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ACTive Voice issue 3 2021

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Treasurer – Nomination received (and more

welcomed)

The Treasurer manages the CSE’s bank accounts,

receives and records monies received and paid by the

society. The Treasurer provides a report to the

committee each month, and also arranges for the

annual financial audit. The Treasurer is a signatory to

the bank account.

Statutory role (other)

Public Officer – Nominations required

The Public Officer is the society's contact point with

the ACT Registrar-General's Office. Public Officer is a

statutory role, required by law.

The main tasks of the Public Officer are to complete

the society's annual return after the AGM and lodge it

within one month, and to update the records with the

Registrar-General’s Office when any changes in the

committee occur.

Key administrative roles

Membership Secretary – Nomination received (and

more welcomed)

The Membership Secretary receives applications for

membership, contacts the referees, submits the

applications to the committee for consideration,

welcomes new members, manages renewals, and

maintains the member database. In 2021–2022, the

Membership Secretary will play a key role in the final

transition to the new administrative and website

system – most of this work is already complete.

Member services roles

Professional Development Coordinator – Nomination

received (and more welcomed)

In consultation with the committee and members, the

Professional Development Coordinator plans and

organises education and training sessions. This

includes: organising the presenters and venues;

writing advertising material for supply to the Web

Manager and Broadcast Communications Officer;

reminding registered participants beforehand;

preparing post-training reports for the newsletter;

and liaising with other relevant organisations. The PD

Coordinator also arranges certificates of attendance,

obtains feedback on the courses, and makes sure the

presenter is paid.

Newsletter Editor – Nomination received (and more

welcomed)

The Newsletter Editor plans the schedule of

publications for the year, seeks contributions for

articles and ensures contributors meet submission

deadlines, compiles articles and other materials,

formats the final publication and sends it for

broadcast email and publication on the website.

Assistant Treasurer – Nominations welcome

The Assistant Treasurer acts as a back-up if and when

the Treasurer needs assistance or a ‘stand-in’. It is not

a demanding position, but does require staying

informed and learning the book-keeping software and

procedures.

Ideally, the Assistant Treasurer is prepared and able to

fill the position of Treasurer for 2022–2023.

Newsletter Assistant Editor/s – Nomination received

(and more welcomed)

The Assistant Editor helps the Editor in any of the

above tasks and proofreads the final layout before

publication. The Assistant Editor is not necessarily a

committee member.

Web Manager – Nominations required

The Web Manager maintains the society’s website,

posts content for Society activities such as general

meetings and professional development, uploads

each issue of the newsletter, researches and provides

relevant links to training courses and other web pages

that might be of interest to society members, and

ensures the web content is current and accurate. The

Web Manager also maintains the register of freelance

editors. NOTE: The Web Manager is not responsible

for creating the web content.

In the 2021–2022 year, the new website and

administrative system is very nearly ready to launch,

and the Web Manager will have a role in finalising and

managing the early implementation of the website.

page 8 of 10 ACTive Voice July August September 2021

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