HPRy Quicklook User Manual [PDF 594KB] - Pen Computer Systems

HEALTH PROVIDER REGISTRY QUICKLOOK
USER GUIDE
PEN COMPUTER SYSTEMS PTY LTD
Version 1-1
12 th May, 2009

Document History
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
Version Date Contributor Description
0-1 16/07/2008 Christine Chidgey Initial Document Creation
0-2 05/08/2008 Brett Esler Deployment Changes
0-3 14/02/2009 Christine Chidgey Updates for revised functionality
0-4 20/02/2009 Pamela Scicluna Review & minor revisions
0-5 24/02/2009 Karen Young Review & minor revisions
0-6
24/02/2009
Christine Chidgey
Updates to terminology following
review
0-7 03/03/2009 Christine Chidgey Updates to screen shots
0-8 04/03/2009 Karen Young Review & minor revisions
1-0 04/03/2009 Christine Chidgey Final version for release
1-1 12/05/2009 Pamela Scicluna
Acceptance of changes & minor edits
after HCSA review
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Table of Contents
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
1 INTRODUCTION........................................................................................................................................... 4
1.1 INTRODUCTION .......................................................................................................................................... 4
1.2 HEALTH PROVIDER REGISTRY (HPRY) QUICKLOOK.................................................................................. 4
1.3 RELEVANT DOCUMENTS ............................................................................................................................ 4
1.4 INTENDED AUDIENCE................................................................................................................................. 4
1.5 TERMINOLOGY........................................................................................................................................... 5
2 SYSTEM REQUIREMENTS ............................................................................................................................ 6
2.1 CLINICAL DESKTOP SYSTEM COMPATIBILITY............................................................................................ 6
3 INSTALLATION ................................................................................................................................................ 7
4 HPRY QUICKLOOK LOGIN........................................................................................................................... 8
5 SEARCHING FOR PROVIDERS..................................................................................................................... 9
5.1 SPECIALITY .............................................................................................................................................. 10
5.2 PROVIDER NAME...................................................................................................................................... 11
5.3 PRACTICE NAME ...................................................................................................................................... 11
5.4 POSTCODE / SUBURB................................................................................................................................ 11
6 PROVIDER SEARCH RESULTS................................................................................................................... 12
6.1 HOW RESULTS ARE ORDERED.................................................................................................................. 12
6.2 SEARCH RESULT DETAILS........................................................................................................................ 13
7 PROVIDER LOCATION MAPS .................................................................................................................... 14
7.1 VIEW SINGLE PRACTICE LOCATION ......................................................................................................... 14
7.2 VIEW AND PRINT MULTIPLE PRACTICE LOCATIONS................................................................................. 15
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1 Introduction
1.1 Introduction
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
Pen Computer Systems (PCS) have developed the PrimaryCare Sidebar as an adjunct to the GP
Clinical Desktop System to deliver useful tools and decision support information for general
practice at the point of care.
The PrimaryCare Sidebar sits on the right of the screen (by default) and contains a series of
panels, each with links to a range of primary care software tools. The panels allow the tools to be
grouped into logical areas of health care. The Health Provider Registry (HPRy) Quicklook is
provided as one of these panels.
This document assumes that the PrimaryCare Sidebar has been installed and the user has been
registered.
1.2 Health Provider Registry (HPRy) Quicklook
The HPRy Quicklook is a tool that is used to search the GPSA HPRy. It returns a list of practices
matching the search criteria entered. Practice contact details are available to allow
communication to be initiated.
Please note:
• This tool is available to Health Provider Registry Subscribers only. GPSA are to be
contacted directly for account enquiries
• Provider information is maintained by GPSA
• Practice email addresses are not to be used to transmit patient information
The HPRy Quicklook is only accessible from the PrimaryCare Sidebar.
1.3 Relevant Documents
‘Pen Setup Installation and PrimaryCare Sidebar User Guide’
This guide provides instructions on how to install the PrimaryCare Sidebar and the selected
primary care software tools that are accessible from it. These tools integrate with the GP clinical
desktop system at the point of patient care. One or all of the tools can be selected for installation.
The HPRy Quicklook is one of these PrimaryCare Sidebar tools.
This guide is referred to in the System Requirements & Installation sections of this guide.
This guide is available from http://help.pencs.com.au/primarycaresidebar.htm.
1.4 Intended Audience
The audience for this document is all users of the Health Provider Registry (HPRy) Quicklook
application.
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1.5 Terminology
Term Definition
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
GPSA General Practice South Australia
HCSA HealthConnect South Australia
HPRy GPSA Health Provider Registry
PCS Pen Computer Systems Pty Ltd
PrimaryCare Sidebar
The PCS sidebar application that links to a range of
primary care software tools
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2 System Requirements
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
The minimum and recommended system requirements to run the HPRy Quicklook software are
provided in the ‘Pen Setup Installation and PrimaryCare Sidebar User Guide’.
2.1 Clinical Desktop System Compatibility
The HPRy Quicklook is independent of the GP Clinical Desktop System.
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3 Installation
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
Please refer to ‘Pen Setup Installation and PrimaryCare Sidebar User Guide’ and follow the
installation instructions.
The HPRy Quicklook panel will be displayed once logged into the PrimaryCare Sidebar.
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4 HPRy Quicklook Login
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
Your Health Provider Registry username and password are required to access HPRy Quicklook.
The panel will retain your username and password so that these details don’t have to be retyped
on subsequent visits. Simply select ‘Login’.
If you do not have a login, click the icon for details.
The icon will display a dialogue box which provides information on how to obtain a login
account.
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5 Searching for Providers
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
The Search display is available from the PrimaryCare Sidebar once logged into HPRy Quicklook.
It allows searching for providers in a number of ways:
Field Description Examples
Speciality
Provider Name
Providers who have a particular
specialisation
Provider surname or both surname
and first name in the format ‘first
surname ’ or ‘surname, first’
Practice Name Name allowing a partial search
Postcode /
Suburb
Practice postcode and/or suburb
GP
Physiotherapist
Feelgood
Doctor Feelgood
Feelgood, Doctor
bay or side or bayside
will return Bayside Clinic
5000
Adelaide
5000 Adelaide
In addition to a speciality, a Provider Name, Practice Name or Postcode/Suburb must be entered
to conduct a search.
The ‘Search’ button is initially inactive. It becomes active once valid search criteria have been
entered.
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5.1 Speciality
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
Speciality allows searches to be restricted to only those with that speciality.
Click on the list to select a speciality. Only one speciality can be selected at a time.
If only a speciality is selected the ‘Search’ button remains inactive. It is a requirement that
one of the other fields is also entered to enable the search results to be sorted effectively.
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5.2 Provider Name
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
Provider Name allows searches for a particular known provider. The format for this field is either:
SURNAME
or
FIRSTNAME SURNAME
or
SURNAME, FIRSTNAME
Surname - the spelling for surname does not have to be exact. Some partial matching and
misspelling is accommodated.
First name - the spelling is required to match exactly. If you are unsure of a first name it is better
to just use the first initial or leave it out entirely.
Alias names will also be included in any search.
5.3 Practice Name
Practice name allows searches for a specific practice. It matches all practices whose name
contains the string in this field. For example, 'EYE' will return ‘FITZROY EYECARE’.
5.4 Postcode / Suburb
Postcode/Suburb allows searches centred on a particular region. The simplest format for this is to
just specify
POSTCODE
However, you can also specify
SUBURB POSTCODE
Or
SUBURB
Postcode – must match exactly.
Suburb – the spelling for suburb does not have to be exact. Some partial matching and
misspelling is accommodated.
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6 Provider Search Results
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
A successful search will return a set of practices, along with contact details of the clinicians that
work from that practice. You can use these contact details to initiate a communication with a
particular provider.
DO NOT USE THE PRACTICE EMAIL ADDRESS TO TRANSMIT PATIENT INFORMATION
6.1 How Results are Ordered
Results are returned in an order comprising of:
• Practices matching practice name
• Practices with a clinician having the best name match
• Practices having the closest distance to the specified location. This means you will find
practices adjoining suburbs.
If provider name and postcode/suburb are entered as search criteria, the results are ordered by
• Practices with a clinician name and location match
• Practices with a clinician having the best name match, ordered by closest distance to the
specified location
• Practices having the closest distance to the specified location
If practice name is entered then matching results will be at the top of the list.
Speciality will simply restrict the search results to the practices that have a clinician with the
selected speciality.
A maximum of 50 search results will be returned.
Example:
Search on:
Provider Name = SMIT
Postcode/Suburb = 5000
This will return:
1. Any practices with a clinician of surname SMIT in the location 5000.
2. Any practices with a clinician having a best name match to SMIT.
a. Practices with a clinician of surname SMIT will be returned first. The practices will
be in order of closest distance to the location 5000.
b. Then any practices with a clinician of surname SMITH will be returned. The
practices will be in order of closest distance to the location 5000.
3. Any other practices by closest distance to location 5000.
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6.2 Search Result Details
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
The list of search results provides the following information for each practice:
• Practice Name
• Practice Address, Phone, Fax and Email
• Distance of the practice from the location criteria (if entered)
• List of providers at that practice grouped by speciality
• Providers with a name match will be at the top of the provider list (if name criteria
entered)
• A map button, if the practice has a map available
The search results provide some practice location map functionality:
• View a detailed map for a single practice location using the ‘Map’ button
• View and Print a broader map for single/multiple practice locations
These are explained in the following section.
Flag Correction
This button is used to send an email to the GPSA Provider Directory Administration staff if there is
an error in the provider database entry displayed.
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7 Provider Location Maps
HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
The search results provide some practice location map functionality.
7.1 View Single Practice Location
You can view a detailed location map for any practice that has the map button next to the
practice name in the search results list.
The map is a useful tool where you find the closest practice matching your search criteria if
outside the location you are looking for.
Map button
• Click the map button to view the location map for this practice. The map will display over
the practice name and address details.
• Click the map button again to hide the map.
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HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
7.2 View and Print Multiple Practice Locations
You can compare the locations of multiple practices that have the map button next to the practice
name in the search results list.
• Check the tick boxes next to one or more providers
• The Print (Preview) and Print buttons will become active
• Click the ‘Print Preview’ button to view the locations of all the providers selected from the
search results list
• The ‘Print Preview’ window will open
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HEALTH PROVIDER REGISTRY QUICKLOOK – USER GUIDE
The ‘Print Preview’ window will show
you the location of each provider.
Maximising the window will give you a
more detailed picture of the location.
From the search results list click the ‘Print’ button in order to print out an information sheet that
is suitable for a patient.
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