device for your student, you possibly have a compatible
system if the laptop was purchased within the last 3 years. If your laptop was purchased more
than 3 years ago, please consider the following recommended specifications (it may be
possible to upgrade some components, e.g., RAM, hard drive):
dual core processor (2.0 GHz or more,
Intel i5 or i7 (most current: 13 th gen)
8-16 GB RAM
AMD Ryzen 5, 7, or 9 processors (most
current: 7000 series)
256 GB storage (solid state
recommended)
Recommended Apple operating
system:
‣ MacOS 11.6 Big Sur or later
Battery: longest battery life possible
12”-14” screen
Recommended operating system:
‣ PC: Windows 10 or 11
Required software: the latest edition
of Microsoft Office (downloadable for
free through student email account)
*At grades 7 and 8, students are strongly encouraged to use their own devices for MAP testing.
Devices should be able to download and run the most current NWEA browser for MAP Growth
testing. Browsers are available for Windows or for MacOS. The software download is
available on the Grade 7 and Grade 8 Class Pages in Canvas.
Other Mobile Devices
Most mobile devices have limitations over a standard laptop running the full version of Windows
or Apple Operating Systems. Consumer-grade tablets and devices like iPads, Kindle Fire
tablets, Android devices are more limited for academic productivity and are not approved for
BYOD. Since CHCA is a Microsoft Office environment, Chromebooks are also limited in
functionality and not approved for BYOD.
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Browser Recommendations
Most classroom tools for digital learning are browser-based, allowing relatively universal access
into websites for learning from almost any type of device.
Almost all common browsers will work for digital learning at CHCA. Safari, Microsoft Edge,
Mozilla Firefox, and Google Chrome are most commonly used. Most recently, Google Chrome
and Firefox tend to work best with many of our learning sites, as we see Edge and Safari often
have difficulty with a number of online learning tasks. Thus, it is recommended that students
have more than one type of browser as a backup in case filters or limitations of one browser
prevent access to a site for learning. Students should also develop a habit of running necessary
updates on their devices, including browser updates to ensure fastest access to needed
learning sites.
Please also keep in mind that some parental control software systems may interfere with
student access to online learning sites while at school. If you have any questions about
software configurations to keep students safe online while allowing access to online learning
tools, please contact the Director of Academics.
Day Loaner Program
A day loaner program is available for Upper School students. Should a student not have a
laptop to use, CHCA may provide a day loaner during the school day, pending device
availability and the student’s responsible use of the loaner device. The student may checkout
the school laptop and check it back in at the end of the school day. Students can have the
laptop with them while they are in the school building. No day loaners will be checked out
overnight. The Technology Responsible Use Policy and BYOD guidelines govern day loaner
laptop use.
At grades 7-12, laptops may be issued with protective cases on a first-come, first served basis.
Because of the limited number of devices available, CHCA cannot guarantee that a student will
be able to check out a device each day.
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CHCA Technology
Responsible Use Policy
FOR THOSE USING CHCA’S COMPUTER NETWORK AND ACCESSING INTERNET THROUGH THE SCHOOL
Cincinnati Hills Christian Academy (“CHCA”) offers access to its students, faculty, staff, administrators or anyone else
authorized to use the CHCA resources to interconnected computer systems within CHCA and to the Internet (via school
devices and personal devices), which provides both various means of accessing significant educational materials and
opportunities and is an excellent research tool for life-long learning. CHCA has established parameters for this use in the
spirit of the Christian mission and CHCA’s core values.
So that CHCA can continue to make its computer network and Internet access available, all students, faculty, staff,
administrators or anyone else authorized to use the CHCA resources, must take responsibility for appropriate and lawful use
of this access. In particular, students must understand that one student’s misuse of the network and Internet access may
jeopardize all other students’ ability to enjoy such access. While CHCA’s teachers and other staff will make reasonable efforts
to supervise student use of network and Internet access, student cooperation is critical in exercising and promoting
responsible use of this access.
Below is CHCA’s Responsible Use and Internet Safety Policy (“Policy”) and the Data Acquisition Site that provides Internet
access to CHCA. Upon the parents’/legal guardians’ reviewing and agreeing to this Policy as part of executing the CHCA
Enrollment Contract, each student is bound by the Policy and will be given the opportunity to enjoy Internet access at
School. CHCA cannot provide access to any student who, if 18 or older, fails to sign and submit the Policy to CHCA as part
of executing the CHCA Enrollment Contract.
Listed below are the provisions of your agreement regarding computer network and Internet use. This policy also applies to
use of personal devices on a non-school data network while on school property, at a school event or while participating in a
school activity such as remote or online learning. Please contact the Director of Academics and/or the appropriate Division
Administrator (principal, assistant principal) with any questions about these provisions. If any user violates this Policy, the
student will be subject to disciplinary action, including denial of access to the network and/or school devices, or other
consequences as deemed appropriate by the school administration.
I. PERSONAL RESPONSIBILITY
By signing your CHCA Enrollment Contract, you have agreed not only to follow the rules in this Policy, but are agreeing to
report any misuse of the network to the Director of Academics and/or the appropriate Division Administrator (principal,
assistant principal). Misuse means any violations of this Policy or any other use that is not included in the Policy, but can
harm others or their property.
II. TERMS OF THE PERMITTED USE
Students who are enrolled are permitted to have computer network and Internet access while they are actively taking courses
only.
III. ACCEPTABLE USES
Educational Purposes Only. CHCA provides equipment and access to its computer networks, the Internet and its online
resources for educational purposes. If you have any doubt about whether a contemplated activity is educational, you may
consult with the Director of Academics and/or the appropriate division administration to help you decide if a use is
appropriate.
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IV. UNACCEPTABLE USES
A. Some unacceptable uses that violate this Policy are:
1. Uses that violate the law or encourage others to violate the law. Don’t transmit offensive or harassing messages; offer
for sale or use any substance, the possession or use of which is prohibited by CHCA’s Student Discipline Policy; view,
transmit or download pornographic materials or materials that encourage others to violate the law; intrude into the
networks or computers of others; or download or transmit confidential, trade secret information, or copyrighted
materials. Even if materials on the networks are not marked with the copyright symbol, you should assume that all
materials are protected unless there is explicit permission on the materials to use them. This includes any live or recorded
classes, whether in person or virtual, that CHCA makes available to students online.
2. Uses that cause harm to others or damage to their property. For example, don’t engage in defamation (harming another's
reputation by lies); employ another’s password or some other user identifier that misleads message recipients into
believing that someone other than you is communicating or otherwise using their access to the network or the Internet;
upload a worm, virus, “trojan horse,” “time bomb” or other harmful form of programming or vandalism; or participate in
“hacking” activities or any form of unauthorized access to other computers, networks, or information systems.
3. Uses that jeopardize the security of student access and of the computer network or other networks on the Internet.
For example, don’t disclose or share your password with others; or impersonate another user.
4. Unauthorized commercial transactions. Except when conducting school-related activities (i.e. updating lunch cards,
purchasing items from Spirit Shop or Leaning Eagle, etc.), you should not give others private information about you
or others, including credit card numbers and social security numbers. Unless authorized by faculty for a class activity
or other educational purpose, students and others may not use the computer network or devices for online gaming
or gambling. If you have any questions regarding what constitutes an unauthorized commercial transaction under
the Policy, please contact the Director of Academics and/or the appropriate Division Administrator (principal,
assistant principal).
5. Uses which violate school fraternization policies or uses which promote undue familiarity between those in a
faculty/student or superior/subordinate relationship. For example, students who are currently taking classes with
faculty becoming online “friends” with such faculty on a social networking site.
6. Use of any personal devices on campus or while attending or participating in a school-sponsored activity or event
which violates any policy (for example, sexting using a personal cell phone).
7. Social Media. Student use of social media during school hours, school-sponsored activities, or while using school
computer networks, the Internet, or devices must be authorized by a teacher for an approved educational purpose.
Any social media activity of a student while using school computer networks, Internet, or devices or while engaging
in a school-sponsored activity are subject to the Policy. Any social media activity that is directed at the CHCA
community (including administration, teachers, and students) and violates this CHCA Policy shall result in discipline.
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8. Sexting. In keeping with the school's responsibility to provide a safe learning environment for all students, the CHCA
Board of Trustees has established the following policy regarding the issue of "sexting." Sexting is the act of sending
sexually explicit or suggestive messages, photos, audio, or images via a cell phone, computer, or other digital device.
Students engaged in such activities are subject to state laws and school discipline. The school considers sending,
sharing, or possessing photos, messages, audio, images, or e-mails that contain sexually explicit or suggestive
content, during school hours or in association with any school activity, or at any time where the subject matter
involves any student or employee of the school, to be a violation of this policy. Any such violation may result in
school discipline, up to and including expulsion and/or the notification of local law enforcement. Students are
required to immediately report any such activities to a teacher or a school administrator. Students who report such
activity and who are determined to have had no other role in the incident will not be subject to punishment.
9. Making an unauthorized recording or sharing publicly any recording of a class or portion of a class, whether in-person
or virtual.
B. Netiquette. All users must abide by rules of network etiquette, which include:
1. Remember the “Golden Rule”. Be polite and treat others the way you would like to be treated. Do not send
abusive messages to others. Hate mail, harassment, discriminatory remarks and other antisocial behaviors are
prohibited.
2. Use appropriate language. Swearing, vulgarities, suggestive, obscene, belligerent, or threatening language are
prohibited.
3. Avoid language and uses which may be offensive to other users. Don’t use access to make, distribute, or redistribute
jokes, stories, or other material, which is based upon slurs or stereotypes relating to race, gender, ethnicity, nationality,
or religion.
4. Don’t assume that the sender of a message gives you their permission to forward or redistribute the message to third
parties or to give their information to third parties. This should only be done with permission or when you know that
the individual would not object.
5. Be considerate when sending attachments (where this is permitted). Be sure that the file is not too large to be
accommodated by the recipient’s system and is in a format that the recipient can open.
6. Sending or forwarding “chain letters” is a misuse of the system and may result in the loss of the user’s account.
7. Curricular use will take precedence over independent use.
V. INTERNET SAFETY
A. General Warning; Individual Responsibility of Parents and Users. In compliance with applicable federal and state laws
and for our students’ protection, Internet access at CHCA is filtered. However, even using network filters, all users and
their parents/guardians are advised that access to CHCA’s network may include the potential for access to materials
inappropriate for school-aged pupils. All users must take responsibility for their use of CHCA’s computer network and
Internet and stay away from these sites. Parents of minors are the best guides in deciding what materials to avoid. Any
student that finds that other users are visiting offensive or harmful sites should report such use to the person designated
by CHCA.
B. Personal Safety. Be safe. In using CHCA’s computer network and the Internet, do not reveal personal information such as
your full name, date of birth, home address or telephone number. Do not use your real last name or any other information
that might allow a person to locate you without first obtaining the permission of a supervising teacher. Do not arrange a
face-to-face meeting with someone you “meet” on the computer network or Internet without your parent’s permission
(if you are under 18). Regardless of your age, you should never agree to meet a person you have only communicated with
on the Internet in a secluded place or in a private setting.
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C. “Hacking” and Other Illegal Activities. It is a violation of this Policy to use CHCA’s computer network or the Internet to
gain unauthorized access to other computers or computer systems, or to attempt to gain such unauthorized access. Any
use which violates state or federal law relating to copyright, trade secrets, the distribution of obscene or pornographic
materials, or which violates any other applicable law or municipal ordinance, is strictly prohibited.
D. Confidentiality of Student Information. Personally identifiable information concerning students may not be disclosed or
used in any way on the Internet without the permission of a parent or guardian or, if the student is 18 or over, without the
student’s permission. Users should never give out private or confidential information about themselves or others on the
Internet, particularly credit card numbers or Social Security numbers. A supervising teacher or administrator may
authorize the release of directory information, as defined by Ohio law, for internal administrative purposes or approved
educational projects and activities.
E. Active Restriction Measures. CHCA, either by itself or in combination with the Data Acquisition Site providing Internet
access, will utilize filtering technologies designed to prevent students from accessing visual depictions that are (1)
obscene, (2) child pornography, or (3) harmful to minors. CHCA will also monitor students’ online activities, through direct
observation and/or technological means, to help prevent users from accessing such depictions or any other material
that is inappropriate for minors.
Internet filtering software or other technology-based protection systems may be disabled by a supervising teacher
or school administrator, as necessary, for purposes of bona fide research or other educational projects when
appropriate.
VI. SCHOOL PROVIDED DEVICES
When using CHCA-provided technology devices, students must responsibly use the devices. Use of school provided devices
is a privilege which may be revoked at any time. Violation of these policies will be subject to normal disciplinary action.
A. Content and Software – School equipment is to be used for educational purposes. Music, videos, games and software
must be school approved and installed.
B. Configuration – Students may not alter the configuration of the device or install passwords on screensavers, BIOS
settings menus, or deletion of files or folders. Deletion of some files may also result in a computer failure and may
interfere in the ability to complete classwork, directly impacting grades.
C. Equipment Repairs – If the computer fails while in use, CHCA will investigate and determine whether the failure was
due to the equipment, or due to improper use. If the failure is due to improper use, the student or parent may be
held liable for the cost of repairs and/or replacement.
D. Loss or Damage – If equipment is issued to the student, and the property is damaged, lost or stolen, the student or
parent is responsible for the cost or repair or replacement based upon the fair market value at the date of loss. Loss
or theft of property must be reported to CHCA within one business day, and a police report must be filed within 48
hours of the occurrence if applicable.
a. If the equipment is stolen:
i. File a police report within 48 hours of the occurrence
ii. Notify the Principal immediately, or no later than one business day after the theft
b. If the equipment is lost:
i. The student or parent will be responsible to pay CHCA the total costs associated with replacing the
equipment.
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VII. PERSONAL DEVICES
c. Students or parents will be charged for the equipment’s replacement or repair if the equipment was
deliberately damaged or vandalized.
If personal electronic devices are used on CHCA’s network or on school property or at a school event or during a schoolsponsored
activity (even when the student or staff member is using his or her personal data network), use of the personal
device must be consistent with the Policy. Internet access on CHCA’s network is recorded, and misuse of personal devices,
on or off CHCA’s network while on school property, will be subject to normal disciplinary action.
“Personal device” includes computers, laptops, tablets (e.g., iPads and similar devices), electronic readers/ “e-readers” (e.g.,
Kindles and similar devices); cell phones (e.g. mobile/cellular telephones); smartphones (e.g., iPhone, Android devices,
Windows Mobile devices, etc.), and/or other Web-enabled or cellular network-enabled devices of any type.
A. Personal Device Use. Personal devices on campus will be set to “silent” or powered off during class unless they are
being used for educational purposes as defined by the instructor. Texting, messaging, surfing the Internet, gaming,
and other activity during instructional time, whether in person or virtual, is prohibited unless permitted by a teacher
as part of an instructional activity. Personal devices not in use for instruction must be stored out of sight during the
school day. During non-class instructional time, the regulations of the family/student handbook define how personal
devices may be used, so long as they are not disruptive and such uses comply with this Policy. Any misuse will be
subject to normal disciplinary action. Use of personal devices on CHCA’s campus or network, or on a personal data
network while on school property or at a school event or during a school-sponsored activity, must comply with this
Policy; misuse will be subject to disciplinary action.
B. Personal Devices and Student Privacy. Personal devices, including but not limited to devices with cameras, may not
be activated or utilized at any time in any school situation where students have a reasonable expectation of personal
privacy. These locations and circumstances include but are not limited to classrooms (whether in person or virtual),
gymnasiums (when not in use for events open to the public), locker rooms, shower facilities, rest/bathrooms, and
any other areas where students or others may change clothes or be in any stage or degree of disrobing or changing
clothes, whether at CHCA or at another school where a school activity or athletic event is occurring. The school
administration has the authority to make determinations as to other specific locations and situations where use of a
personal device is absolutely prohibited. Nothing in this section prevents CHCA from authorizing the recording of
classes and/or instructional activities, whether in person or virtual, for the purpose of making the recordings available
to students through CHCA’s computer network or internet.
C. Personal Devices during Extra-Curricular Activities. Students participating in extra-curricular activities and athletics
must contact their coach, advisor, or sponsor for his/her rules involving the use of personal devices after school hours
or on after-school bus trips. Coaches and advisors will set their rules and enforce consequences involving the use
and/or misuse of these devices.
D. Loss and Damage to Personal Devices. CHCA assumes no responsibility for theft, loss, or damage to, or misuse or
unauthorized use of, personal devices brought onto its property. Students and parents are strongly encouraged to
take appropriate precautions, if students possess personal devices at school, to ensure the devices are not left
unattended or unsecured.
E. No Expectation of Privacy. CHCA reserves the right to monitor, inspect, copy, review and store information contained
on students’ personal devices while these personal devices are used on school property or at a school event or as part of
a school-sponsored activity. Students recognize that they have no expectation of privacy in their own personal devices
while on school property or while on the school network.
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VIII. PRIVACY
Network and Internet access is provided as a tool for your education. CHCA reserves the right to monitor, inspect, copy, review
and store at any time and without prior notice any and all usage of the computer, network and Internet access and any and all
information transmitted or received in connection with such usage. All such information files shall be and remain CHCA’s property
and no user shall have any expectation of privacy regarding such materials or devices.
Specifically, students shall have no expectation of privacy in any email, instant message, documents, text message, chat
app message, or other electronic communication sent, received, or stored by or through CHCA’s computers, computer
network, electronic messaging systems, software for learning and productivity, or other devices. Students must not
consider these communications to be private or confidential. All student emails, instant messages, documents, text
messages, and other information that is accessed, stored, created, received, or sent by or through any of CHCA’s
computers, computer network, electronic messaging systems, software for learning and productivity, and other devices
that are CHCA’s property. Authorized CHCA personnel may view student files, communications, data, or any other
electronic communication at any time for any reason.
IX. FAILURE TO FOLLOW POLICY
Use of CHCA’s computer network and Internet is a privilege, not a right. Any user who violates this Policy, shall be subject to
school discipline as determined by the CHCA administration and may have their access to CHCA’s computer network and
Internet restricted, suspended, or terminated. A user violates this Policy by their own actions and may in certain
circumstances violate the Policy by failing to report violations by other users that come to their attention. Further, a user
violates this Policy if they permit another to use their account or password to access CHCA’s computer network and Internet,
including any user whose access has been denied or terminated. CHCA may also take other disciplinary action in such
circumstances.
Any violations of this Policy may also result in other behavioral consequences as listed under behavior/conduct guidelines
published in CHCA’s Family Handbook. Disciplinary action may be determined in keeping with existing procedures and
practices regarding inappropriate language or behavior. When and where applicable, law enforcement agencies may be
involved. Violations could result in expulsion.
X. WARRANTIES/INDEMNIFICATION
CHCA makes no warranties of any kind, either express or implied, in connection with providing access to and use of its
computer networks and the Internet. It shall not be responsible for any claims, losses, damages or costs (including attorney's
fees) of any kind suffered, directly or indirectly, by any user or their parent(s) or guardian(s) arising out of use of its computer
networks or the Internet under this Policy. By signing this Policy, users take full responsibility for their use, and the user who
is 18 or older or, in the case of a user under 18, the parent(s) or guardian(s) agree to indemnify and hold harmless CHCA, the
Data Acquisition Site that provides the computer and Internet access opportunity to CHCA and all of CHCA’s administrators,
teachers, and staff from any and all loss, costs, claims or damages resulting from the user’s access to CHCA’s computer
network and the Internet, including but not limited to any fees or charges incurred through purchases of goods or services
by the user. The user or, if the user is a minor, the user’s parent(s) or guardian(s) agree to cooperate with CHCA if CHCA
initiates an investigation of a user’s use or access to its computer network and the Internet, whether that use is on a CHCA
computer or on another computer outside CHCA's network.
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XI. UPDATES
Users, and if appropriate, the user’s parents/guardians, may be asked from time to time to provide new or additional
registration and account information, for example, to reflect developments in the law or technology. Such information
must be provided by users (or their parents or guardian) if they wish CHCA Registrar to receive such information.
XII. EDUCATION, SUPERVISION AND MONITORING
Procedures for the disabling or otherwise modifying any technology protection measures shall be the responsibility of the
Director of Academics, Information Technology services, or designated representatives.
CHCA’s Director of Academics, program media specialists, classroom teachers, or designated representatives will provide
age-appropriate training for students who use CHCA’s Internet facilities. The training provided will be designed to promote
CHCA’s commitment to:
• The standards and acceptable use of Internet services as set forth in this Policy.
• Student safety regarding: (1) safety on the Internet; (2) appropriate behavior while on online, on social networking
Web sites, and in chat rooms; and (3) cyberbullying awareness and response.
• Compliance with the E-rate requirements of the Children’s Internet Protection Act (“CIPA”).
4847-0938-1723v7
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Microsoft Office 365 for Education
CHCA provides each student with a free edition of the cloud-based Office 365 for Education
package. This includes an email account, storage of files, document sharing, collaboration, and
productivity applications to travel with the user available through internet access. Currently, each
CHCA student’s online account includes a free subscription to Microsoft Office productivity
apps (Word, OneNote, PowerPoint, Excel, etc.). These can be downloaded onto the student’s
device via login to the Office 365 site online. To download Microsoft Office for free, students should
log into https://login.microsoftonline.com and look for the “Install Office” button on the Office 365
landing page. Having access to Office tools and OneDrive will permit students to save work while
at school and access it from home or any location that provides internet access.
Caution: Should a student or staff member using Office 365 email choose to integrate other
email accounts into the school-provided Office 365 email account, users should be aware
that all content therein may be monitored and reviewed by CHCA personnel in the same
manner as when they use any school-provided electronic service.
Wireless Network Access
The CHCA Network has been segmented into “Guest” and “Private” for faculty/staff/CHCA owned
devices. Students bringing their own devices will access the guest network “CHCA-Guest”, which
allows filtered internet access through the CHCA wireless network and allows access to individual
accounts in cloud computing so students can save files, access school- provided e-mail, access
productivity tools, access their classroom course pages, assignments, and grades in our online
system. Wireless network at the “N” level at our North Campus facilities (esp. Founders’ Campus,
Martha S. Lindner Upper School) now provides 100% coverage to the buildings. Our CHCA
network filters meet the Child Internet Protection Act compliance guidelines and any student
bringing a personal device must use the school-provided Internet access to comply with CHCA’s
rules.
Most devices have an icon to find the wireless network. Students can choose the public/guest
network called “CHCA-Guest” with the password of CHCA-Eagles. Students must use this network
when they bring their own technology devices to school.
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Internet Safety Instruction
CHCA implements highly reputable resources for training in internet safety. Resources have
included materials from INFOhio, as well as resources from Common Sense Media, Learning.com,
or other reputable and reliable sites.
More recently, CHCA is partnering with The Social Institute (TSI) for real-time discussion topics
around internet safety, social media usage, and digital citizenship. TSI’s “WinAtSocial” lessons
also include biblical themes. In all of this, we look to the immediate needs of students and families
as they navigate the changing digital landscape when choosing topics and themes most relevant
to student safety and digital citizenship.
Internet safety and digital citizenship discussions at school are guided by expert Christian
teachers, who lead discussions with their students, answer questions and provide guidance in the
spirit of discipleship on important topics of cyber-awareness. These teachers also count on families
to continue the “tech” conversation at home, as we partner together to equip our students for
success in the digital world around them. If you have questions or would like to learn more about
any of the materials used for internet safety training, please contact the school administration or
the Director of Academics.
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Frequently Asked Questions
Q: I brought my device to school to use in the classroom, but my teacher said I couldn’t
use it in her classroom. Can I still use it?
A: Classroom teachers have the final say on their classroom procedures. If they ask you not to
use your device, then please follow those directions. Access is available but not guaranteed for
each classroom situation, and the need for online/computer access will vary from class to class.
Q: I have my laptop/mobile device with me in class. How do I get on the internet now?
A: Your device should prompt you to join an available network. The public/guest network is
“CHCA-Guest” and the password is CHCA-Eagles.
Q: My laptop is not prompting me to choose a wireless network. Is there another way to
connect?
A: In the settings menu of your device, there is usually a network access icon. Go to this icon and
choose the public/guest network “CHCA-Guest” with the password as CHCA-Eagles.
Q: I need to save my work onto the student Z drive. Why can’t I access this resource from
my device?
A: Within CHCA buildings and for a few feet outside the buildings, the CHCA wireless network
will provide you Internet access only. It is not the same as the network you would normally
access from the school owned computer(s). You will not see the student Z drive from wireless
access on your personal device, so you need to save your work in your Office 365 account. You
can access that account from anywhere you have connectivity – at home, school, and any “hot
spots” in the community. Simply log into your school account at www.office.com.
Q. Can I print from my device using school printers?
A: CHCA-Guest network access does not allow printing from devices brought from outside of
school. To print at school, students must access their network account or cloud account from a
school-owned computer, access files from their school OneDrive or cloud storage accounts, and
select the printer from the network and pay any associated fees if applicable.
Q: What do I do if my device breaks at school?
A: Neither your teachers nor other CHCA personnel are responsible to troubleshoot individual
devices during the school day. If the staff have time, they may try troubleshooting. CHCA cannot
promise solutions for problems arising from personal devices. Our IT service may agree to help
with a student-owned laptop, but may charge a fee for any repairs or labor involved in
addressing the problem.
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Q: What if my laptop or device is stolen or damaged. What recourse do I have?
A: Students bring electronic communication devices to school at their own risk, just like
any other personal item. CHCA is not responsible if an electronic device or other item
is lost, stolen, or misplaced. Parents may wish to consider insurance against damage
or theft.
Q: I don’t have a personal device to bring to school. Will I be penalized or miss out
on instruction?
A: CHCA may provide day loaners to students enrolled in a BYOD program course.
These “day loaners” may be signed out each morning by the students, and every
attempt will be made to issue the same numbered device to that student during the use
period. At the same time, the number of day loaner devices is limited and cannot be
guaranteed each day. At the end of the last period of the day, or sooner, the student
will return the device to the charging cart, and sign out. Students will be held
responsible for any damage to the loaned unit or loss of unit while in their care.
Q: Am I required to use the CHCA wireless network? Can I use my own 3G/4G
service?
A: CHCA takes very seriously providing a safe Internet experience to its students and
the requirement to use only the CHCA wireless network while at school gives the school,
the student, and parents reasonable assurance of protection on the internet. No filter is
100% effective at eliminating access to objectionable content, but the filtered internet
access goes far in protecting students. Students and parents should be familiar with the
BYOD Guidelines and the CHCA Technology Responsible Use Policy Statement.
Q: Are there any guidelines that must be followed when I’m using my device on
the proper wireless network and during designated times at school?
A: Yes. Follow the BYOD Guidelines and the Technology Responsible Use Policy.
Adhering to these Guidelines is essential to maintaining an academic environment and
the integrity of the classroom and learning environment, as well as for retaining device
and BYOD privileges while at school.
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Revised: 12-2022