WESTERLEIGH PARISH COUNCIL MINUTES OF THE FULL ...

WESTERLEIGH PARISH COUNCIL 

MINUTES OF THE FULL COUNCIL 

1 st September 2008 

MANOR HALL, COALPIT HEATH 

PRESENT 

Councillors: G Twinn, A Gibbs, P Hill, J Powell, D Lee, J Higgins, J Butler, 

Officer: F Thornton 

District Councillor: C Young 

ALISON BROWN (SOUTH GLOS COUNCIL) TO GIVE UPDATE TO NEWMAN FIELD 

PROJECT 

Plans are to have two football pitches, one inside each other, with play area around the outside. It shall 

make use of the natural environment as opposed to a traditional play area – mounding to give 

alternative routes, items shall double up as play and training equipment to link the two together. Top 

corner of site is problematic. Very overgrown and the cost of surveying may be prohibitive. Local 

knowledge is construction rubble is tipped with vegetation over growing. It was felt important to 

utilise this area otherwise the overall site would be compromised. A maintenance plan will be drawn up 

for Council to consider their long term commitment to this project. It is envisaged that tender 

documents to go out by the end of this month. 

PUBLIC PARTICIPATION 

E Carey – WVRA are organising a programme of collecting yellow pages from 24 th sept 08.– 1 st oct. 08 

She requested the front part of The Pound be used for residents to leave yellow pages in there for 

collection. Council agreed. 

579.Apologies for absence 

Cllr N Trott 

Cllr Twinn asked for non aplogies – the Clerk advised Cllr Allan 

580. Chairman’s Remarks 

Cllr G Twinn none 

581. Declarations of Interest under The Local Government Act 1972 

Cllr P Hill and Cllr J Butler declared a personal and prejudicial interest in the grant application for the 

Manor Hall Gardening and Social Club 

Cllr G Twinn declared a personal interest in planning application PT08/2267/PNA 

582. Reports from South Gloucestershire Councillors on matters relating to the Parish 

Cllr C Young 

Planning issues 

1.RSS 

In July, the minister published her recommendations for changes to the RSS and as you will be aware 

the overall housing numbers for South Gloucestershire have increased to 32,800, although the Yate 

urban extension has been reduced from 5000 to 3000. The consultation on these changes is due to end 

on October 24. 

2.In-vessel composting facility application near Tormarton 

The consultation for the proposed In-vessel composting facility near Tormarton ends on Monday 8th 

September. The issue that I know concerns some Westerleigh Parish residents is HGV traffic on the 

B4465/Westerleigh Hill/Westerleigh Road route. The detailed routing information can be found on 

page 14 of the traffic assessment. In summary, the RCVs (Refuse Collection Vehicles) would follow 

three primary routes: 

A46 North of the M4 down to J18 – RCVs from Yate, Wickwar etc 

M4 J18 – RCVs from north fringe (Patchway, Stoke Gifford etc) + Severn Beach etc 

A46 South of the M4 – RCVs from Kingswood, Wick, Marshfield – all except Marshfield will come 

along A420 through Wick 

For these three routes the weekly movements would be: 

64,132,80 (This is less than the total of the daily movements multiplied by the number of days because 

those daily movements are maximum figures not averages.) 

At a briefing, I was informed that 4 movements per week will have to come along the B4465 due to 

where they’re collecting. Other drivers might choose to go that route but if that became a problem 

SITA say they could reroute them. The new RCVs they are buying will have sat nav in them that allow 

SITA to track where their vehicles are going. However, none of this appears to have made it into the 

formal application. 

Tormarton Parish Council have arranged a public display of the SITA planning application from 6.30- 

9pm on 3rd and 4th September in Tormarton Parish Hall. A Parish Meeting to obtain views on the 

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application (which people from nearby parishes are welcome to attend) will be held in Tormarton 

Parish Hall, starting at 7.30pm on Thursday 4th September. 

3.Phone mast appeal allowed 

Sadly the Planning Inspectorate allowed the appeal for the Badminton Road phone mast application. 

4.Radio masts at Tubb’s Bottom 

These were approved by the Development Control (West) committee in August. 

5.Possible wind turbine at new Council Offices, Nibley 

South Gloucestershire Council’s cabinet agreed to look into erecting a wind turbine on land adjacent to 

the new Council offices on Badminton Road. 

Highways issues 

1.Westerleigh weight limit signage 

After a resident explained that the first lorry drivers knew about the weight limit was when they got to 

the Shire Way mini-roundabout, at which point it was difficult to turn round, Highways have now put a 

sign up at the junction of Westerleigh Road and Rodford Way. 

2.Poor visibility coming out of Sunnybank 

In my last report, I said that a number of remedies were being considered to address the poor visibility 

coming out of Sunnybank, including putting hatching on part of the wide tarmac area downhill from 

the entrance. Hatching has now been ruled out by Highways but Streetcare are proposing to put 

bollards 2.3 m from the edge of the road, creating a 1m pathway next to the hedge. These will be 

closely spaced close to the entrance to Sunnybank but spaced out further down. They will stop when 

you reach the wide area. The aim is to address three separate concerns raised by residents: 

Lack of pedestrian footway 

Need for some parking space for cars to remain 

Need for a slip road to allow cars exiting Sunnybank to gather speed before joining the main 

carriageway. 

Station Road Post Office closure 

Residents of Nibley and Stover Road area might be interested to know that the Post Office in the Tesco 

Express on Station Road will close for good at 1pm on 5th September. 

Area Forum 

In 08/09 the Area Forum will be at a different venue each time. The next meeting will be at 7pm on 

Thursday 11 September in the Main Hall at Frampton Cotterell Primary School. 

Proposed merger of Brockeridge Infant School and Highcroft Junior School 

South Gloucestershire Council will be consulting on the proposed merger of Brockeridge Infant School 

and Highcroft Junior School. The proposed amalgamation would create one school in legal and 

governance terms (and therefore one Head and Governing Body) but probably operating on two sites 

until it can all be accommodated on one site. There will be a consultation event for parents and other 

members of the public on Tuesday 18 November at 7.30pm at Highcroft. 

Dead trees on junction of Station Road and Henfield Road 

Two oak trees planted where the slip road was filled in at the junction of Station Road and Henfield 

Road will have to be removed as they have died. Two other trees in the area are also affected. The 

Trees Officer at South Glos is taking soil samples to try to discover the cause of the problem but it is 

unlikely to be possible to plant replacement trees in the near future. If anyone knows who planted the 

oak trees, could they please contact me. 

Bridge View – confirmed that it is true that there had been a site visit. 

583. Reports from Representatives of Other Bodies on matters relating to the Parish 

None 

584. Confirm Minutes of Council meeting held on 7 th July 2008 

Decision: Proposed by Cllr J Higgins and seconded by Cllr P Hill the minutes of the meeting were 

approved and signed. 

585. Matters arising 

Cllr Gibbs Proposed an insertion to the minutes Seconded by Cllr Butler. 3 in favour, 3 against, 1 

abstention. Chair used his casting vote and voted against. The insertion was not added to the minutes. 

586. Finance – approve payment of accounts, 

Decision: Proposed by Cllr J Higgins and seconded Cllr J Powell by the attached payments were 

approved by Council. 

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587. Correspondence/Communication with Council 

INVITES TO COUNCIL 

1. ALCA AGM 4 th Oct. 08 Flaxbourton Village Hall at 10.00am – does anyone with to attend? 

REQUIRING RESPONSES/COMMENTS/ACTIONS 

1. Yate Town Council have expressed an interest in serving on the Public Rights of Way Liaison 

Group and are seeking agreement to represent all Town and Parish Councils within South 

Glos. Council agreed 

2. ALCA nominations for honorary officers – president, vice, treasurer, auditor 

3. IVC Application Tormarton – consultation period has started 

FOR INFORMATION ONLY 

1. JPYFG agenda & Minutes 21 st July 08 

2. Joint Cycleways Group Minutes – 8 th July 08, next meeting 16 th Sept.08 now cancelled. 

3. Parish Charter Working Group notes 8 th July 08 

4. ALCA minutes of Executive Committee – 25 th March 08 

5. ALCA area meeting agenda 25 th Sept.08 

6. Joint Strategy Needs Assessment 

7. Yate Community Plan 

8. SGC tree officers contacted council – junction of Station Rd/Henfield Rd someone has planted 

two oak trees which have died. It is on SGC land. They did not plant them. Do we know who 

did? They are going to remove them, replant another two trees which are also dying, not 

replace the oak trees and reuse the fencing. 

9. Nibley Lane Yate will be closed 4 th Sept.08 9.30am – 2.30pm for street cleaning 

10. Safer Stronger Initiative Fund information 

11. Interested in becoming a Community Champion? 

SOUTH GLOUCESTERSHIRE COUNCIL 

AGENDA FOR MEETINGS 

1. Cabinet – 21 st July 08 

2. Council – 23 rd July 08 

3. Planning Transportation & Strategic Environment Select Committee – 30 th July 08 

4. Appointments Panel – 29 th July 08, 7 th Aug.08, 

OTHER 

1. Executive Decisions – 11 th July 08, 18 th July 08, 25 th July 08, 1 st Aug.08, 8 th Aug.08, 15 th 

Aug.08 

2. PROW CAMS resolved 11.04.08 – 07.07.08 

3. Renewal application Street Trading – Bon Appetit, Millbrook Rd Yate 

4. South Gloucestershire Third Annual Monitoring Report 2007 

5. South Glos 2008 – 2013 Housing Strategy 

6. Public Rights of Way Liaison Group Notes – 24 th July 08 

7. Footway Slurry Seal Programme – this parish not effected. 

8. Street Trading Consent granted re: Tiffany & Tomato, Culvert Ave Yate 

9. Frome Vale Area Forum – 11 th Sept.08 

10. Annual Report on Council Performance 2008 

CONSULTATIONS 

1. Alcohol Harm Reduction Strategy Consultation – runs to 24 th Oct.08 

View at https://consultations.southglos.gov.uk 

2. Public Consultation on Secretary of State’s Proposed Changes to the Regional Spatial Strategy 

for the South West 

PUBLICATIONS 

CVS newsletter, ALCA newsletter Aug.08, Rural Parish Matters ENews Letter Summer 08, 

588. Planning Matters 

a) Planning applications – council commented as per attached 

b) Enforcement update - Cllr G Twinn reported 

i) Haul Road at Kendleshire Farm Badminton Rd is still being used to access buildings. Farmer is 

refusing to remove it and it is not a network rail road. 

ii) Box Hedge Farm lost certificate of lawfulness. Planning app was determined in May and refused. 

An appeal is lodged against this. Cllr J Higgins declared an interest in this matter. 

c) Bessom Lane Tipping – now gone to appeal saying they do not need permission to tip in site. It is all 

part and parcel of excavation of lake. 

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589. Parish Plan 

Cllr D Lee reported that until the steering group could be formed parish council members took up 

positions on the group. He stressed that current guidelines are being adhered to. As much as the parish 

council may express opinions to the steering group it does not control how the group organises itself or 

operates. When the parish plan is completed it will go before council for adoption in the normal manner 

and is consistent with all current guidelines. 

Cllr P Hill again welcomed new volunteers. Cllr D Lee stressed it is for the steering group to organise 

themselves and not for parish council to become involved. 

590. Council to consider grant applications:- 

a) South Glos Senior Citizens Forum 

Decision: A grant of £150 was proposed by Cllr J Powell and seconded by Cllr J Butler 

Vote: all in favour 

Motion carried 

b) Manor Hall Gardening and Social Club 

Decision: A grant of £376 was proposed by Cllr G Twinn and seconded by Cllr J Higgins 

Vote: all in favour 

Motion carried 

591. Attendance Record of Councillors for discussion 

Cllr G Twinn asked the Clerk to prepare an attendance record as he expressed concerns over the non 

attendance of one member of Council. 

Decision: Cllr G Twinn to contact Cllr F Allan over this matter. 

592. Westerleigh Playing Field Working Group notes 2 nd July 08 for discussion 

Cllr J Powell explained the items to be raised 

Decision: 

Compost bin agenda for E&L agenda 

CCTV/drainage – slot drainage E&L agenda 

New Inn Sunday League Team –proposed by Cllr J Powell and seconded by Cllr T Gibbs for the team 

to play. Agreed by all. Council gave permission 

Next meeting wed. 3 rd Sept, 08 

593. Draft Minutes of other meetings for information purposes only 

None 

594. Items of Report 

(Items can be discussed but members can make no decisions – a council cannot lawfully decide any 

matter which is not specified in the summons.) 

1. Request for Seat at Ram Hill – street inspectors have looked at site and advise that there is no 

safe/suitable position to place a seat. The verges are very narrow and there are no edgings of the verges 

to the carriageway. 

2. Bus shelter on Badminton Rd with roof damage – E&L agenda 

3. Pothole at entrance to Box Hedge Lane still outstanding 

4. Nettles growing over path at Viaduct Henfield Road – all footpath very overgrown all along 

Henfield Rd 

5. Official Opening of Sensory Garden 20 th Sept.08 

6. E&L agenda – purchase of bulbs 

7. F&GP agenda ALCA email 

8. Box Hedge Farm enforcement council to consider contacting B Allinson– F&GP 

9. F&GP – chain of office 

595. Date of Next Meeting 

Full Council – 6 th October 08 

Finance & GP Committee – 24th Sept.08 

Signed ……………………………………….. Date 6 th October 08 

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