Governing Board A. CALL TO ORDER (5:30 p.m. ... - Chaffey College

Governing Board 

I. REGULAR SESSION 

AGENDA 

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Thursday, June 26, 2008 

Board Room, Marie Kane 

Center for Student Services/Administration 

A. CALL TO ORDER (5:30 p.m.) 

II. CLOSED SESSION 

A. PUBLIC COMMENTS ON CLOSED SESSION AGENDA 

B. RECESS TO CLOSED SESSION 

III. STUDY SESSION 

A. CONVENE IN OPEN SESSION (6:30 p.m.) 

B. AGENDA 

1. Fontana Phase III Project Development 

IV. REGULAR SESSION 

A. RECONVENE IN REGULAR SESSION (7:00 p.m.) 

1. Pledge of Allegiance 

B. PUBLIC COMMENTS 

C. COMMUNITY LINKAGES 

1. Governing Board 

2. Legislative Update 

3. Presentations 

4. Foundation 

D. REPORTS 

1. Closed Session Actions 

2. Monitoring 

a. Technology 

E. PUBLIC HEARINGS 

F. CONSENT AGENDA 

1. Governance Process 

a. Approval of Minutes 

b. Resolution – Compensation for Trustee When Absent 

2. Academic Affairs 

a. Curriculum 

(continued on page 2) 

5885 Haven Avenue, Rancho Cucamonga, CA 91737-3002 909/652-6102 FAX 909/652-6104 www.chaffey.edu

Agenda - Meetings of the Governing Board 

Chaffey Community College District 

Thursday, June 26, 2008 

Page 2 

F. CONSENT AGENDA (CONTINUED) 

3. Business/Fiscal Affairs 

a. AB 212 Round 7 Stipends, Amendment I – Children’s Center 

b. Approval: Partial Release of Retention, Chaffey College Chino Main 

Instructional Building 

c. Budget Increases – Restricted General Fund 

d. Career Technical Education Community Collaborative Project (CTE) 

e. Contract, Purchase Order, and Warrant Lists 

f. Disposal of District Property: Electronic Equipment and Miscellaneous 

Materials 

g. Early Termination of Office Lease: 16730 Arrow Boulevard, Fontana, 

California 

h. 2008–2010 Enrollment Growth and Retention (RN) 

i. Final Project Proposal: Library Renovation/Expansion Project – Rancho 

Campus 

j. Five-Year (Capital) Construction Plan 

k. Fontana Parking Lot Project – Funding Sources Approval 

l. Notice of Completion: Accessibility Upgrades and Fire Lane Extension 

m. Notice of Completion: Alterations to Parking Lot 12 and Construction of 

Elevator Tower and Pedestrian Bridge 

n. Notice of Completion: Chaffey College Chino Main Instructional Building 

o. Notice of Completion: Pool Boiler Replacement 

p. Plus 50 Initiative Amendment I 

q. Reserve Transfer – Scheduled Maintenance Fund 

r. 2008–2009 Tentative Budget 

s. True Colors Workshop 

t. Vocational Education and Training Services Contract 

u. Workforce Innovation Partnerships (WIP) 

4. Human Resources 

a. Hourly Position Certification 

G. ACTION AGENDA 

H. CEO/STAFF REPORTS 

1. Superintendent/President 

2. Faculty Senate 

3. Classified Senate 

4. California School Employees Association (CSEA) 

5. Chaffey College Faculty Association (CCFA) 

6. Child Development Center Faculty Association (CDCFA) 

I. BOARD COMMENTS, REQUESTS, AND FUTURE AGENDA ITEMS 

V. ADJOURNMENT 

The next regular meeting of the Governing Board 

will be July 24, 2008 

Complete agenda may be viewed at www.chaffey.edu/governing board 

2 6/26/08 Regular Board Meeting

TOPIC TECHNOLOGY REPORT 

Communication No. IV.D.2.a 

AGENDA ITEM 


GOVERNING BOARD 

SUPPORTS BOARD ENDS STATEMENT/POLICY 

(Information) 

June 26, 2008 

Board MeetingDate 

This item supports Ends Policy 8.3.2: District information systems will be efficient and effective, 

providing timely and accurate information to college constituent groups as needed. Academic and 

administrative technology will be maintained at appropriate currency, providing students the opportunity 

to succeed in technology fields and administrative staff with tools necessary to perform their work. 

EXECUTIVE SUMMARY 

INTRODUCTION 

This report provides a summary of technology accomplishments for the 2007/2008 academic year. 

These projects have been completed by Administrative Systems, Technical Services, and the 

Technology Committee. The attached report provides a description of the specific tasks accomplished. 

OUTCOMES/RESULTS 

• Purchase of new computer equipment for classrooms, computer labs, administrative staff, faculty, and 

server farms 

• Redeployment of upgraded computers to classrooms, labs, administrative staff, and faculty 

• Extended software licenses for several existing college programs 

• Provided funding for training opportunities for faculty and administrative staff 

• Provided additional lab coverage through the apprentice program 

• Implemented new and improved functionality through the Colleague information system 

• Purchased two new Colleague servers as part of the district’s fiscal independence implementation 

plan 

• Improved overall college infrastructure and associated services 

Prepared by: 

Melanie Siddiqi, Director, Administrative Systems 

Michael Fink, Director, Technical Services 

Submitted by: Stephen W. Menzel, Vice President, Administrative Services 

Recommended by: Henry D. Shannon, Superintendent/President 


TECHNOLOGY REPORT 



Purpose: This report provides a summary of technology accomplishments for the 2007/2008 

academic year. These projects have been completed by Administrative Systems, Technical 

Services, and the Technology Committee. The following provides a description of the specific 

tasks accomplished. 

Computer Equipment Purchased and Upgraded 

360 new computers were purchased at an approximate cost of $450,000 for: 

VSS 208 BE 5,14 

BE 5 Chino IT 212 

EEC PS 12, 15 

Faculty (68) Admin (60) 

Projectors, screens and/or audio-visual equipment at an approximate cost of $80,000 for: 

Children’s Center Theatre Arts 

Business Ed Chino Center 

Physical Science 

12 new instructor classroom computers at an approximate cost of $18,000 for: 

Theatre Arts Language Arts 

Physical Science 

Over 100 upgraded/better computers were redeployed to: 

Success Centers Administrative Staff 

Software and Licenses Purchased 

Macromedia (VPCA) Logic Pro (VPCA) 

FinalCut (VPCA) Shake4 (VPCA) 

SPSS (Social & Behavioral Science) AutoCAD (Math/Science) 

MasterCAM (Math/Science) 

Training Opportunities 

California Community Colleges Datatel User Group Conference (ITS staff) 

National Datatel User Group Conference (ITS staff and staff from multiple departments) 

Datatel Technical Training Week (ITS staff) 

Ad Astra Users Conference (ITS staff) 

Tech Ed Conference (faculty and staff from multiple departments) 

InfoComm 2008 (ITS staff) 

SecureIT (ITS Staff) 

Cisco Infrastructure, Wireless and VoIP train gin (ITS staff) 

Apprentice Lab Coverage 

Fitness Lab (40 hours/week) Health Science Lab (63 hours/week) 

Library (62.5 hours/week) Math Center (20 hours/week) 

Digital Media Lab (68 hours/week) Music Lab (10 hours/week) 

Chino Institute for Women (8 hours/week) BAT/Psychology (55 hours/week) 


New and Enhanced Colleague Functionality 

• Successfully completed the migration to Release 18 of Colleague (the latest version of 

the college’s administrative software system.) 

• Continued preparations for fully implementing the personnel and payroll modules in 

Colleague as part of the overall plan to become fiscally independent. This included 

purchasing two additional servers to provide redundancy and fail-over capabilities; 

developing a new faculty assignment form and payroll stipend calculation program for 

paying part-time and overload assignments; developing required extracts to be provided 

to the County Treasurer’s Office and the Auditor/Controller’s Office; developing a 

process to convert six months’ worth of payroll data (01/01/08 through 06/30/08) stored 

in the county’s database into Colleague; and developing a process to post payroll data to 

the general ledger in the format required by Accounting and Budgeting Services. The 

college is on schedule to go live with payroll processing July 1, 2008. 

• Implemented the FACTS payment plan which allows students to make structured 

payments toward their enrollment and other related fees. This required the development 

of a two-way interface between Colleague and the FACTS system. 

• Implemented the use of Tier 1 Technologies and swipe card readers for card-present 

transactions. Implementing Tier 1 has provided for streamlined payment processing, 

eliminated the need to manually enter credit card data into the system, and facilitated the 

automatic processing of student refunds. 

• Automated the processing of student refunds via a batch process. Implementing a batch 

process to handle this process has saved the Cashier’s and Accounting offices 

numerous hours of staff time. Additionally, it has eliminated the need to post carryover 

credit balances from one term to the next; something that was a manual and very laborintensive 

process. 

• Implemented a process to generate emails directly from Colleague. Implementing email 

functionality in Colleague has allowed emails to easily be sent to targeted groups of 

students (e.g., sending a pre-deregistration notification to students who have 

outstanding balances for a given term.) 

• Developed an interface from Colleague to SARS-TRAK. SARS-TRAK is a product that 

allows students to schedule and/or check themselves in for counseling appointments. 

Developing the interface from Colleague to this system has provided for the necessary 

refresh of data required to use the product effectively. 

• Implemented add code authorizations for web registration. This process allows faculty, 

after the first day of class begins, to provide students with a special code that allows 

them to log onto MyChaffeyVIEW and register for the faculty member’s class. In the 

past, this could only be accomplished via a hard-copy “add card” provided to students, 

which they then had to personally take to the Admissions Office in order to get enrolled. 

• Implemented the “Instant Enrollment” module in Colleague for Community Education 

web registration. Implementing this module has allowed for virtually anyone (whether or 

not they are a current Chaffey student) to log onto the college’s website and register and 

pay for community education classes. 

• Implemented the TMA Maintenance Work Order system to facilitate the submission and 

tracking of work orders for the Maintenance and Operations Department. 


College Infrastructure and Technical Services 

• The installation of the Cisco VoIP system was completed. The Nortel Phone system was 

disconnected in September 2007. 

• New Cisco multimedia players were added to the college information channel 

(ChaffeyVision). The system was expanded to include Fontana, Chino, and additional 

locations in the SSA building. 

• The entire server farm was migrated to the new server room in the SL building. The new 

server room is equipped with a 24/7 generator, UPS, and new fire suppression systems. 

• The smart classroom pilot was expanded to include a second room in Wargin Hall using 

Extron control equipment and the SSA board room using Crestron control equipment. 

The smart-classroom equipment setup includes a rack-mounted console to control 

classroom technology equipment such as the projector, DVD/VCR player, and instructor 

computer. The pilot will be expanded to include the ITS conference room in the summer 

2008. 

• Completed the installation of the Wireless Pilot project. This project provides free 

wireless Internet access to faculty, staff, and students in the Library, SSA building, and 

several hot spots in the Campus Center complex. 

• Expanded the Wireless Pilot project to include the BE, Aero, ATL, IS, SL, BL, DL, ZH, 

Chemistry, and the new Chino Main Instructional Buildings. 

• Designed and installed new digital signage in the new Chaffey marquee 

• Acquired equipment to expand the use of the storage area network (SAN). Additional 

drive space was purchased for use with multiple production servers. 

• Purchased and implemented additional VMware servers. VMware is a software package 

that allows multiple virtual servers to exist on a single physical server. This means that 

one physical server can now perform the functions of multiple servers, saving time and 

money. 

• Upgraded the transparent LAN service (TLS) connections to the Chino campuses, 

including the Chino Main Instructional Buildings. This service increases bandwidth to 

remote locations from either 1.5 Mbps to 10 Mbps or 100 Mbps depending on the size of 

the location. 

• Installed network infrastructure, wireless Internet, phones, audiovisual, and over 

300 computers for the opening of the Chino Main Instructional Building. 

• Designed network infrastructure and audiovisual systems for the Chino Community 

Center, Chino Health Science Building, and the VPA complex. 


TOPIC APPROVAL OF MINUTES 

Communication No. IV.F.1.a 

AGENDA ITEM 




June 26, 2008 


Board Policy 1.10.9 – Minutes shall be taken recording all actions of the board. The minutes shall be 

public records and available to the public. 

PROPOSAL 

To approve the minutes of the May 21, 2008, regular board meeting. 

BACKGROUND 

It is the practice of the board to approve the minutes of the board meeting(s) held the previous month. 

Those minutes are then made available to the public in the Chaffey College Library and on the college 

website. 

BUDGET IMPLICATIONS 

N/A 

RECOMMENDATION 

Approval of the minutes of the May 21, 2008, regular board meeting. 

Submitted by: Henry D. Shannon, Superintendent/President 



OFFICIAL PROCEEDINGS 

OF THE GOVERNING BOARD 

CHAFFEY COMMUNITY COLLEGE DISTRICT 

A regular meeting of the Chaffey Community College District 

Governing Board was held on Wednesday, May 21, 2008, in the board room of 

the Marie Kane Center for Student Services/Administration. Board President 

McDougal called the meeting to order at 5:05 p.m. 

Members present: Mr. George, Mr. Gomez, Mr. McDougal, Ms. Roberts, 

Ms. Cervantes (Student Trustee) 

Members absent: Ms. Brugger 

CLOSED SESSION 

The public is given an opportunity to address the Governing Board 

regarding the posted closed session agenda. No comments were made. 

The Board convened in closed session at 5:06 p.m. Closed session 

was adjourned at 6:03 p.m. 

STUDY SESSION 

topics: 

At 6:05 p.m. the Governing Board held a study session on the following 

1. Campus Center: Programmatic Overview and Report on Student Site Visits 

2. GASB 45 – Postemployment Benefits 

3. Facility Priorities 

The study session ended at 7:12 p.m. 

REGULAR SESSION 

The regular session reconvened at 7:19 p.m. Trustee Gomez led the 

Pledge of Allegiance to the Flag. 

PUBLIC COMMENTS 

Student Trustee/ASCC President Monica Cervantes introduced the 

outgoing ASCC government and other students in attendance this evening. 

Tamira Hopkins and Jacob Godinez read ASCC’s 2008 class gift resolution to the 

Board. Ms. Cervantes presented the class gift in the amount of $40,000 for the 

environmental sustainability initiative. 


Dr. Shannon thanked student government for providing this significant 

gift for a very worthy cause. 

COMMUNITY LINKAGES 


Student Trustee Cervantes shared that she attended the transitions 

dance and Chaffey jazz band performances. She reported on the Cinco de Mayo 

celebration, student government’s report to the community, ASCC’s scholarship 

awards night, and the Latino graduation. Ms. Cervantes attended the transfer 

student reception and Dr. Shannon’s cabinet meeting. She reported on 

commencement, where ASCC presented the class gift as well as faculty and staff 

of the year. 

Ms. Cervantes expressed appreciation to everyone for their support 

and to Dr. Rahmani and Dr. Shannon for their mentorship. She thanked the 

college and the Esperanza Foundation for financial support. Ms. Cervantes 

received five associate’s degrees and three certificates. 

Immediate Past President Paul Gomez spoke about graduation. He 

thanked faculty, staff, and administration for their work this past year. Mr. Gomez 

spoke about the Esperanza Scholarship Foundation recipients. 

Board Clerk Gary George participated in the Chino Valley Chamber of 

Commerce’s April 28 golf tournament. On May 2–4 he went to the CCLC 

conference, where the sessions were outstanding. Mr. George attended the 

honors dinner, scholarship awards program, associate degree and vocational 

nursing graduations, commencement, and Chino’s state-of-the-city presentation. 

He met with administrators regarding the Chino campus and attended Nancy 

Bailey’s retirement celebration and the Don Berz Excellence Building dedication. 

Mr. George spoke about the excellent Esperanza Scholarship Foundation dinner 

and Paul Gomez’s involvement with ESF. 

Mr. George reminded everyone of the grand opening ceremony for the 

Chino campus on May 30 from 3–5 p.m. 

Katie Roberts reported on her attendance at many events during the 

last month including the Maritime College graduation in Napa, the County School 

Board’s Association dinner, Honors Program dinner, scholarship awards 

program, RN and VN nurses pinning ceremonies, and the rally for education in 

San Bernardino. She also attended the Chino state-of-the-city luncheon, the 

Esperanza Foundation dinner, ROTC military ball, a cancer walk, 

commencement, and the dedication of the Don Berz Excellence Building. 

Ms. Roberts was a speaker at Kiwanis, master of ceremonies at the police 

recognition luncheon, and a server at a charity wine competition. 

Lee McDougal related that the Online to College graduation ceremony 

will be at Montclair City Hall on May 28, 6–7 p.m. 


Board President McDougal presented a plaque to Student Trustee 

Monica Cervantes in appreciation for her service as student trustee and her 

support of Chaffey College students during 2007–08. 

Ms. Cervantes accepted the plaque, stating that credit should go to the 

entire student government for their achievements this year. 

LEGISLATIVE UPDATE 

Executive Assistant to the Superintendent/President Cid Pinedo was in 

Sacramento on Monday and met with Senator Dutton; Assemblymembers 

Emerson, Carter, and Benoit; and staff of the offices of Senator McLeod and 

Governor Schwarzenegger. They talked about the Governor’s budget and its 

effect on education. 

FOUNDATION 

Mr. Pinedo reported on commencement and the upcoming golf 

tournament. He asked board members to save June 28 for dinner with the 

Foundation Board at its annual retreat in Temecula. 

Mr. Pinedo informed the Board that the Foundation Board has a new 

member, Gerard McKearney, general manager of the Rancho Cucamonga 

Quakes. 

REPORTS 

CLOSED SESSION ACTIONS 

Board Secretary Henry Shannon announced that the Board took action 

in closed personnel session this evening to approve the following by a 

unanimous (4:0) vote with Ms. Brugger absent. 

Employment of: 

R. Roman Stollenwerk, assistant curator, 1.0 FTE, 12 months, Range 17, Step C of the CSEA 

salary schedule, effective May 1, 2008. 

Contract employees working during noncontract month. 

Alisa Meunier, educational services generalist, 1.0 FTE, 12 months, Range 15, Step A of the 

CSEA salary schedule, effective May 5, 2008. 

Robert Chavez, facility maintenance attendant, 1.0 FTE, 12 months, Range 7, Step A of the 

CSEA salary schedule, effective April 13, 2008. 

Carol Dickerson, instructor, accounting, 1.0 FTE, 10-month tenure-track assignment, effective 

August 20, 2008. 

Leona Fisher, instructor, English, 1.0 FTE, 10-month tenure-track assignment, effective 

August 20, 2008. 

William Araiza, reference librarian, 1.0 FTE, 10-month tenure-track assignment, effective 

August 20, 2008. 

Hourly personnel including adjunct (temporary) faculty, contract faculty overload, and shortterm 

workers. 

Mariana Moreno, CalWORKs transitional liaison, an unclassified professional expert position, 

effective July 1, 2008, through June 30, 2009, under the terms and conditions of the 

employment agreement. 


Vickie Pappas, CalWORKs transitional liaison, an unclassified professional expert position, 



Bonny Shapin, Chaffey College/UCR Copernicus Project specialist, an unclassified 

professional expert position, effective July 1, 2008, through June 30, 2009, under the terms 

and conditions of the employment agreement. 

James Stewart, coaching coordinator, football, an unclassified professional expert position, 

effective July 1, 2008, through September 30, 2008, under the terms and conditions of the 


Sarah Riley, director, facilities development, an unclassified professional expert position, 



Maureen Estes, director, management development, planning, training, and services, an 

unclassified professional expert position, effective July 1, 2008, through June 30, 2009, 

under the terms and conditions of the employment agreement. 

David Campio, director, Title V Cooperative Project, an unclassified professional expert 

position, effective July 1, 2008, through June 30, 2009, under the terms and conditions of 

the employment agreement. 

Robert Cecil, executive director, facilities, maintenance, and operations, an unclassified 



Luanne Rodriguez, grant liaison, an unclassified professional expert position, effective July 1, 

2008, through June 30, 2009, under the terms and conditions of the employment 

agreement. 

Debbie Smith, grant liaison, an unclassified professional expert position, effective July 1, 

2008, through June 30, 2009, under the terms and conditions of the employment 

agreement. 

Giovanna Sopprani de Gutierrez, grant liaison, an unclassified professional expert position, 



Stella Tellez, grant liaison, an unclassified professional expert position, effective July 1, 2008, 

through June 30, 2009, under the terms and conditions of the employment agreement. 

Raul Alvarado, manager, grounds, an unclassified professional expert position, effective 

July 1, 2008, through June 30, 2009, under the terms and conditions of the employment 

agreement. 

Lisa Ascencio, placement specialist, an unclassified professional expert position, effective 


agreement. 

Myriam Arellano, project controller, an unclassified professional expert position, effective 


agreement. 

Mark Logan, purchasing manager, an unclassified professional expert position, effective July 

1, 2008, through June 30, 2009, under the terms and conditions of the employment 

agreement. 

Tracy Glendenning, TANF child development career program specialist, an unclassified 



Utilization of volunteer services. (This list has been made part of the minutes of this meeting.) 

Appointment of: 

Ciriaco Pinedo to the position of executive assistant to the superintendent/president, 

governmental relations, foundation, and measure L bond program, 1.0 FTE, 12 months, 

Range 34, Step G of the management salary schedule, to include a $700 monthly 

management incentive, effective May 1, 2008. 

Sherrie Guerrero to the position of interim vice president, instruction, 1.0 FTE, 12 months, 

effective July 1, 2008, for the 2008–09 academic year only. 


MONITORING 

The quarterly investment report was presented for the Board’s 

information. 

PUBLIC HEARINGS 

In accordance with California Education Code Section 81310 et. seq., 

the Board held a public hearing on adoption of Resolution No. 52108A which 

authorizes the dedication of an easement to the City of Chino upon a portion of 

certain real property owned by the district (“easement”), as described in 

Exhibit “A” of the resolution, for public street and utility purposes pursuant to the 

terms and conditions set forth and as agreed in the deed of right of way attached 

as Exhibit “A” to the resolution. 

No comments were made. 

Mr. George made a motion, Mr. Gomez seconded, to adopt Resolution 

No. 52108A, which authorizes the dedication of an easement to the City of Chino 

upon a portion of certain real property owned by the district (“easement”), as 

described in Exhibit “A” of the attached resolution, for public street and utility 

purposes pursuant to the terms and conditions set forth and as agreed in the 

deed of right of way attached as Exhibit “A” to the resolution. (This resolution has 

been made part of the minutes of this meeting.) 

Yeas: Mr. George, Mr. Gomez, Mr. McDougal, Ms. Roberts, 

Ms. Cervantes (advisory) 

Nays: None 

CONSENT AGENDA 

The consent agenda was amended as follows: 

IV.F.1.c, Role and Privileges of Student Trustee – withdrawn for individual consideration 

IV.F.3.c., Approval: Partial Release of Retention, Chaffey College Chino Main Instructional 

Building Project – withdrawn from the agenda 

IV.F.3.h, Contract, Purchase Order, and Warrant Lists – withdrawn for individual consideration 

A motion was made by Mr. George, seconded by Mr. Gomez, to 

approve the consent agenda as amended. 



Nays: None 

Through this action, the following were approved (Approval of Minutes 

through Vocational Education and Training Services Grant). 


GOVERNANCE PROCESS 

The minutes of the April 24, 2008, regular board meeting were 

approved as presented. 

The Governing Board adopted a resolution to compensate Kathleen 

Brugger, governing board member, for the April 24, 2008, meeting from which 

she was absent. (This resolution has been made part of the minutes of this 

meeting.) 

ACADEMIC AFFAIRS 

The Governing Board approved the list of new, modified, deactivated, 

and deleted courses, degrees, certificates, and programs of study for the Chaffey 

College 2008–09 Catalog. 

BUSINESS/FISCAL AFFAIRS 

The Governing Board adopted Resolution No. 52108 authorizing the 

district to enter into Amendment No. 2 to the Ground Lease, Use, Operational, 

and Design/Build Agreement between itself and the City of Chino (“city”) and 

Chino Redevelopment Agency (“agency”), to modify the financial provisions by 

increasing the agency’s contribution from $3,000,000 to $3,310,000. (This 

resolution has been made part of the minutes of this meeting.) 

Communication No. IV.F.3.c, Approval: Partial Release of Retention, 

Chaffey College Chino Main Instructional Building Project, was withdrawn from 

consideration this evening. 

The revised district authorized signature list was approved effective 

May 22, 2008. (This list has been made part of the minutes of this meeting.) 

The Governing Board approved: 

The budget allocation increase of $845,000 to the 2007–2008 capital 

projects fund budget for equipment (FF&E) for the Physical, Health, Life Science 

Project. 

The amendment to the California Transportation and Logistics grant in 

the amount of $100,000 for Chaffey College Economic Development to provide 

additional authorized services under an 18-month extension for a total period of 

July 1, 2007–December 31, 2009. 

The contract education agreement with Tamco Steel for customized 

training in soft skills and technical skills in the amount of $50,000. 


Resolution No. 52108C which delegates authority to the 

superintendent/president, or his designee, to sell or otherwise dispose of the 

electronic equipment listed in Exhibit A of the resolution and to execute all 

documents in connection therewith in accordance with the terms and conditions 

of the resolution. (This resolution has been made part of the minutes of this 

meeting.) 

The Governing Board accepted as complete, per Contract No. 07P99, 

the work of, and authorized the district to file a notice of completion with the 

county recorder for, the SSA-EEC-Science Landscaping Project. 

The Board approved the $40,000 Plus 50 Initiative three-year grant 

award from the American Association of Community Colleges to develop 

programs for members of the plus 50 community. 

The Governing Board rejected three claims for damages identified as 

Claim No. 1467453-JS. 

The Board approved an additional $100,000 budget for the Vocational 

Education and Training Services Grant for the Chaffey College Economic 

Development Program to provide training in computer/office skills and retail 

occupations through June 30, 2008. 

ACTION AGENDA 

GOVERNANCE PROCESS 

On the motion of Mr. George, second of Mr. Gomez, the Board 

approved for the year June 1, 2008–May 31, 2009, that the ASCC president also 

be designated the student trustee and that he/she receive a $250 stipend for 

tuition, fees, books, or supplies per semester. 

The Board asked administration to review the amount of the stipend. 



Nays: None 

BUSINESS/FISCAL AFFAIRS 

There was a motion by Ms. Roberts, seconded by Mr. George, to 

approve the contract, purchase order, and warrant lists. (These lists have been 

made part of the minutes of this meeting.) 



Nays: None 


CEO/STAFF REPORTS 

Superintendent/President Henry Shannon presented a list of the 

activities he has been involved in since the last board meeting. He informed the 

Board of a $75 million donation to California Community Colleges for student 

scholarships. It is the largest gift to any community college system in the nation. 

Colleges will receive funds based on FTES if they fundraise the matching 

amount. 

Ardon Alger, Faculty Senate president, thanked Student Trustee 

Cervantes and student government for the class gift. He distributed a written 

report of faculty achievements and presented highlights from the list. The report 

included both off- and on-campus activities of faculty. 

Classified Senate President Trisha Albertsen reported on classified 

staff accomplishments. She announced the recipients of four senate-sponsored 

scholarships. As its annual fundraiser, the senate sold snacks before the 

commencement ceremony and has been selling the remaining snacks this week. 

CCFA President Bret McMurran responded to comments made earlier 

in study session by Phil Hillman of Vavrinek, Trine, Day & Co. regarding 

GASB 45. 

Administration will provide the Board with historical data on the 

increase in the cost of postemployment benefits. 

ADJOURNMENT 

The meeting was adjourned at 8:20 p.m. 

The next regular meeting of the Chaffey Community College District 

Governing Board will be June 26, 2008. 

________________________________ 

President 

________________________________ 

Clerk 


AGENDA ITEM 



TOPIC RESOLUTION – COMPENSATION FOR TRUSTEE WHEN ABSENT 

Communication No. IV.F.1.b 


June 26, 2008 


Board Policy 1.14.1.B. Upon a resolution by the Governing Board, members may be paid for any 

meeting when absent if the board, by resolution duly adopted and included in its minutes, finds that at 

the time of the meeting, she or he is performing services outside the meeting for the community college 

district, she or he was ill or on jury duty, or the absence was due to a hardship deemed acceptable by 

the board. 

PROPOSAL 

To adopt the attached resolution to compensate Kathleen Brugger, governing board member, for the 

May 21, 2008, meeting from which she was absent. 

BACKGROUND 

On May 21 Ms. Brugger was attending the confirmation hearing before the Senate Rules Committee in 

Sacramento for her position on the CalSTRS Teachers’ Retirement Board. 


Funding Source – Unrestricted general fund. 

Status of Funds – Funding for board member compensation is in the appropriate fund and is included in 

the 2007–2008 adopted budget. 

Future Implications – None. 


It is recommended that the Governing Board adopt the attached resolution to compensate Kathleen 

Brugger, governing board member, for the May 21, 2008, meeting from which she was absent. 

Submitted by: Henry D. Shannon, Superintendent/President 

Reviewed by: C. Earl Davis, Vice President, Business Services 



A RESOLUTION OF THE GOVERNING BOARD OF 


WHEREAS, Education Code §72024(d) provides that “A member may be paid for 

any meeting when absent if the board, by resolution duly adopted and included in its 

minutes, finds that at the time of the meeting he or she is performing services outside the 

meeting for the community college district, he or she was ill or on jury duty, or the absence 

was due to a hardship deemed acceptable by the board;” and 

WHEREAS, on May 21, 2008, Kathleen Brugger, governing board member, was 

attending a confirmation hearing before the Senate Rules Committee in Sacramento for her 

position on the CalSTRS Teachers’ Retirement Board; and 

WHEREAS governing board members, per Education Code §72024(a)(3) and 

§72024(b), receive $400.00 per month for attending all board meetings in the month and a 

pro rata share if absent from any meeting; and 

WHEREAS there was one meeting in the month of May; 

NOW THEREFORE BE IT RESOLVED THAT the Governing Board of the Chaffey 

Community College District does hereby find that at the time of the scheduled meeting of the 

Governing Board on May 21, 2008, Kathleen Brugger, governing board member, was 

absent due to a commitment for her position on the CalSTRS Teachers’ Retirement Board, 

and, as such, is entitled to receive compensation of $400.00 for that meeting. 

Ayes: 

Nays: 

Abstain: 

Absent: 

As Clerk of the Governing Board of the Chaffey Community College District of San 

Bernardino County, California, I hereby certify that the above and foregoing resolution was 

duly adopted by the board at a regular meeting thereof on the 26 th day of June, 2008, and 

passed by a majority of said board. 

IN WITNESS WHEREOF, I have hereunto set my hand this 26 th day of June, 2008. 

_____________________________________ 

Gary L. George 

Clerk, Governing Board 



TOPIC CURRICULUM 

Communication No. 

AGENDA ITEM 




This action is supported by Ends Policy 8.1.2 related to a comprehensive education program 

(i.e., “updating the college curriculum to reflect the needs of our diverse students and to 

respond to changes in technology and in evolving occupational areas”). 

PROPOSAL 

To approve the attached list of courses for the Chaffey College 2008–09 Catalog, as 

recommended by the Faculty Senate, the college Curriculum Committee, and the vice 

president of instruction. 

BACKGROUND 

AB 1725 and Section 53200(c) of Title 5 define the role of the Faculty Senate in assuming 

primary responsibility for making recommendations in the areas of curriculum and academic 

standards. The Chancellor’s Office has recently implemented System Office approvals for 

special topics and independent study courses. The district became aware of this new 

requirement too late to include these courses in last month’s curriculum agenda item, and the 

Art 11 course was inadvertently omitted from that item. 


None. 


It is recommended the Governing Board approve the list of courses for the Chaffey College 

2008–09 Catalog. 

Prepared by: 

Sidney Burks, Curriculum Chairperson 

Submitted by: Sherrie Guerrero, Interim Vice President of Instruction 

Reviewed by: C. Earl Davis, Vice President of Business Services 


June 26, 2008 



NEW SPECIAL TOPICS AND INDEPENDENT STUDY COURSES 2008–2009 

Discipline Course ID TOP 

Code 

Title Units 

1 Art ART-98A 1001.00 Independent Study: Art 

(Fall 2007) 

1.0 

2 Business and Office Technologies: BUSOTMD-498C 0514.20 Independent Study: Medical Coding and Billing 

3.0 

Medical Coding and Billing 

(Spring 2008) 

3 Fashion Design FASHD-498A 1303.00 Independent Study: Fashion Design 

(Spring 2008) 

1.0 

4 Journalism JOUR-98A 0604.30 Independent Study: Journalism 

(Summer 2008) 

1.0 

5 Journalism JOUR-98C 0604.30 Independent Study: Journalism 

(Fall 2007, Spring 2008) 

3.0 

6 Music MUSIC-92LA 1004.00 Special Topics Lab: Music (Jazz Ensemble) 

(Fall 2007) 

0.5 

7 Photography PHOTO-98B 1012.00 Independent Study: Photography 

(Spring 2008) 

2.0 

8 Sociology SOC-92D 2208.00 Special Topics: Sociology (Social Issues in South Africa) 

(Summer 2008) 

2.0 

9 Theatre Arts THEATRE-98A 1007.00 Independent Study: Theatre Arts 

(Summer 2007) 

1.0 

10 Theatre Arts THEATRE-98B 1007.00 Independent Study: Theatre Arts 

(Spring 2008) 

2.0 

Discipline Course ID 

NEW COURSES 2008–2009 

TOP 

Code 

Title Units 

1. Art Art-11 1001.00 Asian Art History 3.0 


AGENDA ITEM 



June 26, 2008 


TOPIC AB 212 ROUND 7 STIPENDS, AMENDMENT I – CHILD DEVELOPMENT CENTER 



Ends Statement 8.3.3: The district will recruit and retain diverse faculty and staff who are professionals in 

their respective fields, who are devoted to lifelong learning, and who are committed to work effectively 

with the diverse student/staff population. 

PROPOSAL 

To approve the amendment to the AB 212 Round 7 stipend in the amount of $2,521.25 for eligible Child 

Development Center teachers. 

BACKGROUND 

The original stipend amount approved by the board in February 2008 was $7,000.00. The stipend has 

now been increased to $9,821.25, with $9,075.00 going to three teachers and $446.25 in administrative 

costs. The amount of this amendment is $2,521.25. 


Funding Source – California Department of Education Child Development Division. 

Status of Funds –The 2007–2008 Child Development Center fund budget will be increased as indicated 

below: 

48xxx Income $2,522 

51xxx Certificated Salaries $2,075 

53xxx Benefits 447 

Total $2,522 

Future Implications –.This process is repeated yearly as funds permit. 


To approve the amendment to the AB 212 Round 7 stipend in the amount of $2,521.25 for eligible Child 

Development Center teachers. 

Prepared by: Birgit Monks, Director, Child Development Center 

Submitted by: Frank Pinkerton, Interim Dean, Social and Behavioral Sciences 

Reviewed by: Inge Pelzer, Executive Assistant to the Superintendent/President 

C. Earl Davis, Vice President, Business Services 



AGENDA ITEM 



TOPIC APPROVAL: PARTIAL RELEASE OF RETENTION, 

CHAFFEY COLLEGE CHINO MAIN INSTRUCTIONAL BUILDING 

Communication No. IV.F.3.b 


Supports and complies with policies 1.4.2 Conflict of Interest/Principles, 6.2.6 Purchasing, 

6.2.7 Contracts, 6.3.4 Capital Construction, and 8.3.1 College Facilities. 

PROPOSAL 

June 26, 2008 


To authorize the district to issue and execute all necessary documents for the Chaffey College Chino Main 

Instructional Building Project to reduce the amount of retention withheld from 10 percent to 5 percent, in 

accordance with the terms and conditions of Contract No. 06P98 with Bernards Bros., Inc. (“Bernards”), of San 

Fernando, California, for the reasons set forth below. 

BACKGROUND 

On July 11, 2006, the Governing Board authorized the letting of Contract 06P98 to Bernards for the 

construction of the Chaffey College Chino Main Instructional Building Project. 

The architect, MDA Johnson Favaro, LLP, duly inspected the work and determined that the construction of the 

new facility and all other major building systems were fully operational, commissioned, and functioning per the 

contract requirements on April 22, 2008, the date of substantial completion. 

Contract 06P98 requires the district to withhold 10 percent retention. Per the contract general conditions, with 

the Governing Board’s approval, the district may reduce retention from 10 percent to 5 percent, provided that 

substantial completion with an approved punchlist has been achieved. California Public Contract Code 

Section 9203 provides that the district’s Governing Board has the discretion to approve such a reduction in the 

amount of retention withheld if it finds that the project is more than 50 percent complete and satisfactory 

progress is being made. Section 9203 requires the district to withhold all remaining retention until final 

completion and acceptance of the project by the Governing Board. 

The district recommends that the Governing Board authorize the district to execute all necessary documents 

with Bernards to reduce the percent of retention withheld from 10 percent to 5 percent for the following 

reasons: (1) the project is over 50 percent complete and satisfactory progress has been and is being made 

towards final completion; (2) within the 5 percent in retention funds proposed to remain withheld, the district will 

withhold 125 percent of the value of any unprocessed or unpaid change order amounts, any outstanding 

punchlist work, and disputed items, if any, which will ensure sufficient funds remain to complete the project and 

a notice of completion filed; and (3) final completion and acceptance of the project, including all punchlist work 

and outstanding items, is subject to the Governing Board’s approval. 


Funding Source – Measure L bond funds, Project 8.4. Total project budget is $37,100,818. 

Status of Funds – Retention funds are available and set aside in an escrow account. 

Future Implications – N/A. 


Approval: Partial Release of Retention, 

Chaffey College Chino Main Instructional Building 

June 26, 2008 

Page 2 


It is recommended that the Governing Board authorize the district to issue and execute all necessary 

documents for the Chaffey College Chino Main Instructional Building Project to reduce the amount of retention 

withheld from 10 percent to 5 percent, in accordance with the terms and conditions of Contract No. 06P98 with 

Bernards Bros., Inc. of San Fernando, California, for the reasons set forth above. 

Prepared by: Jeffrey K. Saito, Director, Purchasing Services 




AGENDA ITEM 



TOPIC BUDGET INCREASES – RESTRICTED GENERAL FUND 

Communication No. IV.F.3.c 


June 26, 2008 

Board Meeting Date 

Ends Policy 8.4: Provide appropriate fiscal strategies to address growth, facilities, technology, changing 

economic conditions, and other external environmental factors. 

PROPOSAL 

To approve the budget allocation increase of $35,000 to the 2007–2008 restricted general fund budget for 

the CalWORKs program. 

BACKGROUND 

The Chaffey College CalWORKs program requested an allocation increase for the 2007–2008 fiscal year of 

$35,000. The Systems Office has notified the district that this allocation adjustment has been approved and 

the funds are available to be used in 2007–2008. The CalWORKs budget assists welfare recipient students 

and those in transition to achieve long-term self-sufficiency through workforce preparation. 

Current Revised 

Program Budget Increase Budget 

CalWORKs $434,431 $35,000 $469,431 

Total $434,431 $35,000 $469,431 


Funding Source – California Community Colleges Systems Office. 

Status of Funds – The 2007–2008 restricted general fund budget will be increased as indicated below for 

the CalWORKs program: 




51xxx Academic Salaries $19,448 

52xxx Classified Salaries 11,052 

53xxx Benefits 4,500 

Total $35,000 

It is recommended the Governing Board approve the budget allocation increase of $35,000 to the 2007– 

2008 restricted general fund budget for the CalWORKs program. 

Prepared by: Anita D. Undercoffer, Director, Budgeting Services/Disbursing Officer 

Submitted by: C. Earl Davis, Vice President, Business Services 



AGENDA ITEM 



June 26, 2008 


TOPIC CAREER TECHNICAL EDUCATION COMMUNITY COLLABORATIVE PROJECT (CTE) 

Communication No. IV.F.3.d 


Ends Statement 8.4.3. The district will seek and obtain a minimum of $1 million annually in external grants. 

PROPOSAL 

To approve the Career Technical Education Community Collaborative grant for Chaffey College Economic 

Development to create seamless, nonredundant education and training responsive to current workforce 

development needs in the amount of $469,700 for the period of 2008 through 2010. 

BACKGROUND 

The Governor’s Career Technical Education (CTE) Initiative (SB 70/SB 1133) is to strengthen California’s 

workforce development efforts by bringing together economic development initiatives and consortia 

composed of community colleges, high schools, and Regional Occupational Centers and Programs to 

develop regional articulation councils, align curriculum and training programs reflective of economic 

demand, strengthen existing CTE sectors, establish career exploration programs for middle and high school 

students, and meet critical professional development and capacity building needs. 


Funding Source – California Community Colleges System Office. 

Status of Funds – Funds of $469,700 will be included in the 2008–2009 adopted restricted general fund 

budget for this grant. 

Future Implications – None 


It is recommended the Governing Board approve the Career Technical Education Community Collaborative 

grant for Chaffey College Economic Development to create seamless, nonredundant education and training 

responsive to current workforce development needs in the amount of $469,700 for the period of 2008 

through 2010. 

Prepared by: Kathy Dutton, Director, Economic Development/Community Education 

Submitted by: Inge Pelzer, Executive Assistant to the Superintendent/President 




AGENDA ITEM 



TOPIC CONTRACT, PURCHASE ORDER, AND WARRANT LISTS 

Communication No. IV.F.3.e 


Board Policy 6.2.9.B – Present to the board a list of all purchase orders and/or district warrants. 

PROPOSAL 

To approve the contract, purchase order, and warrant lists as presented. 

BACKGROUND 

June 26, 2008 


The attached reports represent all contracts, purchase orders, and district warrants for the month of May 

2008. 


Funding Source – All funds. 

Status of Funds – Funding for these contracts, purchase orders, and warrants are included in the 2007– 

2008 adopted district budgets. 

Future Implications – None. 


It is recommended the Governing Board approve the attached contract, purchase order, and warrant 

lists. 

Prepared by: Kim Erickson, Director, Accounting Services 

Jeffrey K. Saito, Director, Purchasing 




Contract 

No. 

06P43 

06P54 

08C11 

08C13 

08C17 

08C17 

08C21 

Vendor City, State Description of Service Amount 

Carter & Burgess, 

Inc. 

WWCOT (Widom 

Wein Cohen 

O'Leary Terasawa) 

Reach Out West 

End 

Family Dental 

Center 

Family Dental 

Center 

Family Dental 

Center 

Covenant Security 

& Patrol 

Denver, CO 

Riverside, CA 

Upland, CA 

Chino, CA 

Chino, CA 

Chino, CA 

Rancho 

Cucamonga, 

CA 

08C23 The Galongo Home Ontario, CA 

08C31 Mindy Rowe 

CONTRACT AND CHANGE ORDER LIST 

San 

Bernardino, 

CA 

Amendment 2 is to revise the amounts 

allocated between services and reimbursable 

expenses to reflect the actual amounts of 

services provided and reimbursable expenses 

incurred for design consulting services for the 

Wayfinding and Signage project, as approved 

by Purchasing Services 

Amendment 7 is for additional architectural 

services requested by Owner for structural 

engineering revisions to the Guldmann ceiling 

hoist system and revisions to the electrical 

drawings to accommodate floor boxes for 

furniture for the PHLS Renovation Project, as 

approved by Bernards 

Amendment 2 is for a reduction in the not-toexceed 

amount for reimbursement of wages for 

the CalWORKs Work-Study/Internship 

Program for a program assistant, as approved 

by Economic Development 

Amendment 1 is to extend the contract term to 

end on June 30, 2008, and for additional 

reimbursement of wages for the CalWORKs 

Work-Study/Internship Program for a dental 

assistant for a not-to-exceed amount, as 

approved by Economic Development 

Amendment 1 is for additional reimbursement 

of wages for the CalWORKs Work- 

Study/Internship Program for a dental assistant 

for a not-to-exceed amount, as approved by 

Economic Development 




Program for a dental assistant, as approved by 

Economic Development 

Amendment 4 is for additional security services 

to provide one unarmed guard to be stationed 

at the Chino Center and one unarmed guard to 

be stationed at the Ontario rental space for the 

2007−2008 school year for a not-to-exceed 

amount, as approved by Campus Safety 




Program for a direct support professional, as 


Amendment 1 is to increase the hourly rate 

from $40.00 to $50.00 for on-call sign language 

interpreting services to students for the 


amount, effective as of January 7, 2008, as 

approved by Disability Programs and Services 

No Cost 

Impact 

$9,570.00 

(2,154.00) 

2,000.00 

4,455.00 

(6,381.00) 

12,000.00 

(3,300.00) 

No Cost 

Impact 

Funding 

Source 

Measure L 

Capital 

Projects 

Restricted 

General 

Fund 

Restricted 

General 

Fund 

Restricted 

General 

Fund 

Restricted 

General 

Fund 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

Unrestricted 

General 

Fund 


Contract 

No. 



08C32 Jennifer Ingalls 




San 

Bernardino, 

CA 

San 

Bernardino, 

CA 

San 

Bernardino, 

CA 

San 

Bernardino, 

CA 

San 

Bernardino, 

CA 

08C33 Renahlee Crow Redlands, CA 




Amendment 2 is to amend the effective date for 

the increase in the hourly rate from January 7, 

2008, to December 1, 2007, for on-call sign 

language interpreting services to students for 

the 2007−2008 school year for a not-to-exceed 

amount, as approved by Disability Programs 

and Services 

Amendment 3 is to increase the not-to-exceed 

fee for additional on-call sign language 


2007−2008 school year, as approved by 

Disability Programs and Services 













and Services 


















and Services 











No Cost 

Impact 

$3,000.00 

No Cost 

Impact 

No Cost 

Impact 

6,400.00 

No Cost 

Impact 

No Cost 

Impact 

12,000.00 

8,000.00 

Funding 

Source 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 


Contract 

No. 

08C34 Melissa Quiroz 

08C34 Melissa Quiroz 

08C35 


Greentree 

Environmental 

Rancho 

Cucamonga, 

CA 

Rancho 

Cucamonga, 

CA 

Ventura, CA 

08C61 Tri-Rad Walnut, CA 

08C75 

08C94 

08C104 

08C109 

Huckins Pioneer 

Sweeping 

Network Integration 

Company Partners, 

Inc. 

Riccardi Floor 

Covering 

Pacific Health & 

Safety Consulting, 

Inc. 

08C152 Senior Helpers 


Rancho 

Cucamonga, 

CA 

Rancho 

Cucamonga, 

CA 

Ontario, CA 

Irvine, CA 

Rancho 

Cucamonga, 

CA 

Rancho 

Cucamonga, 

CA 

Amendment 1 is to revise the hourly rate from 

$25.00 to $30.00 for on-call sign language 

interpreter services to students for the 



and Services 

Amendment 2 is to reduce the not-to-exceed 

amount for on-call sign language interpreter 

services to students for the 2007−2008 school 

year, as approved by Disability Programs and 

Services 

Amendment 3 is for additional as-needed 

hazardous waste testing on the Rancho 

Cucamonga campus for a not-to-exceed 

amount, as approved by Maintenance and 

Operations 


amount for maintenance and repair services on 

x-ray equipment located at the Radiologic 

Technology Facility at the Rancho San Antonio 

Medical Center for the 2007−2008 school year, 

as approved by Radiology Technology 


sum for additional parking lot sweeping 

services on the Rancho Cucamonga and 

Fontana campuses for the 2007−2008 school 

year, as approved by Maintenance and 

Operations 


end on June 30, 2008, for as-needed wireless 

network services for access points and NAC 

appliances, as scheduled by the director of 

technical services 


sum for additional as-needed carpet and tile 

repairs on the Rancho Cucamonga campus 

and off-campus centers, as approved by 

Maintenance and Operations 

Amendment 1 is to extend the term of the 

contract to begin on August 1, 2007, and end 

on June 30, 2008, and for additional consulting 

services to add various locations to collect air 

samples throughout the Rancho Cucamonga 

campus, as approved by Safety and Risk 

Management 




Program for an office clerk/companion aid, as 



end on June 30, 2008, and for additional 

reimbursement of wages for the CalWORKs 

Work-Study/Internship Program for a certified 

nursing assistant for a not-to-exceed amount, 

as approved by Economic Development 

No Cost 

Impact 

($5,350.00) 

14,370.00 

(4,230.00) 

1,500.00 

No Cost 

Impact 

1,000.00 

6,520.55 

(2,349.00) 

4,104.00 

Funding 

Source 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Measure L 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

Restricted 

General 

Fund 


Contract 

No. 



Rancho 

Cucamonga, 

CA 

08C159 Alameda Painting Fontana, CA 


08C195 

Richard G. Ness, 

M.D. 

Los Angeles, 

CA 

08C213 Brian Dibble Montclair, CA 

08C239 

08C240 

08C319 

Tri-State 

Environmental 

Darlene Jen-Tzu 

Lee 

Norman A. Traub 

Associates 

Victorville, CA 

Hacienda 

Heights, CA 

Yorba Linda, 

CA 

08C325 Tomark Sports Corona, CA 




Program for a certified nursing assistant, as 





Program for an administrative assistant, as 


For a not-to-exceed amount, provide on-call 

sign language interpreter services to students 

as requested and assigned, as approved by 

Disability Programs and Services (This contract 

has a different fund source than Contract 

#08C33) 


amount for additional as-needed 

comprehensive fitness -for-duty psychiatric 

evaluations of employees, as approved by 

Human Resources 


amount for additional services to rework design 

and update faculty achievement website and 

website training, as approved by the Office of 

Instruction 


amount for additional services to remove water 

from vault of the fuel system at the 

Maintenance Yard, as approved by 



amount for on-call sign language interpreter 

services to students, as approved by Disability 

Programs and Services 


amount to perform additional confidential 

internal affairs investigation services as a 

private investigator and to appear and provide 

testimony at any personnel hearing, executive 

session, deposition, or court proceeding in 

connection with services, as approved by 

Human Resources 

For a not-to-exceed amount, install two delayof-game 

timers, one next to football scoreboard 

and one next to track scoreboard, at the 

Grigsby Field, as approved by Maintenance 

and Operations and PE/Athletics 

($2,258.00) 

(1,745.00) 

160.00 

125.00 

2,400.00 

250.00 

(3,500.00) 

6,470.00 

12,270.58 

Funding 

Source 

Restricted 

General 

Fund 

Restricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 


Contract 

No. 

08C366 

08C371 

08C372 


Cornerstone 

Professional 

Resources 

Viatron Systems, 

Inc. 

Johnson & 

Associates 

Alta Loma, CA 

Los Angeles, 

CA 

Rocklin, CA 

08C381 Dr. Gail Askew Orange, CA 

08C384 

West Coast 

Arborists, Inc. 

Anaheim, CA 

08C385 Jesus De La Cruz Hesperia, CA 

08C386 Alex Espinoza Fresno, CA 

08C387 

08C388 

Century Aircraft 

Painting 

Michael G. Dolence 

and Associates 

Chino, CA 

Claremont, CA 

08C389 Arly Productions Riverside, CA 

For a not-to-exceed amount, provide grant 

preparation assistance and facilitation of 

preliminary collaborative and administrative 

grant planning meetings for the development of 

the DOL HGJTI grant application and grant 

preparation assistance for the development of 

the CTE Community Collaborative Projects 

(RFA 07-0170), Workforce Innovation 

Partnerships (RFA 07-0171), and 

Supplemental CTE Community Collaborative 

Projects (RFA 07-0170a), as approved by the 

Office of Instruction 

For a not-to-exceed amount, provide backlog 

document scanning conversion of files, as 

approved by Human Resources and Risk 

Management 

For a not-to-exceed amount, provide asneeded 

reclassification evaluation services for 

faculty and staff, as approved by Human 

Resources 

For a flat fee, provide services as a subject 

area specialist for the evaluation of a pharmacy 

technician instructor, as approved by the Office 

of Instruction 

For a not-to-exceed amount, provide tree and 

stump removal services near the Social 

Science, Campus Center West, and Marie 

Kane Center for Student Services/ 

Administration Buildings, as approved by 


For a flat fee, perform mariachi music as 

Mariachi Aguascalientes for the Cinco de Mayo 

celebration held on May 5, 2008, in the 

Campus Center East Quad, as approved by 

Extended Opportunity Programs and Services 

For a flat fee, serve as a guest author/speaker 

to discuss novel Still Water Saints to the 

Puente students on May 2, 2008, in the Don 

Berz Excellence Building, as approved by 

Language Arts 

For a not-to-exceed amount, provide painting 

services, including aircraft pick-up and delivery 

from/to the Aeronautics Building, for the Huey 

helicopter, as approved by Aeronautics 

For a flat rate, facilitate and participate as a 

planning expert for the strategic planning 

retreat held in the Staff Dining Room on 

April 17−18, 2008, as approved by Institutional 

Services 

For a not-to-exceed amount, provide a sound 

system and stage for the 2008 Commencement 

Ceremony held on May 20, 2008, at the 

Grigsby Field, as approved by Student 

Activities 

$13,000.00 

11,820.00 

5,000.00 

300.00 

1,908.00 

500.00 

500.00 

26,000.00 

5,000.00 

2,200.00 

Funding 

Source 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Scheduled 

Maintenance 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

30 6/26/08 Regular Board Meeting

Contract 

No. 

08C390 


Day & Night DJ 

Service 

08C391 Tiffany Barter 

Menifee, CA 

Running 

Springs, CA 

08C393 B3DigiGrafx Riverside, CA 

08C396 Rubio's Masonry Fontana, CA 

08C397 

08C398 

08C399 

Cavalier 

Construction 

Riccardi Floor 

Covering 

Cavalier 

Construction 

08C400 Stanley Steemer 

08C401 

Loma Linda 

University Health 

Care, Department 

of Preventive 

Medicine 

Glendora, CA 

Ontario, CA 

Glendora, CA 

Lake Forest, 

CA 

Loma Linda, 

CA 

08C402 Courtney Miracle Fontana, CA 

For a flat fee, provide DJ services for the 

international transfer graduation reception held 

on May 18, 2008, at Rancho Cucamonga's 

Central Park, as approved by International 

Students Department 

For a flat fee, serve as an Aurora Project 

mentor for the purpose of providing community 

college students interested in teaching science 

and mathematics with early fieldwork 

experience, as approved by Gateways to 

Teaching 

For a not-to-exceed amount, provide and install 

new 31" x 96" banners and removal and 

relocation of existing banners throughout 

College Drive on the Rancho Cucamonga 

campus, as approved by Marketing and Public 

Relations 

For a not-to-exceed amount, provide concrete 

work at walkway at Vocational and Student 

Support (VSS) Building, sidewalk at Science 

Complex, concrete sections near the Marie 

Kane Center for Student Services/ 

Administration, concrete section near the 

Wignall Museum/Gallery, and concrete section 

near the Don Berz Excellence Building, as 

approved by Maintenance and Operations 

For a not-to-exceed amount, install ownerprocured 

access ladder at the Central Plant 

Building, as approved by Maintenance and 

Operations 

For a not-to-exceed amount, install 240 yards 

of carpet and 500 linear feet of topset base at 

the communications and music wing of the 

Theatre Building, as approved by Maintenance 

and Operations 

For a not-to-exceed amount, supply and install 

copper lines for the future connection of a 

water softener at the Central Plant Building, as 

approved by Maintenance and Operations 

For a not-to-exceed amount, provide carpet 

cleaning services at the Language Arts, Social 

Science, and Wargin Hall Buildings and the 

Student Activities, Accounting and Budgeting 

Services, and Payroll Departments of the 

Campus Center East Building, as approved by 


For a not-to-exceed amount, provide physician 

services for eight hours per school week during 

the fall and spring semesters of the 2007 −2008 

school year, as approved by Student Health 

Services 

For a flat fee, serve as a peer note taker for a 

DPS student, as approved by Disability 


$500.00 

250.00 

4,434.63 

13,500.00 

2,089.00 

7,660.00 

1,961.00 

4,518.58 

20,240.00 

500.00 

Funding 

Source 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

Restricted 

General 

Fund 


Contract 

No. 

08C405 Adrian Alfaro 

08C456 


Laura Roberts- 

Bliese 

Los Angeles, 

CA 

Chino, CA 

08C457 Nora Perez Rialto, CA 

08C458 

Soteropoulos 

Panagiota 

Rancho 

Cucamonga, 

CA 

08C460 Simone Harkless Ontario, CA 

08C461 Colbey Haney Alta Loma, CA 

08C463 

08P40 

Dr. Eduardo Jesus 

Arismendi-Pardi, 

Ed.D. 

Hampton Tedder 

Technical Services 

Pomona, CA 

Montclair, CA 

08P77 B-Mobile, Inc. Pasadena, CA 

08P79 

08P84 

Geo Vision 

Geophysical 

Services, Inc. 

Wirenet 

communications, 

Inc. 

Corona, CA 

Ontario, CA 

For a flat fee, perform mariachi music for the 

Latino Faculty and Staff Association graduation 

held on May 18, 2008, in the Theatre, as 

approved by Counseling Department 
















For a flat fee, serve as a guest presenter to 

discuss educational research methodology and 

design at the Faculty Summer Institute held on 

June 2, 2008, in Zimmerman Hall, as approved 

by the Office of Instruction 


end on November 14, 2007, and to increase 

the not-to-exceed sum to perform a second 

testing on the switchgear for the district's Chino 

campus, as the prime contractor was not ready 

for the originally scheduled testing on 

November 13, 2007, as approved by California 

Construction Management 

For a not-to-exceed amount, install Guldmann 

Lift System in the Life Sciences West Building, 

as approved by Bernards 

For a not-to-exceed amount, provide 

geophysical survey, mapping, and reporting 

services on existing subsurface utilities for the 

Ralph M. Lewis Fontana Center Phase III 

Project, as approved by Bernards 

Provide and install shielded, direct burial cable 

in the existing underground conduit through 

each manhole from the elevator machine room 

to the fire alarm control panel in the Marie Kane 

Center for Student Services/Administration 

Building to support the new smoke detector 

that is being installed under a separate contract 

for the Alterations to Parking Lot 12 and 

Construction of Elevator Tower and Pedestrian 

Bridge Project, as approved by Bernards 

$250.00 

200.00 

200.00 

200.00 

150.00 

200.00 

500.00 

Funding 

Source 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Unrestricted 

General 

Fund 

Restricted 

General 

Fund 

2,720.00 Measure L 

13,630.31 Measure L 

9,000.00 

Capital 

Projects 

2,300.00 Measure L 

List reflects contracts entered into and change orders to existing contracts through May 2008. 


GENERAL FUNDS ( 10 ) 

CHAFFEY COMMUNITY COLLEGE 

WARRANT REGISTER REPORT 

FOR THE MONTH OF MAY 2008 

PAYROLL 5,095,581.76 

COMMERCIAL 1,340,258.58 

TOTAL FUND ( 10 ) 6,435,840.34 

SCHEDULED MAINTENANCE FUND ( 42 ) - 

BUILDING FUND (40) 923,741.30 

EARLY RETIREMENT FUND ( 61 ) 794.03 

CAPITAL OUTLAY PROJECT FUND ( 41 ) 1,194,857.76 

CHILD DEVELOPMENT FUND ( 33) 

PAYROLL 46,734.06 

COMMERCIAL 6,755.92 

TOTAL FUND ( 33 ) 53,489.98 

TOTAL ALL FUNDS $ 8,608,723.41 

PAYROLL WARRANT NUMBERS 

5315536-5315547 5321746-5322085 

5319977-5320090 5325913-5325933 

COMMERCIAL WARRANT NUMBERS 

4698814-4699746 4699796-4699994 

PURCHASE ORDER NUMBERS 

BPO's 8253-8260 $ 8,482.57 

PO's 28901-29143 $ 1,043,100.84 


AGENDA ITEM 



TOPIC DISPOSAL OF DISTRICT PROPERTY: ELECTRONIC 

EQUIPMENT AND MISCELLANEOUS MATERIALS 

Communication No. IV.F.3.f 


June 26, 2008 


Supports and complies with policies 1.4.2 Conflict of Interest/Principles; 6.1 Delegation of Authority; 

6.2.6 Purchasing; 6.2.7 Contracts; and 6.3.3 Facilities, Equipment, and Disposal. 

PROPOSAL 

To adopt, by unanimous vote of the Governing Board members present, attached Resolution No. 62608 

which delegates authority to the superintendent/president, or his designee, to sell or otherwise dispose 

of the electronic equipment and miscellaneous materials listed in Exhibit A of the resolution and to 

execute all documents in connection therewith in accordance with the terms and conditions of the 

resolution. 

BACKGROUND 

The Chaffey Community College District is owner of the electronic equipment and miscellaneous materials 

listed on Exhibit A attached to the resolution. The listed items have exceeded their useful life and are no longer 

suitable for district purposes and may be disposed of through auction sale. 

Pursuant to California Education Code Section 81450 et seq., the resolution must be adopted by unanimous 

vote of those members present to be valid. 

In accordance with the district’s Governing Board Policy 6.3.3 and California Education Code Section 81450 et 

seq., Resolution No. 62608 delegates authority to the superintendent/president, or his designee, to sell or 

otherwise dispose of the listed items and to execute all documents in connection therewith, subject to the 

terms and conditions of the resolution. 


N/A 


It is recommended that the Governing Board adopt, by unanimous vote of the members present, 

Resolution No. 62608 which delegates authority to the superintendent/president, or his designee, to sell 

or otherwise dispose of the electronic equipment and miscellaneous materials listed in Exhibit A of the 

resolution and to execute all documents in connection therewith, in accordance with the terms and 

conditions of the resolution. 

Attachment: Resolution No. 62608 





RESOLUTION NO. 62608 

A RESOLUTION OF THE GOVERNING BOARD OF CHAFFEY 

COMMUNITY COLLEGE DISTRICT AUTHORIZING THE 

DISPOSAL OF ELECTRONIC EQUIPMENT AND 

MISCELLANEOUS MATERIALS 

WHEREAS, the Chaffey Community College District (“District”) is owner of the electronic 

equipment and miscellaneous materials listed on the attached Exhibit A; and 

WHEREAS, the listed items have exceeded their useful life and are no longer suitable for 

District purposes per the computer replacement-management plan, as applicable, and may be disposed of 

through auction sale; and 

WHEREAS, pursuant to California Education Code section 81450 et. seq., this Resolution must 

be adopted by unanimous vote of those members present to be valid; and 

WHEREAS, in accordance with the District’s Governing Board Policy 6.3.3, this Resolution 

delegates authority to the Superintendent/President, or his designee, to sell or otherwise dispose of the 

listed items, and to execute all documents in connection therewith, in accordance with Education Code 

sections 81450 and 81452. 

NOW, THEREFORE, BE IT RESOLVED BY CHAFFEY COMMUNITY COLLEGE 

DISTRICT, AS FOLLOWS: 

Section 1. The Governing Board finds and determines that all of the recitals set forth above are 

true and correct. 

Section 2. The Governing Board approves the delegation of authority to the District’s 

Superintendent/President, or his designee, to sell or otherwise dispose of the electronic equipment and 

miscellaneous materials listed in the attached Exhibit A, and to execute all documents in connection 

therewith, in accordance with Education Code sections 81450 and 81452. 

Section 3. That this delegation of authority shall be valid for the sale or disposal of the items 

listed in the attached Exhibit A, or until rescinded by the Governing Board. 

Section 4. That this Resolution shall become effective upon its adoption. 

PASSED AND ADOPTED by the Governing Board of the Chaffey Community College District at 

Rancho Cucamonga, California, this 26 th day of June, 2008, at a regular meeting by the following vote: 

Ayes: 

Noes: 

Abstentions: 

Absent: 

I, Gary L. George, Clerk of the Governing Board of the Chaffey College Community College District of San 

Bernardino County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution 

duly adopted by said Board at the regular meeting thereof at the date and place and by vote stated, which resolution 

is on file and of record in the office of said board. 




EXHIBIT A 

DISPOSAL OF DISTRICT PROPERTY: ELECTRONIC EQUIPMENT AND 

MISCELLANEOUS MATERIALS 

BOARD MEETING DATE: JUNE 26, 2008 

Quantity 

Description 

(Make Model, Color, Dimensions, Etc.) 

Serial #s (Asset #’s) 

15 Draper M1300 Electric Projection Screen AMV-15-379897; AMV-15-379893; AMV-15- 

379894; AMV-15-379886; AMV-15-379888; 

AMV-15-379890; AMV-15-379887; AMV-15- 

379898; AMV-15-379892; AMV-15-379899; 

AMV-15-380032; AMV-15-379896; AMV-15- 

379889; AMV-15-379885; AMV-15-379891/5 

7 Canon RE-350 Document Camera 06120452 (117379); 07121201; (115863); 

2451100200 (122041); 06120886 (117374); 

06120735 (117367); 02118531 (117514); 

06120930 (117368) 

1 Shure M268 Microphone Mixer 960650017 (015721) 

1 Sharp XA-905 VCR 106720717 (27405) 

1 Sharp XA-905 006711814 (117127) 

1 Sanyo PLC-XU50A G4401301 (123387) 

1 Sanyo PLC-XU35 G2506833 (121923) 

1 Sanyo PLC-XU30 G2708267 (120813) 

2 IBM Thinkpad Laptop 78-Y3P1W (118679); 78-Y954N (118519) 

2 Dell PP01X Laptop CN-03J0-12961-2BM-5553 (121084); N/A 

(121075) 

1 Dell PP02X Laptop 8220801637 (123596) 

1 Panasonic CT-27G14A=27” Television MC92770272 (113958) 

2 JBL 4430 Studio Speaker N/A (6931); N/A (6934) 

1 JVC RX558V Stereo Amplifier 174X1269 

1 Sharp 27L-S100B=27” Television 709512 (118335) 

2 Mitsubishi CS-26201=27” TV 543115 (012280); 543220 (012278) 

1 Toshiba CF2666A-27” TV 88405125 (012069) 

3 32 Pad CPS System N/A (123338); N/A (123339); N/A (123340) 

1 Sanyo PLC-XP21N LCD Projector G1201635 (117413) 

1 Sanyo PLC-XP21N LCD Projector G2404478 (119238) 

1 Sharp XA-605A VCR 803732249 

1 Samsung DVD-V4600C DVD/VCR 

Combo 

6RAXA44718W 

1 CDE Auto Rotor AR-30 N/A (13466) 

1 Sanyo PLC-XU30 LCD Projector G180194(119684) 

1 Kodak 850H Carosel Slide Projector 2435108 (004590) 

1 Coustic Equalizer 000377 (15972) 

1 Panasonic AG2560P VCR K9KN00105 (114025) 

1 Samsung DVD-V3500 DVD/VCR Combo 6RAW9106702Z 

1 General Instraments TSR4200V Satalite 0219017353002717(111851) 

Receiver 

1 Panasonic PV-D4742 DVD/VCR I2IA1089 

1 Spectro Accoustics 200R Stereo Amplifier R0101(006879) 

1 Symphonic TVCR13F1 TV/VCR Combo V42630690 

1 Olympus C2020Z Digital Camera 101701486(117874) 

1 Samsung DVD-V3650 DVD/VCR Combo 61AWB02743V 

1 Altec Sound 416-8B Speaker 07989 

1 Altec Sound 416-8A 31171 


1 Sony SSM-920 B/W Monitor 110958 (009132) 

1 Go Video DVR4300 DVD/VCR Combo 221430004147 

1 3M213 Overhead Projector 939682(007570) 

1 Manual Pulldown Screen N/A (006809) 

2 Draper Electric Screen N/A (CD124A); N/A (CD124B) 

1 Canon RE-350 Document Camera 97115927(113326) 

2 JBL SR4725 PA Speaker 11302(012008); 11279(012007) 

1 Hp LaserJet 8150N JPBDL36190 (121384), (119028); 

4 HP LaserJet 4000N USEF214623 (116279); USMC077267 (111530); 

USMB225546 (111528); USEK076844 (111045); 

2 HP LaserJet 4050N USQX041185 (114578); 

USQX034759 (113575), (113299); 

13 Apple iBook - White UV126DJLCD (119534); 

UV1262EPLCP (119540); 

UV1433WLLP2 (118656); 

UV2247B1LQ4 (119303); 

UV1262DULCD (119533); 

UV2247B8LQ (119304); 

UV1262DPLCD (119528); 

UV1262D8LCD (119542); 

UV1262ELLCD (119538); 

UV2247AALQ4 (119293); 

UV224787LQ4 (119300); 

UV2247BELQ4 (119298); 

UV2247B4LQ4 (119292); 

1 Phaser 860 Printer LGP237120 (119042); 

1 Xerox N2125 Printer LE9023823 (117505); 

1 HP LJ 4100N USLNH25853 (120841); 

4 MAC G4 XB21402TM1X (118923); 

XB21402MM1X (118910); 

XB034138JNX (117067); 

XB21019SM1X (118766); 

1 GX280 6MNQP71 

1 TEKF1821X Phaser 850 Laser Printer M0L2011 (117578); 

1 Canon Fax N/A (1175070) 

3 Dell Latitude C840 2PKTQ21(122449 ); JZDTL21(122239); 

HNKTQ21(122350); 

2 Power Book G4 QT126036LBW (119527); 

QT2310UWLP4 (122734) 

2 GX270 C404W31(122748); 6HTQ641 (122992); 

19 Dell GX240 JQ21X31 (122852); 90NKK11 (119275); 

6YMKK11 (119267); 4SWYJ11 (119203); 

HNZJ11 (119192); 9LBJJ11 (119126); 

JRQCG11 (118991); FD2CM11 (119331); 

6YMKK11 (119267); DTWJ11 (119205); 

90NKK11 (119275); FVQCG11 (118993); 

8NW0K11 (119173); GVQC611 (119006); 

ZMP0H11 (119016); 78BJJ11 (119080); 

5YMKK11 (119248); F0NKK11 (119273); 

8XNZJ11 (119197); 7NDPJ11 (119131); 

3 Gateway ESX E4000 0027805418 (120087); 

0027805421 (120085); 

0027805381 (120088) 

1 Gateway E Series E4000 0027805389 (120064) 

7 Dell SX280 4455561 (123963); 85S5561 (123960); 

50S5561 (123967); 65S5561(123964); 

11S5561(123954); G3S5561(123957); 

H4S5561(H4S5561) 


85 Dell GX270 H2MPB51 (123627); 5X6T851 (123592); 

J4MPB51 (123603); G5TFN41 (123138); 

39HZX31 (122898); 34MPB51 (123616); 

63K7641 (122974); 9W50X31 (122770); 

8550X31 (122780); JW50X31 (122779); 

4JLKH31; HX4C051 (123538); 

91MP1351 (1232606); 4X60X31 (122913); 

HVNNV21 (122474); 8X60X31 (122911); 

52MPB51 (123610); 3YG0X31 (122918); 

52MPB51 (123610); 33HZW31 (122827); 

8Y60X31 (122906); F1MPB51 (123618); 

GWG0X31 (122908); 4V50X31 (122775); 

25MPB51 (123612); 3V50X31 (122765); 

12MPB51 (123609); 26TFN41; 

CGTQ641 (122993); 64NTP41 (123259); 

43127641 (122969); 4FHH251 (123515); 

8XF0X31 (122830); 53MDB51 (123623); 

31MPB51 (123613); 8NF6651 (123651); 

340R531 (122692); 82HZW31 (122794); 

JV50X31; 83MPB51 (123631); 

CTHZW31; G1M0PB51 (123605); 

D304W31 (122746); 13H2W31 (122817); 

F6H2W31 (122824); 75H2W31 (122809); 

42HZW31 (122796); 47HZW31 (122799); 

92MP851 (123615); 92HZW31 (122812); 

J1H2W31 (122815); C1MPB51 (123624); 

HSH2W31 (122798); CDN5B31 (122589); 

C4HZW31 (122807); F1HZW31 (122813); 

34HZW31 (122822); 56HZW31 (122806); 

64HZW31 (122808); H2H2W31 (122820); 

C3H2W31 (122816); 63HZW31 (122829); 

J1HZW31 (122826); 86H2W31 (122823); 

67HZW31 (122818); C2HZW31 (122800); 

72HZW31 (122811); B7HZW31 (122810); 

92MPB51 (123615); 16HZW31 (122814); 

J4HZW31 (122795); B7H2W31 (122810); 

22HZW31 (122802); 83HZW31 (122825); 

F7H2W31 (122819); SSH2W31 (122821); 

C6H2W31 (122828); J6HZW31 (122797); 

14HZW 31 (122804); F3HZW31 (122803); 

39HZW31 (122898); 3GTQ641 (122991); 

H3MPB51 (123607); 7T50X31 (122785); 

F85DP41 (123157) 

67 Dell GX260 ID5V421 (121048); CLMFQ11 (119910); 

7D8ZW11 (120883); BC8ZW11 (120888); 

H485T21 (122458); 2409Q11 (120108); 

7NK8Q11 (121555); 3FMFQ11 (119917); 

FN99Q11 (119860); J1DYR11 (121584); 

JXBP831 (122582); DVNNV21 (122472); 

7M82W11 (120877); JCN4Q11 (119792); 

2DN4Q11 (119791); 2YH11X11 (120922); 

4D99Q11 (119869); 7YCXW21 (122503); 

F8MFQ11 (119900); 3N99Q11 (119867); 

JX60X31 (122905); D2MP851 (123617); 

FPZ1821 (121123); D164N21 (122272); 

3N05111 (120987); 9D8ZW11 (120893); 

JPWTL21 (122231); 32DYK11 (122040); 

1585T21 (122457); 2XZ8Q11 (120127); 

CCYGQ21 (122340); 2GYGQ21 (122334); 


BHYGQ21 (122333); 1Y99Q11 (119858); 

CLK8Q11 (120170); FPK8Q11 (120180); 

9MK8Q11 (120178); 9LK8Q11 (120164); 

8PK8Q11 (121081); 3909Q11 (120124); 

5RK8Q11 (120156); CHY1X11 (120933); 

H109Q11 (120120); SPK8Q11 (120149); 

9NK8Q11 (120171); 1QK8Q11 (120162); 

HPK8Q11 (120155); 1P82W11 (120890); 

GPK8Q11 (120148); 4QK8Q11 (120175); 

1PK8Q11 (120157); JKK8Q11 (120158); 

CXLVW11 (120904); 8DJ8Q11 (120169); 

7MK8Q11 (120172); GQK8Q11 (120161); 

5LK8Q11 (120165); 7H09Q11 (120125); 

FWZ8Q11 (120132); 8909Q11 (120134); 

DMK8Q11 (120166); JDJ8Q11 (120151); 

9S09Q11 (120139); DYH1X11 (120930); 

HDMFQ11 (119918); 4JMFQ11 (119892) 

1 Dell GX266 93X7Q11 (119843) 

3 Dell GX280 61Y6V71 (124670); 7H96V71 (124741); 

C04J081 

1 HP Flatbed Scanner w/ADP SG0AE2628W (117483) 

3 iBook MV225068LQ6 (119315); 

MV1262E2LCD (119531); 

MV1262DVLCD (119529) 

1 Power Book G3 QT84909FEEV (112834) 

1 Power Book 500S FC52253Z49H (107380) 

2 Gateway E Series 0027805385 (120053); 0027805421 (120085) 

1 IBM Laptop A21M 78-GVTM6 (119494) 

1 IBM Laptop T22 78GHKH6 (113986) 

1 Dell 5100CN 76FG751 

1 MAC Classic E112EX4M0435LL/A (013076), N/A (015036); 

1 Phaser 2135 T1XE1AXW26 (119026) 

1 Phaser 850 P85000010119302 (119556) 

1 Scanner DOC Feeder C77168CN29XS0069 (111311) 

1 ScanJet ADF SG96T13106 (117484) 

1 HP LaserJet 5000N USD3002394 (113228) 

9 Gateway Laptop 600Y6K 0027931611; 0027931617 (120372); 

0027109860 (119070); 0027931623 (120358); 

0028669105 (120996); 0028669106 (121000); 

0028176084 (120402); 0027582864 (120451); 

0028176087 (120404) 

3 Gateway Laptop 0027582858 (120435); 0027582888 (120724); 

0031856313 (122576) 

5 Switch Boxes B28E14; 1891; H23F20; 30657; LC123193 

1 DSL Modem 04B407610382 

5 5 Green 4 Drawer File Cabinets N/A (009367); N/A (006625); N/A (008887); N/A 

(007529); N/A (008074) 

1 Brown 4 Drawer File Cabinet N/A (002636) 

1 Putty 4 Drawer File Cabinet N/A (013216) 

1 3 Drawer File Cabinet N/A (002518) 

1 2 Drawer File Cabinet w/ Wheels N/A (002519) 

1 Electronic Whiteboard N/A (113779) 

1 Coffee Table N/A (110845) 

1 Blue Cushion Desk Chair N/A (0066375) 

1 Grey 4 Drawer File Cabinet N/A (004823) 

1 Green Student Desk N/A (008993) 


AGENDA ITEM 



June 26, 2008 


TOPIC EARLY TERMINATION OF OFFICE LEASE: 16730 ARROW BOULEVARD, FONTANA, CALIFORNIA 

Communication No. IV.F.3.g 


Supports and complies with policies 1.4.2 Conflict of Interest/Principles, 6.1 Delegation of Authority, 

6.2.6 Purchasing, 6.2.7 Contracts, and 8.3.1 College Facilities. 

PROPOSAL 

To approve and authorize the district to enter into an early termination agreement with Steele Sacks, 

trustee of the Sacks Family Trust (the “lessor”), for the real property located at 16730 Arrow Boulevard, 

Suite CC, Fontana, California 92335, in an amount not to exceed $100,000, in accordance with the terms 

and conditions of the early termination agreement and escrow instructions, for the reasons set forth 

below. 

BACKGROUND 

The district is currently leasing an approximate 6,530-useable-square-foot facility for its Workforce 

Preparation and Nursing Program at 16730 Arrow Boulevard, Fontana, California. The lease is for a sixyear 

term, which began on July 1, 2006, at an annual base year rent of $94,032.00, with annual 

escalation of 3 percent thereafter, in accordance with the terms and conditions of the lease. The lease 

term ends on June 30, 2012. The annual payment for the third year (fiscal year 2008–2009) of the sixyear 

term is $99,758.55. 

Recent changes in instructional programming have made staff, faculty, and instructional space at the 

Chino campus, Chino IT Center, and Chino Center available that could be utilized by the current lessees 

of the Arrow Boulevard property. Therefore, due to the current availability of district-owned facilities, 

continuing to lease the Arrow Boulevard property until the end of the lease term is not advised. 

The district has provisionally negotiated an early termination agreement with the lessor, whereby the 

district shall pay the lessor the sum not to exceed $100,000 as good and valuable consideration in 

exchange for terminating the lease at the commencement of the third year of the lease term. Under the 

termination agreement, the district shall fund an escrow account in the amount of $100,000 by July 1, 

2008, or as mutually agreed upon by the district and the lessor. Immediately following opening of 

escrow, the escrow holder shall release $19,330.02 to the lessor (representing lost brokerage fees 

prorated from the outstanding lease term remaining); thereafter, the escrow holder shall release 

remaining payments on the first day of each month equal to the amount of prorated monthly rent that 

would otherwise have been paid to lessor for year three of the lease. The payments to the lessor shall 

terminate either (1) once the entire escrow amount has been released to the lessor, or (2) upon 

execution of a lease agreement for the premises between the lessor and an alternate tenant, whichever 

occurs first. 

Under California Education Code Sections 81130 et seq. and Section 81530, the district, upon approval 

of its governing board, may enter into the proposed early termination agreement. 

Upon completion of due diligence review and negotiations, the early termination agreement of the 

16730 Arrow Boulevard property would serve the best interests of the district. 


Early Termination of Office Lease: 16730 Arrow Boulevard, Fontana, California 

June 26, 2008 

Page 2 


Funding Source – Unrestricted general fund. 

Status of Funds – Funds of $100,000 are available in the 2007–2008 unrestricted general fund for this 

agreement. 

Future Implications – The district will realize savings from the final three years of the lease. 


It is recommended that the Governing Board approve and authorize the district to enter into an early 

termination agreement with Steele Sacks, trustee of the Sacks Family Trust (the “lessor”), for the real 

property located at 16730 Arrow Boulevard, Suite CC, Fontana, California 92335, in an amount not to 

exceed $100,000, in accordance with the terms and conditions of the early termination agreement and 

escrow instructions. 





AGENDA ITEM 



TOPIC 2008–2010 ENROLLMENT GROWTH AND RETENTION (RN) 

Communication No. IV.F.3.h 


June 26, 2008 


Ends Policy 8.4.3 – The district will seek and obtain a minimum of $1 million annually in external grants. 

PROPOSAL 

To approve the contract for the two-year Enrollment Growth and Retention for Registered Nursing 

Programs grant (RFA 08-0116) in the amount of $135,500 for the 2008–2009 year and $249,500 for 

2009–2010. 

BACKGROUND 

To offer and promote enrollment and training of beginning nursing students who want to become RNs at 

the lower-division level for both younger and older students, including those persons returning to school. 

Another primary mission is to advance California’s economic growth and global competitiveness through 

education, training, and services that contribute to continuous work force improvement. 


Funding Source – California Community Colleges System Office. 

Status of Funds – Funds of $135,500 for the first year of this grant will be included in the 2008–2009 

restricted general fund tentative budget. 

Future Implications – Funds of $249,500 for 2009–2010 will be included in future-year budgets. 


It is recommended the Governing Board approve the contract for the two-year Enrollment Growth and 

Retention for Registered Nursing Programs grant (RFA 008-0116) in the amount of $135,500 for the 

2008–2009 year and $249,500 for the 2009–2010 year. 

Prepared by: Barbara Hindman, Director, ADN Program 





AGENDA ITEM 



June 26, 2008 


TOPIC FINAL PROJECT PROPOSAL: LIBRARY RENOVATION/EXPANSION PROJECT – RANCHO CAMPUS 

Communication No. IV.F.3.i 

SUPPORTS BOARD ENDS STATEMENT/ POLICY 

This item supports Board Policy 8.3.1, College Facilities – The district will improve the physical learning 

environment by upgrading and renovating current facilities and adding additional facilities as appropriate, 

within the limits of district resources. 

PROPOSAL 

To approve the final project proposal as presented. 

BACKGROUND 

District staff has been working with the Cambridge West Partnership group to create a final project 

proposal that would petition the state to support renovation and expansion of the 50-year-old library 

facility at the Rancho campus. 

The project will include both internal modernization and expansion. When completed, it will result in 

additional space for web-based research, bibliographic instruction, tutorial support, and upgraded 

study/research areas. It will also add the element of electronic media support. A total of 20,019 net new 

assignable square feet (ASF) will be created. Overall, the building will expand from its current space 

allocation of 26,621 ASF to 46,640 ASF. The total cost for this alternative is projected at $25,567,138. It 

is being proposed as a 100 percent state-funded project. Since 2005, it is the fourth such project to be 

submitted to the state for financing assistance. In a highly competitive environment for state monies, the 

district has been successful in securing funding for three previous projects in the amount $42,536,000. 

Successful award of this project would bring the total to $68,106,138 over a four-year period. 

Approval by the board is being requested so that all related documents can be formally submitted to 

meet the state’s July 1, 2008, deadline. 


N/A 


It is recommended the Governing Board: 

a. Approve the Final Project Proposal for the Library/LRC Renovation and Expansion Project at the 

Rancho campus. 

b. Agree to the terms and conditions outlined by the state for participation in state funding 

c. Authorize the president of the Governing Board and the superintendent/president of the college to sign 

the formal documents that authorize action on behalf of the district. 

Prepared by: Stephen W. Menzel, Vice President, Administrative Services 



Approval Page 

Final Project Proposal 

Budget Year 2010–2011 

District: Chaffey Community College District 

Project Location: Chaffey College, Rancho Campus 

Project Name: Library/LRC Renovation and Expansion Project 

The district proposes funds for inclusion in the State capital outlay budget (check items): 

Site Acquisition � Preliminary Plans � Working Drawings � Construction � Equipment � 

Contact Person: Name: Stephen W. Menzel, Jr. Telephone: (909) 652-6160 

E-Mail Address: steve.menzel@chaffey.edu Fax: (909) 652-6162 

District Certification 

Approved for submission:__________________________________ Date:_________________ 

(Chancellor/President/Superintendent Signature) 

District Board of Trustees Certification 

The Governing Board of the District approves of this application to the Board of Governors of the 

California Community Colleges and, if funded, guarantees to abide by the Project Terms and Conditions. 

___________________________________ ____________________________________ 

(President of the Governing Board Signature and Date) (Secretary of the Governing Board Signature and Date) 

(Attach a copy of the Board Resolution which substantiates approval of the application and guarantees to abide by 

the Project Terms and Conditions) 

Reviewed by: 

Date Completed: 

Submit proposal to: 

Facilities Planning Department 

Chancellor’s Office 

California Community Colleges 

1102 Q Street, 4 th Floor 

Sacramento, CA 95814 

Chancellor’s Office Certification 


PROJECT TERMS AND CONDITIONS 

District: Chaffey Community College District 

College: Chaffey College, Rancho Cucamonga Campus 

Project: Library/LRC Renovation and Expansion Budget Year: 2010/2011 

1. The applicant hereby requests State funds in the amount prescribed by law for the project named herein. 

All parts and exhibits contained in or referred to in this application are submitted with and made part of 

this application. 

2. The applicant hereby certifies to the Board of Governors of the California Community Colleges that: 

a. Pursuant to the provisions of Section 57001.5 of Title 5 of the California Code of Regulations 

no part of this application includes a request for funding the planning or construction of 

dormitories, stadia, the improvement of sites for student or staff parking, single-purpose 

auditoriums or student centers other than cafeterias. The facilities included in the proposed 

project will be used for one or more of the purposes authorized in Section 57001.5. 

b. Any State funds received pursuant to this application shall be used solely for defraying the 

development costs of the proposed project. 

If the application is approved, the construction covered by the application shall be undertaken 

in an economical manner and will not be of elaborate or extravagant design or materials. 

c. Pursuant to the provisions of Section 81837 of the Education Code, approval of the final plans 

and specifications for construction will be obtained from the Board of Governors of the 

California Community Colleges before any contract is let for the construction. 

d. No changes in construction plans or specifications made after approval of final plans which 

would alter the scope of work, function assignable and/or gross areas, utilities, or safety of the 

facility will be made without prior approval of the Chancellor’s Office of the California 

Community Colleges and the Department of General Services, Division of the State Architect. 

e. Pursuant to the provisions of Section 57001 of Title 5 of the California Code of Regulations, an 

adequate and separate accounting and fiscal records and accounts of all funds received from 

any source to pay the cost of the proposed construction will be maintained, and audit of such 

records and accounts will be permitted at any reasonable time, during the project, at the 

completion of the project, or both. 

f. Architectural or engineering supervision and inspection will be provided at the construction site 

to ensure that the work was completed in compliance with the provisions of Section 81130 of 

the Education Code and that it conforms with the approved plans and specifications. 

g. Pursuant to the provisions of State law, no State-funded construction contract shall be awarded 

prior to approval of the project by the State Public Works Board and release of funds by the 

State Department of Finance. 

3. It is understood by the applicant that: 

a. No claim against any funds awarded on this application shall be approved which is for work or 

materials not a part of the project presented and approved by the State Public Works Board. 


Project Terms and Conditions (Continued) 

b. The failure to abide by each of the assurances made herein entitles the Board of Governors of 

the California Community Colleges to withhold all or some portion of any funds awarded on 

this application. 

c. Any fraudulent statement which materially affects any substantial portion of the project 

presented in this application, as it may be finally approved, entitles the Board of Governors of 

the California Community Colleges to terminate this agreement or payment of any funds 

awarded on the project presented in this application. 

4. It is further understood that: 

a. The appropriation which may be made for the project presented in this application does not 

make an absolute grant of that amount to the applicant. 

b. The appropriation is made only to fund the project presented in this application, as it is finally 

approved, regardless of whether the actual cost is less than or equals the appropriation. 

c. A change in the scope of the project or assignable areas shall only be granted with the approval 

of legislature or its designated agent. 



RESOLUTION No: 62608A 

RESOLUTION OF THE GOVERNING BOARD OF THE 


TO PARTICIPATE IN THE STATE CAPITAL 

OUTLAY PROGRAM BUDGET YEAR 2010-2011 

The District has received instructions from the California Community College Chancellor’s Office for 

submitting Final Project Proposals (FPPs) for 2010-2011 State Capital Outlay Program. Final Project 

Proposals are statements of need, intent, scope, justification, estimated costs and project schedule. The 

District supports submittal of the Final Project Proposal listed below for the current funding cycle: 

Chaffey College, Rancho Cucamonga Campus/Library 

LRC Renovation/Expansion Project 

46,640 Assignable Square Feet 

State Funded Non State 

Project Element Request District Funds Project Cost 

L an d A cquistion $0 $0 $ 0 

Preliminary Plans $837,000 $0 $837,000 

W orking D rawings $945,000 $0 $945,000 

Construction Funding $21,159,000 $0 $21,159,000 

Equipment $2,627,000 $0 $2,627,000 

Total $25,568,000 $0 $25,568,000 

Fiscal Impact: $25,568,000 (2010-2011 State Capital Outlay Funds/District Funds) 

$25,568,000 (State Capital Outlay Funds) 

$00.00 (District Funds) 

Master Plan Approved Projects 

Library/LRC Renovation and Expansion, Chaffey College, Rancho 

Cucamonga Campus 

WHEREAS, Chaffey Community College District hereby requests State Funds in the amount prescribed by 

law for the project named herein. 

WHEREAS, Chaffey Community College District hereby assures the Board of Governors of the California 

Community Colleges that: 

(a) Pursuant to the provisions of Section 57001.5 of Title 5 of the California Code of Regulations no part 

of the application includes a request for funding the planning or construction of dormitories, stadiums, the 

improvement of sites for student or staff parking, single-purpose auditoriums or student centers other than 

cafeterias. The facilities included in the proposed project will be used for one or more of the purposes 

authorized in 57001.5 of Title 5. 

(b) Any State funds received pursuant to this application shall be used solely for defraying the 

development cost of the proposed project. If the application is approved, the construction covered by the 

application shall be undertaken in an economical manner and will not be of elaborate or extravagant 

design or materials. 

(c) Pursuant to the provisions of Section 81837 of the California Education Code, approval of the final 

plans and specifications for construction will be obtained from the Board of Governors of the California 

Community Colleges before any contract is let for the construction. 

(d) No changes in construction plans or specifications made after approval of final plans which would 

alter the scope of work, function, assignable and/or gross square footage, utilities, or safety of the facility 

will be made without prior approval of the Chancellor’s Office of the California Community Colleges and 

the Department of General Services, Department of State Architect. 

(e) Pursuant to the provisions of Section 57001 of Title 5 of the California Code of Regulations, an 

adequate and separate accounting and fiscal records and accounts of all funds received from any source to 


pay the cost of the proposed construction will be maintained, and audit of such records and accounts will 

be permitted at any reasonable time during the project, at the completion of the project, or both. 

(f) Architectural or engineering supervision and inspection will be provided at the construction site to 

ensure that the work was completed in compliance with provisions of Section 81130 of the Education 

Code and that it conforms with the approved plans and specifications. 

(g) Pursuant to the provisions of Section 8 of the Budget Act, no contract will be awarded prior to the 

allocation of funds to the Board of Governors by the Public Works Board. 

WHEREAS, it is understood by Chaffey Community College District that: 

(a) No claim against any funds awarded on this application shall be approved which is for work or 

materials not a part of the project presented in this application and as approved by the Public Works 

Board. 

(b) The failure to abide by each of the assurances made herein entitles the Board of Governors of the 

California Community Colleges to withhold all or some portion of any funds awarded on this application. 

(c) Any fraudulent statement which materially affects any substantial portion of the project presented in 

this application, as it may be finally approved, entitles the Board of Governors of the California 

Community Colleges to terminate this application or payment of any funds awarded on the project 

presented in this application. 

WHEREAS, the Chaffey Community College District agrees that: 

(a) The appropriation, which may be made for the project presented in this application, does not make an 

absolute grant of that amount to the applicant. 

(b) The appropriation is made only to fund the project presented in the application, as it is finally 

approved, regardless of whether the actual cost is less than or equals the appropriation. 

(c) A reduction in the scope of the project or assignable areas shall result in a proportionate reduction in 

the funds available from the appropriation. 

NOW, THEREFORE, BE IT RESOLVED BY CHAFFEY COMMUNITY COLLEGE DISTRICT, AS 

FOLLOWS: 

Section 1. The Governing Board finds and determines that all of the recitals set forth above are 

true and correct. 

Section 2. The Governing Board authorizes the president of the Governing Board and the 

superintendent/president of the college to sign the formal documents that authorize action on behalf of 

the District. 

Section 3. That this Resolution shall become effective upon its adoption. 

PASSED AND ADOPTED by the Governing Board of the Chaffey Community College District at Rancho Cucamonga, 

California, this 26th day of June, 2008, at a regular meeting by the following vote: 

AYES: 

NOES: 

ABSTENTIONS: 

ABSENT: 

I, Gary L. George, Clerk of the Governing Board of the Chaffey Community College District, do hereby certify that the 

foregoing is a full, true, and correct copy of a resolution duly adopted by said board at the regular meeting thereof at the time and 

place and by vote stated, which resolution is on file and of record in the office of said Board. 




AGENDA ITEM 



TOPIC FIVE-YEAR (CAPITAL) CONSTRUCTION PLAN 

Communication No. IV.F.3.j 

SUPPORTS BOARD ENDS STATEMENT/ POLICY 

June 26, 2008 


This item supports Board Policy 8.3.1, College Facilities – The district will improve the physical learning 

environment by upgrading and renovating current facilities and adding additional facilities as appropriate, 

within the limits of district resources. 

PROPOSAL 

To approve the 2010–2014 Five-Year (Capital) Construction Plan. 

BACKGROUND 

District staff has been working with the Cambridge West Partnership group to develop the 2010–2014 

Five-Year Construction Plan, a plan required annually by the state. The Five-Year Construction Plan is 

the district’s qualifying document for receiving state funding. 

A total of eight capital construction projects have been identified that represent the district’s intentions for 

new or remodeled construction over the period of 2010–2014. These projects reflect the current 

building/facilities programs of the three campus locations—Rancho Cucamonga, Fontana, and Chino. 

Approval by the board is being requested so that all related documents can be formally submitted to 

meet the state’s July 1, 2008, deadline. 


N/A 


It is recommended the Governing Board: 

a. Approve the 2010–2014 Five-Year (Capital) Construction Plan. 

b. Authorize the president of the Governing Board and the superintendent/president of the college to sign 

the formal documents that authorize action on behalf of the district. 

Prepared by: Stephen W. Menzel, Vice President, Administrative Services 




FIVE-YEAR CONSTRUCTION PLAN 

BUDGET YEAR 2010/2011 

EXECUTIVE SUMMARY 

Occupancy Total Project Net Total State $ District $ 

Project Campus Classification Year ASF ASF Cost Support Support 

Projects Completed/Removed 2010-2014 5-YP 

1 Science Complex Rancho Growth 2006/2007 27,046 2,760 $19,574,000 $10,226,000 $9,348,000 

2 Chino Campus-Phase IA Chino Growth 2007/2008 33,186 33,186 $32,273,600 $0 $32,273,600 

3 Bus Ed Bldg Renovation/Expand Rancho Modernization 2007/2008 1,613 1,313 $870,000 $0 $870,000 

Active Projects For 2010-2014 5-YP 

Total Completed/Removed Projects: $52,717,600 $10,226,000 $42,491,600 

1 Chino Campus-Phase IB Chino Growth 2008/2009 21,828 21,828 $24,405,400 $0 $24,405,400 

2 Physical/Life/Health Sci Bldg Rancho Modernization 2008/2009 24,683 24,683 $12,638,000 $11,875,000 $763,000 

3 Visual/Performing Arts Complex Rancho Growth 2009/2010 40,102 20,167 $34,273,170 $0 $34,273,170 

4 Ralph M. Lewis Ph III Fontana Growth 2009/2010 20,640 16,736 $13,925,000 $9,974,000 $3,951,000 

5 Athletic Complex Rancho Growth 2010/2011 54,382 17,770 $13,700,000 $0 $13,700,000 

6 Liberal Arts and Letter Bldg. Rancho Growth 2010/2011 44,165 35,852 $29,300,000 $20,347,000 $9,583,000 

7 Campus Center East/West Rancho Modernization 2011/2012 25,628 -5,260 $13,280,000 $0 $13,280,000 

8 Library/LRC Reno/Expand (2008 FPP) Rancho Growth 2013/2014 46,640 20,019 $25,567,138 $25,567,138 $0 

Total Active Projects: $167,088,708 $67,763,138 $99,955,570 

Cambridge West Partnership 

June 2008 


AGENDA ITEM 



TOPIC FONTANA PARKING LOT PROJECT – FUNDING SOURCES APPROVAL 

Communication No. IV.F.3.k 


June 26, 2008 


This action is supported by Ends Statement 8.4: Provide appropriate fiscal strategies to address growth 

and other external environmental factors. 

PROPOSAL 

To transfer $1,022,321 from the bond program reserve and authorize use of approximately $2,737,679 of 

bond interest earned for the Fontana Parking Lot Project budget. 

BACKGROUND 

A necessary part of the Fontana Building, Phase III Project is the construction of a parking lot. The 

funding for the Fontana parking lot is not included in the Fontana Building, Phase III budget. The 

estimated budget for this project is $3,760,000. It is recommended that the funding sources for this 

project be the bond fund program reserve and bond fund interest earned. 


Funding Source – Bond fund program reserves and bond fund interest earned. 

Status of Funds – Funds of $1,022,321from the bond fund program reserves will be transferred, and 

$2,737,679 from bond fund interest earned will be authorized to be used for the Fontana Parking Lot 

Project budget. In the 2007–2008 fiscal year, $50,000 of this will be transferred for anticipated currentyear 

expenses. 

Future Implications – The remaining balance of the Fontana parking lot budget will be included in the 

2008–2009 adopted bond fund budget. 


To transfer $1,022,321 from the bond fund program reserve and authorize use of approximately 

$2,737,679 of bond fund interest earned for the Fontana Parking Lot Project budget. 





AGENDA ITEM 



June 26, 2008 


TOPIC NOTICE OF COMPLETION: ACCESSIBILITY UPGRADES AND FIRE LANE EXTENSION 

Communication No. IV.F.3.l 



6.2.6 Purchasing, 6.2.7 Contracts, 6.3.4 Capital Construction, and 8.3.1 College Facilities. 

PROPOSAL 

To accept as complete, per Contract No. 07P113, the work of, and authorize the district to file a notice of 

completion with the county recorder for, the Accessibility Upgrades and Fire Lane Extension Project. 

BACKGROUND 

On July 26, 2007, the Governing Board authorized the letting of Contract 07P113 to 4-Con Engineering, 

Inc., of Riverside, California, for the Accessibility Upgrades and Fire Lane Extension Project, per the 

terms and conditions of the district’s bid and contract documents. The project work is now fully complete 

per the contract. 

California Public Contract Code Section 7107 and Civil Code Section 3093 require public entities to file a 

notice of completion with the county recorder after acceptance of the work as complete. 


N/A 


It is recommended that the Governing Board accept as complete, per Contract No. 07P113, the work of, 

and authorize the district to file a notice of completion with the county recorder for, the Accessibility 

Upgrades and Fire Lane Extension Project. 





AGENDA ITEM 



TOPIC NOTICE OF COMPLETION: ALTERATIONS TO PARKING LOT 12 

AND CONSTRUCTION OF ELEVATOR TOWER AND PEDESTRIAN BRIDGE 

Communication No. IV.F.3.m 


June 26, 2008 


Supports and complies with Policies 1.4.2 Conflict of Interest/Principles, 6.1 Delegation of Authority, 


PROPOSAL 


completion with the county recorder for, the Alterations to Parking Lot 12 and Construction of Elevator 

Tower and Pedestrian Bridge Project. 

BACKGROUND 

On April 26, 2007, the Governing Board authorized the letting of Contract 07P91 to Edge Development, 

Inc., of Temecula, California, for the Alterations to Parking Lot 12 and Construction of Elevator Tower 

and Pedestrian Bridge Project, per the terms and conditions of the district’s bid and contract documents. 

The project work is now fully complete per the contract. 




N/A 



and authorize the district to file a notice of completion with the county recorder for, the Alterations to 

Parking Lot 12 and Construction of Elevator Tower and Pedestrian Bridge Project. 





AGENDA ITEM 



June 26, 2008 


TOPIC NOTICE OF COMPLETION: CHAFFEY COLLEGE CHINO MAIN INSTRUCTIONAL BUILDING 

Communication No. IV.F.3.n 




PROPOSAL 


completion with the county recorder for, the Chaffey College Chino Main Instructional Building Project. 

BACKGROUND 

On July 11, 2006, the Governing Board authorized the letting of Contract 06P98 to Bernards Brothers, 

Inc., of San Fernando, California, for the Chaffey College Chino Main Instructional Building Project, per 

the terms and conditions of the district’s bid and contract documents. The project work is now fully 

complete per the contract. 




N/A 



and authorize the district to file a notice of completion with the county recorder for, the Chaffey College 

Chino Main Instructional Building Project. 





AGENDA ITEM 



TOPIC NOTICE OF COMPLETION: POOL BOILER REPLACEMENT 

Communication No. IV.F.3.o 


June 26, 2008 




PROPOSAL 


completion with the county recorder for, the Pool Boiler Replacement Project. 

BACKGROUND 

On November 14, 2006, the Governing Board authorized the letting of Contract 07P19 to Air-Ex Air 

Conditioning, Inc., of Pomona, California, for the Pool Boiler Replacement Project, per the terms and 

conditions of the district’s bid and contract documents. The project work is now fully complete per the 

contract. 




N/A 


It is recommended that the Governing Board accept as complete, per Contract 07P19, the work of, and 

authorize the district to file a notice of completion with the county recorder for, the Pool Boiler 

Replacement Project. 





TOPIC PLUS 50 INITIATIVE AMENDMENT I 

Communication No. IV.F.3.p 


AGENDA ITEM 



June 26, 2008 


Ends Statement 8.4.3 – The district will seek and obtain a minimum of $1 million annually in external grants. 

PROPOSAL 

To approve the $5,500 additional grant award from the American Association of Community Colleges for 

mandated travel ($3,300 for year 2007–2008 and $2,200 for 2008–2009). 

BACKGROUND 

The Plus 50 Initiative grant of $40,000 was approved by the board in May 2008. The AACC will provide 

$5,500 of additional funds as follows: (1) annual travel allowance of $1,100 per person for the program 

director and program associate to attend the annual Plus 50 Initiative Conference in 2008 and 2009; (2) a 

travel allowance of $1,100 for the program director to attend the Mentor College in 2008. 


Funding Source – American Association of Community Colleges. 

Status of Funds – The 2007\–08 restricted general fund budget will be increased as indicated below: 

48xxx Income $3,300 

55xxx Other Services $3,300 

Future Implications – The additional $2,200 travel award will be included the 2008–2009 adopted restricted 

general fund budget. 


It is recommended the Governing Board approve the $5,500 amendment to the Plus 50 Initiative Grant. 

Prepared by: Inge Pelzer, Executive Assistant to the Superintendent/President 




AGENDA ITEM 



TOPIC RESERVE TRANSFER – SCHEDULED MAINTENANCE FUND 

Communication No. IV.F.3.q 


June 26, 2008 


Ends Policy 8.4: Provide appropriate fiscal strategies to address growth, facilities, technology, changing 

economic conditions, and other external environmental factors. 

PROPOSAL 

To approve the transfer of $262,000 from the scheduled maintenance undesignated reserve for the 

2007–2008 expenses for the Siemens Central Plant maintenance project. 

BACKGROUND 

It has been determined that the Siemens Central Plant maintenance project can appropriately be 

charged to the scheduled maintenance fund. The Siemens contract is a technical support program that 

provides Chaffey College with a transition plan for the operation and maintenance of the Central Plant. 

The plan will encompass all facets of the Central Plant operations and maintenance so Chaffey 

personnel will be able to manage and understand the day-to-day central plant operations, automation 

concepts and support, subcontractor work, and energy efficiency procedures and practices. 


Funding Source – Scheduled maintenance fund undesignated reserves. 

Status of Funds – $262,000 will be transferred from the scheduled maintenance fund undesignated 

reserves and will be allocated as indicated below: 



55xxx Other Services $262,000 

Total $262,000 

To approve the transfer of $262,000 from the scheduled maintenance undesignated reserve for the 

2007–2008 expenses for the Siemens Central Plant maintenance project. 





TOPIC 2008–2009 TENTATIVE BUDGET 

Communication No. IV.F.3.r 

AGENDA ITEM 




June 26, 2008 


This action is supported by Ends Statement 8.4: Provide appropriate fiscal strategies to address growth 

and other external environmental factors. 

PROPOSAL 

To approve the 2008–2009 tentative budget. 

BACKGROUND 

Title V of the California Code of Regulations, Section 58300, requires the district to develop a tentative 

budget on or before July 1 each fiscal year. The purpose of the tentative budget is to establish spending 

authority for the district’s operations until the state budget has been finalized and the adopted budget is 

approved by the Governing Board. Board approval of the adopted budget usually occurs in August, 

depending on when the state budget is signed. 

This tentative budget reflects the Ends Policies approved by the Governing Board, protects the core 

mission of the college, and provides as much instruction as feasible. 

As of this writing, the state legislature and the governor have not completed the budget process. The 

administration will update the budget recommendation for the adopted budget at the August meeting of 

the Governing Board. 

The reserve levels of the college provide strong fiscal stability with a 7 percent board-designated reserve 

of $5,766,159 and an additional undesignated reserve projected for 2008–2009 of $3,597,370. The total 

reserve of $11,886,104 also includes a Chino campus start-up reserve of $500,000, an enrollment 

reserve of $982,575, a GASB 45 postemployment retirement benefit reserve of $1,000,000, and 

revolving cash of $40,000. 


Funding Source – All district funds. 

Status of Funds – The budgets are based on estimated figures at the time of development and will be 

updated for the budgets proposed for adoption in August 2008. 

Future Implications – N/A 


It is recommended the Governing Board approve the 2008–2009 tentative budget as submitted. 





TOPIC TRUE COLORS WORKSHOP 

Communication No. IV.F.3.s 


AGENDA ITEM 



June 26, 2008 



PROPOSAL 

To approve $4,250 to provide a staff development workshop, “True Colors,” for all Region IX CalWORKs 

programs and the counties of San Bernardino and Riverside CalWORKs offices for the 2007–2008 fiscal 

year. 

BACKGROUND 

Each community college region throughout the state was allocated $5,000 to provide support to each 

region’s CalWORKs programs. Chaffey College was selected as the fiscal agent for Region IX. Effective 

collaborative relationships between the college, county, and student are critical to the success of all 

CalWORKs programs. Consequently, Region IX elected to sponsor professional development training in 

which college and county employees, as well as students, could participate. The Desert Region Consortium 

is supporting this event in the amount of $4,250. 


Funding Source – Funding is made available through Riverside Community College. 

Status of Funds – The 2007–2008 restricted general fund will be increased as indicated below for this 

program: 




55xxx Other $4,250 

It is recommended the Governing Board approve $4,250 to provide a staff development workshop, “True 

Colors,” for all Region IX CalWORKs programs and the counties of San Bernardino and Riverside 

CalWORKs offices for the 2007–2008 fiscal year. 

Prepared by: Kathy Dutton, Director, Economic Development/Community Education 





AGENDA ITEM 



TOPIC VOCATIONAL EDUCATION AND TRAINING SERVICES CONTRACT 

Communication No. IV.F.3.t 


June 26, 2008 



PROPOSAL 

To approve the contract with the County of San Bernardino in the amount of $600,000 for Chaffey College 

Economic Development to provide training in computer/office skills, retail occupations, phlebotomy, and 

general automotive technician training for the 2008–2009 fiscal year. 

BACKGROUND 

The Workforce Preparation Program is designed to bridge the gap between the employer’s need for trained 

labor and the participant’s need for employment at livable wages with opportunity for career ladder 

advancement. The college has worked closely with the County of San Bernardino CalWORKs program for 

the last several years to develop intensive, short-term vocational education programs to meet local business 

and industry needs. Curriculum includes technical skills, work ethics, critical thinking, problem solving, and 

life skills training. Most of the trainings also include placement in an internship or externship for hands-on 

application. Supportive services address barriers to ensure student success. Job placement services are 

provided as well as a job coach to assist students with successful transition into the workforce. 


Funding Source – The county’s Transitional Assistance Department has been allocated funds by the 

CalWORKs single allocation to provide vocational education and training services. This is a fee-for-service 

contract. 

Status of Funds – Funds for this contract will be included in the 2008–2009 restricted general fund budget. 



To approve the contract with the County of San Bernardino in the amount of $600,000 for Chaffey College 

Economic Development to provide training in computer/office skills, retail occupations, phlebotomy, and 

general automotive technician training for the 2008–2009 fiscal year. 

Prepared by: Kathleen Dutton, Director, Economic Development/Community Education 





AGENDA ITEM 



TOPIC WORKFORCE INNOVATION PARTNERSHIPS (WIP) 

Communication No. IV.F.3.u 


June 26, 2008 


Ends Statement 8.4.3. The district will seek and obtain a minimum of $1 million annually in external grants. 

PROPOSAL 

To approve the Workforce Innovation Partnerships (WIP) grant in the amount of $150,000 for Chaffey 

College Economic Development to develop projects such as 2 + 2 programs, early college high school and 

middle college, and create pathways in economic development strategic areas including biotechnologies for 

the period of 2008 through 2010. 

BACKGROUND 

The Career Technical Community Collaborative grant serves as a foundation to support the Workforce 

Innovation Partnerships grant. Funds from this grant will be dedicated to developing innovative and flexible 

STEM-related programs with a concentration in biomedical and biotechnology. The following objectives will 

be realized: Project Lead the Way curriculum will be in place at Don Lugo High School; secondary, 

postsecondary, and ROP members will complete course sequence outline and articulation agreement; 

industry partners will participate in career-related activities, participating students will receive career 

planning counseling and on-site tutoring. 


Funding Source – California Community Colleges Systems Office. 

Status of Funds – Funds of $150,000 for this grant will be included in the 2008–2009 adopted restricted 

general fund budget. 



It is recommended the Governing Board approve the Workforce Innovation Partnerships (WIP) grant in the 

amount of $150,000 for Chaffey College Economic Development to develop projects such as 2 + 2 

programs, early college high school and middle college, and create pathways in economic development 

strategic areas including biotechnologies for the period of 2008 through 2010. 

Prepared by: Kathleen Dutton, Director, Economic Development/Community Education 





TOPIC HOURLY POSITION CERTIFICATION 


AGENDA ITEM 




June 26, 2008 


This item supports District General Human Resources Policy 7.2.3 (C and D), Classified Staff. Substitute 

and short-term employees, employed and paid for less than 75 percent of a college year, shall not be a 

part of the classified service. Apprentices on a temporary basis for a specific project, regardless of length 

of employment, shall not be a part of the classified service. 

PROPOSAL 

To approve the attached position description listing for the 2008–09 fiscal year to be effective July 1, 

2008. 

BACKGROUND 

At the June 26, 2003, meeting, the Governing Board approved and certified the hourly position 

description listing. The administration recommends additional apprentice assignments as reflected in the 

attached position listing. 


N/A 


It is recommended the Governing Board approve the attached position description listing for the 2008–09 

fiscal year to be effective July 1, 2008. 

Prepared by: Lisa Bailey, Executive Director, Human Resources 

Submitted by: Stephen W. Menzel, Jr., Vice President, Administrative Services 



^ Chaffey College 

Office of Human Resources 

POSITION DESCRIPTION LISTING 

(170 days or 980 hours in an academic year is the maximum an employee can work in a short-term 

position) 

Short-Term Workers 

Short-Term Worker 1: Positions in this pay group work under very close supervision and require entry skill level. 

$8.00/hr 

Short-Term Worker 2: Positions in this pay group work under very close supervision, require minimal skill level, and 

perform routine tasks which require a brief training period. 

$8.50/hr 

Short-Term Worker 3: Positions in this pay group work under very close supervision; require minimal skill level; perform 

routine tasks which require a brief training period; provide instructional or departmental assistance; and have a very limited 

scope of responsibility. 

$9.25/hr 

Short-Term Worker 4: Positions in this pay group work under close supervision; have limited scope of responsibility; 

perform routine tasks; have some knowledge and experience; may provide instructional support; and may answer 

questions which require knowledge of policy and procedure. 

$10.25/hr 

Short-Term Worker 5: Positions in this pay group work under supervision; require knowledge, training or experience; may 

require knowledge of software packages; answer questions which require knowledge of policy and procedure. 

$10.75/hr 

Short-Term Worker 6: Positions in this pay group work under supervision; require knowledge, training and experience; 

require knowledge of software packages; may exercise judgment appropriate to level of assignment. 

$12.00/hr 

Short-Term Worker 7: Positions in this pay group perform under general supervision; require knowledge, training and 

experience in the position for which hired; require knowledge of software packages; and exercise judgment appropriate to 

level of assignment. 

$13.00/hr 

Short-Term Worker 8: Positions in this pay group perform skilled work under minimal direction; require extensive 

knowledge, education/training and experience; and exercise independent judgment and initiative. 

$15.50/hr 

Short-Term Worker 9: Positions in this pay group perform highly skilled work with minimal direction; require extensive 

knowledge, education/training and experience; and exercise independent judgment and initiative. 

$18.00/hr 

Short-Term Worker 10: Positions in this pay group perform at advanced level. Positions in this group are generally 

regarded as paraprofessional and require advanced knowledge, education/training, and experience; exercise independent 

judgment and initiative. 

$22.00/hr 

Short-Term Worker 11: Positions in this pay group perform at a highly advanced level. Positions in this pay group are 

regarded as professional and/or highly technical advanced education and/or training is required; makes recommendations 

and exercises independent judgment and initiative. 

$25.00/hr 

Short-Term Worker 12: Positions in this pay group perform at the highest level of expertise; require expert knowledge, 

education/training, and experience; make recommendations and exercise independent judgment and initiative. 

$40.00/hr 

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Governing Board Member 

$400.00/mo 

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^ Chaffey College 

Office of Human Resources 

Apprentices 

Apprentice 1: Trainees in this pay group perform under very close instruction; develop skills, abilities, and sensitivities for 

assisting a diverse adult population in an educational setting. Trainees in this pay group may perform work in the Child 

Development Center and have less than two semesters of experience working at the center and generally have less than 

12 units in child development or early childhood education. These trainees perform under very close instruction, work 

directly with children, oversee daily activities, and with help of the center teachers develop and implement activities. 

$8.50/hr 

Apprentice 2: Trainees in this pay group perform under close instruction; require tutoring experience or subject 

competency; and provide tutoring, basic computer, and online instructional support for faculty, staff, and students. 

$10.25/hr 

Apprentice 3: Trainees in this pay group perform skilled work under general instruction; may provide instructional 

technology, assistive/alternate technology, and accounting support for faculty, staff, and students; may provide support for 

productions, exhibitions, and presentations for faculty, staff, students, and the community; and/or may support instructional 

strategies through mentoring, coaching, and/or training. 

$11.00/hr 

Apprentice 4: Trainees in this pay group perform skilled work under general instruction; require a bachelor’s 

degree; and provide assistance to faculty, management, and staff including individual and small group tutoring, 

mentoring, coaching, and/or accounting support. May provide advanced instructional/technological support. 

$15.00/hr 

Apprentice 5: Trainees in this pay group perform skilled work under general direction and exercise independent decisionmaking 

within the scope of responsibility; and provide support for productions, exhibitions, and presentations for faculty, 

staff, students, and the community. 

$14.00/hr 

Apprentice 6: Trainees in this pay group have at least two semesters of work experience at the Child Development 

Center. They perform under close instruction, work directly with children, oversee daily activities, and with help of the 

Center teachers, develop and implement activities. Individuals in this group possess a valid Child Development Associate 

Teacher Permit issued by the Commission of Teacher Credentialing in Sacramento. 

$9/hour 

Apprentice 7: Trainees in this pay group have four or more semesters of work experience at the Child Development 

Center and possess a valid Child Development Teacher Permit issued by the Commission of Teacher Credentialing in 

Sacramento. They perform skilled work under general instruction, work directly with children, oversee daily activities, and 

with help of the Center teachers, develop and implement activities. 

$10/hour

Governing Board A. CALL TO ORDER (5:30 p.m. ... - Chaffey College

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