HSE DIRECTIVE 11 SAFE JOB ANALYSIS - BP

HSE DIRECTIVE 11
SAFE JOB ANALYSIS
Directive owner per 01.01.2013 Bjarte Skulstad
Please consult the asset’s HSE instructions for potential
installation specific requirements

1 GENERAL
Purpose
The purpose of the directive is to ensure that
• a Safe Job Analysis is used when planning critical work tasks
• a Safe Job Analysis is carried out in a systematic manner
and in accordance with standard practice on the Norwegian
continental shelf
Domain
The directive applies to all BP-operated and contracted installations
on the Norwegian continental shelf
Onshore facilities or projects where BP Norge have a particular
responsibility and which are assessed being part of the petroleum
activities. Contractors of contracted installations who have
a system that satisfies the requirements in this directive, may
use their own system provided this has been clarified upon
implementation
References
• Activities regulations § 30
• OMS Risk 3.1 Risk Assessment and Management
• Norwegian Oil and Gas Association guideline 090 Common
Model for Safe Job Analysis
• HSE Directive no. 1 - Work Permits
Definitions and abbreviations
• A Work Permit (WP) is a written permission to carry out
a defined job at a specific place on an installation in a safe
manner and under certain conditions
• The Department Manager is the manager of a specific
department
• CCR (Central Control Room)
• HSE function (safety officer) - HSE advisor
• The Area Authority is head of all activities within a certain
area
• The Area Technician has the operational responsibility for a
specific system or area
• The Offshore Installation Manager (OIM) is the top
manager of all activities in the field
• A Safe Job Analysis(SJA) is a systematic and step-bystep
review of all elements of risk carried out prior to a
specific task or operatoin so that measures can be taken to
remove or control any elements of risk identified during the
preparation for or performance of the said task or operation.
• The person responsible for the SJA is the person
responsible for the SJA, e.g. the supervisor, area authority
or anyone else given the responsibility for the work to be
performed.
• A CCR Technician is a person in the central control room
who controls and coordinates all production and other work
on board.
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2 RESPONSIBILITY
Offshore Installation Manager (OIM)
is responsible for
• ensuring that a Safe Job Analysis (SJA) is carried out for
critical operations as described in the directive
• ensuring that SJAs are performed in accordance with the
directive and guidelines
• ensuring that all relevant personnel have the knowledge
necessary to prepare a SJA, in line with their roles in
connection with the performance of SJAs
Person responsible for the SJA
is responsible for
• preparing and inviting to the SJA meeting
• chairing the SJA meeting
• ensuring that analyses with participants are documented
• ensuring that all identified measures are implemented
• ensuring that experiences are summed up on completion
of the work
Person responsible for performing the work (Supervisor)
is responsible for
• performing the work concerned
• ensuring that conditions and measures identified in the SJA
are satisfied and implemented
Person responsible for measures
is responsible for carrying out measures identified in the SJA
Department Manager
is responsible for
• filing all completed SJAs in his/her department
Area Authority
is responsible for
• approving the SJA
Offshore Installation Manager (OIM)
is responsible for
• ensuring that a Safe Job Analysis (SJA) is carried out for
critical operations as described in the directive
• ensuring that SJAs are performed in accordance with the
directive and guidelines
• ensuring that all relevant personnel have the knowledge
necessary to prepare a SJA, in line with their roles in
connection with the performance of SJAs

3 USE OF SAFE JOBANALYSES
Identifying the need for a SJA
• A Safe Job Analysis (SJA) shall be carried out for a work task
when
o risk elements exist or may occur, and these are not
sufficiently considered and examined in procedures or
work permits
o there is a requirement for this in procedures, directives or
work programmes
o The following must be taken into account when
considering the need for a SJA :
1. Is the work task described in procedures/routines or does it
require deviations from these?
2. Have all the elements of risk been considered and examined
through the work permit?
3. Do undesired incidents often occur in this type of work?
4. Is the work risky, complex or does it involve more than one
discipline group?
5. Is new equipment or methods not covered by procedures or
methods used?
6. Do the personnel performing the job have experience in the
work concerned?
Responsibility for identifying the need for a SJA
• Everyone involved in planning, approving and performing
work and work permits shall consider whether a SJA is
required
• A new SJA shall be carried out for each job. It may
nevertheless be sensible to use lessons learnt from
previously performed SJAs
• When the need for a SJA has been demonstrated, a person
responsible for the SJA shall be appointed
4 PERFORMING SJA`S
Preparation
• In preparation for an SJA meeting, the person responsible
for the SJA shall
• collect data, drawings, previous experience and any available
risk assessments for the work in question
• prepare draft breakdown of the work into sub-tasks and
showing sequence of the work execution
• consider preconditions for the work
• define participants to carry out the SJA (the SJA group)
• call an SJA meeting
• The SJA meeting must be carried out as near in time as
practically possible to the start-up of the work
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Participants in the SJA group
Everyone actively involved in the preparations for and performance
of the job concerned will normally be part of the SJA
group, and may include:
• The person responsible for the SJA
• The supervisor
• The area authority
• The area technician
• The performing personnel
• The relevant safety delegate (shall always be invited)
• Personnel with relevant discipline skills for the analysis
• Personnel affected by the work
• HSE function
Performing a SJA
The SJA Form shall be used for implementation.
The Guidelines for using and filling in SJA forms can be used.
1. The person responsible for the SJA reviews the job to be
done, with preconditions and necessary basis for planning
2. The SJA group shall carry out an inspection of the work site
3. The SJA group breaks down the entire job into sub-tasks,
which are described briefly, clearly and action-oriented
4. The SJA group identifies potential hazard elements for personnel,
the environment or financial values for each sub-task
5. The SJA group considers the probability of hazard elements,
and consequences in the event that hazards arise, on the
basis of their experience and best judgement. A risk matrix
can be used to facilitate this process
6. The SJA group identifies primarily measures that can
prevent hazardous incidents from occurring (probability-reducing
measures). The SJA checklist is to be used to
quality-assure that potential hazard elements, consequences
and measures are assessed.
7. The person responsible for the SJA identifies persons
responsible for the identified measures, and notes this
information on the form.
8. The SJA group evaluates remaining risk and conducts a
comprehensive evaluation to determine whether the work
can be / cannot be implemented.
Documentation
• The Safe Job Analysis must be documented in the SJA
form which will be signed by the person responsible for the
SJA on behalf of the SJA group.
• The SJA checklist and signed List of Participants must be
attached to the SJA form

Approval
• The area authority and supervisor review and approve the
SJA form
• The daily information meeting will be informed of, and
coordinate the planned SJA job
Performing a job
• All personnel involved will go through the job immediately
before starting to work. The job must be performed in
accordance with the SJA and the work permit
• Prior to and during the work being performed, the supervisor
shall ensure that
o the preconditions for the work are fulfilled
o all planned measures have been taken
The work must be stopped forthwith in the event of changes in
the preconditions or measures described in the SJA and may
not be resumed until a new SJA has been carried out.
• The supervisor must make sure that any new performing
personnel go through the SJA documentation thoroughly
before starting to work. This must be documented and
signed for on the List of Participants
Experience transfer
• On completion of the work the person responsible for the
SJA will prepare a brief summary of the SJA-related lessons
learnt from the work. The summary will be registered in the
SJA form
• The department manager will file the SJA form w/
appendices and the lessons learnt for his/her department.
The SJA must be numbered so as to be easily retrievable.
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HSE DIRECTIVE 11
SAFE JOB ANALYSIS ATTACHMENTS
Attachment 1:
SJA - Form
Attachment 2:
Instructions for Completion and Use Of SJA forms
HSE DIRECTIVE 1 - WORK PERMITS
Attachment 3: ATTACHMENTS
Checklist for SJA
Attachment 4: Attachment 1:
SJA participant Work listPermit
Form Level 1
Attachment 5: Attachment 2:
Risk Matrix
Work Permit Form Level 2
Attachment 3:
Guidelines For Completing And Using Work Permit Form
Attachment 4:
Fire Guard´s Duties
Attachment 5:
Safety Measures For Working With Hydrocarbon Carrying
Systems
Attachment 6:
Safety Measures For Working With Hazardous Chemicals
Attachment 7:
Safety Measures For Jet Water Washing Over 250 Bar
Attachment 8:
Safety Measures For Pressure Testing
Attachment 9:
Form For Approval Of Hot Work Class A In Classified Areas
Attachment 10:
Advance Approval Of Hot Work Class A In Classified Areas
Attachment 11:
Form For Logging Heating Value

HSE DIRECTIVE 1 - WORK PERMITS
ATTACHMENTS
Attachment 1:
Work Permit Form Level 1
Attachment 2:
Work Permit Form Level 2
Attachment 3:
Guidelines For Completing And Using Work Permit Form
Attachment 4:
Fire Guard´s Duties
Attachment 5:
Safety Measures For Working With Hydrocarbon Carrying
Systems
Attachment 6:
Safety Measures For Working With Hazardous Chemicals
Attachment 7:
Safety Measures For Jet Water Washing Over 250 Bar
Attachment 8:
Safety Measures For Pressure Testing
Attachment 9:
Form For Approval Of Hot Work Class A In Classified Areas
Attachment 10:
Advance Approval Of Hot Work Class A In Classified Areas
Attachment 11:
Form For Logging Heating Value

ATTACHMENT 1: SJA-FORM
SJA No.: Department/Discipline: Person responsible for
SJA:
Installation:
Tag/line no.:
SJA title:
Description of the work:
Area/Module/Deck:
WP/WO no.: Number of attachments:
Requirements/Preconditions:
No Basic steps Hazard/cause Potential consequence Measures Person responsible for
measures
Approval Date/Signature Checklist for SJA applied –tick off
Person responsible for SJA (Recom.)
Summary of experience after completion of the work:
Responsible for execution
(Recom.)
Area/Operations supervisor (Appro.)
Other position
(Appro.)
Is the total risk acceptable: (Yes/No)?
Conclusion/comments:
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ATTACHMENT 2: INSTRUCTIONS FOR
COMPLETION AND USE OF SJA FORMS
Top section – to be completed by the person responsible for the
SJA in preparation for the SJA meeting.
SJA Tittel Brief descriptive work title
SJA no. Serial number for the SJA based on the
following system: SJA-U-04-01 where U
stands for Ula and 04-01 is the first analysis
in 2004
Dept./discipline Name of the performing department/discipline
SJA officer Name of the person responsible for the SJA
Description of
work
Brief and precise description of the work
Installation Name of the platform on which the work will
be carried out
Area/module/
deck
No. equipment/
line
Name of the area, module or deck on which
the area is to be carried out
The number of the equipment or pipeline on
which work is to be carried out
Prerequisites State any job prerequisites
WP/ WO no. Reference to the work permit/work order
number
No. of
appendices
State the number of appendices
In addition, the SJA officer should do a preliminary break down of
the work into sub-tasks, see the mid-section of the form.
Mid section – to be completed during the SJA meeting
No Subtask’s serial number
Subtask A brief description of each subtask, step by step
• Break down the job into logical steps
• Give a brief and precise description of what
needs to be done at each step(not how)
• Describe the subtasks in normal
consecutive order
• For each step, start with an action word
such as “Open”, “Remove”, “Move”
• Avoid too detailed/extensive descriptions of
each step

Elements of
risk/cause
Possible
consequence
List all elements of risk and causes of possible
undesired incidents that may occur
List possible consequences of each risk/cause
Measures List measures to be taken for each
consequence where this is considered
necessary
Responsible
person
State the person responsible for each of the
measures
Signature The signature of the person responsible for
carrying out the measure
Lower section – to be completed at the end of the SJA meeting
Checklist
studied
(yes/no)
Is the total risk
level
acceptable (yes/
no)
Conclusion/
comments
State whether the SJA checklist has been
used (yes or no)
Indicate the team’s conclusion (yes or no)
Briefly describe the conclusion of the analysis
made
SJA responsible SJA responsible´s signature on behalf of the
SJA team
Responsible
for the job
performance
Area/operating
authority
Other position (not in use)
Supervisor/performing technician’s approval
signature
Area authority’s approval signature
Lower, right part To be filled in by SJA responsible after the
work is completed
Experience
summary after
the job
Short description of the work according to the
SJA and incidents/ situations during the work.
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ATTACHMENT 3: CHEKCLIST FOR SJA
No Checklist for SJA No:
SJA Title:
A Documentation and experience
1 Is this a familiar work operation for the crew?
2 Is there an adequate procedure/instruction/work package?
3 Is the group aware of experiences/ incidents from similar activities/SJA?
B Competence
1 Do we have the necessary personnel and skills for the job?
2 Are there other parties that should participate in the SJA meeting?
C Communication and coordination
1 Is this a job where several units/crews must be coordinated?
2 Is good communications and suitable means of communication in place?
3 Are there potential conflicts with simultaneous activities (system/area/
installation)?
4 Has it been made clear who is in charge for the work?
5 Has sufficient time been allowed for the planning of the activities?
6 Has the team considered handling of alarm/emergency situations and
informed emergency functions about possible measures/actions?
D Key physical safety systems
1 Are barriers, to reduce the likelihood of unwanted release/leakage
maintained intact (safety valve, pipe, vessel, control system etc.)?
2 Are barriers, to reduce the likelihood of the ignition of a HC leakage
maintained intact (detection, overpressure protection, isolation of ignition
sources etc.)?
3 Are barriers to isolate leakage sources/lead hydrocarbons to safe location
maintained intact (process/emergency shutdown system, blowdown system,
x-mastree, drains etc.)?
4 Are barriers to extinguish or limit extent/spread of fire/explosion maintained
intact (detection/ alarm, fire pump, extinguishing system/equipment etc.)?
5 Are barriers to provide safe evacuation of personnel maintained intact
(emergency power/lightning, alarm/PA, escape-ways, lifeboats etc.)?
6 Are barriers that provide stability to floating installations maintained intact
(bulkheads/doors, open tanks, ballast pumps etc.)?
E Equipment worked on/involved in the job
1 Is the necessary isolation from energy provided (rotation, pressure, electrical
voltage etc.)?
2 May high temperature represent a danger?
3 Is there sufficient machinery protection/shields?
F Equipment for the execution of the job
1 Is lifting equipment, special tools, equipment/material for the job available,
familiar to the users, checked and found in order?
2 Do the involved personnel have proper and adequate protective equipment?
3 Is there danger of uncontrolled movement/rotation of equipment/tools?
G The area
1 Is it necessary to make a worksite inspection to verify access, knowledge
about the working area working conditions etc.?
2 Has work at heights/at several levels above each other/falling objects been
considered?
3 Has flammable gas/liquid/material in the area been considered?
4 Has possible exposure to noise, vibration, poisonous gas/liquid, smoke, dust,
vapour, chemicals, solvents or radioactive substances been considered?
H The workplace
1 Is the workplace clean and tidy?
2 Has the need for tags/signs/barriers been considered?
3 Has the need for transportation to/from the workplace been considered?
4 Has the need for additional guards/watches been considered?
5 Has weather, wind, waves, visibility and light been considered?
6 Has access/escape been considered?
7 Has difficult working positions, potential for work related diseases been
considered?
I Additional local questions
Yes No Not
Applic.
Comments

ATTACHMENT 4: SJA PARTICIPANT LIST
SJA PARTICIPANT LIST SJA TITLE: SJA NO:
SJA Meeting Date: ______ Time: _______ Place: ________ Signature when changing personnel etc.
SJA-responsible:
Name (Block letters) Dep/Discipline Date Signature Name (Block letters) Dep/Discipline Date Signature
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ATTACHMENT 5: RISK MATRIX
Assessment of hazards – probability and consequence
In some cases it may be appropriate for the SJA group to use
a risk matrix in the assessment of a hazard, i.e. assessing
the probability of an undesirable incident occurring, and its
consequences. A risk evaluation of this kind may help clarify
the need and priority of measures to reduce the risk or its
consequences.
The evaluation method is a rough qualitative approach, and
high-risk hazards may well be subjected to a more detailed
evaluation later on.
Using the risk matrix
A risk matrix is used to assess/estimate risk by plotting the
probability of an undesirable incident along one axis and the
degree of consequences along the other axis. This must be
done for each subtask, cf. the SJA form. If the combination of
probability and consequence (cf. the matrix) reaches Medium
or High, measures will be needed.
Probability
Consequence Low Medium High
Low L L M
Medium L M H
High M H H
Degree of consequence/severity
High Fatal, serious injury, >1 Day Away From Work Case,
considerable damage to equipment or supplies,
considerable pollution or loss of production
Medium Day Away From Work Case or minor injury, minor
damage to equipment or supplies, minor pollution
or loss of production
Low No injuries, minor/slight damage to equipment or
supplies, minor/slight pollution.
Probability:
High Probably, may happen several times
Medium Possible, may happen now and then
Low Not very realistic/likely, but conceivable

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Job reference / AT no:
Type of job:
Date:
mber: if in doubt,
e a duty to stop the
and plan again!
Risk Assessment
THE 4 POINT CHECK
I have participated in the risk assessment:
(signed by all those involved in the work)
1.
2.
3.
4.
5.
6.
Mark the present energies