EXHIBITOR TERMS& CONDITIONSPlease read the Terms and Conditions in full. Complete and return the forms on thefollowing 2 pages with payment OR complete and pay online at www.sengifted.org.Assignment of SpaceBeginning on February 1, 2020, booth spaces for SENG Minneapolis will be assigned in theorder that requests are rived and payment is made in full. A basic floor plan will be providedin later editions of this prospectus and to confirmed exhibitors once available. Yourchoice of booth location will be more readily available with early registration. Every effortwill be made to place your booth as close to your choice location as possible. However, theSENG Minneapolis Committee reserves the right to relocate exhibitors or modify the floorplan should it be deemed necessary.Payment RequirementsPayment is due in full at the time of reservation. Space selections willnot be considered reserved until this payment is received.Cancellation of Exhibit SpaceCancellations of booth space must be made in writing and refunds for approvedcancellations will adhere to the following schedule:• January 30 - May 15, 2020: cancellation fee of 50% of the total booth cost;• After May 15, 2020: No refund.SENG reserves the right to refund any money paid for exhibit space on this contract andcancel space with no notice required. In case of cancellation of SENG Minneapolis due toact of God, fire, strike or any other circumstances beyond the control of SENG, the exhibitorwill be refunded any money paid for booth space, less the prorated share for the expensesincurred by SENG in connection with the exhibition. In case of cancellation of SENGMinneapolis for any other reason, or change in the place or date of the exhibition which isunsatisfactory to the Exhibitor, the Exhibitor will be entitled to a full refund of monies paidfor exhibit space.Use of Exhibit SpaceExhibit space is to be used solely for the display of the exhibitor’s products and services offeredfor sale to the educators and parents of gifted students. Exhibitors are not permittedto sublet any portion of their space or to display merchandise of other manufacturers ordistributors where no direct business relationship exists between them. All exhibits mustconform to the IAEE Guidelines for Display Rules and Regulations, and must not be of suchnature or arrangement to obstruct the view or interfere with exhibits of others. No exhibitmaterial may extend beyond the boundaries of the exhibit space, or exceed the heightrestrictions. No materials may be suspended from the ceiling or bridged across an aisle.Tape, tacks, nails and other materials may not be adhered to the venue’s walls and fixtures.All demonstrations must be confined within the exhibit space. No exhibitor may solicit attendeesor distribute literature or other materials outside of his booth space. The height ofdisplays may not exceed 8 feet, with the exception of island and half-island booths locatedin the foyer where island booths may be as high as 12 feet. Should there be any questionon conforming to display rules or interfering with other exhibitors, final judgment will bemade by the SENG Minneapolis Committee or SENG management.Selling PolicyExhibitors may sell products during regular exhibit hours. Exhibitors are responsible for anyand all permits required by law or local ordinance.Care of Exhibit SpaceExhibitors must not place any refuse or any materials which will endanger publicsafety or cause inconvenience to other exhibitors during exhibit hours. Booths mustbe in order before the opening of the show. Exhibitors shall not injure, mar, mark,paint or in any manner deface the venue, or use nails, hooks, pins, screws or tape onthe structure or fixtures. The exhibitor is liable for any and all damages they cause tothe building or otherwise in connection with their exhibit.Insurance and LiabilityInsurance on the exhibit is entirely at the exhibitor’s expense. Each exhibitor mustmaintain adequate insurance to cover injury, loss or damage to the general public,their employees and property. SENG will not be responsible for the loss of propertyof exhibitors from theft, damage by fire, water, accident or other causes. Althoughwe will do all in our power to protect the venue against such loss, it is recommendedthat all exhibitors have representatives in attendance at all times, especially whenexhibits are being set up or dismantled, to protect them against loss.By accepting these rules, it is expressly understood and agreed that the exhibitorwill make no claim of any kind against SENG - Supporting Emotional Needs of theGifted, or any of its members, volunteers, contractors, or employees, for any loss,damage to, or destruction of goods, or for any injury that may occur to the self oremployees while in the exhibit hall, or for any damage of any nature or characterwhatsoever. The venue is not liable to the exhibitor for any damage to, or for theloss or destruction of, any exhibit.Decorations/Equipment Provided11www.sengifted.orgA booth sign showing booth number and company name will be provided with eachbooth, as well as 6’ tables with basic linens and 2 chairs. All other furnishings anddisplays will be at the exhibitor’s expense.Installation of ExhibitsAll exhibits must be completely installed and ready for viewing by the date and hour theshow is scheduled to begin. Exhibits or displays may not be removed from the show untilthe show has been officially closed. SENG Minneapolis exhibitors install and remove theirown exhibits, or appoint a firm to do so, so long as these firms conform to all rules andregulations and do not disrupt the orderly installation and removal of other exhibits. If anoutside contractor is used, the exhibitor must furnish SENG with the name and address ofthe contractor, as well as a certificate of insurance at least 15 days prior to the show. Thereare certain exclusive contractors with specific responsibilities for services, such as electrical,drapage, cleaning and catering, with which exhibitors must contract.Removal of ExhibitsAll exhibitor property must be removed from the exhibit area by the end of thedesignated exhibitor move-out time. In the event that exhibit space is not vacatedby that time, show management is authorized to remove, at the exhibitor’s expense,all goods and property of the exhibitor, and SENG or its agents shall not be liablefor any damage or loss to such goods or property by reason of such removal.Conditions of ContractThis contract is subject to all rules and regulations named herein, and also to allconditions the exhibit facility has made available. Exhibitor agrees to abide by allapplicable fire, utility and building codes. All points not covered herein are subjectto settlement by SENG management, and SENG management reserves the rightto make such changes, amendments, and additions to these rules and such furtherregulations as may be deemed necessary by SENG.Exhibitor RepresentativeThe signer of the Contract for Exhibit Space shall be the official representative of the exhibitorand shall have the authority to act on behalf of the exhibitor in all matters relating toexhibiting at SENGMinneapolis.Photo ReleasesExhibitor and representatives agree to allow SENG to use their image and likeness in video,audio and photos for marketing and outreach purposes related to future conferences orengaging the community in its activities. If an individual wishes to not be photographedor videoed while exhibiting at SENG Minneapolis , they must indicate this on the Contractform and a “NO PHOTO” indicator will be applied to their conference badge. It is the individual’sresponsibility to notify others they do not wish to have their photo taken. SENGwill ensure they do not utilize their image, with the exception of non-identifying crowd orbackground photos, in its marketing.
ORDERFORMPlease check all items you wish to purchase and complete the payment information on thereverse side of this form. Physical forms and payment should be sent to:SENG, P.O. Box 972, Clifton Park, NY 12065.You can also order online, beginning February 1, 2019, at www.sengifted.org.Check allthat applyBooth Type/Add-onPriceStandard Booth $450Double Booth $725Corner Booth $600End Cap Booth $875Half-Island/Triangle Booth $1,500Full Island/Square Booth $2,500Electricity in booth $100Extra table in booth $275Check allthat applyAdvertising Opportunity12www.sengifted.orgSize(Depth x Width x Height)PriceDouble page center ad (1) 16” x 10.5” $1,500Full page ad, back int. cover (1) 8” x 10.5” $850Full page ad, back ext. cover (1) 8” x 10.5” $700Full page ad 8” x 10.5” $500Half page ad 8” x 5.25” or 4” x 10.5” $350Quarter page ad 4” x 5.25” $200SOLD OUT Lanyards (1) N/A $850Conference app (1) N/A $800Tote bag logo (1) N/A $500T-shirts N/A $250Floor decal 24”x 48” $200Tote bag insertUp to 8.5” x 11” or smallpromotional items$150
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