NCC Units in NER. - National Cadet Corps

Records
46
41. DDG State Dtes are responsible for all actions connected with the
purchase of stores, maintenance of records and documents. Coordination of
all activities connected with the purchase of stores will be carried out by the
Dtes.
42. DDGs at State Dte level will maintain a register of approved
contractors of the Store and of firms which have successfully supplied the
requisite stores during the preceding three years or those, which in DDG
stores DC have the capacity to supply the stores without DDG state Dte. fail.
Registration of firms be carried out every year afresh by a Board of Officers
to weed out suppliers whose performance has been poor. Moreover, Dtes
must encourage healthy competition and do vendor rating. Board of officers
for registeration of firm is carried out at State Dte level only and not at Gp
HQ or NCC Bn level.
Tender Action
43. After the necessity for local purchase of an item has been felt at the
State Dte level and the requisite sanction obtained from the CFA, the
purchase will be affected by limited tender system only. In all other cases
procurement will be through open tenders only. Normally at least three
quotations will be obtained for each contract. (Purchase may be made direct
from the dealers in cases of stores which are of proprietary nature).
Registration Of Suppliers
44. A list of suppliers will be maintained and revised periodically and kept
updated. Before registration it should be ensured that the suppliers are
registered with ST/CST authorities. Provision is also to be made in Dtes as
regards the number of quotations that should be invited in terms of
instructions contained in Government of India, Ministry of Defence letter No.
F-5(3)/79/D-)1 dated 26 July, 1980. Performance of suppliers will be the
guiding factor for registration of his firm during the Board of officers for
registration. Therefore, the performance of each supplier (record) to be
maintained at State Dte level by the respective DDG’s. However, registration
of supplies has been now carried out at HQDGNCC. Hence this practice is
no more applicable. List of registired suppliers for complete NCC (All 16
DTES) will now be carried out centrally at HQ DGNCC through
advertisement on all india basis. List will be FWD to each state DTE. State
DTE to tender only these registered suppliers hence-forth.
PREPARATION OF COMPARATIVE STATEMENT OF TENDERS
45. Tenders will be opened at the appointed time and venue in the
presence of reps of firms, if present. After opening the tenders, a
comparative statement of tenders will be prepared in duplicate. While
preparing comparative statement, it will be ensured that the rates quoted by
the suppliers/contractors are indicated both in words and figures. The rates
in words will be shown in brackets below the rates indicated in figures. This