Metalogix StoragePoint - File Share Librarian

Metalogix StoragePoint -
File Share Librarian
Metalogix StoragePoint’s out-of-the-box content BLOB (Binary Large Object) off-loading capabilities
keep content out of SharePoint SQL database(s) by placing them onto virtually any storage “Endpoint”
such as a SAN, NAS or Cloud Platform. With StoragePoint Librarian, file shares are leveraged
like any other storage Endpoint. The file-share content (i.e. PDFs, Word Docs, TIFs, etc.) remains
physically in place while only the metadata, folder structures and other supporting information is,
imported, cataloged and placed under the full control of SharePoint. File Share Librarian uses the
same SharePoint EBS and RBS providers as our core product, so once the content is cataloged it’s
fully accessible within SharePoint. It can be viewed, indexed, versioned, acted upon by workflows or
Information Management policies, and anything else you can do out-of-the-box or with third-party
tools.
KEY FEATURES
Control Content Chaos
StoragePoint Librarian solves the real world challenges of expanding SharePoint content by enabling organizations to
quickly and painlessly move the existing taxonomy structures of their files shares to SharePoint. With the file share freefor-all
under SharePoint governance, you’ll be able to fully leverage SharePoint’s out-of-the-box security and document
management functions.
Elegant, Simple and Fast
With StoragePoint Librarian, file shares are leveraged like any other storage Endpoint. The file share content (i.e.
PDFs, Word Docs, TIFs, etc.) remains physically in place while only the metadata, folder structures and other supporting
information is imported, cataloged and placed under the full control of SharePoint. It can be indexed, searched,
managed, versioned and accessed like any other document within SharePoint. It’s 100% transparent and incredibly
fast. A single instance can import and catalog millions of file share documents (terabytes of content) in a single day.
Automatically Replicate File Share Security and Folder Hierarchy Structures
Librarian automatically applies SharePoint permissions based on the effective permissions of the file share folders. It
can map users and groups on the folder to the Owner (full control), Member (read/write) and Visitor (read only) roles
within SharePoint. Librarian can optionally create dynamic container structures within StoragePoint. For example, if
you select a Web Application as the destination container within SharePoint, Librarian will create Site Collections for
the top level folders in the file share, then Sites at the next level, then Libraries, then Folders.
Map To and Create SharePoint “My Sites”
A common requirement when moving file shares is to move the content into personal MySites. With StoragePoint Librarian,
you simply point to the file share to catalog and map the Destination Container to a MySite Host. If desired, Librarian can
also automatically create SharePoint User Profiles and the personal MySites themselves.
“Dual Mode” File Share-to-SharePoint Transitioning Capability
Not all organizations can immediately transition content from file shares to SharePoint without disruption or resistance
from end-users. Librarian’s optional “Dual Mode” capability enables end-users to continue to access and place new
content into the file share location while simultaneously having full access rights and functions within SharePoint on those
same documents. In Dual Mode, Librarian keeps content in sync with both the file share and SharePoint. However, file
shares are managed differently – masking certain behaviors associated with a standard BLOB store as well as continually
mirroring those changes within SharePoint. Of course, users who access content from the file share will not have versioning
and other Document management capabilities provided by SharePoint.
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KEY BENEFITS
• Reduce your content database(s) by up to 95%.
• Store SharePoint content on virtually any SAN,
NAS, or cloud storage platform.
• Consolidate your SharePoint footprint for
easier management
• Supports SharePoint 2010 and 2007.
• Installs completely within SharePoint Central
Administration.
• 100% .NET (no Java)
• Orphaned BLOB Controls
• Shallow copy migration between EBS and RBS profiles
• Storage Endpoint Management
• Asynchronous writes to lower performing storage platforms
(i.e. Cloud)
• Endpoint selection by file size or type (i.e. PDF, TIF, Other)
• Endpoint selection by SharePoint scope (i.e. List)
• Notify Admin of error or low free-space conditions on an
Endpoint.
• Take Endpoint offline because of error or low free-space
conditions
• Intelligent, real-time BLOB Archiving
• Archive BLOBs by age
• Archive BLOBs by number of retained versions
• Archive BLOBs by changes in metadata or state
• Create compound archiving rules using metadata and age
or retained version
• Define archiving rules within Information Management
Policies
• Content database-scoped storage profiles
• Health Monitoring and Reporting Dashboard
• Migrate BLOBs between Endpoints without recalling
content
• Item level Externalize, Recall and Migrate Operations
• PowerShell Support (2007 and 2010)
• Profile, Endpoint, and BLOB Migration APIs
• Storage Adapter-specific endpoint UI’s
• Timer Job Suspend, Resume and Abort
• List item and BLOB Auto-foldering

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NEW IN STORAGEPOINT
ENTERPRISE EDITION
• Migration Manager for SharePoint — File Share Edition
v 5.0.1 is now StoragePoint aware. If StoragePoint is
installed, Migration Manager will leverage StoragePoint’s
high-speed migration features.
• StoragePoint v3.4: Support for compound archiving rules.
Aging and retained versions rules may now be combined
with a metadata condition.
• New Adapters: FTP
SUPPORTED SYSTEMS
SharePoint Foundation 2010 and SharePoint
Server 2010
• Operating System: Windows 2008 Server.
• SharePoint Server: SharePoint Foundation Server
(SFS), Microsoft SharePoint Server 2010 (MSS), Standard
or Enterprise
• Other Server Software: SQL Server 2005 or 2008 if using
EBS, SQL Server 2008 Enterprise Edition if using RBS
WSS 3.0 and MOSS 2007
• Operating System: Windows 2003 or 2008 Server.
Strongly recommend 64-bit
• SharePoint Server: Windows SharePoint Services 3.0
(WSS), Microsoft Office SharePoint Server 2007 (MOSS),
Standard or Enterprise (Service Pack 1 or higher, 32- or
64-bit editions)
“Watch Folder” Functionality
You can run a Librarian timer-job on a schedule to recognize new files and catalog them accordingly. For example, you can
have PDF files from a mainframe print-stream (such as monthly statements) or even faxes routed to a file share folder where
Librarian will automatically import and catalog them into SharePoint.
Eliminate Problems with Simulation Capabilities
Librarian enables you to simulate the cataloging process to weed out any problems before you run it for real. This gives you an
opportunity to condense folder and file names that go beyond SharePoint’s URL size limit and/or remove invalid characters and
sequences in container and filenames. You can also have Librarian clean folder and filenames automatically or even exclude
files and folders by file metadata, by filename or by file type.
BENEFITS
Designed to Install and Set-up in Minutes
Installed as a SharePoint Solution on a single WFE (Web Front-End), StoragePoint Librarian can be replicated to other
servers within the farm. Plus, there’s no heaving lifting with Librarian and configuration is straightforward. Like the rest
of StoragePoint, the entire configuration experience is performed within SharePoint Central Administration. No clunky or
unfamiliar UI’s to learn with no additional hardware required.
Leverage Virtually Any Storage Platform or Device
StoragePoint is designed to meet the growing content needs for the entire enterprise. Customers can utilize multiple
storage tiers (i.e. levels) consisting of virtually any mix of NAS, SAN and Cloud storage platforms, leveraging the most
appropriate storage based on their particular performance, compliance or budgetary requirements. StoragePoint Enterprise
ships with a generic File System Adapter. It can be used with any direct-attached or network-addressable storage platform
that can be exposed to Windows through NTFS, CIFS, or NFS shares. StoragePoint also offers fully-certified adapters for
EMC® Centera®, EMC®Atmos, Hitachi® HCAP, Dell DX600 running Carringo CAStor, and FTP. You can also store
SharePoint content onto any number of different Cloud platforms such as Windows® Azure, EMC® Atmos onLine,
Rackspace® CloudFS, AT&T® Synaptic SaaS, Amazon®S3, Akamai and others as well as leverage Storage-
Point’s money-saving storage management capabilities.
For additional information, please contact us directly at sales@metalogix.com or call 877-450-8667.
Sign up at www.metalogix.com to receive an evaluation copy.
Copyright © Metalogix Software 2011. All trademarks are the property of their respective owners.