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21638 - April 2011 Milepost.indd - Railroad Museum of Pennsylvania

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<strong>April</strong> <strong>2011</strong><br />

<strong>April</strong> <strong>2011</strong><br />

1


in this issue...<br />

3 Curator’s Corner:<br />

Accessibility and the<br />

railroad museum <strong>of</strong><br />

pennsylvania library<br />

and archives<br />

by Nicholas Zmijewski and<br />

Bradley K. Smith<br />

10 Spawning the<br />

Conservation<br />

Movement: The<br />

<strong>Railroad</strong> Fish Car<br />

by Troy Grubb<br />

14 Remembering the<br />

Wellsville, Addison &<br />

Galeton<br />

by Jeremy F. Plant<br />

20 News & Views<br />

Cover Photo: <strong>Pennsylvania</strong> <strong>Railroad</strong><br />

H10s steam freight locomotive No. 7688,<br />

built in 1915 by the Lima Locomotive<br />

Works, rests under a stormy sky at the<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>.<br />

(Ryan C. Kunkle Photo, courtesy <strong>of</strong> the<br />

photographer)<br />

Back Cover Photo: Shrouded in<br />

morning mist: the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong>’s massive Nickel Plate<br />

Berkshire S-2 steam locomotive No. 757,<br />

built by the Lima Locomotive Works in<br />

1944. (Ryan C. Kunkle Photo, courtesy<br />

<strong>of</strong> the photographer)<br />

Vol. 29, No. 1, <strong>April</strong> <strong>2011</strong><br />

<strong>Pennsylvania</strong> Historical<br />

& <strong>Museum</strong> Commission<br />

Governor ...........................The Honorable<br />

Tom Corbett<br />

Chairman ..........................Mr. Wayne Spilove<br />

Executive Director............Ms. Barbara Franco<br />

<strong>Museum</strong> Director .............Mr. Charles Fox<br />

Members ...........................Ms. Flora Becker<br />

Ms. Rhonda R. Cohen Sen. Jim Ferlo<br />

Ms. Laura S. Fisher Ms. Cheryl McClenney-Brooker<br />

Mrs. Janet S. Klein Mr. Robert Matzie<br />

Ms. Kathleen Pavelko Rep. Scott Petri<br />

Sen. Joseph B. Scarnati Ms. Michele Sellitto<br />

Mr. Ronald J. Tomalis Ms. Mary Clare Zales<br />

The <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> is administered<br />

by the <strong>Pennsylvania</strong> Historical & <strong>Museum</strong> Commission<br />

with the active support <strong>of</strong> the Friends <strong>of</strong> the <strong>Railroad</strong><br />

<strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>.<br />

Friends <strong>of</strong> the<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

Board <strong>of</strong> Directors<br />

President ...........................Mr. George Higgins<br />

Vice President ...................Mr. James R. Rose<br />

Secretary ...........................Mr. Grant S. Markley<br />

Treasurer ...........................Mr. Joel E. Long<br />

Members ...........................Mr. Albert Giannantonio<br />

Mr. Craig Haberle Mr. Kent Haberle<br />

Mr. Frederick R. Merck Mrs. Margaret S. Poore<br />

Mr. Philip O. Ritter Mr. Emery Simkulak<br />

Mr. Frank Tatnall Mr. David Wood<br />

Ex Officio ..........................Mr. Charles Fox<br />

The Friends <strong>of</strong> the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

(FRM) is a non-pr<strong>of</strong>it volunteer museum support<br />

organization chartered by the <strong>Pennsylvania</strong> Historical<br />

& <strong>Museum</strong> Commission. Mailing Address:<br />

Friends <strong>of</strong> the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

P. O. Box 125<br />

Strasburg, PA 17579<br />

www.rrmuseumpa.org<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

Advisory Council<br />

President ...........................Mr. Ronald Bailey<br />

Secretary ...........................Ms. Deborah Reddig<br />

Members ...........................Mr. Christopher S. Barrett<br />

Mr. William V. Hecker Mr. Edward S. Hoover<br />

Mr. Rudy Husband Mrs. Donna L. Kreiser<br />

Mr. Bennett Levin Mr. Jeffrey J. Majersky<br />

Mr. Linn Moedinger Ms. Harriet Parcells<br />

Mr. Paul Quinn Mr. Douglas Watts<br />

Honorary<br />

Dr. Jeremy F. Plant Mr. Bill Schafer<br />

Mr. William Withuhn<br />

Supporting<br />

Mr. James Alexander Jr Mr. Edward B. Betz<br />

Dr. John H. Bowman Mr. Robert R. Donecker<br />

Mr. Charles Fox Mr. Robert J. Lawrence<br />

Mr. Jere W. Schuler<br />

<strong>Milepost</strong><br />

Managing Editor .......Deborah Reddig<br />

Contributing Editors ....William R. Rowland<br />

James Alexander Jr<br />

Charles Fox<br />

Photo/Technical Editors Ryan C. Kunkle<br />

Nicholas Zmijewski<br />

Design/Layout..........Heather Shaubach,<br />

Cooper Printing, Inc.<br />

Deborah Reddig<br />

Printed by Cooper Printing, Inc., Lancaster, PA<br />

<strong>Milepost</strong> is published by and for the Friends <strong>of</strong> the<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> five times a year at<br />

Strasburg, PA 17579. Subscription to the <strong>Milepost</strong> is<br />

included as part <strong>of</strong> annual membership in the FRM.<br />

Mailed at Second-Class Postage rates at Strasburg, PA.<br />

Postmaster: Please send change <strong>of</strong> address to:<br />

P. O. Box 125, Strasburg, PA 17579<br />

Phone: (717) 687-8628 • Fax: (717) 687-0876<br />

Email: info@rrmuseumpa.org


Photo at Right: By<br />

creating the archives annex<br />

in 2000, the <strong>Museum</strong> more<br />

than doubled the space<br />

available to accommodate<br />

library and archival<br />

materials. This space<br />

originally served as the<br />

<strong>Museum</strong>’s wood shop.<br />

(Bradley K. Smith Photo,<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong>, PHMC)<br />

Photo Below: The <strong>Museum</strong>’s Union<br />

Switch & Signal Collection includes<br />

over 2,000 images depicting all<br />

aspects <strong>of</strong> that company’s operations.<br />

This photograph shows a woman<br />

working at the company’s Swissvale<br />

plant during World War II. (RR78.10,<br />

MG199, <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong>, PHMC)<br />

Curator’s Corner<br />

ACCESSIBILITY AND THE RAILROAD<br />

MUSEUM OF PENNSYLVANIA<br />

LIBRARY AND ARCHIVES<br />

by Nicholas Zmijewski and Bradley K. Smith<br />

In addItIon to a world-class collectIon oF More tHan 100 HIstorIc<br />

locomotives and railroad cars and a collection <strong>of</strong> over 12,000 smaller artifacts,<br />

the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> cares for one <strong>of</strong> the largest and most<br />

important library and archival collections <strong>of</strong> railroad history in the United<br />

States. While the library and archives have been nearly a half-century in the<br />

making, it is only within the last several years that the <strong>Museum</strong> has begun to<br />

fully utilize the collection for the benefi t <strong>of</strong> the public.<br />

Origins And Growth Of The Library And Archives<br />

In 1963, the <strong>Pennsylvania</strong> state legislature authorized the creation <strong>of</strong> a state<br />

railroad museum and, on February 18, 1965, the <strong>Pennsylvania</strong> Historical &<br />

<strong>Museum</strong> Commission selected Strasburg as the site for this museum. Almost<br />

immediately thereafter, agents <strong>of</strong> the Commission began collecting books and<br />

documents in anticipation <strong>of</strong> the yet-to-be-built <strong>Museum</strong>. 1 Since construction<br />

<strong>of</strong> a <strong>Museum</strong> building would not commence until 1972, they temporarily<br />

accepted and held these early donations at the William Penn Memorial <strong>Museum</strong><br />

and the <strong>Pennsylvania</strong> State Archives in Harrisburg.<br />

The <strong>Museum</strong>’s fi rst director, George Hart, led a crucial initiative by<br />

purchasing more than $27,000 <strong>of</strong> ephemera and records at the Penn Central<br />

Auction on March 20-23, 1972. Held at 30th Street Station in Philadelphia<br />

and publicized as the largest auction <strong>of</strong> railroad memorabilia in history, the<br />

sale featured an incredible array <strong>of</strong> <strong>Pennsylvania</strong> <strong>Railroad</strong> materials which one<br />

<strong>April</strong> <strong>2011</strong><br />

3


witness described as “mind boggling” and “wonderful.” 2 Hart recalled the following details <strong>of</strong> the auction in an oral<br />

history interview:<br />

“They had, prior to [the actual auction], an inspection period by anyone, which lasted one week, from a<br />

Monday to a Friday. You could make an examination <strong>of</strong> the things that were there, in boxes and by lot<br />

numbers. I went through every box and looked at everything there was… It took me from Monday until<br />

Thursday to do that, and I reserved Friday, the last day, because as I went along I put items down that I<br />

thought we’d be interested in or should have… When bidding time came, I knew what I was doing. I was<br />

looking to see where the [other] bidders were, but there were about two hundred there and I could not pick<br />

out the individuals.” 3<br />

Current Friends <strong>of</strong> the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> board member/volunteer Philip Ritter was also in attendance<br />

at the Penn Central Auction. He recalls the following:<br />

“[George Hart] had two assistants and no one really knew who they were. They seemed to be well<br />

organized and knew what they wanted. [They were] snapping stuff up one after the other. People sort <strong>of</strong><br />

assumed they were dealers buying to re-sell. As the auction went on, it became obvious that the ‘ordinary<br />

collector’ was being left behind, and it looked like valuable historical material was being dispersed. When<br />

the auction was over, [auctioneer] Bo Freeman announced that the fellow who was doing all this buying<br />

represented the new <strong>Railroad</strong> <strong>Museum</strong>. There was just a moment’s pause, and then everyone clapped.” 4<br />

The Penn Central acquisition,<br />

consisting <strong>of</strong> 248 auction lots, put the<br />

yet-to-be-constructed <strong>Museum</strong> on the<br />

proverbial map, and highlights the<br />

fact that the <strong>Pennsylvania</strong> Historical<br />

& <strong>Museum</strong> Commission chose an<br />

opportune time to begin a railroad<br />

museum. 5 In the years between 1965,<br />

when the <strong>Museum</strong> collected its first<br />

archival materials, and 1976, the first<br />

full year the <strong>Museum</strong> was open to the<br />

public, nearly all <strong>of</strong> <strong>Pennsylvania</strong>’s<br />

major railroads went defunct, and<br />

new entities—most notably Amtrak<br />

and Conrail—emerged. Many<br />

railroaders that became employees<br />

<strong>of</strong> these new corporations hoped to<br />

4 <strong>April</strong> December <strong>2011</strong> 2010<br />

donate items in an effort to preserve<br />

the legacy <strong>of</strong> their former employers.<br />

At the same time, renowned railroad<br />

historians like Walter Lucas, Munson<br />

Paddock, Thomas Townsend Taber,<br />

Clinton Andrews and Howard Hill<br />

were downsizing their impressive<br />

private collections. The result <strong>of</strong><br />

this transition was an unequalled<br />

opportunity to acquire significant<br />

railroad artifacts and archival<br />

materials.<br />

Following his success at the Penn<br />

Central Auction, George Hart used<br />

his personal connections to pursue<br />

and acquire dozens <strong>of</strong> additional<br />

collections, both by donation and<br />

purchase, which he hoped to gather<br />

into an important railroad archive <strong>of</strong><br />

manuscripts, corporate records and<br />

ephemera. He described his vision as<br />

“all working together to bring together<br />

this collection <strong>of</strong> collections”. 6<br />

Because <strong>of</strong> these efforts, the <strong>Railroad</strong><br />

<strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> evolved<br />

into one <strong>of</strong> the largest archival<br />

repositories <strong>of</strong> any Commission field<br />

site, and one <strong>of</strong> the most significant<br />

railroad archives in the United States.<br />

The <strong>Museum</strong> archives now consists<br />

<strong>of</strong> approximately 3,500 cubic feet<br />

<strong>of</strong> corporate records, photographs,<br />

negatives, manuscripts, maps, blue<br />

prints, tracings, trade journals,<br />

books, periodicals, ephemera, motion<br />

picture films and audio recordings.<br />

Particularly impressive collections<br />

<strong>of</strong> corporate records include the<br />

following:<br />

• Mechanical engineering drawings<br />

and surviving company records<br />

Photo at Left: While perhaps better<br />

known for our large collections <strong>of</strong><br />

photographs and drawings, the <strong>Railroad</strong><br />

<strong>Museum</strong> also cares for an equally<br />

impressive collection <strong>of</strong> paper<br />

ephemera items, including this 1950s<br />

brochure advertising the infamous EMD<br />

Aerotrain. (RR86.9, MG199, <strong>Railroad</strong><br />

<strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>, PHMC)


from the Wilkes-Barre-based<br />

Vulcan Locomotive Works, one <strong>of</strong><br />

the nation’s leading manufacturers<br />

<strong>of</strong> industrial locomotives, 1870-<br />

1950 (100 cubic feet).<br />

• Records <strong>of</strong> the Lehigh & Hudson<br />

River <strong>Railroad</strong>, 1880-1980 (80<br />

cubic feet); the Upper Merion &<br />

Plymouth <strong>Railroad</strong>, 1950-70 (25<br />

cubic feet); and segments <strong>of</strong> the<br />

Pittsburgh & Lake Erie Railway (60<br />

cubic feet); the Reading Company<br />

(20 cubic feet); the Maryland &<br />

<strong>Pennsylvania</strong> <strong>Railroad</strong>, ca. 1880-<br />

1979 (50 cubic feet) and the<br />

Buffalo & Susquehanna <strong>Railroad</strong>,<br />

1894-1931 (114 cubic feet)<br />

• A major segment <strong>of</strong> the<br />

<strong>Pennsylvania</strong> <strong>Railroad</strong> Company’s<br />

original library.<br />

• Various historical records in<br />

smaller quantities representing<br />

over 1,200 different rail lines and<br />

related manufacturers.<br />

<strong>Museum</strong> archival holdings also<br />

include more than a half million<br />

historic railroading images preserved<br />

in the form <strong>of</strong> glass plate negatives,<br />

cellulose nitrate fi lm, safety fi lm,<br />

transparency fi lm and photographic<br />

prints. These images depict railroad<br />

labor, travelers, steam and diesel<br />

locomotives, rolling stock, depots,<br />

yards, bridges, engine houses and<br />

right-<strong>of</strong>-way views, dating from the<br />

1850s to the present. Some <strong>of</strong> the<br />

most impressive collections include<br />

the following:<br />

• The Herbert L. Broadbelt<br />

Collection consists <strong>of</strong> 18,000<br />

glass plate and fi lm negatives<br />

documenting production from<br />

1871 to 1954 at the Baldwin<br />

Locomotive Works, the nation’s<br />

leading locomotive manufacturer<br />

with a global clientele.<br />

• The Budd Company Collection<br />

features approximately 13,000<br />

images highlighting the activities<br />

<strong>of</strong> this important <strong>Pennsylvania</strong><br />

manufacturer from the 1940s<br />

through the 1960s, including a<br />

number <strong>of</strong> early, large format color<br />

images.<br />

• The Union Switch & Signal<br />

Collection contains over 2,000<br />

images documenting signals,<br />

centralized traffi c control, the<br />

installation <strong>of</strong> hump yards and<br />

railroad radio experiments.<br />

• The Benjamin F. G. Kline<br />

Jr Collection contains more<br />

than 6,000 views <strong>of</strong> short line,<br />

industrial and lumbering railroads<br />

in <strong>Pennsylvania</strong>.<br />

The drawback <strong>of</strong> being <strong>of</strong>fered so<br />

many excellent collections was that<br />

the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

<strong>of</strong> the late 1970s and early 1980s<br />

was inundated and overwhelmed by<br />

archival materials. Despite important<br />

contributions made by early<br />

volunteers such as Richard Hain and<br />

Thomas T. Taber III, staff members<br />

<strong>of</strong> this era struggled to process<br />

incoming acquisitions. Furthermore,<br />

the <strong>Museum</strong> lacked adequate storage<br />

space to accommodate such a large<br />

and growing collection.<br />

Fortunately, the <strong>Pennsylvania</strong><br />

Historical & <strong>Museum</strong> Commission<br />

began devoting more staff resources<br />

toward managing the <strong>Railroad</strong><br />

<strong>Museum</strong>’s collections and, in fact,<br />

Commission archivists processed<br />

554 cubic feet <strong>of</strong> <strong>Museum</strong> archival<br />

material between 1983 and 1985.<br />

After their incorporation in 1983,<br />

the Friends <strong>of</strong> the <strong>Railroad</strong> <strong>Museum</strong><br />

<strong>of</strong> <strong>Pennsylvania</strong> also began making<br />

signifi cant volunteer and paid staff<br />

contributions to the processing <strong>of</strong><br />

archival material. In addition, staff<br />

remedied the storage space shortage in<br />

2000 when they transferred the wood<br />

shop from the basement <strong>of</strong> the main<br />

building to the restoration shop, and<br />

then obtained the funding to install<br />

high-density compact shelving in the<br />

vacated space to create the <strong>Museum</strong>’s<br />

“archives annex.”<br />

Making The Library And<br />

Archives Accessible<br />

The American Association <strong>of</strong><br />

<strong>Museum</strong>s (AAM) document, A<br />

Higher Standard, details the standards<br />

<strong>of</strong> a pr<strong>of</strong>essionally administered<br />

<strong>Museum</strong> and among them lists that a<br />

pr<strong>of</strong>essional museum “demonstrates<br />

a commitment to providing the public<br />

Photo above: Friends <strong>of</strong> the <strong>Railroad</strong><br />

<strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> volunteers Bob<br />

Lawrence and Loretta Harrison, and others,<br />

have contributed countless hours toward<br />

cataloguing library and archival material<br />

in LADRS. In the background to the right<br />

are thousands <strong>of</strong> photographic prints<br />

representing <strong>Pennsylvania</strong>’s many<br />

railroads and related industries. (Bradley<br />

K. Smith Photo, <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong>, PHMC)<br />

<strong>April</strong> <strong>2011</strong><br />

5


with physical and intellectual access<br />

to the museum and its resources.” 7<br />

with physical and intellectual access<br />

With this standard in mind, the<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

has always striven to make its<br />

collections accessible to anyone<br />

interested. The process <strong>of</strong> making<br />

collections accessible begins by<br />

establishing intellectual and physical<br />

control—simply put, determining<br />

where each collection came from,<br />

what each entails and where each is<br />

located within the <strong>Museum</strong>—and then<br />

developing paper or computerized<br />

fi nding aids that can point users to<br />

these collections.<br />

The <strong>Museum</strong>’s efforts to make<br />

archival collections accessible began<br />

in 1986 when volunteers started<br />

building databases for archival<br />

collections using an Apple IIe<br />

computer. In the interest <strong>of</strong> building<br />

upon this work, the Friends <strong>of</strong> the<br />

6 <strong>April</strong> <strong>2011</strong><br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

began converting large batches <strong>of</strong> this<br />

data to PC format in 1997. It was also<br />

at this time that the Commission and<br />

the Friends began to formulate plans<br />

for a more comprehensive archives<br />

database which they would call<br />

“LADRS,” the Library And Archives<br />

Data Retrieval System.<br />

LADRS was a creation <strong>of</strong> several<br />

individuals including former <strong>Museum</strong><br />

director David Dunn and FRM<br />

volunteers Jim Alexander, George<br />

Burbage, Robert Donecker and the<br />

late Earle Compton. They recognized<br />

that the <strong>Museum</strong> needed more than<br />

simple fi nding aids. It required a<br />

more complex management system<br />

that would meet the needs <strong>of</strong> both<br />

the using public—with a special<br />

understanding <strong>of</strong> railroad history<br />

and nomenclature—and <strong>of</strong> the<br />

institutional standards <strong>of</strong> modern<br />

museums. Fortunately, critical<br />

skill sets came together as staff and<br />

volunteers contributed to the general<br />

management and planning, while<br />

applying their collective knowledge<br />

<strong>of</strong> computer technology and historical<br />

documentation standards.<br />

After reviewing several commercial<br />

systems, the <strong>Museum</strong> decided to build<br />

LADRS using a database application<br />

called Inmagic DB Textworks,<br />

which staff and volunteers initially<br />

populated with pre-existing data from<br />

older databases. The completion <strong>of</strong><br />

LADRS gave the <strong>Railroad</strong> <strong>Museum</strong><br />

<strong>of</strong> <strong>Pennsylvania</strong> an excellent tool for<br />

establishing intellectual and physical<br />

control over its archival collection,<br />

and a successful model for presenting<br />

this information to users, but the<br />

PHMC/FRM partnership continued<br />

to recognize the need for growth and<br />

enhanced public access.<br />

The North American Railway<br />

Foundation provided several years<br />

<strong>of</strong> critical funding that augmented<br />

the Friends’ efforts to underwrite the<br />

computer infrastructure necessary to<br />

support LADRS. With their support,<br />

the <strong>Museum</strong> acquired new hardware,<br />

s<strong>of</strong>tware and the temporary staff<br />

assistance needed to scan images<br />

and documents. By capturing highresolution<br />

electronic images <strong>of</strong> paper<br />

and fi lm items, the <strong>Museum</strong> has<br />

reduced the need to handle delicate<br />

original items while providing<br />

thumbnail images which are easily<br />

accessible to researchers through<br />

LADRS.<br />

While initial search capabilities<br />

into this database were only available<br />

internally, the <strong>Museum</strong> partnered with<br />

Andornot Information Management<br />

Solutions to make the data in LADRS<br />

Photo above: Pictured here is a poster<br />

advertising the Penn Central Auction <strong>of</strong><br />

1972. By purchasing 248 lots at this<br />

auction, the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong>’s founders acquired a<br />

strong foundation upon which the library<br />

and archives could grow. (RR2008.5.2,<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>, PHMC)


available to on line researchers who<br />

can now browse the database from<br />

the comfort <strong>of</strong> their own home.<br />

The <strong>Museum</strong> uploads new data to<br />

the host site twice per year, and the<br />

Friends <strong>of</strong> the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong> pays the annual hosting<br />

fees <strong>of</strong> $5,000 while also funding and<br />

managing the operations <strong>of</strong> the local<br />

computer network.<br />

As FRM technology manager Jim<br />

Alexander noted, “We had to look<br />

very hard to fi nd a computer system<br />

that could meet both internal and user<br />

needs, have the ability to grow, meet<br />

pr<strong>of</strong>essional archives management<br />

standards and be affordable.<br />

Inmagic’s programs turned out to<br />

be an ideal choice but, what made<br />

it really feasible was, the ability <strong>of</strong><br />

the Andornot team to listen to the<br />

practical needs <strong>of</strong> railroad researchers<br />

to make this a responsive, properly<br />

tuned tool.” 8<br />

The Friends <strong>of</strong> the <strong>Railroad</strong><br />

<strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong> has<br />

contributed tens <strong>of</strong> thousands <strong>of</strong><br />

volunteer hours toward the LADRS<br />

endeavor since 1997. As <strong>of</strong> March 1,<br />

<strong>2011</strong>, the LADRS catalogue contained<br />

154,825 archival catalogue records<br />

and 6,973 library catalogue records,<br />

with these numbers increasing every<br />

week. LADRS currently contains<br />

25,052 thumbnail images accessible<br />

to the public.<br />

During the process <strong>of</strong> cataloguing<br />

collections into LADRS, staff and<br />

volunteers are fi nding duplication<br />

<strong>of</strong> documents, ephemera and books.<br />

Not having had full inventories in the<br />

past, it was impossible for any one<br />

individual to know the collection well<br />

enough to prevent duplicate items<br />

from fi ltering in. Staff members<br />

Photo above: This letter, written by<br />

Andrew Carnegie in 1865, is one <strong>of</strong> the<br />

many signifi cant documents preserved in the<br />

<strong>Museum</strong>’s archives. While Carnegie is best<br />

known as a successful steel tycoon, he wrote<br />

this letter while he was employed by the<br />

<strong>Pennsylvania</strong> <strong>Railroad</strong>. (RR98.36, MG199,<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>, PHMC)<br />

now check every potential donation<br />

against LADRS in an effort to<br />

avoid unnecessary duplicate copies<br />

from slipping into our holdings.<br />

Duplicates that are found are being<br />

removed from the collection, <strong>of</strong>fered<br />

to other museums and, if no suitable<br />

home can be found, sold through a<br />

special deaccession auction. This<br />

sale raises funds to help preserve<br />

existing collections or purchase new<br />

collections. Due to the premium on<br />

space at the <strong>Museum</strong>, this is both a<br />

necessary and benefi cial process.<br />

Norfolk Southern Foundation<br />

Grant<br />

Despite the success in bringing the<br />

<strong>Museum</strong>’s archival collections to the<br />

public, the capacity <strong>of</strong> LADRS and our<br />

library and archives had been limited<br />

by the shortcomings <strong>of</strong> the present<br />

<strong>April</strong> <strong>2011</strong><br />

7


infrastructure. For example, the<br />

<strong>Museum</strong>’s corps <strong>of</strong> dedicated library<br />

and archives volunteers had not been<br />

able to expand due to a shortage <strong>of</strong><br />

workstations. Furthermore, many <strong>of</strong><br />

the <strong>Museum</strong>’s archival collections<br />

are located in the archives annex,<br />

where there were no workstations.<br />

Consequently, cataloguing these<br />

collections required shuffl ing<br />

collections around the building, or<br />

cataloguing on paper sheets that<br />

volunteers subsequently entered into<br />

LADRS. Neither was ideal, for both<br />

methods are labor intensive and can<br />

lead to errors.<br />

With this in mind, the <strong>Museum</strong><br />

sought funding from the Norfolk<br />

Southern Foundation to implement<br />

the Library & Archives Enhancement<br />

Project. The <strong>Museum</strong> was pleased<br />

to announce recently that Norfolk<br />

Southern Foundation has funded<br />

this request, committing $60,000<br />

to implement infrastructure<br />

enhancements that will help make<br />

a substantially larger amount <strong>of</strong><br />

archival material available for public<br />

access.<br />

Infrastructure improvements<br />

include a larger capacity storage<br />

server to accommodate the increasing<br />

data loads generated by a growing<br />

database. The <strong>Museum</strong> expanded<br />

the current network’s capabilities by<br />

installing a new fi ber optic network<br />

backbone throughout the building,<br />

and installing four new network<br />

connections in the archives annex. The<br />

<strong>Museum</strong> has also acquired s<strong>of</strong>tware<br />

to maximize the effi ciency <strong>of</strong> the<br />

network and workstations, including<br />

enhanced antivirus programs, a new<br />

system for backing-up and protecting<br />

data and other related s<strong>of</strong>tware<br />

required for daily operations.<br />

Photo above: The <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong> collection includes dozens <strong>of</strong><br />

pr<strong>of</strong>essional and historic fi lms. This image<br />

is from amateur 16mm footage shot <strong>of</strong> New<br />

York’s Penn Station in 1959. (RR77.56,<br />

MG199, <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>,<br />

PHMC)<br />

8 <strong>April</strong> <strong>2011</strong><br />

The <strong>Museum</strong> will also increase<br />

the accessibility <strong>of</strong> its collections by<br />

purchasing a variety <strong>of</strong> additional<br />

tools. The acquisition <strong>of</strong> a micr<strong>of</strong>i lm<br />

reader will enable researchers, both on<br />

site and <strong>of</strong>f site via mail and email, to<br />

make use <strong>of</strong> the <strong>Museum</strong>’s collection<br />

<strong>of</strong> micr<strong>of</strong>i che and approximately<br />

150 rolls <strong>of</strong> micr<strong>of</strong>i lmed documents.<br />

This will also enable the <strong>Museum</strong> to<br />

pursue additional micr<strong>of</strong>i lm records<br />

that can be substituted in place<br />

<strong>of</strong> fragile original documents and<br />

periodicals. The <strong>Museum</strong> acquired a<br />

pr<strong>of</strong>essional quality scanner, capable<br />

<strong>of</strong> scanning negatives and slides,<br />

to increase the number <strong>of</strong> in-house<br />

scanning workstations from two<br />

to three. Finally, the <strong>Museum</strong> will<br />

purchase a book copier and scanner<br />

that will scan and copy historic books<br />

and other delicate bound materials<br />

safely and effi ciently.<br />

Services Offered<br />

As has been stated earlier, the<br />

<strong>Museum</strong> strives to make its worldclass<br />

collection as accessible as<br />

possible to any and all interested<br />

individuals. LADRS is one <strong>of</strong> the<br />

best tools available to individuals<br />

interested in the <strong>Museum</strong>’s library<br />

and archival collection. In the past<br />

year, researchers have used LADRS<br />

on more than 8,000 occasions.<br />

By using the LADRS database,<br />

researchers can review tens <strong>of</strong><br />

thousands <strong>of</strong> records, and access<br />

the information most relevant to<br />

them. For example, a researcher<br />

interested in the Willamsport &<br />

North Branch <strong>Railroad</strong> can use<br />

LADRS to immediately determine<br />

that the <strong>Museum</strong> collection includes<br />

at least 172 different archival items<br />

pertaining to that entity. LADRS<br />

will provide information to the<br />

researcher about each <strong>of</strong> these 172<br />

items, while showing staff members<br />

where each item is physically<br />

located. For a modest fee, staff can<br />

then produce high quality scans or<br />

prints <strong>of</strong> photographs, negatives,<br />

slides, drawings, maps, manuscripts<br />

or documents <strong>of</strong> particular interest.<br />

The <strong>Museum</strong> is also able to provide<br />

digital copies <strong>of</strong> historic motion<br />

pictures from the collection that<br />

were originally shot in 8mm, super 8,<br />

16mm or 35mm formats.<br />

Photo orders play a large role in the<br />

activities <strong>of</strong> the archives. As staff and<br />

volunteers scan items for a specifi c<br />

photo order or during the course <strong>of</strong><br />

regular cataloguing, they are placed<br />

on a storage server. By drawing from


images housed on this server, staff<br />

can complete image reproductions in<br />

a matter <strong>of</strong> minutes from the receipt<br />

<strong>of</strong> an order. Researchers are also able<br />

to see positives <strong>of</strong> the <strong>Museum</strong>’s<br />

negatives without the need to generate<br />

prints.<br />

Orders for images that are not<br />

already on the image server can take<br />

up to several weeks, depending on<br />

how many images need to be scanned<br />

and the availability <strong>of</strong> staff and<br />

equipment. The <strong>Museum</strong> nevertheless<br />

makes every effort to provide as<br />

prompt a service as is possible. Staff<br />

members utilize a specialized slide<br />

scanner that is equipped with an<br />

automatic feed to speed the scanning<br />

<strong>of</strong> 35mm transparencies, and three<br />

scanners that are capable <strong>of</strong> doing<br />

high resolution work with negatives.<br />

The <strong>Museum</strong> also partners with an<br />

outside company that is able to scan<br />

very large items including oversized<br />

photographs, maps and blueprints.<br />

The <strong>Museum</strong>’s reproduction standards<br />

are compatible with the needs <strong>of</strong> most<br />

publishers, and scans <strong>of</strong> <strong>Museum</strong><br />

images and drawings have been<br />

featured in numerous publications<br />

and books.<br />

Individuals who are able to<br />

travel can also utilize the collection<br />

by scheduling an appointment to<br />

visit the <strong>Museum</strong>’s research room.<br />

Patrons are required to schedule their<br />

appointments in advance, and they<br />

should consult the on line LADRS<br />

databases so that they can provide<br />

advance details <strong>of</strong> relevant material.<br />

This allows staff the time needed to<br />

pull material from the shelves prior to<br />

the visit.<br />

This on-site research program<br />

is quite popular. In the 2009/2010<br />

fi scal year, the <strong>Railroad</strong> <strong>Museum</strong><br />

<strong>of</strong> <strong>Pennsylvania</strong> accommodated 54<br />

researchers who each spent at least<br />

one day using the library and archives.<br />

The <strong>Museum</strong> has already exceeded<br />

that number in the current fi scal year,<br />

which ends on June 30.<br />

Staff and volunteers can perform<br />

research for patrons who cannot travel<br />

to the <strong>Museum</strong>. There is typically<br />

no fee for simple inquires, but the<br />

<strong>Museum</strong> does charge nominal fees<br />

for inquires that require more detailed<br />

research. In the most previous fi scal<br />

year, the <strong>Museum</strong> answered 443<br />

public research inquires.<br />

Despite the <strong>Museum</strong>’s success,<br />

the efforts to enhance accessibility<br />

are very much a work in progress.<br />

Current projects for volunteers in<br />

the archives include answering<br />

research queries, continued scanning<br />

<strong>of</strong> the General Negative Collection,<br />

fi nalizing the data entry on the<br />

John Harris Collection, data entry<br />

for the Jim Shuman and Richard<br />

Gladulich collections, scanning <strong>of</strong><br />

the remaining Baldwin Locomotive<br />

Works negatives, cataloguing library<br />

books and preparing collections in the<br />

annex for data entry by rehousing and<br />

identifying materials. Help is needed<br />

to make progress on a number <strong>of</strong><br />

these projects. However, prospective<br />

volunteers will have to wait for the<br />

arrival <strong>of</strong> the computers—expected<br />

by early summer—purchased with<br />

funds from the NS Foundation.<br />

While getting to this point has<br />

been a long, arduous process, the<br />

<strong>Museum</strong> believes it has an ethical<br />

responsibility to make its<br />

collections accessible, and<br />

it has been very satisfying<br />

to see the dream <strong>of</strong><br />

collections accessibility<br />

slowly become a reality.<br />

As <strong>Museum</strong> director<br />

Charles Fox observed,<br />

“LADRS represents a<br />

classic example <strong>of</strong> the success that<br />

has been achieved at the <strong>Museum</strong><br />

on so many fronts, based on this<br />

wonderful collaboration <strong>of</strong> Friends<br />

and <strong>Pennsylvania</strong> Historical &<br />

<strong>Museum</strong> Commission people<br />

and resources. In particular, the<br />

commitment and depth <strong>of</strong> expertise<br />

<strong>of</strong> the Friends over so many years has<br />

made a real difference. We now have<br />

a well-functioning system that meets<br />

many needs in a manner that meets<br />

high standards.” 9<br />

If you would like to learn more about<br />

our holdings or LADRS, please contact<br />

the <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong><br />

or visit the <strong>Museum</strong>’s web site at http://<br />

www.rrmuseumpa.org.<br />

The authors thank Charles Fox,<br />

James Alexander Jr and Kurt Bell for<br />

their assistance with this article.<br />

Nicholas Zmijewski is archives<br />

technician and Bradley K. Smith is<br />

chief curator at the <strong>Railroad</strong> <strong>Museum</strong><br />

<strong>of</strong> <strong>Pennsylvania</strong>.<br />

NOTES<br />

1 For an overview <strong>of</strong> the <strong>Museum</strong>’s early<br />

history, see Kurt Bell, “A <strong>Railroad</strong> <strong>Museum</strong><br />

Retrospective, Part I,” <strong>Milepost</strong> 18:4<br />

(November, 2000): 11-21.<br />

2 Phil Ritter, interview by Brad Smith,<br />

Strasburg, PA, March 8, <strong>2011</strong>.<br />

3 Kurt R. Bell, ed., George Michener Hart:<br />

An Oral History (Strasburg: FRM/PHMC,<br />

February 1999), p. 28.<br />

4 Ritter. The two assistants were PHMC<br />

representatives Donald Kent and Bill<br />

Richards.<br />

5 Additional details <strong>of</strong> the Penn Central<br />

purchase can be found in the vital information<br />

fi le for that collection: RR72.1, MG199,<br />

<strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong> <strong>Pennsylvania</strong>.<br />

6 Bell.<br />

7 One can view the American Association <strong>of</strong><br />

<strong>Museum</strong>’s document, A Higher Standard¸on<br />

the Association’s website at this link:<br />

http://www.aam-us.org/museumresources/<br />

accred/upload/Standards.pdf.<br />

8 James Alexander Jr, interview by Bradley K.<br />

Smith, Strasburg, PA, March 9, <strong>2011</strong>.<br />

9 Charles Fox, interview by Bradley K. Smith,<br />

Strasburg, PA, March 14, <strong>2011</strong>.<br />

Photo at Left: The <strong>Railroad</strong> <strong>Museum</strong> <strong>of</strong><br />

<strong>Pennsylvania</strong> cares for nearly a half million<br />

historic images such as this historic<br />

builder’s photo from the New Jersey<br />

Locomotive & Machine Company.<br />

(RR76.20, MG 199, <strong>Railroad</strong> <strong>Museum</strong><br />

<strong>of</strong> <strong>Pennsylvania</strong>, PHMC)<br />

<strong>April</strong> <strong>2011</strong><br />

9

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