Mayco and EM 18 July 2012 - Drakenstein

DRAKENSTEIN MUNICIPALITY 

MINUTES: EXECUTIVE MAYOR AND MAYORAL COMMITTEE 

ORDINARY MEETING HELD IN THE COUNCIL CHAMBERS, FIRST FLOOR, CIVIC 

CENTRE, BERG RIVER BOULEVARD, PAARL ON WEDNESDAY, 18 JULY 2012 AT 08:30. 

__________________________________________________________________________ 

PRESENT: The Executive Mayor, Clr G M M van Deventer 

Councillors: Dr N D Adams (part of meeting) 

G C Combrink 

Dr L M du Toit (part of meeting) 

E M Kearns (part of meeting) 

L E Ntlemeza 

W F Philander (part of meeting) 

J G Rademeyer 

Dr M D J Smith 

R Smuts 

A Stowman (part of meeting) 

Also Present: Clr J F le Roux (Speaker) 

Clr R A Koegelenberg (Chief Whip) 

Officials: Mr J Mettler (Municipal Manager) 

Dr P Naidoo (Executive Director: Strategic 

Services) 

Mr L Coetzee (Executive Director: 

Infrastructure and Planning) 

Mr J Carstens (Executive Director: Financial 

Services) 

Ms A de Beer (Executive Director: Corporate 

Governance) 

Mr A V Marais (Head: Corporate Services) 

Mr K R Gordon (Manager: Administrative Services) 

Mr S Sotshede (Chief Audit Executive) 

ABSENT: The Deputy Executive Mayor, Clr C J Poole (Sick leave)

MINUTES: EXECUTIVE MAYOR & MAYORAL COMMITTEE 

18 JULY 2012 

1. CONFIRMATION OF MINUTES 

The following meetings of the Executive Mayor and Mayoral Committee were 

confirmed as correct: 

1.1 Special meeting held on 14 June 2012; 

1.2 Ordinary meeting held on 21 June 2012; and 

1.3 Confidential meeting held on 21 June 2012. 

2. ANNOUNCEMENTS BY THE EXECUTIVE MAYOR 

The Acting Mayor, Councillor R Smuts, welcomed Ms A de Beer, Executive Director: 

Corporate Governance, and expressed the hope that she would enjoy her employment at 

the Municipality. 

3. LEAVE ARRANGEMENTS AND NON-AVAILABILITY OF COUNCILLORS AND SENIOR 

MANAGEMENT 

1. Mr T Matthee: Attending a course; and 

2. Mr V Petersen: Acting Executive Director: Social Services (in-Council duty) 

4. MINUTES OF PORTFOLIO COMMITTEES 

Noted. 

Meeting: EM&MC – 18/07/2012 

Ref no: 3/3/1/9 

Coll no: 

PARAGRAPH: 

ACTION: 

Submitted by Directorate: Corporate Governance 

Author/s: 

Referred from: 

RESPONSIBLE DEPT: 

DUE DATE: 

5. MBEKWENI DEVELOPMENT CORRIDOR: PORTION OF THE REMAINDER OF ERF 

557 MBEKWENI 

RESOLVED 

1. that a process be initiated within the current financial year, in collaboration with the 

Department: Planning Services to develop a precinct plan for the Mbekweni 

Development Corridor; 

2. that an internal multi-disciplinary team be established to coordinate the 

implementation of this project; and 

3. that funding for the above processes be considered in the Adjustment Budget. 


Ref No: 15/4/1 (557)MB 

Col No: 460535 

PARAGRAPH: 

ACTION: 

Implement decision 

Submitted by Directorate: Strategic Services 

Author/s: G Fouldien 



Executive Director: Strategic Services 

DUE DATE:



6. COMMUNITY WORK PROGRAMME 

The Executive Mayor requested that the allocation of work in terms of this programme be 

done with the necessary sensitivity towards the expectation of the unemployed. 

RESOLVED 

1. that the report be noted; 

2. that the LED Manager coordinates the process internally with departments 

implementing the various projects; 

3. that departments identify projects to be implemented through CWP and that an 

internal coordinating team be established consisting of: 

Manager: LED; 

Manager: Community Development; 

Engineer: Streets and Stormwater; 

Manager: Parks; 

Manager: Housing Administration; 

Manager: Solid Waste Management; and 

Manager: Human Resource Management 

4. that the projects as identified by the abovementioned team be included in the 

respective directorates departmental SDBIP’s and monthly reports be submitted to 

the Executive Management Team. 


Ref No: 17/19/5/1 

Col No: 460534 

PARAGRAPH: 

ACTION: 


7. PAARL WATERFRONT DEVELOPMENT 






DUE DATE: 

It was reported that a further meeting with the Developers has been arranged in order to 

confirm that all suspensive conditions had been met and also to agree on the way forward. 

A further report would thereafter be submitted to the Committee. 

RESOLVED 

that the report be noted; 


Ref No: 15/4/1 (8431) 

Col No: 460539 

PARAGRAPH: 

ACTION: 





DUE DATE:



8. DE POORT HERITAGE VILLAGE PROJECT 

RESOLVED 

that this item be held over for a next meeting of the Committee. 


Ref No: 15/4/1 (2856)P 

Col No: 460540 

PARAGRAPH: 

9. PAARL CBD 

RESOLVED 

ACTION: 





that this item be held over for a next meeting of the Committee. 


Ref No: 15/2/2 

Col No: 460537 

PARAGRAPH: 

ACTION: 





10. PARTICIPATION IN THE 2012 NELSON MANDELA DAY 

RESOLVED 

DUE DATE: 

DUE DATE: 

1. that the staff and councillors of Drakenstein Municipality participate in the birthday 

sing-a-long on 18 July 2012. 

2. that the Directorate: Corporate Services arrange for a record to be kept of those 

participating and it be forwarded to the Department of Basic Education for the 

Guinness Book of Records attempt; and 

3. that councillors and those staff members that can make necessary arrangements 

with their Managers, and whose absence from their normal working activities will 

not influence normal rendering of services, be encouraged to participate in the 

programme and activities of the Directorate: Social Services. 


Ref No: 2/6/6/3x15/7/3/3/2 

Col No: 460668 

PARAGRAPH: 

ACTION: 


Author/s: A Sauls 



DUE DATE:



11. REDETERMINATION OF BOUNDARIES 

RESOLVED 

that it be recommended to Council: 

1. that the request by the City of Cape Town to incorporate ±12,5 ha from portion 2 of 

Farm 719 Paarl and exclude it from the Drakenstein Municipal area be approved, if 

the site is the preferred site for the erection of the plant as per the EIA process; and 

2. that the City of Cape Town and the Municipal Demarcation Board be informed 

accordingly. 


Ref No: 2/2/2 

Col No: 460663 

PARAGRAPH: 

ACTION: 


Author/s: A Sauls 



DUE DATE: 

12. CONSIDERATION OF LGMTEC 3 ASSESSMENT REPORT: THE MUNICIPALITY’S 

RESPONSES AND THE RECOMMENDATIONS IN THE ASSESSMENT 

RESOLVED 


1. that the report be noted in terms of section 23 (2) of the MFMA; 

2. that the Municipality’s responses and management’s comments attached as 

Annexure B to the departmental report, be approved; and 

3. that note be taken that the contents of Provincial Treasury’s LG MTEC 3 

Assessment Report and the Municipality’s responses and management’s 

comments have been taken into consideration when the final budget was tabled to 

Council on 24 May 2012. 


Ref No: 5/7/23 

Coll No: 460394 

PARAGRAPH: 

ACTION: 

Submitted by Directorate: Financial Services 

Author/s: K Fredericks 



DUE DATE: 

13. TENDERS, QUOTATIONS AND CONTRACTS: SUPPLY CHAIN MANAGEMENT 

POLICY: DEVIATIONS AND RATIFICATION OF MINOR BREACHES FROM 

PROCUREMENT PROCESSES FOR THE MONTH OF MAY 2012: CONDONATION OF 

IRREGULAR EXPENDITURE BY COUNCIL 

RESOLVED 


1. that the deviations and minor breaches from Council’s Supply 

Chain Management Policy and procurement processes for the month of May 2012 

for the amount of R1 975 716 as set out in the table below; be condoned;



Class of Items May 2012 

Class B: Emergencies R 123 285 

Class C: Single/Sole providers R 419 480 

Class D: Single Repair rate R 1 148 111 

Class O: Waiving of formal bidding process R 284 840 

Total Deviations R 1 975 716 

Total of all Orders for the Month R 43 362 861 

Deviations as % of Total Orders 4.6% 

2. that in terms of Paragraph 36(2) of the Supply Chain Management Policy, 

note be taken of the deviations and the reasons for the deviations as recorded by 

the Accounting Officer in Annexures A,B,C and D to the departmental report; and 

3. that the Chief Financial Officer record the information in paragraph 1 above in the 

notes to the annual financial statements for the 2011/2012 financial year as 

required by legislation. 


Ref No: 8/1/B 

Coll No: 460722 

PARAGRAPH: 

ACTION: 


Author/s: D Jacobs 



DUE DATE: 

14. INTEGRATED DEVELOPMENT PLAN (IDP) AND BUDGET PROCESS 

PLAN/PUBLICATION (1 ST EDITION): 2012-2013 

RESOLVED 


1. that the IDP and Budget Process Plan 2012-2013 be adopted; 

2. that the IDP and Budget Publication 2012-2013 (1 st Edition), be noted; and 

3. that the IDP and Budget Publication be improved in order to be simplified and userfriendly. 


Ref No: 2/2/5 

Coll No: 460376 

PARAGRAPH: 

ACTION: 


Author/s: G Ndolela 



15. REVIEW OF THE IDP INSTITUTIONAL ARRANGEMENTS 

RESOLVED 

DUE DATE: 

that it be recommended to Council that the proposed IDP Institutional Arrangements be 

approved. 


Ref No: 2/2/5 

Coll No: 460379 

PARAGRAPH: 

ACTION: 





DUE DATE:



16. SDBIP 3 RD QUARTER PERFORMANCE REPORT: 1 JANUARY TO 31 MARCH 2012 

RESOLVED 


1. that the SDBIP 3 rd Quarter Performance Report be noted; 

2. that the report be published on the municipal website; and 

3. that it be noted that errors on the report will be corrected where necessary. 


Ref No: 2/2/8 

Coll No: 460436 

PARAGRAPH: 

ACTION: 





17. PROPOSED ALIENATION OF ERF 10160 WELLINGTON 

RESOLVED 

DUE DATE: 

1. that in terms of section 14 of the MFMA, approval in principle be granted for 

the selling of Erf 10160 Wellington, measuring 250m² in extent, to GAP 

Development Consultants (Pty) Ltd at R50 000.00 (VAT excluded); 

2. that the sale of the subject property be subject to the conditions as set out in 

the Exchange Agreement between Drakenstein Municipality and GAP 

Development Consultants (Pty) Ltd in respect of the other Aurora erven and 

other properties marked Annexure E to the departmental report; 

3. that the applicant be liable for all costs related to the transfer of the subject 

property; 

4. that tenders not be called for the alienation of Erf 10160 Wellington in light of 

the fact that this erf forms part of the Aurora erven which forms part of the 

land exchange between the Municipality and GAP Development Consultants 

(Pty) Ltd and due to the fact that GAP Development Consultants (Pty) Ltd has 

already serviced the subject property; 

5. that the transaction be advertised for comments/objections; and 

6. that all administrative and legal requirements be adhered to. 


Ref No: 15/4/1 (F1254)P 

Coll No: 460686 

PARAGRAPH: 

ACTION: 


Author/s: NC Marais 



DUE DATE:



18. PROPOSED ALIENATION OF ERF 418 WELLINGTON 

RESOLVED 

1. that the Council resolution (marked Annexure D to the departmental report) 

dated 30 August 2007 be rescinded; 

2. that in terms of section 14 of the MFMA, in principle approval be granted for the 

direct sale of Erf 418 Wellington, measuring ±508m² in extent, to the owners of 

the adjacent property, Erf 3236 Wellington, at a market related value, subject to 

the normal conditions of sale and the following conditions:- 

3. that Erf 418 Wellington be consolidated with Erf 3236 Wellington; 

4. that a right of way be registered in favour of Drakenstein Municipality to 

access all services that currently exist on the property; 

5. that the property be sold at a market related price and for this purpose a 

valuation be obtained from Council’s valuer; 

6. that the purchaser be held liable for all costs relating to the transaction, 

including advertising, survey, etc; 

7. that the proposed alienation be advertised for counter offers/objections; 

8. that tenders not be called for the alienation of the subject property due to fact 

that the developable portion of Erf 418 Wellington is not an economically 

viable unit for development for industrial purposes; and 

9. that the alienation of the Portion C as indicated on Annexure E to the 

departmental report, to the registered owners of Erf 1893 Wellington be 

investigated. 


Ref No: 15/4/1 (418)W 

Coll No: 460556 

PARAGRAPH: 

ACTION: 





DUE DATE: 

19. ALIENATION OF MUNICIPAL PROPERTY: ERF 556 MAIN STREET, PAARL: 

DACHSTEIN INVESTMENTS 

RESOLVED 

that it be recommended to Council that the selling price of R600 000 (VAT excluded) in 

respect of Erf 556 Main Street Paarl not be amended. 


Ref No: 15/4/1 (556) P 

Coll No: 460557 

PARAGRAPH: 

ACTION: 





DUE DATE:



20. RENEWAL OF LEASE AGREEMENT: PAARL PIGEON HALL: PORTION OF ERF 593 

PAARL 

RESOLVED 


1. that final approval be granted for the renewal of the lease of the Paarl Pigeon Hall 

on a portion of Erf 593 Paarl to the Paarl District Homing Union, subject to the 

standard lease conditions as well as the following further conditions:- 

1.1 the property be leased at a reduced rental amount of R366.67 per 

month (VAT excluded) with a 10% escalation per annum; 

1.2 the lease will endure for a period of 2 years, after which the renewal 

thereof will be reviewed by Council; 

1.3 no sub-leasing will be allowed without prior written consent from the 

Municipal Manager; 

1.4 social functions will be limited to November- December of each year on the 

following days:- 

Monday-Thursday till 23:00 

Friday and Saturday till 00:00 

The allowed social functions will be limited to events directly relating to the club 

activities, i.e award ceremonies, etc and no loud music is permitted at such 

functions. 

1.5 no functions will be allowed on Public Holidays and Sundays; 

1.6 all administrative and legal requirements be adhered to; 

2. that the property not be put out on tender since it has been earmarked as a sport 

facility; and 

3. that should the Paarl Valley Pigeon Club not implement formal steps to regularize 

their use of the portion of the subject, legal steps be implemented in order for them 

to vacate the building. 


Ref No: 15/4/1 (593) P 

Coll No: 460559 

PARAGRAPH: 

ACTION: 





DUE DATE:



21. PROPOSED ALIENATION BY TENDER: ERVEN 16755 PAARL AND 550 AND 1680 

WELLINGTON FOR GAP HOUSING 

RESOLVED 



the alienation of erven 16755 Paarl and 550 and 1680 Wellington for housing 

purposes; 

2. that public tenders be called for the development of Erf 16755 Paarl 

and Erven 550 and 1680 Wellington for GAP Housing subject to the normal 

conditions of tender as well as the following development conditions: 

2.1 the applicant be responsible for conducting all studies and/or 

investigations at own cost that may be required in terms of the applicable 

legislation and to obtain the appropriate land use rights, environmental and 

heritage approvals and any other studies/investigations that may be 

required in terms of the applicable legislation; 

2.2 building lines, coverage and site development parameters will be 

applicable in terms of the provisions of the Zoning Scheme Regulations 

applicable to the area; 

2.3 Erf sizes varying from 200m² to 250m² in extent must be created upon 

which single housing units varying in sizes between 50m² and 100m² must 

be constructed. Alternatively proposals for higher densities, i.e. row houses 

and/or walk-ups can also be submitted for not more than 50% of the total 

extent of the site; 

2.4 all housing units must be in accordance with the South African National 

Standard Codes (SANS Codes), Drakenstein’s Green Building Manual and 

where possible allow for future extension of units; 

2.5 an appropriate number of non-residential sites and open spaces be 

provided in accordance with current town planning norms and standards in 

the development; 

2.6 the non-residential sites will vest in the municipality free of charge; 

2.7 street widths and surfaces must be in accordance with the applicable 

engineering norms and standards; 

2.8 preference must be given to first time home owners, applicants on 

Council’s Integrated Housing Waiting List, tenants in municipal rental units 

and municipal employees; 

2.9 the cost of housing units shall be aimed at applicants whose gross 

income is outside the maximum income as determined from time to time in 

terms of national housing policy for beneficiaries of low cost housing 

schemes (currently R3 500.00 per month). The gross household income of 

beneficiaries in terms of this project shall be between R3 501.00 and R10 

000.00 per month. 

2.10 the selling price of the most expensive units should not exceed R480 

000.00 (based on the current costs);



2.11 the purchase price be coupled to the official inflation rate; 

2.12 the proposal be advertised for public comment, if any, to be submitted 

to Council together with the tender report by the Bid Adjudication 

Committee after tenders have been obtained; 

2.13 a reversionary clause be registered in favour of the Municipality in 

respect of the subject properties should the Land Availability Agreement be 

amended to a Deed of Sale; and 

3. that it be noted that Erf 16755 Paarl will form the one development and the newly 

created erf by the consolidation of Erven 550 and 1680 Wellington will form a 

separate development. Separate tenders will have to be submitted in respect of 

each development. 

4. that the alienation of Erf 6267 Wellington to the Department of Public 

Works (WCED) for the purposes of constructing a primary school be 

investigated as the release of Erf 16755 Paarl by the Western Cape 

Education Department is subject to the acquisition of Erf 6267 Wellington at 

a market related selling price; 


Ref No: 15/4/1 (16755) P 

Coll No: 460562 

PARAGRAPH: 

ACTION: 



Referred from: EM&MC-21/6/12 


22. PROPOSED ALIENATION OF ERF 19672 BERLYN STREET, PAARL 

RESOLVED 

DUE DATE: 


the alienation of Erf 19672 Paarl, measuring 3304m² in extent, for 

development via public tender process with a reserve purchase price of 

R2 600 000,00 (VAT excluded), subject to the following conditions: 

1.1 that the subject property be developed in two portions, i.e a portion of 

the subject property (maximum 20% of site) comprising of a 

commercial component preferably a medical related development or 

professional offices and a free public parking portion with at least 30% 

of the developed parking being reserved exclusively for public parking; 

1.2 that the public parking referred to in paragraph 1.1 above be clearly 

demarcated; 

1.3 that the subject property be rezoned in consultation with the Town Planning 

Department and tender specifications; 

1.4 that the development be in accordance with the tender specifications 

and as may be required by Council’s technical departments during the 

approval of building plans; 

1.5 that all environmental assessments and other studies that may be required, 

be complied with by the successful tenderer at own cost;



1.6 that all development and related costs will be for the account of the 

successful tenderer; 

1.7 that an agreement be entered into between Council and the 

successful tenderer to formalize the approved development proposals 

as well as the conditions of approval as stated above and other relevant 

matters; 

1.8 that the proposal be advertised for public comment; and 

2. that the inclusion of Erf 593 Paarl in this development as a future second phase, be 

investigated, and a parking area for busses and waiting area for learners be 

accommodated on this property. 


Ref No: 15/4/1 (19672) P 

Coll No: 460563 

PARAGRAPH: 

ACTION: 


Author/s: N Marais 

Referred from: EM&MC 23/3/12 


23. REPORT: WOMEN’S DAY/ VROUE DAG/USUKUL LWABI FAXI 

RESOLVED 

DUE DATE: 

that the event be supported and approved, subject to the implementation of the necessary 

control measures in respect of attendance, skeleton staff etc. 


Ref No: 2/2/1 

Coll No: 460567 

PARAGRAPH: 

ACTION: 



Author/s: N Matolengwe 



Executive Director: Corporate 

Governance (HR) 

24. APPLICATION FOR TEMPORARY DEPARTURE: ERF 8894 PAARL 

RESOLVED 

that this matter be held over for a next meeting of the Committee. 


Ref No: 15/4/1 (8894) P 

Coll No: 460681 

PARAGRAPH: 

ACTION: 

DUE DATE: 

Submitted by Directorate: Infrastructure & Planning 

Author/s: H Strijdom 



DUE DATE:



25. INTEGRATED HOUSE SHOP POLICY FOR DRAKENSTEIN MUNICIPALITY 

RESOLVED 

that this matter be referred back to Management for further refinement and a further report. 


Ref No: 15/4/4x15/4/1x (17/14/2) 

Coll No: 460678 

PARAGRAPH: 

ACTION: 

Submit further report 


Author/s: D Delaney 



Executive Director: Infrastructure 

and Planning 

DUE DATE: 

26. APPEAL AGAINST TEMPORARY CONSENT USE CONDITIONS: SHOPRITE LIQUOR 

SHOP ROLLER SHUTTER DOOR, ERF 3530 CHURCH STREET, WELLINGTON 

RESOLVED 

that the appeal be dismissed. 


Ref No: 15/4/1 (3530) W 

Coll No: 460675, 227159 

PARAGRAPH: 

ACTION: 

Inform appellant 


Author/s: C De Kock 



Admin (HB) 

DUE DATE: 

27. PROPOSED SUBDIVISION AND CONSOLIDATION: REMAINDER FARM 1487/1 AND 

FARM 1487/2 PAARL DIVISION 

RESOLVED 

1. that approval be granted in terms of section 25(1) of the Land Use Planning 

Ordinance, 1985 (Ord 15 of 1985) for the consolidation of Remainder of Portion 1 

of Farm 1487 and Portion 2 of Farm 1487 Paarl Division to create one land unit 

(±2.04ha) and subsequent re-subdivision of the consolidated property into Portion 

A (±0.96ha) and a Remainder (±1.09ha) as indicated on the Consolidation and 

Subdivisional Plan (Annexure B to the departmental report); 

2. that the approval granted in paragraph 1 above be subject to the following 

conditions in terms of section 42(1) of the Land Use Planning Ordinance, 1985 

(Ord 15 of 1985): 

2.1 Adherence to the conditions laid down by the National Department of 

Agriculture, Forestry and Fisheries in its letter 2009_03_0101 dated 9 

October 2009 (Annexure E to the departmental report); 

2.2 Adherence to the conditions laid down by the Department of Agriculture: 

Western Cape in its letter 20/9/2/5/4/091 dated 20 March 2009 (Annexure F 

to the departmental report); 

2.3 Adherence to the conditions laid down by the Department of Transport and 

Public Works in its letter PR22/29/87/00265(09) dated 7 May 2009 

(Annexure G to the departmental report);



2.4 Adherence to the conditions laid down by Drakenstein Municipality: Civil 

Engineering Services Department in its memorandum 15/4/1 (F1487/1 & 

1487/2) P (0499) dated 23 March 2010 (Annexure H to the departmental 

report); 

2.5 Adherence to the following conditions from a town planning point of view: 

2.5.1 The approval applies only to the consolidation and subdivision in 

question and shall not be construed as authority to depart from any 

other legal prescriptions or requirements; 

2.5.2 Any amendments to the application is subject to the relevant 

approval; 

2.5.3 Should this approval result in any buildings located over the 

applicable building lines, then a departure application should be 

submitted; 

2.5.4 No new structures are to be erected or existing buildings be altered 

without the approval of building plans by Council; 

2.5.5 The payment of a Contravention Levy to the amount of R317 160.00 

as determined in terms of section 40 of the Land Use Planning 

Ordinance, 1985 (Ord 15 of 1985) with regard to all complete 

buildings in contravention with the zoning requirements on Portions 

1 and 2 of Farm 1487 Paarl Division, as indicated on the plan 

(Annexure B1 to the departmental report), but excluding all other 

existing buildings in line with the zoning requirements; 

2.5.6 The determination of the Contravention Levy should not be 

construed as condonation of any further additions to the applicable 

buildings in contradiction with the zoning requirements; 

2.5.7 The submission of building plans with regard to the buildings 

impacted upon by the determined Contravention Levy, subject to 

the payment of the normal building plan application fees and 

occupation without an occupation certificate, as well as the 

submission of a structural engineering certificate regarding structural 

compliance in relation to the National Building Regulations; 

2.5.8 In the event of the owner of newly created portion A wishes to erect 

a main dwelling house, only the conversion of one of the existing 

dwellings will be permissible unless one of the existing units being 

demolished; 

3. that the objectors, Messrs J and D Weyers be informed of their right to appeal in 

terms of section 44 of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985); 

4. that the applicant be informed of his right of appeal in terms of section 44 

(subdivision and consolidation) and section 40(3) (c) (contravention levy amount) of 

the Land Use Planning Ordinance, 1985 (Ord 15 of 1985); and



5. that paragraph 5 (Unauthorised buildings/uses and Planning Assessment) in 

the departmental report be regarded as Council’s reason for the approval of the 

application. 


Ref No: 15/4/1 (F 1487/1&2) 

Coll No: 460682 

PARAGRAPH: 

ACTION: 

Inform parties 


Author/s: K Raphasha 



Admin (HB) 

28. APPLICATION FOR CONSENT USES: FARM 1630/1 PAARL DIVISION 

RESOLVED 

DUE DATE: 

1. that approval be granted for consent uses as set out hereunder, in terms of 

regulation 4.6 of the Scheme Regulations made in terms of section 8 of the Land 

Use Planning Ordinance, 1985 (Ord 15 of 1985) and promulgated under PN 

1048/1988, in order to develop the following on Farm 1630/1 Paarl Division, as 

indicated on the Site Development Plan (Annexure B to the departmental report): 

1.1 a tourist facility in order to convert a portion of the new agricultural store into 

a tearoom (±160m²) with associated outside seating area (±100m²); 

1.2 a tourist facility in order to construct a conference/function venue (±300m²); 

and 

1.3 a nursery. 

2. that the approval granted in paragraph 1 above, be subject to the following 

conditions in terms of section 42(1) of the Land Use Planning Ordinance, 1985 

(Ord 15 of 1985): 

2.1 Adherence to the conditions laid down by Heritage Western Cape in its 

letter Case No 111128ZS26 dated 30 November 2011 (Annexure I to the 

departmental report); 

2.2 Adherence to the conditions laid down by the Department of Transport and 

Public Works (District Road Engineer) in its letter PR 22/29/87/0497(11) 

dated 12 October 2011 (Annexure J to the departmental report); 

2.3 Adherence to the conditions laid down by Drakenstein Municipality: Civil 

Engineering Services Department in its memorandum 15/4/1 F(1630/1)P 

(1841) dated 4 July 2012 (Annexure K to the departmental report); 

2.4 Adherence to the following condition laid down by Drakenstein Municipality: 

Electrical Services Department: 

2.4.1 Any electrical services extensions or alterations will be for the 

account of the owner/applicant; 

2.5 Adherence to the following conditions from a planning point of view:



2.5.1 This approval applies only to the consent uses in question, and shall 

not be construed as authority to depart from any other legal 

prescriptions or requirements; 

2.5.2 Any amendments to the application are subject to the relevant 

approval; 

2.5.3 No new structures are to be erected or existing buildings converted 

without the prior approval of building plans by Council; 

2.5.4 A detailed Site Development Plan showing the proposed buildings, 

proposed parking area and landscaping (flora and fauna) must be 

submitted for approval by the Head: Planning Services and Cape 

Nature; 

3. that the objectors, Phillip Kitshoff Trust, Prof Karen Esler, Inner Peace Property 

Investment CC, T P Stemmet, K Miszewski, D C le Roux (on behalf of the Trustees 

of the Steensgaard SA Trust), Gus Botes Civils CC, Wernbron Farming CC, The 

Keith Jenkins Trust, Klein Waterkloof B&B, Wideprops 1042 CC, be informed of 

their right to appeal in terms of section 44 of the Land Use Planning Ordinance, 

1985 (Ord 15 of 1985); and 

4. that the comments in the departmental report under paragraph 5.5 “Town Planning 

Motivation” be regarded as Council’s reasons for its decision. 


Ref No: 15/4/1 (F1630/1) P 

Coll No: 460683 

PARAGRAPH: 

ACTION: 

Inform parties 


Author/s: W Hendricks 



Admin (HB) 

DUE DATE: 

29. APPLICATION FOR REMOVAL OF RESTRICTIVE TITLE CONDITIONS: ERF 7615 

PAARL 

RESOLVED 

1. that the Provincial Decision Making Authority be informed that Council is in support 

of the removal of the following restrictive title deed conditions relating to Erf 7615 

Paarl: 

1.1 Condition B1(d): “That no more than half of the erf area be built upon”; 

1.2 Condition B1(e): “No building or structures or any portion thereof, excluding 

boundary walls and fences must be constructed within 3.15m from the rear 

boundary”; and



2. that the comments in the departmental report under paragraph 7 “TOWN 

PLANNING ASSESSMENT/COMMENTS” be regarded as Council’s reasons for its 

decision. 


Ref No: 15/4/1 (7615) P 

Coll No: 460684 

PARAGRAPH: 

30. OUTSTANDING MATTERS 

Noted. 


Ref No: 

Col No: 

PARAGRAPH: 

ACTION: 

31. URGENT MATTERS 

None. 


Ref No: 

Col No: 

PARAGRAPH: 

ACTION: 

ACTION: 

Inform Province 

Submitted by Directorate: 

Author/s: 



Submitted by Directorate: 

Author/s: 




Author/s: H Strijdom 



Admin (HB) 

DUE DATE: 

DUE DATE: 

32. REMUNERATION AND DEDUCTIONS: OVERTIME REPORT: MAY 2012 

(See Confidential Minutes.) 


Ref No: 4/8/8/3 

Coll No: 460395 

PARAGRAPH: 

33. ADDITIONAL ITEM 

ACTION: 

DUE DATE: 


Author/s: W Minnies 



DUE DATE: 

33.1 MEANINGFUL ENGAGEMENT ORDER IN LAND CLAIMS COURT MATTER: 

LCC 155A, 155B AND 155C: PER REDELINGHUYS NO & 2 OTHERS//D 

SNYDERS, PAUL ALBERTUS & JAPIE ALBERTUS 

RESOLVED 

1. that the process of meaningful engagement as instructed by the Court be 

noted; 

2. that approval be granted to accommodate the 3 families, as an interim 

arrangement, in the Loverslane Informal Settlement Project, as an



alternative option, should the private properties listed herein not be made 

available for this purpose; 

3. that approval be granted for the development of Erf 10281 Paarl as 

proposed:- 

3.1 Option A: Subdivision of Erf 10281 Paarl into 3 single residential 

erven and a remainder (reserved future development and public 

open space), making provision for minimum of 3 and maximum of 12 

(future) housing opportunities, considering timelines; 

3.2 Option B: No subdivision, construction of units similar to the existing 

units in the vicinity (1 block of flats comprising of 4 units) to 

maximize optimum land use, for future provision and creating 

maximum opportunities; 

4. that approval be granted for the prioritisation of the proposed project and 

that funding be made available from the votes, as is indicated herein, for the 

required planning and studies/investigations with respect to Erf 10281 

Paarl; 

5. that the Housing Department facilitates the proposed project according to 

the normal housing project management principles and processes, once 

approval for such project is obtained, with respect to Erf 10281 Paarl and 

address matters raised in Section 5.2.3 of the report; 

6. that the technical departments: Housing, Planning, Engineering be tasked 

to: 

6.1 investigate land use and potential opportunities to inform the urgent 

development of an emergency housing policy addressing the types 

of emergencies to be assisted, procedures and timeframes for 

support, etc, subject to a consultative process; 

6.2 to make firm proposals to Council in this regard, by the end of 

September 2012 

6.3 that this process be included in the SDBIP’s and monthly reports of 

the respective directorates; and 

7. that the Units: Legal Services and Rural Development provide a report 

about the number of legal evictions or engagement processes to be 

expected, based on recent notices of motion or court orders received. 


Ref No: 17/5/9/2 (LCC 155A,155B&155C) 

Coll No: 461249 

PARAGRAPH: 

ACTION: 


Submitted by Directorate: Municipal Manager 

Author/s: E W Williams 




(Rural Dev) 

DUE DATE:



34. MONTHLY REPORT: DIRECTORATE: INFRASTRUCTURE AND PLANNING: 

PLANNING SERVICES: MAY 2012 

Noted. 


Ref No: 9/1/1/1 

Col No: 

PARAGRAPH: 

ACTION: 


Author/s: D Delaney 



DUE DATE: 

35. MONTHLY REPORT: DIRECTORATE: INFRASTRUCTURE AND PLANNING: 

ELECTROTECHNICAL ENGINEERING SERVICES: MAY 2012 

Noted. 


Ref No: 9/1/1/3 

Col No: 460674 

PARAGRAPH: 

ACTION: 


Author/s: M J Rhode 



DUE DATE: 

36. MONTHLY REPORT: DIRECTORATE: INFRASTRUCTURE AND PLANNING: CIVIL 

ENGINEERING SERVICES: MAY 2012 

Noted. 


Ref No: 9/1/1/2 

Col No: 460685 

PARAGRAPH: 

ACTION: 

The meeting ended at 10:35. 


Author/s: 



CHAIRPERSON: ..............................................…………………….. 

DATE: ..............................................…………………….. 

DUE DATE: 

Confirmed on ........………...................................................... with/without amendments. 

KG/rs

Mayco and EM 18 July 2012 - Drakenstein

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?