Ethiopian Reporter - Amharic Version

The Reporter | Saturday |April 30, 2011
The Ethiopia office of The Johns Hopkins Bloomberg School of Public Health Center for Communication
Programs (JHU.CCP) located in Addis Ababa, Ethiopia is recruiting the following two positions:
I. Position: Director of Finance and Administration
The Director of Finance and Administration (DFA) will provide financial and administrative oversight of
CCP’s Ethiopia Project. The DFA will report to CCP’s Country Director and will be assisted by finance and
administrative officers.
Duties and Responsibilities:
Finance
Responsible for overseeing, implementing and enforcing CCP Ethiopia’s finance policies and procedures,
including but not limited to:
• Review and evaluate financial and accounting documents, reports and statements to ensure
accuracy, completeness and compliance with generally accepted and accounting principles and
with the policies and guidelines of JHU/CCP.
• Write contact and bid specifications and monitor services to ensure compliance with
contractual obligations.
• Develop budget and track expenditures.
• Ensure proper financial procedures and systems operate smoothly and are maintained.
• Ensure compliance with local regulations in respect of financial and other matters (e.g.
Taxation and labor laws).
• Prepare process and keep records of VAT exemption documentation, and submit to
appropriate parties, including CDC.
• Co-ordinate and maintain a cash forecasting system to ensure adequate funds are available to
meet program requirements.
• Monitor ongoing levels of expenditure on individual programmes as against budget and
provide timely advice of likely over and under spends.
• Ensure proper tracking of two donor awards and charges to each are filed accordingly.
• Ensure that contractual commitments are expressed in forms appropriate for the
circumstances of the programme.
• Establish and maintain a payroll system, including calculation and payment of staff.
• Assist staff to prepare budgets for annual work plans and proposals.
• Keep petty cash box, and ensure it is secure.
• Maintain records of financial transactions and receipts on a daily basis.
• Maintain files of consulting agreements and local purchase orders, and track payments to
consultants and vendors.
• Verify accuracy of invoices and supporting document requirements before processing
payments.
• Prepare journal entries and oversee the preparation of monthly financial reports using
Quickbooks.
• Prepare quarterly projections of expenditures on a monthly basis for submission to CCP/
Baltimore with monthly financial reports.
• Respond to queries on monthly financial reports from CCP/Baltimore.
• Oversee procurement process ensuring compliance with procurement policies and procedures.
• Verify an inventory of JHU CCP Ethiopia equipment per CDC requirements. A report will be
submitted to the Country Director as necessary.
• Oversee the preparation of local purchase orders and consulting agreements with appropriate
documentation.
• Liaise with CCP/Baltimore financial analyst to ensure proper field office compliance with
financial management systems.
• Ensure financial logistical support is provided to staff and partners during consultant visits and
workshops.
• Supervise preparation of travel advances for staff and staff travelling on Project business.
• Review travel expense reports and approve reimbursements.
• Supervise distribution and reconciliation of financial advances in support of program activities.
• Maintain operational filing system of all financial related documents.
• Oversee, advise, and assist program staff and partners in the preparation of project, annual and
subcontract budgets.
• Use critical thinking skills to review budgets, ensuring various line items have been included and
expensed appropriately.
• Obtain cost estimates, backup documentation, and cost verification where necessary, and
maintain file of documentation and calculations.
• Perform other related duties as requested by the Country Director.
Human Resources
Responsible for overseeing, implementing and enforcing general CCP Ethiopia administrative HR policies
and procedures, including but not limited to:
• Develop performance job tasks, evaluate job performance and recommend appropriate
actions to correct performance deficiencies.
• Coordinates all human resource activities for JHU CCP Ethiopia to include, employment,
employee relations, and benefits.
• Review all personnel actions, hiring, promotions, transfers, terminations and disciplinary
actions.
• Approves/disapproves leave, schedules work assignments and conducts performance
evaluations.
General Administration and Logistics
Responsible for overseeing, implementing and enforcing general CCP Ethiopia administrative and logistics
policies and procedures, including but not limited to:
• Oversee due diligence of the registration and licenses required for CCP Ethiopia to legally
function and operate in country
• Oversee the maintenance of CCP Ethiopia materials and products inventory and distribution
system
• Oversee procurement and purchase mechanisms including management of grants and
sub-contracts. Will verify that processes adhere and comply with CDC, JHU and Ethiopian
government regulations and policies.
• Oversee installations, equipment and vehicles maintenance in CCP Ethiopia Addis Ababa Head
Office.
• Oversee administrative system development, including filing systems.
• Oversee CCP Ethiopia vehicle and transportation policies and procedures.
• Adapt existing CCP policies and procedures manuals for Ethiopia-specific needs, as needed.
• Assist the staff in providing logistic support during field visits; workshops, and trainings.
Supervisory Responsibilities
Responsible for supervising Finance/ Administrative staff, in the CCP Ethiopia Addis Ababa Head Office
and the Regional Offices. Supervision includes but is not limited to the following staff:
• Finance Support Staff
• Human Resource Staff
• Administrative Support Staff
Vacancy Announcement
www.ethiopianreporter.com
Additional responsibilities of a similar nature may be assigned from time to time in consultation with the
job holder.
Qualifications:
• Masters of Business Administration (MBA) and/or Certified Public Accountant (CPA) or
equivalent or related degree.
• A minimum of 10 years working experience as administrative and/or financial manager for
donor-funded projects in Africa.
• In-depth knowledge of US Government policies and procedures is preferred.
• Familiarity with CDC programming a plus.
• Strong organizational skills and the ability to multi-task.
• Strong computer skills including Windows and Microsoft Office applications and Quick Books.
• Ability to work in a team-oriented environment- working well with others and independently
with minimal supervision.
• Experience supervising a multi-cultural team.
• Very detail oriented.
• Fluent in English, both written and spoken.
• Excellent communication skills including written and oral.
• Familiarity with at least one additional (after Amharic) Ethiopian language a plus.
II. Position: Content Developer:
Duties and Responsibilities:
• Responsible for determining and providing appropriate content for all ARC websites and
hotline intranet.
• Works closely with internal departments to gather and compile information to be published on
ARC websites.
• Write, organize, compile and produce content from various sources such as partners,
newspapers, publications, journals, newsletters, books, websites, etc.
• Manage all approvals for new or updated content postings.
• Responsible for maintaining content and updating all information regularly.
• Produce content for specific target audience such as youth, journalists, policy makers, PLWHA,
etc.
• Conduct usability studies and surveys to address content needs.
• Ensure newly developed website functionalities and features are integrated and working
properly.
• Stay abreast of new technologies and trends critical to writing techniques.
• Manage deadlines and ensuring that needed information is identified and posted on time.
• Works closely with development team to produce web pages
• Works with partner organization to gather and produce web content
• Provide ongoing content production for hotline intranet by reviewing callers data and
counselors request
• Perform other related duties as requested
• Write news articles by attending various events, conferences
• Copyedit and proofread all ARC websites’ content
• Post and interact with users on various ARC social media accounts such as Facebook, Twitter,
and YouTube.
Required Skills
• Exceptional written and oral communication skill.
• Proven English article writing skill (preferably on English newspapers, websites, blogs, etc).
• Work cooperatively with members, other departments and partners.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Good knowledge of social media such as (Face book, Twitter, and YouTube).
• Good knowledge of using word processing, presentation, project management, and
spreadsheet applications.
• Basic knowledge of web page design and experience in using web content management
systems is a plus.
• Ability to concentrate and work under pressure is essential
• Must be able to express ideas clearly and logically
Qualification
• Bachelor’s degree in Communication, English, Journalism, Social Science or related fields.
• Minimum of two years of work experience in similar positions.
Employment Terms
Location of position: Addis Ababa, Ethiopia
Salary: Negotiable
Terms of Employment: Contract
Duration of Employment: One year with possible extension
Interested applicants should send a CV, contacts for 3 references, and detailed cover to E-mail: HR@etharc.
org not later than 16 th May, 2011. Please indicate how your education and experience qualifies you for
the positions. A competitive remuneration and benefits package will be offered according to qualifications
and experience.
Only those selected for interview will be contacted. CCP is an equal opportunity employer.
JHU.CCP Ethiopia
AIDS Resource Center (ARC)
Dembel Building 10 th Floor Rm 1007B (Elevator 5/6)
P.O.Box 26171 Code 1000
Tel: 251 550 35 84; Fax: 251 550 37 49
E-mail: HR@etharc.org; Website: www.etharc.org
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