Coffee & Consulting: Business Travel Risk Management_EN
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COPYRIGHT © CONVINUS<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
<strong>Coffee</strong> & <strong>Consulting</strong><br />
@ your Desk:<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong>
<strong>Risk</strong>s with business trips<br />
Brexit<br />
• Security risks<br />
• Crime<br />
• Terrorism<br />
• Political and social unrest<br />
• Natural disasters<br />
• Health risks<br />
• Illness<br />
• Accident<br />
• Pandemics / Epidemics<br />
• Compliance risks<br />
• Registration procedures / work permits<br />
• Labor law (working hours / holidays / salary)<br />
• Taxes<br />
• Social security<br />
Brexit<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong><br />
<strong>Management</strong><br />
with emergency plans and<br />
security concepts as well<br />
as overview of the<br />
whereabouts of travellers<br />
indispensable<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
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3
Corona<br />
Brexit<br />
• Entry and Quarantine rules.<br />
• Internal policies include:<br />
• Regulations on when travel is allowed,<br />
• who may authorize travel,<br />
• under what circumstances travel is<br />
permitted,<br />
• when return from abroad is no longer<br />
possible,<br />
• possible assistance providers,<br />
• hospitals with European standards,<br />
• quarantine options,<br />
• repatriation<br />
<strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
related to Corona /<br />
pandemics<br />
Brexit<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
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<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
Brexit<br />
Brexit<br />
• Reasons:<br />
• Duty of care of a company<br />
• Compliance with legal and ethical<br />
obligations<br />
• <strong>Travel</strong> <strong>Risk</strong> Assessment<br />
• Employee tracking tools<br />
• Training of employees on how to recognize<br />
risks and prevent and deal with dangerous<br />
situations<br />
• Regulations<br />
• <strong>Business</strong> travel and expenses<br />
• Safety and emergency<br />
• Processes<br />
• Internal crisis team or external service<br />
providers for monitoring, analyzing and<br />
informing employees<br />
<strong>Travel</strong> <strong>Risk</strong> Assessment:<br />
• Identification regarding<br />
all risks during the<br />
business trip<br />
• Protection of<br />
the employee<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
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5
Monitoring of destinations<br />
Brexit<br />
Brexit<br />
• Political instability and unrest (e.g. websites of the FDFA /<br />
Federal Foreign Office)<br />
• Health<br />
• Necessary vaccinations<br />
• Information on doctor / hospital<br />
• Accommodation<br />
• Reception / emergency plan<br />
• Typical precautions: no room on the ground floor,<br />
"do not disturb" sign when not in the room<br />
• Safety and protection for female staff<br />
• Global <strong>Business</strong> <strong>Travel</strong> Association and AIG Insurance<br />
Report of 2018 - 83% of women had a safety issue<br />
while travelling on business.<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
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<strong>Business</strong>-<strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
Brexit<br />
<strong>Business</strong> travel risk management already in<br />
place:<br />
• Monitoring of business travel destinations<br />
• Constant checking of the situations in the<br />
individual regions<br />
• Checking automatic travel booking systems<br />
in regard to the necessary information and<br />
to what extent the bookings (internal and<br />
external) can be made flexibly and quickly<br />
enough<br />
• Checking existing health and safety<br />
regulations and processes<br />
• Checking existing processes in regard to<br />
legal aspects (labor, social security, tax and<br />
licensing law)<br />
• Review existing insurance policies<br />
• Improving the confidence of employees<br />
Brexit<br />
<strong>Business</strong> travel risk management not yet in<br />
place:<br />
• Assess the scope, context and risks within<br />
the company based on business travel<br />
• Definition of travel risk management<br />
processes and creation of regulations<br />
• Conclusion of possible insurances /<br />
contracts with external service providers<br />
• Operational implementation<br />
• Constant monitoring and reporting<br />
TIP<br />
September 2021 - first official<br />
guidance on business travel<br />
security - ISO 31030:2021<br />
containing: structured<br />
approach to the development,<br />
implementation, evaluation<br />
and review of a travel policy<br />
and a travel risk management<br />
program<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
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COPYRIGHT © CONVINUS<br />
<strong>Business</strong> <strong>Travel</strong> <strong>Risk</strong> <strong>Management</strong><br />
7 F e b r u a r y 2 022<br />
Your Questions?<br />
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Your host<br />
Friederike V. Ruch, CEO<br />
Ms. Ruch is specialized in the field of cross-border employee assignments for more than 20 years and advises<br />
internationally operating companies and executives on issues such as tax, social security and licensing law, on<br />
payroll and compensation as well as on structuring and optimizing the assignment management. Ms. Ruch is<br />
one of the most experienced experts in Switzerland in the field of international employee assignments and is<br />
the author of various specialist publications, such as the practical handbook "Expatriates-Inpatriates /<br />
Handbuch zur Entsendung von Mitarbeitern" (580 pages).<br />
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Disclaimer<br />
The content of this presentation is for general guidance only<br />
and should by no means be used as a substitute for an<br />
individual consultation with professional accounting, tax, legal<br />
or other competent advisers. While we have made every<br />
attempt to ensure that the information delivered with this<br />
presentation has been obtained from reliable sources,<br />
CONVINUS is not responsible for any errors or omissions, or for<br />
the results obtained from the use of this information. The<br />
entire content of this webinar is the intellectual property of<br />
CONVINUS and is under copyright. Any modification,<br />
duplication, distribution and public disclosure of the content<br />
or parts there of requires the written consent of CONVINUS.<br />
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