NOTICE TO PROSPECTIVE RESIDENTS

NOTICE TO PROSPECTIVE RESIDENTS
OIWAKE INTERNATIONAL LODGE
THE UNIVERSITY OF TOKYO
This guidebook covers what you should know and accept before you move into
Oiwake International Lodge. Please read it through and become familiar with its
contents.
1. Contact Information
Please contact the lodge office if you have any questions.
OIWAKE INTERNATIONAL LODGE OFFICE
Address: 1-12-8 Mukougaoka, Bunkyo-ku, Tokyo 113-0023
Tel: 03-3830-8961
Fax: 03-3830-8962
E-mail: oiwake_lodge@ml.adm.u-tokyo.ac.jp
Opening hours: Monday to Friday 8:00~20:00
Saturdays, Sundays and public holidays 8:00~18:00
You can move into Oiwake Lodge during the above office hours; in principle, arrival
out of the office hours is not permitted. Please remember to contact the office in
advance if you are unable to arrive in time.
Please move into the lodge within 7 days from the starting date of the term of your
residency. (Your failure to fulfill this condition without advanced notice and
justifiable reason could lead to cancellation of your residency.)
2. Documents Necessary upon your Arrival
Please submit the following items to the office upon your arrival:
1) Registration to the University of Tokyo International Lodge
- A photograph must be attached.
2) Pledge
3) Dear New Residents
Note: These three documents need to be completed in advance. They are
downloadable at: http://www.u-tokyo.ac.jp/en/administration/housing-office/download/index.html
4) Notification of Admission to the University of Tokyo International Lodge
Note: This document is often kept by your faculty, graduate school or research
institute. Please submit it as soon as possible after your move.
5) Passport and Resident card (or Alien Registration Card)
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3. Initial Briefing
4. Key
Soon after your arrival, one of the office staff will guide you around the lodge and
escort you to your room. This should take about 30 minutes, during which he/she
also explains important matters concerning lodge life. If you have any questions,
please feel free to ask.
You will receive your room key from the office when you move into the lodge.
Please be careful not to lose or damage your key. In the event of loss or damage,
you will be asked to bear the replacement cost.
5. Bedding
You are expected to prepare your own bedding (comforter, duvet, blanket, pillow,
sheets, etc.). A bed and a mattress are provided. A bedding rental service is
available; please fill in the order form and send it by E-mail to the lodge office:
oiwake_lodge@ml.adm.u-tokyo.ac.jp. The rental fee for the full period will be
included in your first bill issued by the lodge office.
If you do not request rental bedding, please make your own arrangements. It is
usually more economical to purchase basic bedding if you plan to stay for a long
period in the lodge.
6. Parking Space
If you plan to park a vehicle to move your belongings, please notify the office in
advance. There is no parking space available to residents.
7. Internet
You can enjoy the Internet by using a LAN cable provided in your room.
8. Mail
Mail that does not bear your room number may not be delivered. Please inform
your family and friends who are likely to send mail to you of the following two
points:
1) Clearly indicate your room number, and
2) Write your name in the Roman alphabet.
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9. Smoking Area
The veranda next to the small kitchen outside Community Room 1 on the 6th floor
is the only smoking area in the lodge. Except for that place, smoking is strictly
prohibited in Oiwake Lodge including individual rooms.
10. Prohibited Matters
Please refrain from the following prohibited matters:
1) Keeping pets,
2) Wearing shoes in a room,
3) Drying clothes and bedding on the veranda.
4) Making holes in walls and furniture and affixing adhesive materials (e.g. nails,
hooks and stickers), and
5) Using any products that could cause fire (other than those equipped in your
11. Expenses
room and common areas).
Residents are required to pay the following expenses:
1) Rent
2) Utilities (comprising Electricity, Gas, Water and the Internet)
3) Common Service Fee
Common service fees are used for common interests of all residents.
Expense Item Monthly Amount Daily Rate
Rent 64,800 yen 2,160 yen
Utilities 14,000 yen 470 yen
Common Service Fee 1,500 yen N/A
Sub-total 80,300 yen 2,630 yen
Cleaning Fee 15,200 yen N/A
TOTAL 95,500 yen 2,630 yen
NOTE: Expenses are subject to change.
A bill is issued around the 25th of every month. Please pay the amount billed by
the 10th of the following month through a bank transfer: cashier at a bank,
automatic teller machine (ATM) or online banking system. The University of Tokyo
does not accept any other payment method.
Please note:
1) The daily rate of 2,160 Yen for rent and 470 Yen for utilities are applicable to
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move-in and move-out months. Common service fee should be paid on a
monthly basis both in move-in and move-out months regardless of the number
of days of your stay. If the product of a daily rate and the number of days of
stay is greater than the monthly amount, the monthly amount will be adopted.
2) The number of days of stay in the lodge is counted from the starting day of the
term of your residency. If the day of your arrival is later, the period between the
starting day and the move-in day will be added.
3) In addition, your first bill includes the cleaning fee of 15,200 yen which is used
to clean your room after you move out of the lodge. (The cleaning fee is
charged only once.)
* If your room is extremely dirty or some of its facilities are damaged or lost,
you will be CHARGED EXTRA.
4) If you sign up for a bedding rental service, your first bill will also include the
total rental fee.
5) Please note that you may be CHARGED EXTRA if your consumption of
electric power, gas and/or water were exceptionally large. Not only to avoid
that situation but also to reduce greenhouse gas emissions, please try to cut
your energy consumption as much as possible.
6) Expenses are not refundable, under any circumstances, once they are paid.
12. Cleaning
Each resident is responsible for cleaning his/her own room. Vacuum cleaners are
available free of charge at the office.
13. Changing rooms
In principle, you may not change rooms.
14. Oiwake International House
The Oiwake International House comprises Oiwake International Lodge and
Oiwake International Hall of Residence; the latter provides 45 rooms for foreign
students, 105 rooms for Japanese students and 2 rooms for wheelchair users.
15. Facility and Equipment
The Lodge has the following equipment and facilities. Simplified instructions in English
are available for the items marked with *.
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Inside the Room>
Kitchen, Bathroom, Washroom, Toilet;
Interphone*, Water Heater*, Air Conditioner*, Refrigerator, IH Cooking Heater*,
Microwave Oven, Washing & Drier Machine*, Ventilator, Desk Lamp, LAN Cable;
Desk, Chair, Bed, Mattress, Shoebox, Closet (Large and Small), Bookshelf;
Tableware, Kitchenware
Lounge:
Built-in kitchen, Refrigerator, Microwave Oven, Meeting Table, Television Set
Community Room 1:
DVD Player, Projector, Tables and Chairs
Other Common Facilities:
Bicycle Parking Area, Garbage Storage Room, Mailbox, Parcel Locker
Free Rental items:
Iron, Vacuum Cleaner
* Rental items must be returned each time you finish using them.
16. Resident card and Registration of a New Address
(1) If you move into the lodge from abroad
Since you enter Japan with a mid- or long-term residence status, you are expected
to receive a resident card at Narita International Airport or Haneda Airport. (In
addition, Chubu and Kansai Airports issue a resident card.)
If you should use any other airport, you will receive a landing permission by which
you can receive a resident card after you notify Bunkyo City Office of your new
address in Oiwake International Lodge.
(2) If you are a resident in Japan
If you are a resident in Japan and live in a city other than Bunkyo City, you will have
to notify that city of your moving out (before your actual move). The city will issue
you a move-out certificate which you need to submit to Bunkyo City Office when you
register your new address in Oiwake International Lodge. The registration should be
done within 14 days from the move.
If you are a resident in Bunkyo City, you can take the two procedures at one time
after your move into Oiwake International Lodge.
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17. Transportation from the Narita International Airport
* The fares and other information in this section are subject to change.
(1) Taking the “Keisei Line”
At Narita International Airport, please take the Keisei Line from Narita Airport
Station (Terminal 1) or Airport Terminal 2 Station, and get off at Nippori Station or
Keisei Ueno Station. The Keisei Line has two routes: Narita Main Line and Narita
Sky Access Line. The following table shows the approximate travel times and
fares.
Keisei Main Line
Narita Sky
Access Line
1-1. Using a Taxi
Narita Airport Station Nippori Station
Airport Terminal 2 Station Keisei Ueno Station
Train Travel Time Fare
Special Express approx. 70~85 min 1,000 yen
Cityliner approx. 65~75 min 1,920 yen
Special Express approx. 65~75 min 1,200 yen
Skyliner approx. 35~50 min 2,400 yen
You can go to the Oiwake Lodge direct by taxi from Keisei Ueno Station.
1-2. Using Public Transportation
At Nippori Station, please take the JR Yamanote Line (for Ikebukuro / Shinjuku)
and get off at Komagome Station. Then, take the Tokyo Metro Namboku Line (for
Shirokane Takanawa / Hiyoshi) and get off at Todai-mae Station. Oiwake Lodge is
about 4 minutes’ walk from the station. (Please refer to the map on page 8.)
(2) Using Airport Limousine Bus
At Narita International Airport, please take the Airport Limousine Bus bound for
Mejiro-Kudan-Korakuen and get off at Tokyo Dome Hotel. The fare is 3,000 yen
per adult and it takes about 75-145 minutes. Then, please take the Toei Subway
Mita Line at Suidobashi Station (1 minute’s walk from the hotel) and get off at
Hakusan Station. Oiwake Lodge is about 7 minutes’ walk from the station. (Please
refer to the map on page 8.)
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18. Transportation from the Haneda Airport
(1) Taking the “Keikyu Line”
At Haneda Airport International Terminal, please take the Keikyu Line bound for
Shinagawa and Sengakuji, and get off at Shinagawa Station (400 Yen).
At Shinagawa Station, please take the JR Yamanote Line for Shibuya and
Shinjuku, and get off at Meguro Station (150 Yen).
At Meguro Station, take the Tokyo Metro Namboku Line or the Toei Subway Mita
Line:
Line For Get Off At Fare
Namboku Line
Urawa Misono, Hatogaya and
Akabane Iwabuchi
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Todaimae 230 yen
Mita Line Nishi Takashimadaira Hakusan 260 yen
* Trains of these two lines share the same platform at Meguro Station. It is
recommended that you take the Namboku Line since Todaimae Station is closer
to Oiwake Lodge than Hakusan Station. (Please refer to the map on page 8.)
(2) Using Airport Limousine Bus
At Haneda Airport International Terminal, please take the Haneda Airport Bus
(No.3 Bus Stop) bound for Mejiro-Kudan-Korakuen and get off at Tokyo Dome
Hotel (1,100 yen).
Then, please take the Toei Subway Mita Line at Suidobashi Station (1 minute’s
walk from the hotel) and get off at Hakusan Station. Oiwake Lodge is about 7
minutes’ walk from the station. (Please refer to the map on page 8.)

19. How to get to the Oiwake Lodge
(from Todai-mae Station and Hakusan Station)
Crossing
白山上
(Hakusan Ue)
McDonald’s
Hakusan
Station
Exit A2
from Todai-mae Station
from Hakusan Station
Kyu-Hakusan Dori
Street
Note: This map shows only the main streets.
Narrow streets are ignored.
Seven-Eleven
Oiwake
International
Lodge
8
Mukogaoka
High School
Family Mart
Bunkyo Gakuin
University
Todai-mae
Station
Exit 2
Crossing
向丘二丁目
(Mukogaoka Nichome)
Hongo Dori Street

20. Appendix: Examples of Completed Forms
(1) Registration to the University of Tokyo International Lodge
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(2) Pledge
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(3) Dear New Residents
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