The Rep 22 October 2021

THE REPRESENTATIVE 22 October 2021 Tel: (045) 839-4040 / editorial: mjekulal@therep.co.za / advertising: charodinev@therep.co.za 13
IKHALA TVET COLLEGE
POSITIONS
and Furniture register). Monitor and review the allocation of assets to asset
holder. Review the monitoring of assets in accordance with the relevant
policy and procedures. Promote correct implementation of sound asset
management practices. Administer asset management services. Undertake
logistical support services. Assist with managing of all asset movement
within the College, Supervise human resources/staff.
POST 12: CHIEF REGISTRY CLERK
SALARY: R257 508.00 PER ANNUM PLUS BENEFITS (SL7)
CENTRE: ADMIN CENTRE (REF NO: AC55/8/21)
Email Address : chief.registryclerk@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate or NC(V) Level 4 certificate
or equivalent. An appropriate Diploma/Degree in Records Management/
Public Administration/Public Management. A minimum number of 3-years’
experience in records services/registry services. Training in any Records
Management related course such NGN Scanning/Global Search System, or
Records & Archive program.
COMPENTECIES: Knowledge of registry duties, practices as well as the
ability to capture data, and operate computer. Working knowledge and
understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Must be computer
Literate. Good verbal and written communication skills.
DUTIES: Supervise and provide registry counter services: Attend to clients.
Handle telephonic and other enquiries received. Receive and register hand
delivered mail/files. Supervise the handling of incoming and outgoing
correspondence: Supervise the reception and receive all mail. Supervise
and sort, register and dispatch mail. Distribute notices on registry issues.
Supervise and render an effective filing and record management service:
Opening and close files according to the record classification system. Filing/
storage, tracing (electronically/manually) and retrieval of documents and
files. Ensure and complete index cards for all files. Supervise the operation
and operate office machines in relation to the registry function: Open and
maintain franking machine register. Frank post, record money and update
register on a daily basis. Do spot checks on post to ensure that no private
post are included. Lock post in postbag for messengers to deliver to Post
Office. Open & maintain remittance register. Record all valuable articles as
prescribed in remittance register. Hand delivers and signs over remittances
to finance. Send wrong remittances back to sender via registered post and
record reference number in register. Keep record daily of amount of letters
franked. Supervise the processing and process documents for archiving and/
disposal: Electronic scanning of files. Sort and package files for archives
and distribution. Compile list of documents to be archived and submit to
the supervisor. Keep records for archived documents. Supervise human
resources/staff: Allocate and ensure quality of work. Personnel development.
Assess staff performance. Apply discipline.
POST 13: ICT TECHNICIAN
SALARY: R257 508.00 PER ANNUM PLUS BENEFITS (SL7)
CENTRE: ADMIN CENTRE (REF NO: AC56/8/21)
Email Addres: ict.technician@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate or NC(V) Level 4 certificate
or equivalent. An appropriate Diploma/Degree in Information Technology (IT)/
Computer Science or equivalent, 1-2 years’ experience in IT environment.
Valid Driver’s licence.
The Following will serve as an added Advantage: A Software and hardware
support (Windows Microsoft). Knowledge of Persal and Coltech systems.
COMPETENCIES: IT Hardware and Software. Understanding of Desktop,
Networking Voice communication Infrastructure and server support.
Understanding of IT Help Desk operation. Full comprehension of IT first and
second line of IT support. Effective customer relation.
KEY PERFORMANCE AREAS: Assist in management of Service Desk and
Desktop support function services. Setup user account on desktop and laptop
(mailbox and windows). Unlocking of password using Admin Pack. Setting
up desktop, printers and data projectors. Assist in maintaining a service
catalogue and standard operating procedures. Implementation of IT services
Desk policies. Perform backups information and anti-virus support and offsite
storage. Install, maintain, support telephone system and network. Perform
installation, configuration, testing and upgrade tasks that may require some
research and analysis. Provide telephonic support. Provide network cabling.
Perform PC installations and software installations. Provide technical support
of the configuration, installation, repair and replacement of computers,
printers and telephones. Configuring of all College Systems. Troubleshooting
of all issues reported. Provide support of data migration during computer
setup. Rendering of IT information management services: Plan, develop
and improve computer-based information systems. Maintain information
management systems such as database to ensure integrity and security of
data. Gather and analyses users’ issues in ICT and provide solutions. Provide
assistance on ICT related project activities.
POST 14: EXAMINATION OFFICER X 5
SALARY: R257 508.00 PER ANNUM PLUS BENEFITS (SL 7)
CENTRE: EZIBELENI ENGINEERING CAMPUS (REF NO: EE57/8/21)
QUEENSTOWN CAMPUS (REF NO: QT58/8/21)
QUEEN NONESI CAMPUS (REF NO: QN59/8/21)
ALIWAL NORTH CAMPUS (REF NO: AN60/8/21)
STERKSPRUIT CAMPUS (REF NO: EE61/8/21)
Email Address: officer.examination@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate or NC(V) Level 4 certificate
or equivalent. An appropriate Diploma/Degree in Public Administration/
Public Management. A minimum of 2 years’ experience in Examination
Administration. Proof of computer literacy in MS Office Packages. A valid
driver’s license.
COMPENTECIES: Knowledge of computer programmes (Ms word, excel and
power point). Verbal or written communication skills. Good interpersonal
relation and sound record management systems. Demonstrate effective
customer care services and problem-solving skills. Sound and in-depth
knowledge of prescript and application of the legislative framework
governing the colleges.
DUTIES: Managing the daily running of examinations. Ensuring safe custody
and organizing examination stationary. Receiving examination clashes in
accordance with regulations. Briefing and training invigilators in examination.
Producing analyses of examination of examination results as soon as possible.
Providing statistics on examination entries and results for the Principal,
SMT, and BMT and Council. Overseeing the checking and distribution of
certificates. Liaison with the DHET and Provincial Education Department.
Monitoring exams entries and submit to DHET. Manage & monitor application
for issuing Diplomas & Certificates. Receiving preliminary enrolment list and
dispatch to campuses for checking, receiving exam question papers and
prepare for examinations. Assist during exams by completing exam report.
Do examination analysis and report to Education & Training Department. Deal
with all exams related matters with DHET and check exams irregularities and
submit report to Education & Training Department & DHET.
POST 15: PLACEMENT OFFICER X5
SALARY: R257 508 PER ANNUM PLUS BENEFITS (SL7)
CENTRE: EZIBELENI ENGINEERING CAMPUS (REF NO: EE62/8/21)
QUEENSTOWN CAMPUS (REF NO: QT63/8/21)
QUEEN NONESI CAMPUS (REF NO: QN64/8/21)
ALIWAL NORTH CAMPUS (REF NO: AN65/8/21)
STERKSPRUIT CAMPUS (REF NO: SS66/8/21)
Email Address: officer.placement@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate or NC(V) Level 4 certificate or
equivalent. A recognised 3-year Diploma/Degree in, Business Administration,
Public Management, Marketing, Public Relations or equivalent qualification.
Three (3) years working experience in Work Integrated Learning (WIL),
Employment Services. Proof of computer literacy in MS Office Packages. A
proof of valid driver’s license.
COMPENTECIES: Good communication skills, placement, networking,
advanced administrative, planning and organizing, report writing,
communication and interpersonal, problem solving, computer literacy,
analytical, client oriented, project management, team leadership, planning
and organizing as well as people management skills. Knowledge of
Employment Service Market, PSET and CET Act, Public Service prescripts
and DHET Policies. Computer Literacy (MS Office).
DUTIES: Assist with the provisioning of student support services and
placement assessment. Assist with the implementation of student work
placement and Work Integrated Learning (WIL) policies. Develop quality
electronic reports and statistics. Facilitate the implementation of and
adherence to DHET policies, strategies and placement of students. Conduct
work readiness training and programs. Liaison with commerce industry and
other relevant stakeholders. Maintain student tracking system. Maintain and
update employer and student placement database. Develop quality electronic
report and statistics. Monitoring and evaluation of placement practices.
Conduct work-based assessment for students. Compiling requisitions and
end user forms for the procurement of placement and College resources.
Process student placement administrative duties (Stipend payments,
Contracting and distribution of placement documents etc).
POST 16: SECRETARY TO THE CAMPUS MANAGER X5
SALARY: R173 703.00 PER ANNUM PLUS BENEFITS (SL 5)
CENTRE: EZIBELENI ENGINEERING CAMPUS (REF NO: EE67/8/21)
QUEENSTOWN CAMPUS (REF NO: QT68/8/21)
QUEEN NONESI CAMPUS (REF NO: QN69/8/21)
ALIWAL NORTH CAMPUS (REF NO: AN70/8/21)
STERKSPRUIT CAMPUS (REF NO: SS71/8/21)
Email Address: secretary.campus@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate NC(V) Level 4 certificate or
equivalent. The following will serve as an added advantage: Diploma/Degree
in Public Administration/ Management/Secretariat/Office Management &
Technology/Management Assistant.
COMPETENCIES: Computer Literacy, high level of reliability and sound
organizational skills. Time Management. Good communication skills
(written and verbal), ability to read, write and pay attention to details, sound
interpersonal relation and good telephone etiquette. Willingness to work extra
hours when required.
KEY PERFOMANCE AREAS: Provides administrative and secretarial support
to the Campus Manager. Minute taking during meetings. Coordinate
and arrange meetings. Prepare supporting documentation for meetings,
presentations, reports, and projects. General administration duties, including
photocopying, scanning, faxing, and performing any other duties delegated
by the Campus Manager. Arrange all logistics for workshops. Track and
process documents. Diary management, office filing and administration of
correspondence. Management of the Office and perform other related duties.
POST 17: FINANCE CLERK
SALARY: R 173 703. 00 PER ANNUM PLUS BENEFITS (SL 5)
CENTRE: ADMIN CENTRE (REF NO: AC72/8/21)
Email Address: clerk.finance@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate / (NCV) Level 4 or
equivalent. Knowledge of Coltech or BAS.
COMPETENCIES: Basic knowledge of financial functions, practices as well as
the ability to capture data, operate computer and collate financial statistics.
Basic knowledge and insight of the Public Services Financial Legislations
procedures and Treasury Regulations (PFMA, Treasury Regulations). Planning
and Organising skills, Computer literacy skills, flexibility, communication
skills (verbal and written). Interpersonal relations. Basic numeracy skills,
team work. Ability to operate office equipment. Be able to work under
pressure and meet deadlines.
NB: Preference will be given to African males, Coloured females, Coloured
males, and people with disability, and they are all encouraged to apply.
DUTIES: Prepares and administers the Creditors ledger: Daily processing
of invoices, cheques, and payment advice. Provide various creditors ledger
reports ensuring creditor’s payments are processed within stipulated treasury
regulations. Maintaining Financial Process Control: Verify all creditors’
invoices and purchase orders have been appropriately approved. Report any
discrepancies. Prepare, process and provide supporting documentation for
various month end journals. Filling/ archiving of all accounting records in a
secure and efficient manner. Recording of Financial Transaction. Complete
credit application forms and attached all necessary required supporting
documents.
POST 18: HR CLERK
SALARY: R173 703.00 PER ANNUM PLUS BENEFITS (SL 5)
CENTRE: ADMIN CENTRE (REF NO: AC73/8/21)
Email Address: clerk.hr@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 certificate or NC(V) level 4 certificate
or equivalent.
The following will serve as an added advantage: Knowledge of Coltech
and PERSAL System or any other Payroll System.
COMPETENCIES: Knowledge of HR Administration, Coltech and/or PERSAL
system. Planning & organising skill. Communication and listening skills. Time
management skill. Computer Literacy.
DUTIES: Facilitate rrecruitment and selection (Advertisements, appointments,
transfers, verification of qualifications, secretariat functions in shortlisting and
interviews sittings, probationary periods etc). Facilitate conditions of services
(housing Allowances, medical Aids, long service recognition, overtime,
relocation, allowances, etc.) Facilitate termination of services (Resignations,
Retirements, Ill Health, death etc).
POST 19: HRD CLERK
SALARY: R173 703 PER ANNUM PLUS BENEFITS (SL 5)
CENTRE: ADMIN CENTRE (REF NO: AC74/8/21)
Email Address: clerk.hrd@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 certificate or NC(V) level 4 certificate
or equivalent.
The following will serve as an added advantage: Knowledge of Coltech
and Persal System.
COMPETENCIES: Knowledge of HR Administration and PERSAL system.
Planning & organising skill. Communication and listening skills. Time
management skill. Computer Literacy.
KEY PERFOMANCE AREAS: Provide administration on training and
development programmes and implementation. Assists in developing
Work Skills Plan. Receive and recording bursary application forms. Provide
administration of Internship and Learnership programmes in line with the
departmental policy. Provide administration on the development of Job
Descriptions. Assist in ensuring that the College Employment Equity Plan and
HR Plan are developed, reviewed, submitted to Head Office and implemented.
Provide administration support in the implementation of Performance
Management Development System, Integrated Quality Management System
and conduct training to college officials.
POST 20: ADMINISTRATION CLERK X5
SALARY: R 173 703. 00 PER ANNUM PLUS BENEFITS (SL 5)
CENTRE: EZIBELENI ENGINEERING CAMPUS (REF NO: EE75/8/21)
QUEENSTOWN CAMPUS (REF NO: QT76/8/21)
QUEEN NONESI CAMPUS (REF NO: QN77/8/21)
ALIWAL NORTH CAMPUS (REF NO: AN78/8/21)
STERKSPRUIT CAMPUS (REF NO: SS79/8/21)
Email Address: adminclerk.campus@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 certificate or NC(V) Level 4 certificate
or equivalent
.
COMPETENCES: A sound knowledge and understanding of Examination and
Assessment policies and procedures and other relevant legislative framework
governing the Public Service. Good communication skills (verbal and written).
Ability to work under pressure and meet tight deadlines. Problem solving,
interpersonal relationship, planning and organizing skills.
DUTIES: Administer the Arching of examination material and development
of Auditing instruments for the sections activities. Administer Printing,
production and dispatch of question papers. Quality assure printing work
and assessment tools. Oversee storage facilities and ensure proper safety
all assessment and examination material. Attend the training of examination
administration and ensure that confidentiality agreements are signed
and filed. Ensure proper strong room management for the safekeeping of
question papers and scripts. Liaise with respective College and National role
players on Examinations and Assessment related matters. Any other duties
assigned to by supervisor.
POST 21: RECEPTIONIST X6
SALARY: R 145 281.00 PER ANNUM BENEFITS (SL 4)
CENTRE: ADMIN CENTRE (REF NO: AC80/8/21)
EZIBELENI ENGINEERING CAMPUS (REF NO: EE81/8/21)
QUEENSTOWN CAMPUS (REF NO: QT82/8/21)
QUEEN NONESI CAMPUS (REF NO: QN83/8/21)
ALIWAL NORTH CAMPUS (REF NO: AN84/8/21)
STERKSPRUIT CAMPUS (REF NO: SS85/8/21)
Email Address: receptionist@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate or NC(V) Level 4 certificate
or equivalent. O-1-year relevant experience in frontline or access control
services.
COMPETENCIES: Knowledge of administrative and clerical procedures.
Computer literacy, proficiency in Microsoft Office and Outlook. Sound
organisational skills. Good people skills. High level of reliability and flexibility.
Sound written and verbal communication skills. Ability to act with tact and
discretion. Understanding of Public Service Regulations.
DUTIES: Telephone etiquette. Knowledge of operating telecom operators.
Client orientation and customer focus. Accountability and Ethical Conduct.
Able to work in a high-pressure environment. The receiving of visitors and
direct them to relevant managers. Host the inbound and outbound incoming
calls and direct them to relevant managers. The operating of photocopying
machines and report faults where necessary.
POST 22: SWITCHBOARD OPERATOR
SALARY: R145 281.00 PER ANNUM PLUS BENEFITS (SL 4)
CENTRE: ADMIN CENTRE (REF NO: AC86/8/21)
Email Address: switchboard@ikhala.edu.za
MINIMUM REQUIREMENTS: Grade 12 Certificate or NC(V) Level 4 certificate
or equivalent. O-1-year relevant experience in frontline services or
switchboard environment. Experience in handling large volumes of calls and
queries. Experience in Call-Dispatching and switchboard operations.
COMPENTECIES: Verbal and communication Skills. Basic computer skills
with applications such as MS Word, MS Excel etc. Knowledge of general office
procedures and office machines (computer, fax, and copier). Interpersonal
skills using tact, patience, and courtesy.
DUTIES: Render switchboard services: Attend to incoming and outgoing
telephone calls. Transfer calls to relevant extensions. Provide clients with
relevant information. Take messages and convey to relevant staff. Keep record
of all outgoing calls. Print and issue telephone accounts. Maintain telephone
database. Allocate pin codes when authorised. Maintain switchboard system:
Identify and report telephone faults to the supervisor. Notify the staff if
telephones are out of order. Record maintenance of switchboard. Bar and
activate telephone extensions when authorised.