MINUTES - Monona Grove Schools

MINUTES: Meeting of the Monona Grove School District Board of Education, held Tuesday, November 9, 2010 in
the Glacial Drumlin IMC, Cottage Grove, beginning at 6:00 p.m.
BOARD MEMBERS PRESENT: Jessica Ace, Susan Fox, Susan Manning, Jason McCutchin. Jill List arrived at
6:15 and Peter Sobol arrived at 6:20
BOARD MEMBERS ABSENT: Lionel Norton
ADMINISTRATORS PRESENT: Craig Gerlach, Jerrud Rossing
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I. Opening of Meeting – Susan Fox
II. Declaration of Public Notice - acknowledged
III. Motion to Move into Closed Session Pursuant to Wisconsin Statutes 19.85 (1)(c)(e) for
Consideration and deliberation regarding negotiations with the Monona Grove Education Association
(MGEA).
Motion: Jessica Ace moved that the Board move into Closed Session Pursuant to Wisconsin Statutes
19.85 (1)(c)(e) for Consideration and deliberation regarding negotiations with the Monona Grove
Education Association (MGEA). Jason McCutchin seconded and a roll call vote was taken: Ace – aye,
Fox – aye, Manning aye, McCutchin – aye. Motion carried. (List and Sobol were not present at the time
of the vote.)
IV. Motion to Move Back into Open Session
Motion: Jason McCutchin moved that the Board move back into open session at 7:14 P.M. Jessica Ace
seconded and the motion carried.
V. Public Appearances - none
VI. Approval of the Minutes
The Board minutes from October 13, October 18, and October 27 were approved as corrected.
VII. School Update - Glacial Drumlin
The Glacial Drumlin school report highlighted some Related Arts classes. Kristine Wollerman and Jill
Cook spoke about some new initiatives in Spanish classes, and Sarah Hinton described goals and activities
French and shared information about the FACE classes taught by Pam Kolb, who was unable to attend.
They discussed some of the many positive experiences that are occurring in their building this year.
VIII. Correspondence and Announcements
President Fox shared information with the Board on the Lathrop and Clark School Law Seminar which
will be held on November 19, 2010 and the WASB State Convention. Board members should get
Convention pre-registration choices to Joyce ASAP.
IX. Superintendent’s Report and Updates
Superintendent Gerlach recognized John Klement for his Induction in the National Federation of High Schools
Hall of Fame in December in Orlando, Florida. John is a former track/field coach and teacher for our district
and our athletic complex at the high school is named after him. It is quite an honor for John to be recognized
at the national level. Jeff Schreiner, High School Assistant Principal and Activities Director, will be attending
the conference and will represent the District. Mr. Gerlach mentioned that we have a new payroll specialist,
Heather Meyer. He also congratulated our high school football team and Coach Mike Stassi and the rest of his
coaching staff for all their success. Mr. Gerlach attended that National Quality Education Conference in
Chicago along with his administrative team. The conference was very informative and gave them an
opportunity to have continued conversation with consultant Brenda Clark related to the district’s strategic
planning. He thanked Bill Breisch for bringing Ms. Clark into our district to work with our Board and
Administrators. Mr. Gerlach shared the Third Friday Enrollment Report, which was 2,863 students. This is a
decline from 2,877 last year.

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Minutes – November 9, 2010
Page 2
X. New Business
A. Presentation of Report by UW Applied Populations Laboratory Regarding Enrollment Projections
Sarah Kemp of the Applied Population Laboratory presented an annual enrollment projections report. A
complete copy of the report can be found at the District Office and is also posted on the school district’s
website.
B. Discussion of Budget Reduction Development Process and Information Gathering Forums for Staff
and Public
Jerrud Rossing, Director of Business Services, shared information on both the budget reduction processes and
forums that will be held for both staff and the public. He indicated that he and other administrators will
continue to gather ideas and information regarding ways to both increase revenue and decrease our budget.
C. Report on WASB School Law Seminar
Susan Fox and Susan Manning shared information on the WASB School Law Seminar which they attended.
They discussed some highlights of the conference with the Board.
D. Discussion and Possible Approval of 2010-2011 Private School Parent Transportation Contracts
Motion: Jessica Ace moved that the Board approve the list of 2010-2011 Private School Parent
Transportation Contracts as presented. Peter Sobol seconded and the motion carried.
XI. Unfinished Business
A. Discussion of Maywood & Winnequah Consolidation, Nichols, and Related Issues
Superintendent Gerlach discussed the information that the Board had received in their packets, including maps
and estimates of remodeling costs and cost savings involved in possible consolidation of Maywood and
Winneuquah Schools.
The board held lengthy discussion regarding the possible consolidation of Maywood and Winnequah, the
Nichols Building and other related items. Discussion included topics such as transportation, staff reductions,
use of space, equity, staff input, and playground. The Board also discussed other options such as moving
District office and all programs housed within the current Nichols building to Maywood. A plan to include the
senior center at Maywood, along with the district office and 4K or 4K-K, was discussed briefly. Board and
staff will continue to research various ideas.
B. Presentation and Discussion on Athletic Field Updates
Mr. Gerlach shared that he has met with Jeff Schreiner, Paul Brost and Mark Scullion on athletic field use.
Mr. Schreiner gave an update to the Board on athletic facility use for both Monona and Cottage Grove,
including both indoor and outdoor facilities. Mark Scullion shared information related to estimates on
upgrades to our current athletic fields. Mr. Gerlach would like to see that we identify and agree on what the
issues are and identify a plan on how we are going to get it accomplished. In all likelihood, this will take a
major fundraising effort. He will continue to meet on this and at some point in time will bring a
recommendation forward.
C. Discussion and Possible Approval of Human Resources Position
Superintendent Gerlach gave background to the Board regarding this position. He indicated that Jim Orlenko,
our current Human Resource Director will be retiring in December. Jim has served in this capacity as a half
time director, Mr. Gerlach’s recommendation is that this position be increased to a fulltime position. He is
recommending that we do this by increasing the salary by approximately $10,000 over Mr. Orlenko’s current
salary. He is not necessarily looking to fill this position with a director who would be at the same level as the

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Minutes – November 9, 2010
Page 3
other directors, as it doesn’t require DPI certification. Mr. Gerlach believes this position is needed, since the
district has close to 500 employees.
Motion: Jason McCutchin moved that the Human Resource position be increased from a half-time position
to a full-time position. Peter Sobol seconded.
Amendment: Susan Manning moved to amend the motion with a provision that the salary for this
position be capped at $65,000. Jessica Ace seconded. The amendment failed.
The main motion carried.
Superintendent Gerlach expressed his gratitude to the Board, as he believes that this is a position that
this district needs.
XII. Committee Reports and Recommendations
Presentation of committee reports was postponed until December, due to the lateness of the hour.
Curriculum Committee
A. Report from the Curriculum Committee Meeting of November 3, 2010 – Peter Sobol
B. Confirm Next Meeting Date – Wednesday, December 1 2010, at District Office at 7:30
p.m.
Policy Committee
A. Report from the Policy Committee Meeting of October 20, 2010 – Lionel Norton
B. Confirm Next Meeting Date – Wednesday, November 17, 2010, District Office at 6:00 p.m.
Business Services Committee
A. Report from the Business Services Committee Meeting of October 27, 2010 – Susan
Manning
B. Confirm Next Meeting Date - Tuesday, November 23, 2010, District Office at 5:00 p.m.
XIII. Future Agenda Items and Meetings
December – PMA Forecast, Audit Report, Action on Maywood-Winnequah consolidation;
Implementation of policy regarding minimum grades and athletic participation;
XIV. Consent Agenda
A. Approval of Hiring of Staff
� Gina Holmes, .85 FTE Computer Teacher/AV Coordinator at Glacial Drumlin,
effective October 18, 2010.
� Patricia Koch, 1 st Grade Long Term Sub for Erin Drewes, Maywood School -
Effective 1/5/11 – end of the year.
� Grace Kyllo, Title 1 Interventionist – Winnequah School
� Maureen Lehmann, Administrative Assistant I, Cottage Grove School
� Heather Meyer, Payroll Specialist, District Office, Effective 11/8/10
Coaching MGHS
o Joel Coyne, Boys Swim Volunteer Assistant
o Craig Daubenspeck, Varsity Boys Hockey, Index 12
o Jake Deon, JV Boys Hockey Volunteer Assistant
o Erin Flesch. Varsity Girls Soccer Coach, Index 12
o Sharon Fritz, Varsity Girls Track and Field Coach, Index 16
o Steve Hornbeck, JV Girls Basketball Coach, Index 12

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Minutes – November 9, 2010
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o Kent Kelsey, Varsity Assistant Girls Basketball Coach, Index 11
o Eric Nelson, Varsity Girls Basketball Coach, Index 18
o Curtrel Robinson, JV Boys Basketball Coach, Index 12
o Jay Stassi, 9 th Grade Boys Basketball Coach, Index 11
o Mark Toijola, Varsity Asst. Boys Basketball Coach, Index 11
o Tim Vial, 9 th Grade Girls Basketball Coach, Split Index 11 (5.5)
o Ed Werner, 9 th Grade Girls Basketball Coach, Split Index 11 (5.5)
B. Approval of Staff Resignations/Retirements.
� Nicole Davis, Lifeguard, effective October 24, 2010.
C. Approval of Staff Contract Amendments or Changes
� Kay Beilke, move from GDS as Ed Asst, to Maywood as a Special Education Ed Asst
� Charles Pyng, cafeteria & playground supervision at GDS effective October 19, 2010
� Keira Short, Student Council Advisor at GDS effective September 24, 2010
D. Approval of Staff Leave of Absence Request
� Susie Jensen, 5 th Grade Teacher at Glacial Drumlin, effective January 3-February 11, 2011
� Lori Jones, School Psychologist at Maywood, effective January 25 – end of the school
year.
� Deanna Tomczak, Special Ed Paraprofessional at Cottage Grove School, effective January
24 – June 9, 2011
E. Approval of Gift Donations
� $330.57 from the Knights of Columbus for use with students with special educational
needs
� $238.69 from Target – Take Charge of Education to Maywood School to be used for
general supplies
� $100.00 from Mark Lederer & Lynn Levin to Maywood School for school supplies
� $1,001.00 from Sara Steele to Glacial Drumlin School/Art
� $500.00 from Cottage Grove PTO to Taylor Prairie School for books & supplies
� $500.00 from Sara Steele to Taylor Prairie School for student materials
� $225.00 from Cottage Grove PTO to “Breakfast with Books: at Cottage Grove School
F. Approval of Budget Transfers
G. Approval of Vouchers Payable
Motion: Jessica Ace moved approval of the consent agenda as presented. Jason McCutchin seconded and
the motion carried.
XV. Confirm Next Meeting Dates
� Wednesday, November 10 – School Board Work Session @ DO – 5-7 p.m.
� Wednesday, November 17 – Policy Committee Meeting @ GDS – 6:00 p.m.
� Tuesday, November 23 - Business Services Committee @ DO – 5:00 p.m.
� Tuesday, November 30 – Curriculum Committee @ DO – 7:30 p.m.
� Wednesday, December 8 – School Board Meeting @ DO – 7:00 p.m.
� December 21 – special board meeting @ Winnequah – 7:00 p.m.
XVI. Adjournment
The meeting was adjourned at 10:58 p.m.
Approved: MGSD Board of Education
December 8, 2010