Shut down checklist 2013

Dated 04.02.13
Shut-down checklist for vacations
Note: Kroto Research Institute building is used by authorised people (with access
forms signed by their HOD/Academic supervisor during the Christmas shutdown, so
not all the equipment may be shut off for all the time due to research being carried out.
We ask that people switch off lights and relevant equipment when not in use.
Department: Kroto Research Institute
Person/s responsible: Building occupants,
Date to be completed on: Christmas Shut down
Action Taken:
• Email sent by Site Superintendent
• Plasma screen reminders
• Emails re: out of hours access
Location Equipment Person responsible Done
Individual Offices Turn off and unplug ALL Fans Individual person in
office
Turn off and unplug ALL Heaters Individual person in
office
Turn off and unplug ALL Airconditioning
Individual person in
office
Set all radiators with thermostats
down to the anti-freeze setting
Estates
Turn off and unplug computers, Individual person in
monitors, scanners, etc. with the
exception of servers.
office
Turn off and unplug ALL Photocopiers Agreed not to turn off
photocopiers
Turn off and unplug ALL Printers Individual person in
office
Corridors/
Entrance lobby
Stock and
Photocopier
Turn off and unplug ALL Phone Individual person in
Chargers
office
Turn off ALL interior lights in
Porters to check
unoccupied areas.
lights are off
Close all windows and blinds Individuals in offices
Porters to check
Set all radiators with thermostats down Estates turn on anti
to the anti-freeze setting
freeze setting
Turn off ALL interior lights in
unoccupied areas.
Close all windows and blinds
Building occupants,
Porters to check.
Turn off and unplug TVs, VCRs and
any other non-essential electronic
equipment
Communal areas
Turn off and unplug ALL water coolers N/A
Turn off and unplug ALL vending
machines containing non-perishables N/A
Set all radiators with thermostats down
to the anti-freeze setting
Estates to turn on anti
freeze setting

ooms
Kitchen/Staff
room
Dated 04.02.13
Turn off and unplug ALL Photocopiers Agreed not to turn off
photocopiers
Turn off and unplug ALL Printers Individuals in
Turn off ALL interior lights in
unoccupied areas.
offices
Building occupants,
porters to check
Close all windows and blinds Building occupants,
porters to check
Turn off ALL interior lights in
unoccupied areas.
Turn off and unplug Microwave, Kettle, Building occupants
automatic water heater, water cooler
etc
Consolidate stock in fridges/freezers Building occupants
Laboratories Turn off and unplug ALL laboratory
equipment, unless laboratory staff
advise otherwise
Close the sash and turn down ALL
Fume Cupboards
Key holders and contact numbers:
Alex Price Site Superintendent
Mark Wagner Tissue Engineering
Andy Fairburn Environmental Engineering
Steve Banwart Director
N/A
This will not be
done due to danger.
Turn off and unplug ALL Fans Lab supervisor to
check
Turn off and unplug ALL Heaters Lab supervisor to
Turn off and unplug ALL Airconditioning
check
Lab supervisor to
check
Set all radiators with thermostats Estates to set anti
down to the anti-freeze setting freeze setting
Turn off ALL interior lights in
unoccupied areas.
Building occupants,
porters to check.
Close all windows and blinds Building occupants,
porters to check.
Other special requirements when closing down over bank holidays and Christmas/Easter
considered:
Anyone working over that period has a signed form which is lodged with Central Security
Services and Porters lodge.
They should be aware of turning lights off.