Semester-Calendar System - California State University, Los Angeles

implemented as a part of the semester-transition project. Templates to be used in the
systems development work are presented in Appendices 10 – 20.
6.2.2 Submitting and Encoding Curricular Changes
Following approval of semester curricula by the Office of the Senior Vice President and
Provost, program and course data will be submitted electronically to UC databases.
Resulting issues and requirements are as follows:
• UniverSIS entries will need to reflect quarter and semester credits in STU-ADV-
STDG, and will need to feed immediately into the course catalogues;
• Verify submissions to OBR for TAGs Career Technical Credit Transfers (CT2s) and
OTMs;
• Course submissions will need to be communicated to the Transfer Center for
revision in the course equivalency database;
• DPAs and Program Guides will need to be reprogrammed to show semester
requirements; and
• DPAs will be used to populate Individual Advising Plans.
The reassessment of transfer credit will begin immediately after curriculum conversion is
completed, as follows:
• The Transfer Center will generate lists that prioritize the course equivalencies that
need to be reconsidered:
o TAG and OTM courses should be updated immediately;
o Non-TAG courses from our most-frequent transfer partners should be given the
next highest prioritization, etc; and
o When UC begins to accept transfer students to semester-based programs,
classes on the transferring students’ transcripts will be given the highest priority.
• The Transfer Center will need to continually program DPAs to reflect new
equivalencies.
6.2.3 Protocol for Uniform Course Numbering
The implementation of a new course numbering system will be pursued according to the
specifications outlined below:
Current Format
At present, UniverSIS uses up to twelve characters total to encode course-numbers.
The first two digits are used as college designators and the second two-to-four
characters are used as discipline designators (e.g., 15HIST). The remainder of the
characters are available to record course-number digits and other designators such as
an “H” for honors, “B” for a Bridge course, and so on (e.g., 15 HIST 123H).
Revised Internal / Administrative Format
• Retain the two-character college indicator number;
• Retain the two-to-four character discipline designator;
• Implement a four-character course-number so as to clearly demarcate, for UC’s
internal systems, records and processes and for the student’s official transcript,
between quarter-based and semester-based courses:
o Allow the first character to indicate course level;
Taskforce Plan for Converting to a Semester-Calendar System (Final Report) 22 (43)