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26 8th Meeting of the Regional Committee of Latin America and the Caribbean for UNESCO’s Memory of the World Program Under the auspices of UNESCO and the Government of Brazil, the 8th Meeting of the Regional Committee of Latin America and the Caribbean for UNESCO’s Memory of the World Program (CRALC-MOW) met at the National Archives in Rio de Janeiro, November 7-9, 2007. The Committee members attending were: Jaime Antunes da Silva (Brazil), Chair; Elizabeth Watson (Barbados), Vice-Chair; Gail Saunders (Bahamas); Marcela Inch (Bolivia); Ximena Cruzat (Chile); Virginia Chacón (Costa Rica), Rapporteur; Berarda Salabarría (Cuba); Margot Thomas (Santa Lucia); Isidro Fernández-Aballí (UNESCO), Secretary; and, as special guests, Joie Springer (UNESCO), Coordinator of the Memory of the World Program from the Information Society Directorate; Rosa María Fernández de Zamora, a member of the Program’s International Advisory Committee; Lourdes Blanco, a member of the Program’s Registration Sub-Committee, and Ligia Guimarães, a member of Brazil’s National Memory of the World Committee. Ricardo Elizondo, also a Committee member, was unable to attend this meeting. At the inaugural ceremony, host Jaime Antunes, Director of the National Archives, presented a welcome, followed by Ms. Springer, on behalf of the MOW Program, who highlighted the meeting’s importance; Isidro Fernández–Aballí, Standing Secretary of the Committee, then outlined the Regional MOW Committee’s achievements, challenges and contributions to the Program’s objectives and to preservation of Latin American and Caribbean documentary heritage. The Secretary of Culture of Río de Janeiro, Mr. Ricardo Macieira, welcomed the Committee members and urged them to see and enjoy Rio’s warm attractions. This meeting incorporated new members, who were elected on the basis of their professional merits, mastery of the subject, and willingness to volunteer their support for Program objectives at the national, regional and international level. They were chosen from a short list submitted by the National Committees for Cooperation with UNESCO. Report on the meeting of the International Advisory Committee in Pretoria, South Africa Elizabeth Watson, reported that this meeting proposed the creation of an African Regional Committee for the MOW Program, which will be discussed by the interim committee who will report by December 2008. Ms. Watson also reported on activities by CRALC-MOW between July 2005 and June 2007. She also recommended for the Committee to participate in the Third International MOW Conference on Communities and Memories, set for Canberra, Australia, February 19- 22, 2008. Reflections on the MOW Program (1992-2007) Present and Future Strategies Rosa María Fernández de Zamora presented a brief history of the Program and its objectives of preservation and access, and to raise people’s awareness of their documentary heritage, as well as the structure of the committees comprising it. To date, 158 collections from 75 countries comprise the International Register. She stressed the importance of improving the information appearing on International Register certificates. The MOW Program is not a Declaration or Convention by UNESCO, but a Program supported voluntarily by those who believe in safeguarding the world’s documentary memory.
27 Lourdes Blanco spoke about the Program’s background and the objectives and importance of the three different types of Registers, as well as the Technical, Marketing and Register Sub-Committees. She also discussed the guideline criteria; the need to raise the Program’s visibility; and the need to learn from the work done by the Asia-Pacific Regional Committee and the National Committee of Mexico. Reports presented by Committee members. Current Status of National Committees a. Jaime Antunes: Regarding countries of MERCO- SUR not represented on this Committee, he reported that Paraguay has not yet created its National Committee and no information is available on the National Committee of Argentina. Regarding the National Committee for Brazil, after lengthy efforts by Lygia Guimarães, it was created by the Ministry of Culture on 2 September 2004, with its membership organized by December 2006, and beginning work in 2007. She explained how it is formed, its internal norms, and preparation of a first invitation, following the Memory of the World Program’s Guidelines, and including a standard form for institutions to fill in with data on their collections or documents submitted for the Register. The deadline for submitting nominations was in three months. The Committee received 17 proposals, which were examined beforehand by a three-member sub-committee to ensure that they met the requirements of the invitation. Then they were shared among the Committee’s members for evaluation. At the meeting on 11 September, members presented their judgments on the nominations they evaluated. Ten nominations were approved and this was publicized in the media. On 5 November a Culture Ministry decree officialized the ten documentary collections in the National Register of Brazil, and on that same date also approved the regulations for Brazil’s National Committee. On 8 November, members of CRALC- MOW, UNESCO, representatives of the institutions owning the documents, and other guests, attended the certification and registration ceremony for these documentary collections. She also reported that, according to their regulations, additional activities should soon be supported by the Fund for Culture, in addition to the annual budgets from the Ministry of Culture. Activities by the Program and the National Committee of Brazil are reported in a section of the National Archives Website (www.arquivonacional.gov.br). b. Ximena Cruzat: She discussed the recent return of 4000 volumes from the National Library of Chile to Peru’s National Library, which had been in Chile since the War of the Pacific. She discussed the National Committee of Chile’s current lines of action, and activities carried out for public information, including their Website. She suggested minimum standards for all MOW Websites, and also for certificates given, regulations and such aspects. c. Marcela Inch: She discussed the actions taken in Bolivia to make the MOW Program better known and to create the National Committee, which has not yet been possible. Colombia and Ecuador have already set up their Committees. d. Virginia Chacón: She reported on the activities by the National Committee of Costa Rica, created four years ago by the Chair of the National UNESCO Commission. She highlighted a workshop on guidelines for nominations to the Program Register, attended by over 50 persons, organized by Rosa Maria Fernández de Zamora. She also mentioned the three lectures on MOW subjects given by Ray Edmondson and Maria Eugenia Barrientos at the ALA International Seminar in Costa Rica, this last July. The national invitation and the invitation to the International Register have been published, but no proposals have yet been received. Regarding the rest of the countries of Central America, she has contacted representatives of different national committees, but has received a response only from Mrs. Georgina Hernández Rivas, current chair of El Salvador’s National Committee, who reported that they have met since 2003 and that two proposals were submitted in 2006 at the national level, which have not yet been approved. e. Rosa María Fernández de Zamora: She reported on the meetings held by the National Committee of Mexico and their new members. She noted that both proposals by Mexico for the International
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