Parent Coaching Senior School Trimester 3 – starts mid August.

THE SPRINGFIELD COLLEGE PARENTS & FRIENDS ASSOCIATION
MINUTES OF COMMITTEE MEETING
HELD ON 23rd March 2010
MEETING COMMENCED 7.12pm
MEETING HELD AT Senior Campus Staffroom, The Springfield College
ATTENDEES Steve Croft, Tania Brewer, Jane Duncan, Lisa Sylvester, Andrea
Newble, Wendy Hayden, Patty Boegheim, Gary Boegheim, Dean
Kelly, Deleece Kelly, Agneiska Poli, Rina Sandford, Tania
Scanlan, Ruth Swalwell, Carla Tupicoff, Craig and Sandra
Griffiths
APOLOGIES/ABSENT Nicole Hodgson, Peter Kortge, Dianne Nguyen, Leanne Paper,
Michael Thompson
BUSINESS ARISING FROM PREVIOUS MINUTES
It was noted by Dan Kelly that there was a spelling error in the minutes.
PRESIDENTS REPORT – Wendy Hayden
Wendy thanked Jane for the previous work that she had done as president. Sub Committes will
now need to submit a report prior to meeting and only add changes to their minutes at the P&F
Meeting
VICE-PRESIDENTS REPORT- Lisa Sylvester
Nothing to report
TREASURERS REPORT Andrea Newble
More details to come
Closing Balance as per bank statement $41,534.16
SECRETARY’S REPORT Carla Tupicoff
Nothing to report. All information has been handed from Wendy to Carla.
PRINCIPAL’S REPORT
• Working with the new board is a delight.
• Working on providing parents with information regarding curriculum, Standards with in the
school, benefits of the school and to clarify what it is that the school has to offer so we
can market the school in the appropriate way.
• Website is ours to develop. Steve has already met with a Graphic Designer. New Website
will be available in approx 3mths. The website will reflect what the school has to offer to
prospective parents and businesses in the community.
o There will also be a link through the website to Noodle. It is a website that
parents and children can access for assessment Calenders, assignment work
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Selective release of the website will occur in the next couple of months to test if it will be
successful and how it will work.
• Application for State Government 75% projects is being applied for second set of tennis
courts. Part of the grant must show a community benefit.
• A covered walk way has been talked about at previous meeting on the senior school.
Steve is appreciative of the view to do something of great importance however the
covered area is not a viable option at the moment it will cost a lot of money.
• School received a reading Projects Grant $10,000.00.
• Steve Croft is meeting with Local Businesses to see what we can do to assist businesses
in the community to build better opportunities within the college with benefits to come to
our children as well as into the future.
• Further discussion with Delfin Land Corporation re beautifying the front of the Senior
College, Gardens, Landscaping, Moving the sign so it is more geographically seen. There
will be new signage at the front of the senior campus within the next couple of months in
line with the new directives from the board.
• Discussed the use of the Sports Oval on the senior Campus. It is a duty of care etc.
Having a staff member free to be able to monitor the Oval.
• It was also discussed with Steve about Tiering on the oval for the junior school for stairs
and seating.
• Steve suggested an idea of fundraising that some schools do to build buildings…Selling
of Bricks.
SUB-COMMITTEE REPORTS
1. CAST – Rina Sandford
As per the minutes. A caterer is required for the Outback Music Tour from the 27-30 th
April
Auction raised $2280. Good feedback from those that attended
2. Community Alliance Programme –
Jane Duncan now holds the position of running The Community Alliance Program.
Two new Businesses a florist, photographer and Jane needs to Check with the pool shop
if they would like to come on board
3. Fundraising and Sponsorship – Lisa Sylvester
Car Boot Sale
It was discussed that all hands on deck is needed in getting the word out for the
advertising information for future car boot sales.
Advertising needs to be increased
Professionally Printed Signage is needed with changeable dates. A quote was being
obtained
Car Boot to have
4. Grants –
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Position is still open to fill. Wendy was to check if Nicole is still interested in holding the
position
5. Library –
A position is vacant for a Library Representative
6. Sport –
A representative from the Sports Committee is required to attend the meeting the P&F
meetings monthly. No one in attendance tonight
7. Stocks & Stores – Tania Scanlan
Tania and Patty are to organise a donate a drink Drive to get drinks to go towards the
Twilight Market or Bush dance so we don’t have as many to buy.
8. Twilight Markets – Wendy Hayden
A decision will need to be made on the company to supply rides for the Twilight Market.
No decision made.
GENERAL BUSINESS
Suggestions on what to spend money on
• Cover the stairs on the Junior campus between the covered area and the classes on the
next level
• Bus Stop Covers- quote to be obtained
• Data Projectors 5 in total. Steve Croft to obtain Quote. Vote taken motion passed to
purchase these.
• Interactive White Boards
• Marque that can be used for Shelter Steve to get a quote
• Year 6 to establish friendship chairs. A P& F member will mentor them in how to go about
purchasing and researching the product. Vote taken. Motion passed to support and
purchase the chairs.
Other forms of Advertising for P&F events were discussed.
• SMS alerts regarding events/reminders
• P&F Facebook Page for advertising events. This has already been set by Wendy and
Carla
NEXT MEETING Tuesday 27 th April
Junior Campus.
Suggested topics to be added to the Agenda:
What we will spend our money on.
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MEETING CONCLUDED 20.22
ACTION ITEMS
• Wendy Hayden to contact Council regarding signage permits.
• Wendy Hayden to obtain advertising quotes for signage regarding the car boot sales
• Wendy Hayden to email flashing and glow merchandisers
• A Company needs to be decided on for twilight markets.
Encl: CAST - Minutes of Meeting 4 th March
CAST- Minutes of Meeting 15 th March
Sport - Minutes of Meeting 1 st February 2010
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CAST MEETING
March 4 th 2010-03-23
TSC Snr Campus Staffroom
CREATIVE ARTS SUPPORT TEAM
MINUTES OF MEETING
Present: Wendy Jurss, Jacqui Sherman, Danielle Lennon, Laura Bonner, Sarah Smith,
Rina Sandford, Sue Cosgrove, Deleece Kelly
Apologies: Sherina Parker, Rebecca Brown
Matters Arising
1/ Movie Nights – made just over $300 between both events
Jnr Campus = 70 tickets, Snr Campus =40 tickets
2/ ART AUCTION –
Wendy forgot to call Fiona Rogers
a) Collating ‐ Jacqui has been collecting work but unfortunately time
Consuming, Jacqui requested a parent helper
Sue is available, Jacqui will ring when help is needed, mobile numbers
exchanged.
b) Auctioneer – Andy emailed but no response as yet
c) Steve Croft asked about Wine in reference to “Welcome BBQ”, and it was
suggested a donation be made.
Wendy to get Wine
d) Marketing – Performing Arts Captains; Joel & Millie to make
announcement at assembly.
General Mistake – on the included Year Levels, only Prep – Year 6
included (not Year 7)
Invitations to be sent home in Communications Folders with an RSVP for
catering purposes
e) Run Sheet concerns– Wine & Mingle with Viewing Time
Viewing to occur behind the stage
FUNDRAISING:
a) Wendy to discuss Purchasing with Fiona
b) Redbank Plains Waterworx no longer able to do Sausage Sizzle
c) BBQ on Snr Campus 11/03
Nick to clean BBQ
d) Sausage Sizzle on Jnr Campus early Term 2
NEW BUSINESS
a) Rock Eisteddfod alternative has been put forward by Jacqui, BPAC at Logan
Entertainment Centre at end of Term 2
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Invitation has been put out to students but only 8 interested so far.
Final numbers should be known by next Monday or Tuesday
b) Upcoming Performances
Leaders Induction Ceremony ‐ Chamber Singers performing
Remembrance Service – Chamber Singers performing
2 & 7 Cultural Morning 25 th March
Foundation Day – Last week in April
c) Mothers Day Stall Wed 5 th May
Purchase of items and send a flyer asking for parent donations as well
Sherina reported still plenty of washers and wheat bags from 2009
Sue to provide woolly scarves and “smelly bags”
Dianne Nguyen has offered to guillotine magnets and assist with
running the stall
Dianne also has a friend that can help
Organza Bags direct from Hong King through importer 10‐15cents
each to be sourced
Creating Bath Crystals to be looked at by Sue
d) Voucher Booklet well on the way;
Bella Beauty, Pizza Capers, Day & Night Chemist, Royal Training, Chippers
Hairdressing, Pool Shop, Deleece Lingerie and more
Springfield Lakes Shopping Centre to be approached
Waiting on quotes for printing
Tour students giving out letter of offer to their surrounding areas
e) Tour Chocolate Drive – underway
Chocolates to be distributed Friday 19 th March
Available for collection from 3pm on Jnr & Snr Campus’
Deleece & Sue from 12noon
f) Fundraising Events
Items needed
i) $2000 needed for Tour gap
ii) Art Auction funding to be pooled between Performing Arts
iii) Costumes for Jnr Dance Troupe
28 students including 9 boys now involved
iv) Costumes for Snr Dance Troupe
v) Rostrums – Laura has a contact or Ross may have one
vi) Lighting – CPC Audio, Ross has contact
Suggestions
Wendy suggested that Performing Arts Events be Social as well as
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a Performance Opportunity
i) Community Salsa Lesson – Laura Bonner
Woodcrest College – Salsa Teachers
ii) Home Game BBQ – Sue to follow up
iii) Mitre 10
iv) Boost Juice Mobil Van – Cross Country
v)Ladies Trade Night – Deleece
Wine & Cheese Night to take place in Dance/Drama Room
Term 2
All trade stalls to donate a portion of the sales and a product to be
used in raffles to TSC Performing Arts
Farewell Concert
Term 2 Mon 19 th Afternoon Delight
Sue to promote photo book for $20
Expression of interest sought for pre‐order
Tour numbers: 50 students, 4 parents, 3 teachers
Uniforms – Trish has been sizing students
Next Meeting
15 th April Snr Campus Library
Apologies – Jacqui Sherman, Deleece
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PRESENT: Karen Wohling
Rina Sandford
Sherina Parker
Sarah Smith
Laura Bonner
Sue Cosgrove
APOLOGIES: Wendy Jurrs
Rebecca Brown
Jackie Shermann
Danielle Lennon
Mrs Kummerel
Deleece Kelly
CREATIVE ARTS SUPPORT TEAM
MINUTES OF MEETING
15 TH APRIL 2010
• Previous minutes read
• Sue Cosgrove will now take minutes of meetings and email them to Sherina Parker to
send on to all CAST members
Congratulations to Wendy
• Wendy had a baby girl Caitlyn Emma (Sorry about spelling) on Monday morning, all
going and well and a big good on you to all the family.
Welcome to New Staff
• WELCOME!!! Mrs Glen Lockington who will be taking Wendy’s classroom music.
• WELCOME!!! Mr Ben Hooper who will be taking Sherina’s senior school classes to
create more time for Sherina to do the administrative work while filling Wendy’s
position.
Vivace Auditions
• Grade 1 string ensembles will be this Friday afternoon.
Rostrum Blocks
• Not sure what size will be required as drama room has to be decided on.
• Laura will have a trial lesson in the demountable to assess whether it will be effective
for dance lesson. Concerned about the wall that interrupts the room. ? swap with the
music room if it does not work.
• Not sure how long the demountable will be used as a room until a permanent room will
be found.
• When sure of room Laura and Jackie will get together to figure out what size rostrums
they require to fit the room because storage of the rostrums has to be taken into
consideration
Dance Update
• Performance dance team had four 1.5 hour training sessions over the holidays to ready
for performance at Ipswich Eisteddfod on the last Thursday of Term 2 and then in
Beenleigh Eisteddfod in Term 3.
• Parents have purchased dance shoes for their children.
• Costumes need to be purchased for the boys at a cost of $315 ($35/shirt). May need
extra leotards for the girls
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• All costumes purchased by TSC are presented to the students on Performance day and
collected immediately after.
• Laura Bonner has costed dance bars for the dance room. To purchase 3 bars will afford
a 10% discount. The dance bars are each 4 metres in length. Will get more exact quotes
in the coming month.
• BPAC going well. Finishing off choreography and then will practice and polish for
Sunday 12 th of June
Junior Campus Sausage Sizzle
• Week 8 THURSDAY 3 rd JUNE.
• $3 Bread & sausage with small fruit drink (# flavours, orange, apple, blackcurrant)
• $2 Bread & sausage.
• Will ensure a pre ordering system so as to know exact numbers of stock required.
• Sue Cosgrove and friend, Danielle Lennon and Sherina Parker to work on this sausage
sizzle.
Mother’s Day Stall
• 54 Woolly scarves at $4 each
• Cards with magnets at $2 each
• Cards at $1 each
• 100 Mobile Phone Charms at $2 each
• Bath Salts – call Deleece to check on their arrival ‐ $3 each
• 100 Perfumed Drawer sachets @ $1 each
• 30 Washers with soaps at $3 each
• 50 Wheat Bags at $3 each
• People to run the Tuesday stall at the Junior Campus (4 th April) are Sandra Griffitths,
Sherina Parker, Sarah Smith and Dianne Nguyen
• People to run the Wednesday stall at the Senior Campus (5 th April) are Jackie Shermann,
Laura Bonner, Rina Sandford, and Rebecca Brown with some student support.
• Sarah Smith to give the few coffee mugs available to Laura Bonner to jazz up and sell at
the senior school stall
• Rebecca Brown and Laura Bonner to remind all students of Mothers Day Stall and put
messages in the daily notices as Sarah and Sherina will be away.
Trade Show Evening
• Term 3 Week 3 Possible date Friday the 23 rd of July
• Check with Deleece as she has many of the contact numbers for people wanting to do
this.
• May add Oasis party plan people to the list of names.
• Sherina to discuss with Deleece about what funds we can raise from holding this trade
show evening e.g. 10% of sales ? Also to discuss donation of small items by each stall
holder to raffle/door prize on the night.
• Free to anyone to attend
• Free wine, juice and nibblies to all who attend
• Some small dance pieces will be attended by dance students for entertainment during
the night
• Will be held at the Junior campus in the Drama/Dance Room/Breezeway.
Welcome Back Concert
• Week 6 Tuesday 18 th of May
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• Will have raffle as Some FANTASTIC PRIZES have been donated by the Battelley Family.
There are three great Camping Packs Valued at $1350, $640 and $395.
• Raffle Tickets will be $1 each and books of 20 will be given to each child in performing
arts groups to sell.
• Extra tickets will be held at reception at both campuses.
• Ensemble directors will also have extra tickets
• A flyer will be created by Sue Cosgrove so it can be put with raffle tickets in an envelope
to be given to students. Flyer will be emailed to Sarah Smith to copy and give to Karen
Wohling who will put tickets together. Flyer will be emailed to Sherina so it can be
copied into the next issue of Threads.
• Sherina to buy the raffle tickets and envelopes and give to Karen
• Prizes will be drawn at the Welcome Home Concert. 18 th May.
Music Tour
• Uniforms will not arrive in time for the concert. However they will arrive in time for the
Welcome Home Concert
• Students will now wear the red tour t‐shirts with blue jeans and sport shoes.
• Plan has changed with the staff as Mrs Morton is unable to attend. All parent helpers
and teachers will be contributing to the cooking.
• Amanda Robertson will now come along on tour (is a nanny by profession, also has a
blue card)
• Need Cooking Equipment. Need big pots to cook rice and pasta for meals for 58
people. Need Electric Frypans and Rice Cookers if anyone has these items to spare for
the trip. They will be returned once tour has returned.
• Taking 1 car as an extra which will tow an enclosed furniture trailer which will cost $350
to hire for 1 week.
• Photo book letters have been sent out. The cost is $25. Money is due 23 rd April. There
will be about 4 photos per page it should be fantastic.
Meeting Closed 6.45pm
NEXT MEETING THURSDAY THE 13 TH OF MAY AT 5PM SENIOR CAMPUS LIBRARY
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THE SPRINGFIELD COLLEGE PARENTS & FRIENDS ASSOCIATION
COMMUNITY ALLIANCE PROGRAMME SUB‐COMMITTEE REPORT
FOR COMMITTEE MEETING TO BE HELD ON 27 April 2010
REPORT PREPARED BY: Wendy Hayden DATE: 18/04/2010
ACTIVITY THROUGHOUT THE MONTH:.
• Jane Duncan is no longer looking after the Community Alliance Programme and it will be handed
back to Wendy Hayden
• We currently have 25 CAP partners
• The CAP section of the website has been revamped and you now just need to click on the
business name to get a profile of the business and details of what they offer
• There are 2 current prospects. They are South West Flowers and Quest Serviced Apartments –
both came to us.
• All partners have been sent an email reminding them to send their remittances.
BUSINESS TO BE DISCUSSED:
Nil
ATTACHMENTS:
Nil
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THE SPRINGFIELD COLLEGE PARENTS & FRIENDS ASSOCIATION
TWILIGHT MARKETS SUB‐COMMITTEE REPORT
FOR COMMITTEE MEETING TO BE HELD ON 27 April 2010
REPORT PREPARED BY: Wendy Hayden DATE: 18/04/2010
ACTIVITY THROUGHOUT THE MONTH:.
• Tania Scanlan has sent letters and/or emails to all the stall holders and entertainers from 2009
with application forms. We have already received some back.
• Michael Thompson has obtained quotes for the generators and lights and booked them in with
MasterHire.
• Michael Thompson will contact Ipswich City Council regarding bins and toilets.
• Wendy Hayden has narrowed down the rides to 4 packages (Attached)
• Sponsorship and Raffle Prize letters have been amended and will be sent out in the next week or
so. For the major sponsors, a page containing colour photos of last year’s event will be included.
• Once the rides have been finalised, a mudmap of this years event will be drawn up so we will
know exactly how many stalls we can have.
• We will be hiring our stage this year from Carnivalland who can provide a 7.5x5mtr stage with fill
canopy and sides along with lighting trusses and PA wings for $1,295
• A note has been sent out in Threads asking for any businesses that may be able to assist with the
stage and/or PA hiring costs
• The Fireworks have been booked in again with All Fired Up (Paul Gianotti)
BUSINESS TO BE DISCUSSED:
• How much we want to spend on rides.
• What rides package should we go for
ATTACHMENTS:
• Twilight Markets Rides Packages.
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TSC Sport & HPE Support Group
Meeting 19/04/10
Attendees: Andy Holmes, Tina Gianotti, , Tim Noske, Karen Wohling, Lauren Boyd,
Mick Sandford, Bronwyn Potter, Sam Samuels, Tania Brewer
Absent: Kylie & Will Weeks, Amanda Bedford, Karen Morris, Teressa Leedie
Minutes: Tina
Sport results
All results listed in Threads – Both JTAS & TAS swim teams performed well, JTAS
coming 3 rd overall.
Futsal – all teams competed well and 16 years girls made the final. 5 students selected
to trial for QLD team, Lachlan Jackson made Australian School Futsal team.
Equestrian – junior team won the first competition.
New Rep shirt & new team strips
Prices of rep shirts – the board sets the prices – these cost will remain the same.
Soccer strips – Tim will attend the next P&F to discuss funding
Cross Country
All reports were good, however Preps race had too many kid helpers, we only need 1 or
2 helpers leading the way for next year.
Students absent or at other sporting events can not submit times to win age champion,
you must compete in the race to win, however they can be included in the regional and
JTAS & TAS teams.
Football
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Much discussion about the Ipswich competition, Tim is still finding out more information
to pass onto Andy, Steve and the board. It was noted that TAS & JTAS must be
supported first.
Parent Coaching Senior School Trimester 3 – starts mid
August.
All parent coaches must obtain a blue card. A discussion took place with regards to the
proposal that parent coaches must not coach their own child’s team. Parent coaches will
still be required to help coach other teams, until fully accredited coaches can be
supplied.
Please email feedback to Andy by Tuesday night 20 th of April, before he meets with
Steve.
Junior Athletics
Years 4-6 Inter clan field events will be held over set days during this term. The Inter
Clan track and field carnival will be held on June 11. Year 7 students compete with the
years 8-12 however they will be able to get times etc to submit so they will be included
in the Central districts Athletics which is held early in Term 3.
Records
Linda Brumell is keeping records of students making regional, state & national levels as
well as all Trimester/Term sport winners – player of the year / most improved players.
Web site
A new improved web site will be up and running soon and a sport area will be updated
regularly to advise on fixtures and changes etc.
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ACTION PERSON RESPONSIBLE
Equestrian Flags/Banner email
Tania
Lauren Boyd
Contact the Marketing Manager
Re Futsal, Equestrian &
Swimming success.
Next Meeting: Monday May 10 th 5.30pm
Senior Campus Library
Andy Holmes
Attend P&F funding for soccer strips Tim Noske
Contact Official clothing for sample
Of Rugby jersey with collar
Triathlon flyer for next meet to go
Into threads
Communication regarding sporting
Fixture changes
Tina Gianotti
Lauren Boyd
Andy Holmes
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