PLOSSYS@rchive - SEAL Systems

PLOSSYS@rchive
DIGITAL ARCHIVE SYSTEM FOR
DRAWING MANAGEMENT AND
REPRODUCTION
PLOSSYS@rchive is an universal
archiving system for digital paper
and application data
� User interfaces that meet practical
requirements
� Also for large amounts of data
� Independent of CAD systems
All Services:
� Standardized data storage
� Customer-specific environments
� Integration interfaces
� Searching, viewing and printing

PLOSSYS@rchive
The PLOSSYS@rchive is a universal archiving system for
archiving and reproducing files of any type. It provides
comprehensive query functions which allow a fast recherche.
The PLOSSYS@rchive is an open system. It is neither
dependent on a specific operating system nor on a specific
CAD system.
Apart from the linking with PLOSSYSTM netdome it offers
further interfaces for integrating existing applications such as
CAD systems, databases, viewers, editors as well as EDM/
PDM systems.
Fields of application
The PLOSSYS@rchive can be used for many applications.
Among the typical tasks there are:
� Digital drawing archive for duplication:
All drawings have been made available by means of scan
processes and transfers from CAD systems and are
present in digital form. By means of the PLOSSYS@rchive
these drawings can be managed in a convenient way. The
tailored functions for creating duplication jobs can be used
for many tasks with teller terminals or enterprise-wide, from
the creation of repro jobs (ordering of drawings) up to
visualization.
� Digital archive as partial solution on the way to the
introduction of an Engineering Database (EDM/PDM-
System):
The cost-efficient and quick introduction of
PLOSSYS@rchive allows an immediate utilization of all the
scan and print peripherals. Thus this system represents the
ideal migration tool for introducing a design and product
database.
� Database for PLOSSYS ® netdome:
The duplication and print services of the archive are
extremely well-suited to the services of the universal print/
repro system PLOSSYSTM . Thus all the PLOSSYSTM functions such as set processing with banner pages,
stamping, drawing lettering, scaling and number of copies,
high-performance printer operation with folding device
control can be used in an optimal way.
� Ideal for many industries and cases of application:
Industrial enterprises with mass production, customized
manufacture and order manufacture, large engineering
offices and plant operators, machine building, automotive
industry, plant construction and building industry, electrical
and electronics industry.
Archive objects
The objects that are archived are application data, graphics
and text files and describing master data. The files are stored
by the PLOSSYS@rchive in the file system in a well-ordered
way. The management information is kept in a separate table.
The search and recherche processes access these tables.
Basically any type of file can be put into the archives. These
files may be CAD data models, vector and raster files or even
text documents.
� The System
Database
The PLOSSYS@rchive has its own database functionality that
is required for an archiving system and that has been
specifically optimized. Thus there will be no license fees for
database systems.
Alternatively existing ODBC-capable database systems can be
used for managing the master data (e.g. Oracle, SQL Server).
Safety
The descriptive information in the archives is stored
redundantly, so that the management information stored can be
recovered, even if the archive is damaged.
The basic system includes services for recovery as well as for
re-organization and data stock maintenance.
Archiving functions
� Creating, editing and deleting master data
� Archiving and adding a document
� Exporting the document and the master record (local
storage)
User and authorization management
The management process is oriented to the Windows NT
operating processes. The following items can be set:
� User and user group authorizations
� Login and password processes
� Documents and functions authorizations
� Views and field conditions
These functions also allow a safe external access to the
archives, for example via the Internet.
Search functions
� Wildcard (*) search
� Relational search (Compare, NOT, AND, OR, ...)
� Minimum and maximum criteria
� Search dialogs and found matches can be stored

� Searching, Viewing
Data modeling
The data model on which the archive is based can be defined
freely, for example
� attribute name, � attribute type,
� attribute length, � creating keys,
� defining mandatory and optional fields.
Thus the information which is individually required for each
application can be stored in the archive.
For any defined attributes a key for the direct and quick
access can be determined.
Visualization
For displaying archive data all commercially available display
programs can be integrated. The PLOSSYS@rchive is not
bound to a specific product. In many cases the following
programs are used:
� Spicer Imagenation � Acrobat Reader
� NT Tiff-Viewer � Application programs: Word,
Excel, AutoCAD, ...
Mini image
The PLOSSYS TM preview functionality allows a fast selection
of documents on a graphic basis. The user can select very
conveniently from a survey sheet with stamp-sized images.
Printing and duplicating
Convenient print/repro functions for the output allow a purposeand
receiver oriented output of long and short lists of
documents.
The print function parameters that can be set include:
� printer (output device) � number of copies
� marginal lettering � folding type
� stamp texts � scaling factor or target format
� cost center � output medium
� number of sets � banner page texts
� file printing
The PLOSSYS@rchive allows to create and manage receiver
profiles. Receivers are addressees of print/repro jobs. Each
receiver can be assigned an adjustable set of print/repro
parameters, especially an output device.
� Creating, deleting, maintaining receivers
There are receivers that are centrally managed and personal
receivers.
� Reproducing
Repro list
The work area of the archive is referred to as repro list. The
repro list may contain both document information (master
records) and duplication information (print parameters). The
repro list can process incompletely classified entries. It is also
possible to enter document data of documents that have not
been stored in the archive yet. The PLOSSYS@rchive can
handle them properly (creating omission sheets, creating scan
job, ...).
� Entering the repro list
Document data can be input via a separate input line.
These data need not describe the document completely.
Afterwards one can check by means of the function
“Expand”, whether there are archive entries related to these
document data.
� Editing the repro list
� Selecting, cutting, copying entries
� UNDO function � Assigning a distributor
� Assigning receivers � Assigning print parameters
� Expanding
Checking for all entries or only the selected entries of the
repro list, whether there are archive entries, and displaying
these in the repro list.
� Opening, saving, printing, deleting, adding a repro list
By means of these functions, for example, project- and jobrelated
lists can be created and used for other processes,
without having to search again in each case. The repro list has
a simple documented ASCII format.
These lists can also be created by third-party systems (for
example PPS/ERP), and are then processed by PLOSSYSTM automatically. In this way very effective processes for making
available drawings can be implemented.
Control functions
A number of settings control the behavior of the system:
� Output generally as set or single sheets
� Activating min/max criteria
Using a set criteria (e.g. displaying only the latest version
of a document)
� Determining processing processes, if drawings and/or data
are not available in the archive
The PLOSSYS@rchive can process repro jobs in which also
documents or master records that have not been stored in the
archive yet are specified and for which there is no object. The
user can decide how the system is to proceed in such a case:
1. Printing/distributing the repro list; omission sheets are
inserted for objects not available.
2. A scan job is created. This job can be processed quickly
and safely by means of the PLOSSYSTM Scan List Client.
After the scan job has been completed, the repro list is
output/processed.
3. The available documents are output immediately; for the
missing documents a scan job is created. After the scan
job has been completed, the rest of the documents is
output.

� Extensions
Demand-oriented scanning
(„Scan-on-demand“)
By means of the specific dialog processes of the
PLOSSYS@rchive documents can be ordered the master
record of which has not been stored in the archive yet. It is
also possible to request documents that have not been
scanned yet.
The PLOSSYSTM repro list processing allows together with the
Scan List Client to build up very effective acquisition
processes.
Also with partly filled archives a safe and user-friendly
operation is possible.
Workflow
This extension allows the implementation of defined operating
sequences:
� release � updating service
� quality assurance � four-eyes process
Distribution services
Distributors are lists of receivers and related print/repro
parameters.
Archive distributor: the distribution information is assigned to
an object in the archive (changeable).
Standard distributor: centrally stored and maintained
distributors which are assigned to the object with printing.
Personal distributors: locally stored and maintained
distributors which are assigned to the object with printing.
Temporary distributors: momentarily created distributor
which is assigned to the object with printing.
The following distribution functions are available:
� Creating, deleting, maintaining, displaying a distributor
The print/repro parameters that can be set include:
� distributor name � marginal lettering
� printer � folding type
� number of copies � stamp texts
� number of sets � receiver name
� banner page text
� Interfaces
Repro Archive Universal Client (RAUC)
The fully graphic user interface is the standard user surface.
The mask operation and control with mouse and keyboard
allows fast and faultless working. A comprehensive help
functionality supports the user. The user prompt meets the
practical requirements and is available in several languages.
The end user can configure his program surface in such a way
that it meets the requirements of his tasks:
� Layout of the main display and the list of found matches
� Defining the layout of the drawing list (banner page) and the
master data dialog
� Defining plot ID names (for job tracking)
� Help function
� Display of version
� Starting other applications
With the design great importance has been attached to a
simple, intuitive user prompt. The layout meets modern
Microsoft and Motif standards. Actions that cannot be
activated are masked out or represented in shaded form. All
important operational actions can be activated both by means
of the menu operation and via colored buttons (icons).
Scan List Client
The special application for the scan workstation: request lists
can be processed in a semi-automatic way. The basic
functions include:
� Selecting, displaying and printing the scan list
� Scan result: displaying and editing
� Assigning request and scan result
� Displaying, adding and archiving master data
By means of demand-oriented scanning the archive becomes
useful very fast.
WWW interface
The Internet interface for the PLOSSYS@rchive. HTML, JAVA,
SSL and HTTP are the standards for our implementation.
Ideal for large and spread sites with heterogeneous
infrastructure and for linking external archive users such as
field service, customers and suppliers.
ARCLI command line interface
The script interface “arcli” (archive command line interface)
allows to formulate important archive functions also on shell
level. For example, simple batch-oriented archiving and export
processes can be defined in process environments.

� Input-/output interfaces
Load process
Standard modules for loading the PLOSSYS@rchive fast:
� Loading master data from the PPS/ERP or a drawing
management
� Loading object data from the scanner, CAD or PDM
� During starting (initial program loading) and operation
� With the integration of additional steps: rastering, rotation,
...
Repro list processing
RLIST is the PLOSSYS TM standard format for repro lists. The
repro list processor allows the automated processing of
complete repro jobs in batch operation. The repro list is
generated in another system and is transferred to
PLOSSYS TM . The documents are accessed through the
PLOSSYS@rchive. For the task-related making available of
documents manual intervention is no longer required.
Raster export
Compiling and exporting of comprehensive document lists for
CD production, creation of subarchives and archives for old
versions as well as for data backup. The structuring of the
objects and the data can be set-up according to the
requirements of the tasks.
Modular design and practice-oriented licensing
PLOSSYS can be extended with function groups. Thus
investments have to be made only for functionality that is
needed. Nevertheless all PLOSSYSTM services can be added
later.
PLOSSYSTM has no licensing which restricts the number of
users.
Modern system architecture and standards
Client/server architecture for TCP/IP networks for a simple
system design.
PLOSSYSTM is multiclient capable. All interfaces and user
surfaces can be operated simultaneously.
C++, JAVA and Perl are our new development standards.
System environment
PLOSSYS@rchive is available for all client server
environments.
Server
� IBM AIX
IRIX
� HP-UX � Silicon Graphics
� Digital Unix � Windows NT � Sun Solaris 2
Clients
� IBM AIX � Silicon Graphics IRIX
� Digital Unix � SunOS
� HP-UX � Sun Solaris 2
� openVMS � Windows 3.11/95/98
� Windows NT � Netscape Communicator
� Internet Explorer
PLOSSYS TM netdome
The standard print/repro system with all services for digital
document printing:
� Output on all printers including final processing
� Stamping, water marks, marginal lettering, set processing
� Output operation and printer management
� For CAD, digital Archive, PDM and PPS
Format converter
We have proven standard converters for conversions from and
into TIFF/G4, HPGL/2, C907, PostScript, PDF, CGM and
many other formats.
SAP R/3 DVS
For the standard application SAP R/3 there is a special
version of the PLOSSYS@rchive:
The proven user surfaces are offered as add-ons for the SAP
standard module DVS and a standard filing system such as
SAP electronic vault or ArchiveLink. For these applications the
following PLOSSYSTM products are available:
DVS Repro, DVS Distribution Printing, DVS Repro Scan List Client.

PLOSSYS@rchive
� Filing documents in digital form, searching
and reproducing them („digital paper“)
� Fast recherche through practice-oriented
dialogs
� Display of drawings and documents on
the screen
� Ordering and distribution processes from
the workstation or in teller terminal service
� Comprehensive user and authorization
management
� Distribution control: plotting jobs from
PPS/PDM systems as sorted sets
� Efficient design of the digital archive
through demand-oriented scanning
SEAL Systems solves your problems
You tell us your requirements, and we will coordinate
the procurement of the devices and the
software, and will take care of installation, system
integration and commissioning.
In this way requirements become practice-oriented
solutions.
� reliable project management
� experienced installation and integration teams
� expertly performed acceptance tests
� configuration consulting
� hotline service
SEAL Systems AG & Co. KG
Lohmühlweg 4 • D-91341 Röttenbach
Phone: +49 (0) 9195/926–0 • Fax: +49 (0) 9195/1739
http://www.sealsystems.com • E-Mail: info@sealsystems.de
© 2002 SEAL Systems AG & Co. KG. PLOSSYS is a registered trademark of
SEAL Systems. Other computer and software names mentioned in this
brochure are trade names and/or trademarks of the respective manufacturers.
Subject to change without notice. As of date of: August 14, 2002.