Untitled - CDA Guwahati

3qq6 

ez///ov %, z*//

Tb 

sh, 

No. Bl0l247 lQlPolicy(Works Procedur el?37 ID (Works-I) 

The Chief of Army Staff 

The Chief of Naval Staff 

The Chief of Air Staff 

Government of India, 

Ministry of Defence, 

Sena Bhavan, New Delhi 

Dated 21st June, 2007 

DEFENCE WORKS PROCEDURE 2OO7 

The Jafa Committee had recommended the revision of Defence 

Works Procedure, 1986 to streamline the existing procedure so that 

delay in planning and execution of works may be minimized and cost 

over runs in Defence Works could be reduced. 

2. The recommendations of Jafa Committee were considered in 

the Ministry of Defence and accordingly, the Defence Works Procedure, 

1986 revised with the approval of the competent authority. The revised 

procedure will henceforth be known as Defence Works Procedure, 2(X)7 

abbreviated as DWP 2007. 

3. A copy of the Defence Works Procedure 2007 is enclosed. This 

will supersede the earlier Defence Works Procedure, 1986 issued vide 

letter No. 955338OL/CSS/E2 WPC/687 IDO-II/D (W-I) dated 17th June, 

1986 and as amended from time to time and will be effective from the 

date of issue of this letter. 

4. This issues with the concurrence of the Defence Finance Divisicn 

vide their U.O. No. 53W/F (W-D dated 2Lst May ?-Cf7. 

Yours faithfully, 

Rosy Sharma 

Director (Works;

1 

2. 

3. 

4, 

5. 

6. 

7. 

8. 

9, 

10. 

11 

12, 

13. 

14. 

15. 

16. 

17. 

18. 

19. 

Amendment 

number 

REGISTER OF AMENDMENTS 

Date ol 

amendment 

Para referred 

to in 

amendment 

Dated initiats 

ol person by 

whom 

amendment 

inserted 

Delence Works procedure, 2OO7 Isl 

INDEX 

Sl. No. 

I Obiective 

Contents Page No. 

7 

TI 

III 

ry 

V 

VI 

VII 

VIII 

X 

X 

XI 

KII 

X[I 

XIV 

XV 

Basic Principles 

Classification of Works 

Orisinjrl Works 

Repairs 

Scales and Specificatjons 

Annual Works Programme and Budsetinp 

Processinq of Maior Capital Works 

Dem.and for Planning of New Works 

Acceptance of Necessity 

Approximate Estimates 

Administrative Approval 

Revised Administrative Approval 

Urgqnt Works 

Special Powers for Engineers 

7 

8 

9 

1l 

13 

t4 

l8 

l8 

2t 

22 

24 

25 

27 

30 

XVI 

XVU 

XVNI Technical Control over Orieinal Works 32 

Procqssing of Low Budgeted Works 3t 

Revenue and Minor Works 3l 

XIX Technical Control of Repairs and 

Purchase and Maintenance of'Tools and 

Plants 

35 

XX 

XXI 

XXN 

XXIII 

Powers of Technical Sanction 

Appropriation of Fundb 

Tender Action 

Acceptance of Contracts 

35 

36 

37 

39 

XXIV 

Reduction of Scope of a proiect 

XXV Execution of Works 40 

XXVI I\{onitoring and Review 42 

40

XXVII Procedure for Snecial Proiects 43 

XXVIII Comnletion Reoorts 48 

XXIX lmnrest and Assisnments 49 

XXX Dernolition of Buildinps 50 

XXXI Reappropriation of Buildinss 51 

XXXII Works Entrusted to Other Asencies 53 

XXXIU General 53 

APPENDIX 

'A' Budgetary Svstem for Defence Works 55 

'B' Roush Cost Estimate 63 

'c' Format for Ensineer Annreciation 64 

'D' Powers of Acceptance of Necessity and 

66 

'E' 

'F' 

Adm Approval 

Approximate Estimate 

Time frame for pre-Administrative 

Approval plannins 

68 

70 

'G' 

'H' 

Revised Approximate Estimate 

Composition of Project Management 

Committee and Terms of Reference 

7l 

72 

'I' Completion Report for Orisinal Works 74 

tJ' 

Powers for Demolition of Buildinss 76 

Addenda-I Responsibility for Preparation and 

Scrutinv of Ensineer Documents 

Addenda-II Raising Objections in Formation 

Headquarters on Works Matters 

80 

Addenda-III Manasement of Ooerational Works 82 

Addenda-IV Powers of Technical Sanction etc. [Table 

'B' of RMESI 

125 

Addenda-V Maintenance and Upkeep of 

Government Buildinss 

Addenda-VI Relevant Important Orders/Decisions/ 

Circulars 

Defence Works Procedure, 2007 Dolonce Works Procedure, 2007 l7l 

79 

133 

L42 

DEFENCE WORKS PROCEDURE, 2OO7 

I. OBJECTIVE 

'the E objective is to ensure that all defence works 

rrrrtl 

-scrvices - capital, revenue and maintenance-are 

t'onrplctcd with the minimum of delay and in a cost-effective 

,,r,,"ire, compatible with the efficient functioning of the 

l)cl'cnce Services. This revised Defence works Procedure 

cnr.rmerates the mechanisms of and conditions for planning, 

l)rogramming, budgeting, approval and execution of such 

works and services. 

II. BASIC PRINCIPLES 

The basic principles of undertaking Defence 

wrlrks are 

(a) No new works should be sanctioned without 

careful attention to the assets or facilities already 

available and the time and cost required to 

complete the new works. 

(b) As budgetary resources are limited and granted 

on an annual basis, adequate provisions should 

be ensured for works and services already in 

progress before new works and services are 

undertaken. 

(c) If an approved work is not commenced within 

one year of the date of Administrative Approval, 

fresh Administrative Approval of the Competent 

Financial Authority (CFA) should be taken. 

(d) Since time is of the essence, the completion 

period stipulated in the Adrninistrative Approval 

will not be exceeded as far as possible. 

(e) No works services will be executed without 

administrative approval, formal Ellocation of 

funds and technical sanction having first been 

obtained from the Competent Authority in each

t8l Defence Works procedure, 2007 

case. However, the procedure to be followed in 

case of works initiated for urgent military reasons 

are laid down in paras 34 lo 36 below. 

(D No officer will, in the course of the financial 

year, exc€ed the aggregate budget allotment made 

to him for any works or under any sub_head of 

maintenance. 

(g) No officer wiil exceed any specific budget 

allotment made to him under -any minor or 

detailed head except in so far as he may within 

his powers of transfer of funds, be able io -".t 

excess expenditure on one item by equivalent 

savings on another. 

(h) The final cost of any service wilr not exceed the 

amount of Administrative Approval by more than 

L0Vo. An officer will take no action which will 

commit Government to expenditure beyond lTVo 

of Administrative Approval u-o.rni without 

obtaining prior sanction of the Competent 

Financial Authority in the form of a Financial 

Concurrence (FC), a Corrigendum or a Revised 

Administrative Approval. 

(D The CFA - according Administrative Approval 

should be kept informed of the progr"r, bt tn, 

works till their completion tlirough regular 

periodical reports. 

C) No project or work services will be split up to 

bring it within the powers of a CFA at a lower 

level. 

III. CTASSIFICATION OF WORKS 

E For purposes of budgeting and control the 

operations of Defence Works are divided into two broad 

categories, namely : 

(a) Original Works (b) Repairs 

Defence Works Procedure, 2007 I9I 

IV. ORIGINAL WORKS 

E (a) Original Works comprise works services like 

construction of buildings, workshops, storage depots, etc. 

including their internal fittings and fixtures as well as roads, 

runways, blast pens, marine works, E/M services, water 

supply, drainage, other utility services, arboriculture, ranges, 

furniture etc. as well as purchases and additions. 

Reconstruction of buildings and roads, widening of roads, 

additions and alterations necessitated by administrative/ 

technical reasons, workq necessary to bring into use 

buildings and services newly purchased/acquired or those 

previously abandoned or rendered unusable by 

extraordinary causes such as storm, fire or earthquake also 

fall in the category of original works. 

(b) Original works of petty nature costing upto 1Rs. 

10,000/- Doy, at the discretion of the CWE/GE 

(Independent) be treated as "Repairs". The CWE/GE 

(Independent) may delegale all or a portion of his powers 

under this paragraph to GEs or outstation AGEs by name. 

(c) The purchase and installation of static plant and 

machinery and equipment and the provision of furniture 

are treated as original works. 

(d) Provision of furniture which does not form part 

of any works project will be treated as Original Works. 

E (a) For aclministrative purposes Original Works 

are divided into the following categories : 

(i) Major Capital Works i.e., original works costing 

Rs. 15 lakhs or more. 

(ii) Low-Budgeted Capital Works i.e., original works 

costing more than Rs. 2 lakhs but less than Rs. 

15 lakhs. 

Approval of com@ent authority required.

[10] Defence Works Procedure, 2007 Detence Works Procedure, 2007 [ 11 I 

(iii) Revenue Works i.e., original works costing more 

than Rs. 1 lakh and not exceeding Rs. Z lakhs. 

(iv) Minor Works i.e., original works costing not 

more than Rs. 1 lakh. 

(b) Major Capital Works and Low-Budgeted Capital 

Works will be budgeted under Capital Heads. 

(c) Revenue Works and Minor Works as defined above 

will be budgeted under Revenue heads. 

l-t 

New Original Works are further sub-divided as 

l6.J 

follows : 

(a) Authorised Works : Works Services for which 

scales are authorised in regulations or by separate 

orders of a general or specific nature issued by 

the Government of India are referred to broadly 

as Authorised Works. 

(b) Special Works : Items of works services not 

falling within sub-para (a) above are referred 

to as "Special Works". These may be approved 

only when exceptional local conditions justifu 

the necessity, or as an important experimental 

measure. Special Works should not be approved 

if the effect would be to introduce a new practice 

or change of scales. 

(c) Engineer authorities will not be asked to 

undertake preparation of estimates of a project 

which includes special items of work unless the 

Competent Financial Authority has accorded 

formal approval in principle of such items. 

, Note : (i) Were no scales have so far been laid down and 

there are no orders prohibiting the unrteniking of those works, the 

Competent Financial Authoity for ,Special Woiks,, may sanction 

such works if it is customary or technicaily essential to provide the 

same. 

.. (ii) If a buildtng or seruice required is caregorised as ,'Special,', 

ail connected items thereto wii be termef, as ,,Speciil,, and 

,tttttt,tirmcrl us such uruler lhe powers ot' the Competenl Firutnciul 

/uthrrily. 

(iii) Superior specifications to those on which approvedl 

,rttttt'lirmr:rl nintn Arias rates are based will be termed "Special"' 

'l'ltrir inrtrytoratktn in worlcs at any stage during planning or 

ctrt'tttien without pri.or approval of the Competent Financial 

,4utfutity is not Permitted. 

V. REPAIRS 

E (a) Repairs comprise all maintenance and 

periomal services, renewals and replacements as well as 

alterations and improvements necessitated by technical or 

engineering reasons. 

(b) Works required to make good damages caused to 

existing buildings, roads, installations and services due to 

e*traoidittary causes, but which are still usable, are also 

classified as 'Repairs'. The question whether a building etc. 

is still "usable" or not will be decided by a Board of 

Officers convened to investigate the matter. 

(c) A property when taken off from care and 

maintenance ls deemed to be abandoned and will not be 

entitled to maintenance funds. 

E 

into E the 

Repairs are classified into two broad categories : 

(a) Ordinary RePairs; and 

(b) Special RePairs 

(a) Ordinary Repairs are further sub-divided 

following categories : 

(i) Petty Repairs 

(ii) Periodical Sen'ices as Per 

Regulations Table 'G'. 

MES 

(iii) Replacements and renewals costing upto 

'Rs. 1,50,000/- for each item. 

Subject to formal approval on file by Competent Authority.

lt2 I Defence Works Procedure, 2OO7 

(iv) Repairs, renewals and replacements of E/M 

installations and other external utilities 

costing upto lRs. 2,00,0001- in each case. 

(u) l,?i 1T*JJ:, :1,*#1fi":L:?lh;x:: 

of furniture on station basis subject to a 

ceiling of Rs. 4.00 lakh per annum to be 

allowed only in respect of furniture 

declared as condemned&eyond economic 

repairs by the appropriate authority. 

(b) Ordinary Repairs will be carried out in 

accordance with MES Standing Orders. 

(c) No administrative approval is necessary for 

ordinary repairs including purchase ancl 

maintenance of ordinary tools and plants for 

this purpose. Allotment of funds for the purpose 

implies administrative approval to that extent. 

No work will be carried out without the technical 

sanction of the competent engineer authority 

and no expenditure will be incurred in excess 

of allotment under the relevant budgetary head, 

except in so far as such excess can be met by 

re-appropriation from another head within the 

competence of the authority concerned. 

llll| (a) Special Repairs consist of renewals and 

replacements as well as alterations and improvements 

costing beyond the monetary ceiling for ordinary repairs 

in each case and replacement of furniture beyond'the iimit 

laid down in Para 9 (a) (v) above. These will be carried 

out in accordance with MES Regulations. 

(b) The Garrison Engineer will be the competent 

authority for grouping of buildings for the purpose of 

Special Repairs. 

Subject to formal approval on file by Competent Authority 

Dolonce Workg Procedure, 2007 [13 I 

(c) Spccial llepairs will be treated as Original Works, 

hrrt irrespective of the cost, all Special Repairs will be 

hrrtlgetcd for under Revenue Head. 

(d) In case where special repairs and additions and 

rrlterirtions to a building become necessary at the same 

tirrrc, the work will be sanctioned as one project and treated 

n$ nn Original Work for all purposes. 

[| (a) Amendment to the capital value of existing 

structures due to repairs will be made in accordance with 

MIiS Regulations (Para 228). ln calculating the addition 

to be made to the capital value., credit will be taken for 

the value at current rates of any portion of the original 

structure which has been demolished or replaced. 

(b) Notwithstanding sub-para (a) above, changes in 

capital cost upto Rs. 15,000/- in respect of all buildings 

and those due to renewals and replacements costing Rs. 

60,000/- or less to temporary buildings will be disregarded. 

(c) Amendments to capital values on account of E/M 

renewals will be carried out in accordance with MES 

Regulations (Paras 259 and 260). 

VI. SCALES AND SPEGIFICATIONS 

@| Scales of Accommodation : The scales of 

accommodation approved and issued by the Government 

of India from time to time are intended as a close guide. 

Petty variations in individual cases can be made at the 

discretion of the Competent Financial Authority at the 

time of according Administrative Approval with reasons 

recorded in each case, provided such variations are not of 

general application and do not create any precedent in the 

matter of scales of accommodation. 

@] Specifications 

(a) All works catering to short term requirement, i.e., 

accommodation not expected to be required for a period

[14 I Delence Works procedure, 2OO7 Delence Works Procedure, 2007 [lsI 

of over five years from the anticipated date of completion 

of the worlq will be in temporary construction and built 

to specifications of the lowest possible type having regard 

to availability of marerial and the pu.pbi" of tnJ fac"ility 

or service 

O) eU works catering to long-term requirement, i.e., 

accommodation expected to be required for a period of 

qo1" than five yeaf from the anticipited date of completion 

of the work, will be built to perrnanent specifications. 

(c) The above-mentioned period of five years will be 

taken as a close guide. competent Financial Authority will 

use theirjudgement to decide about the choice of permanent 

or temporary specifications in special cases and iecord the 

reasons thereof while according Administrative Approval. 

(d) Building will be identified as prestigious at the 

!lug" of approval of the Annual Works prograrime (AWp). 

However, for such projects, a separate detai-led justifrcation 

will be submitted by the service Hes to Mob. After the 

approval of MoD_ declaring the building as prestigious, it 

will be permissible to add in the epproximate Eitimates 

a specific percentage subject to a maximum of rTvo of the 

total cost of the buildings towards providing special 

architectural features and superior speciiicationsl I 

^. . !.)_T"mporary specifications will be laid down by Zonal 

chief Engineers on individual basis in accordance with 

general guidelines issued in this regard by E-in-c's Branch. 

VII. ANNUAL WORKS PROGRAMME AND BUDGETING 

^ lEl Un{9r the existing system of budgetary control, 

so fq as it applies to works, expenditure durlng a financiar 

year is _generally restricted to the amount proiid"d in the 

3nn1al budget estimate for the purpose. Details of budgetary 

hgajs and- the system of appropriation and re_appropfration 

of funds for this purpose ire-explained in Appendix A'. 

[ir| Weil before the commencement of next financial 

year, assessment of funds required in that year for making 

satisfactory progress of works already sanctioned ancl 

commenced in and upto the current year should be made, 

before fresh budgetary provisions are proposed for New 

Works in the next financial year. Thus, Carry Over works 

will have higher priority than New Works in regard to 

lludgetary estimates for any financial year. 

[E| No New Works should be sanctioned and/or 

commenced in any financial year unless : 

(a) In case of Major Capital Works each costing Rs. 

15 lakhs or more, such a new work has been 

included in the Annual Major Works programme 

(AMWP) for the relevent financial year of the 

concerned Service or organisation as approved 

by Government of India; 

(b) In case of I-ow-Budgeted Capital Works, such a 

new work has been included in the Annual 

Iow-Budgeted Capital Works programme of the 

concerned Command or formation of equivalent 

level and duly approved by the GOC-in-C or 

officer of equivalent level; and 

(c) [n case of Revenue Works and Minor Works, 

these are planned and approved at appropriate 

CFAs' level against bulk funds placed at their 

disposal for this purpose by Command Hers in 

each financial year. 

|l7| The Service HQrs may direct the Command 

IIQrs and other lower formations to plan new works 

programmes for two years at a time, including holdirrg 

Board Proceedings and preparation of Indications of Costs, 

after careful assessment of the liabilities of Carry Over 

Wrlrks and of anticipated budgetary ceilings on new works 

as well as the physical capacity of the engineers. The Annual 

Major Capital Works Programme for a financial year can

[ 16] Delence Workg Procedure, 2007 

be prepared out of such two years' works plans. Those 

works proposals excluded from the finalised AWP of the 

new financial year can be rolled over for inclusion in the 

next year. Their Indications of Costs should, however, be 

updated before inclusion in the next year's AWP. 

lll]| (a) The Annual Works Programme for Major 

Capital Works costing Rs. 15 lakhs or more for the relevant 

financial year should be prepared and submitted by 31st 

October and qlproved by the Government before 31st 

December of the previous financial year. While preparing 

such a programme, the physical progress and financial 

commitments to Carry Over Works whether approved by 

CCS, MoD, Service HQrs, Command HQrs or lower 

formations and the time and effort as well as funds required 

for planning and executing New Works should be carefully 

projected. To achieve this objective before the works are 

included in the AMWP adequate ground(work), i.e., holding 

of preliminary Board of Officers proceedings as well as 

preparation of rough estimates of the cost involved for new 

works will be required to be done. There will be no 

embargo on the number of works to be included in the 

AMWP but the total value of works to be cleared will 

have to be within the AMWP ceilinqs. In order to provide 

flexibility within AMWP ceilings, the number of works to 

be projected for inclusion within AMWP ceilings of the 

year, could exceed by 20%o, but actual sanction for Major 

works will be restricted within the approved financial 

ceilings. Such items which were included in the projections 

made for the AMWP ceilings of a particular year but could 

not be sanctioned for one reason or the other, will 

automatically be included in the next year AMWP ceiling 

unless any of these cases are required to be deleted. This 

should provide flexibility and ensure achievement of target 

of sanctioning works up to AMWP ceiling even if some 

Dlhnco Workr Procedurs, 2oo7 

117 I 

wttrks ltHd to bc carricd filrward due ttl reasolls treytlnd 

c(liltrol. 

(b) Approval of this Annual Major Workl l-t1gj1T-u 

f ,y t;,*.r"tent *iil be considered ai aPProval lil:::tlt" 

i,t tt," irrrplementation of the works programm.e in respect 

of lltosc wrlrks *ftot" gpt and rough estimates have already 

lroerr scrutinized uv c".p"tent Eigineer Authority (cEA) 

s'rl ndrninistrative' t utti.iuted fiiancial authorities' This 

appl'ovrtl will however be subject to adequate allocation of 

lirrtrls.,l.his will "nuui" the engineers to obtain a'Go-Ahead' 

;i;;;ii.,;t from CFAs wherever considered essential not 

cxcccding 57o oftt'e appto"imate cost estimate in a specific 

cuse as per the p,ouitiott in Para j'7 belo*' In such of the 

.,,r., *t Bis 

"t" - 

and rough estimates have not been 

rcrtrtinized as mentioned above, inclusion of these cases 

ln MWP/AWp *iiiittl frovisional subject to these being 

scru Linized subsequentlY' 

(c) If during ih, t""""t financiat y.ear 

âny 

new works 

1,r.,i..i not irictuOeO in that yeai's Annual Works 

ilriiEu*-., has to be subsequently approved andlor 

(:orrlmenced for extraordinary reasons' separate approval 

ol the Gouernme"i it o"ro be taken for revision of the 

Annual Works Programme' 

@| The Anmral Low Budgeted Capital Works 

l'rogli-m'me ttto"lo f" prepared ind approved at the 

GOC-in_c o, "quiuuient'levei before 31st March of the 

;t;;; nnur,.ili- year(after) careful assessment of the 

ii.liiury of ongoing iuo.ti. Ati such works as well as Major 

Revenue works ,fi""10 be completed within twelve months 

of their colnmencement' 

lil| Minor works should not be carriecl over' Hence 

these works stroutO Le planned and sanctioned well in time 

in consultation with the concerned Garrison Engineer for

lt8 I Delence Works Procedure, 2007 

feasibility of execution so as to ensure their completion 

during the same financial year. 

VIII. PROCESSING OF MAJOR CAPITAL WORKS 

@| There are nine main stages in the planning, 

sanctioning and execution of new Major Capital Works, 

vtz. 

(i) Demand for and Planning of New Works 

(ii) Acceptance of Necessity 

(iii) Preparation of Approximate Estimates 

(iv) Administrative Approval 

(v) Appropriation of Funds 

(vi) Technical Sanction 

(vii) Tender Action 

(viii)Contract Action 

(ix) Execution of Works 

The details of procedural requirements at each of 

these stages are explained below. 

IX. DEMAND FOR PLANNING OF NEW WORKS 

@ 

Demands for new Major Capital works services 

will be submitted in the form of a Statement of Case to 

the Competent Financial Authority for consideration and 

approval. The Statement of Case will inter alia explain.: 

(a) The need for and scope of the works proposed. 

O) Whether, besides construction works, the proposed 

project includes procurement/manufaiture/ 

installation/storage of new/special equipment or 

armaments, or setting up new operation related 

facility including special repairs and maintenance 

of capital assets with which the civil works have 

, to be integrated. 

(c) .The type of construction-authorized or special, 

permanent or temporary-required. 

Drlcnce Works Proceduro, 2007 [le] 

(d) The target date by which the completion of the 

proposed works are desired. 

(e) The desired location and availability of land, if 

any. 

(f) If land is not available, the time likely to be 

taken for obtaining the same and for site 

development, environment clearance etc. 

(g) Extent of enabling works and external scrvices 

or utilities of preparatory nature required. 

(h) Need for engaging an outside consultancy agency, 

if any, for the total project or any part thereof, 

viz., pre-and post-administrative approval 

planning, design, detailed engineering, project 

management, etc. 

(D A rough cost estimate in the format at Appendix'B'. 

0) An Engineer appreciation in the format at 

Appendix'C'. 

(a) After examination and approval of the 

Statement of Case, the Competent Financial Authority will 

convene a Recee-cum-Siting and Costing Board. Such Board 

Proceedings (BPs), while examining the various features of 

the new works proposal, will also deliberate on the need, 

if any, for compressing the normal time-frame of carrying 

out the works, issue of a 'go-ahead' sanction for preliminary 

works in case of works proposals costing more than Rs. 1 

Crore and delegation of special powers to the Chief 

Engineer for planning and execution of the works and 

make necessary recommendations. 

(b) The completed Board proceedings, as ordered by 

Comd. HQ, alongwith detailed engineer appreciation and 

rough cost estimates, will be required to be submitted 

within three months from the approval of Annual Works 

Programme in the following manner :

120 I 

Delence Works Procedure, 2007 

(t) Works to be Sanctioned by MoD & Service HQ. 

The Board Proceedings shall be checked at 

Comd. HQ and approved at Service HQ level" 

(ii) Works to be Sanctioned at Comd HQ level. The 

Board(Proceedings) to be submitted to Area 

HQ/Corps HQ/equivalent HQ of Navy & Air 

Force and approved by GOC-in-C and equivalent 

ranks in other services. 

(c) The approval of these Boards(Proceedings) is 

required to be communicated to engineer authorities within 

a period of 45 days of its subrnission after settling any 

observations thereof. Respective engineer authorities 

namely CE Zones will, accordingly, submit the AEs wrthin 

four weeks of receipt of approved Board Proceedings from 

respective CFAs. 

(d) The requisite directions/guidelines to various lower 

HQs will be issued by Service HQs/Comd HQs in 

consonance with time frame and procedures laid down in 

this para. 

@ In case of new works projects, the cost of which 

may require approval of the Government, the Service HQs 

will convene and approve such Board Proceedings. In case 

of works requiring Cabinet approval, after approval of the 

Government on the basis of a Statement of Case as per 

parc 22 above, a Detailed Project Report (DPR) will be 

prepared and submitted to the Government for 

consideration and approval. If it is proposed to engage an 

outside consultanry agency for preparation of such DPRs, 

then prior approval of the Governrnent is to be taken in 

this regard. Whenever any such outside consultancy agency 

is engaged for this pu{pose, the broad parameters of scales 

of accommodation and specifications (vide Paras 12 and 

13 above) as applicable to Defence works should be clarified 

to them as guidelines in advance. Should there be any 

serious departure from the approved scales and/or 

Drlrnce Workr Procedure, 2007 

specifications in the DPR finallY 

bc specifically brought to the 

Flnancial Authority for approving the ne 

proposed as Special Works as per provisions of Para 6 (b) 

& (c) above and Notes there under. 

X. ACCEPTANCE OF NECESSITY 

@| Acceptance of necessity at the lower level is 

basedii rough estimates, however, at the Ministry level, 

it must be based on a detailed AE. Il after careful 

consideration of the new wgrks proposal as explained in 

the Statement of Case and the Board Proceedings, it is 

decided to carry out the proposed works services, then 

formal orders will be issued by the Competent Financial 

Authority accepting the necessity of the proposed works 

and ordiring the preparation of Approximate Estimates' 

The cFAwili also ascertain that funds will be made available 

at the appropriate time for carrying out the works before 

passing such orders. 

@ Powers of the CFA at various levels for accepting 

the ffissity and according Administrative Approval for 

various types of works with or without financial concurrence 

are indicated in APPendix 'D'. 

W If it is proposed to engage any outside 

cons,fficy agency for carrying out any part of the proposed 

works services at the planning and/or execution stages' 

either for technical reasons or for compressing the 

time-frame of the works then the cost estimate for such 

consultancy should be indicated by the engineers and 

accepted by the CEA while according Administrative 

Appioval to the proposal. Further, in a specific case where 

in ihe opinion of the Chief Engineer concerned' a proper 

technicai or cost appreciation of a works project or its 

timely implementation requires certain preliminary 

activities lik-e site surveys, soil investigations, enabling works,

I 221 Defence Works procedure, 2007 

preparation of basic designs or estimates etc. and/or 

Ddence Works procedure, 2007 

engaging an outside consultancy agenq, then a .Go_Ahead, then a- specific approval of the Government should be 

sanction of an amount not exceeding i% of tne ,*gf, .or, 

estimate will be taken for such aciivities r.o- ur, ?fficer 

of the level of Goc-in-c or equivalent or above with 

concurrence of the Integrated Fina:cial Adviser concerned. 

sugh- lloposals for'Go-Ahead' sanction should be submitted 

to Ministry of Defence/Defence (Finance) in case oi *ort, 

proposals for which administrative approval would have to 

be accordg.d by GovernmentiCabinei. A copy of such a 

'Go-Ahead' sanction wil be sent to the cDA concerned. 

, .@ In case of new works proposals requiring 

administrative.epproval of a cEA of the'level of i'ervice 

tteaoquarters/Government, such proposals may be 

submitted to the crA. along with both Board rro."Loing, 

and Approximate Estimatei for obtaining Acceptur,." or 

Necessity and Administrative Approvar at the same time. 

XI. APPROXIMATE ESTIMATES 

^ _ l2E (a) Ihg engineer aurhoriries will prepare the 

Approximate Estimates in the prescribed' proior-u 

(Appendix 'E) as per the lines indicateo in tt " ffiou"o 

statement of case and/or Board proceedingsorR.bmice 

and domestic accommodation requirementr for the MES 

constructional staff,. consultancy .-hurg.r, if any, n.r"rrury 

external services and other rrquir.*.nts of technical nature 

will be included in the Approximate Estimates, even-ir no 

specific recommendation of the Board of officers is e*1sting. 

.Q) Nr provision will be made in the estimates for 

special tools and plants since a central provision is made 

f:l tl,jr pu{pose under Sub Head p (u) of Minor UeaO 

111-works to cater for- special toors 'uno prunir for alr 

projects. Nevertheless, if fbr special technical reasons any 

special.tool or prant is require'd for any works project and 

cannot be met out of the above mentionid budgei piouirion, 

t23 I 

taken for inclusion of the estimated cost thereof with due 

rccommendation of the Director General of Works. 

. (c) contingencies wilr be provided at 3vo of the 

ostimates. Establishment charges will not be included for 

MoD establishment works buiwill be included for deposit 

wrlrks. Establishment charges, if any, may be included in 

the estimates after tecotding reasons therefore in each 

cuse, but will not exceed 2 vo-of the estimates. In addition, 

consultancy charges, not exceeding 3Vo may be included 

ln the estimates. Any additionar expenditure on consurtancy 

wlll require the approval of concirned CFA. 

... .(d) 

No special items of works or superior specifications 

will be included without specific upptouul of the competent 

Itinancial Authority. variitions in'specifications from those 

lncluded in approved plinth area rates, but considered 

cssential t.o_ suit peculiar local conditions due to technical 

rcasons will be highlighted. 

(e) Permissible rolerance limit of ITVo beyond 

Administrative Approval amount as per para z (h) above 

und s.avings achieved on conclusion of contracts *ilt ,rot 

bc utilized either to enhance the scope of the work or to 

enrich the specifications afterwards. 

(f) Approximate Estimates (as also rough cost at the 

lcg,eptance of necessiry stage) wili be pr.pur"i by Engineer 

officers competent to oo-so as per guidelines"laid"down 

hy the Director General of works. checks of such 

fpproximate Estimates will be made by the ,r""i-high". 

lingineer Authority as per directives laid down from time 

to time. 

(g) In case of worrc scheduled to be completed within 

two years, no escalation, except statutory increases, will be 

ulkrwed in the contracts foi execution of such works. 

Approximate Estimates for such works will ue frefareo 

ttccordingly.

1241 

Defence Works Procedure, 2007 

(h) While submitting Approximate Estimates, 

application will be made for allotment of funds required 

for execution of the works in the relevant financial year(s)" 

m 

The above stages of processing a new works 

proposal, namely, Initiation of Demand, Board Proceedings, 

Acceptance of Necessity and Preparation of Approximate 

Estimates can be undertaken, if urgency so requires, even 

before finalization and approval of the Annual Works 

Programme for the reievant financial year. However, in 

order to avoid infructuous expenditure of time and effort 

on such matters, by 31st October of the previous year, the 

Service HQ/Command FIQ will prioritise the new works 

out of their two years' work plans cited in Para !7 above 

and also indicate the ceilings of funds expected to be made 

in respect of new worlcs services in the next financial year 

at Connmand/formation levels. 

XII. ADMINISTRATIVE APPROVAL 

m (a) Administrative Approval will be accordeci 

by the Cornpetent Financial Authority (CFA) to the 

execution of the works after due examination of the 

Approximate Estimates. [t will state clearly whether the 

works being approved are authorized or special. Special 

items of works will be specified and reasons for approving 

the sarne will be stated. 

(b) At the stage of according Administrative Approval, 

it will be ensured that Approximate Estimates are updated 

to conform to prevailing percentage of market variation 

and difference in cost of stores. As far as possible these 

administrative approvals are to be accorded before the 

comnnencement of the financial year in which the works 

are to commence. Detailed guidelines regarding 

rnethodolory for computing market variation and difference 

in stores will be issued by the E-in-C with the concurrence 

of Defence Finance. 

Delence Works Procedure' 2007 [25tr 

(c) 'l'ime for completion of the works will be clearly 

indicated in the Administrative Approval. Any extension 

()f time for completion will be notified to the cD,A. 

concerned. Delay it *o**"ncement of the works beyond 

12 months would necessitate a Revised Administrative 

Approval. 

(d) Whenever any tirne bound projects are entnustcd 

to the mgs with the stipulation by the Govt. on cornpletiorn 

of facilities by stated dates, chief Engineers to exercise 

thespecialpowersasunderPara38inconnectionwith 

the pianning and execution of such projects. This will eome 

", Jr*pu"ati para in the Administrative Approval accorded 

by the Govt. 

(e) While issuing Aciministrative Approval' the 

,.q,rii"rnunt of formal illocation of funds as per Para 2(e) 

above and Para a5(a) below will be cornplied with. 

Administrative Approval will be considered as release of 

the works and conveyed by a letter specifying the budgetary 

io,rrr. from which funds-will be provided in the year the 

work is sanctioned. A copy of this letter together with a 

copy of the Approximate Estirnates will be sent to the 

cDA corrc*rned- and to the engineer adviser concerned 

who will issue such technical instructions as rnay be required' 

The Time frame for pre-Adrninistrative Approval planning 

is indicated at APPendix 'Fo' 

XIII. REVISED ADMINISTRATIVE APPROI/AL 

m (a) In case it tlecomes necessary to obtain a 

revisEdTdministrative approval as per para 2(h) above' a 

revised estimate will be prepared in the Proforma at 

Appendix 'G', the original and revised figures being shown 

in iarallel columns of a comparative statement. The ca*ses 

of the excesses should be set out clearly and concisely in 

the remarks colurnn of zuch a comparative statement. 

(b)Thereisnolimitastothenunehroftimesthat 

an esiimate rnay be r*vrsex$. Immediate actioil in fact should

[26 I Defence lMorks procedure, 2oO7 

be taken to 

demands, the 

in each case. 

revise estinrates as and when the occasion 

procedure explained above being followed 

(c) When an administrative approval involves 

conclusion of a number of contracts and^ i' the event of 

the tender cost for the item or items of work exceeding 

their corresponding administrative approval amount by 

more than 10vo (i.e., the toierance timii) and also ii there 

be no prospect of. savings on other items of the work, the 

case will be submitted to the cFA along with a statement 

of financial analysis for the grant of finincial concurrence 

to enable the Engineer authority to concrude the contract. 

The statement of case will also incrude a revised estimate 

f.or partlparts of the work covered in the tender in the 

form at Appendix 'G'. Following the financial concurrence, 

Revised Administrative Approu:ul *ill be accorded by the 

cEA covering the part affeited by the tender i,' it " ,r,up, 

of a Corrigendum. 

(d) Revised Administrative Approvar wilr be essential 

before tender action if there is any change in scope of 

yotf -due to any reason, irrespective of wf,ether the cost 

is within the tolerance limit oi ,rot. 

(e) No change in site is permissible. However, in 

exceptional circumstances, approval of cFA one level higher 

will be obtained. 

. (t) If upward revision of cost estimates beyond the 

tolerance limit is anticipated without any change in scope 

of work, then the prepiration and submission of Revised 

Approximate Estimates will be initiated. However, 

tendering and contract planning may continue; but 

acceptance of tender/conclusion of contract will be made 

only after obtaining Financial concurrence of the cEA. 

G) It is mandatory to obtain a Revised Administrative 

Approval from the cEA in the form of a corrig"nou- u, 

the earliest after the issue of the FC. As such a co?oig"nou- 

Dolence Worke Procedure' 2007 127 I 

or llcvised Admin Approval is not based on actual 

crlrnpletion cost, the tolerance limit of 10% as per para 

2(h) above will be applicable to the revised administrative 

upproval. 

(h) No revised administrative approval will be essential 

if increase in cost beyond the tolerance limit is solely due 

to payment of statutory escalations scheduled as part of 

the contract agreemeni for the originally stipulated time 

[28] Detence Works Procedure, 2007 

clearance, external services, construction of 

essential temporary accommodation for the staff 

and stores, residentiai accommodation for the 

construction staff and preliminary works 

necessary for the execution of the project. Work 

related to piling and reclamation may be also 

covered by the "Go-Ahead" sanction, provicled 

it is duly supported by an approximate estimate 

for such piiing and reclamation. 

(h) The 'Co-Ahead" sanction will not exceed ZA Vo 

of the rough cost estimate for the entire project 

made by the Engineer authorities. The 

percentage will not include the cost of acquisition 

of land required for the project. 

{c) Provisions under Para 38 below will be applicable 

to wclrk sanctioned under this Para at the 

discretion of the Competent Financial Authority. 

tgl-J 

(a) Further, notwithstanding the procedures laid 

down in Paras 22 ta 31 above, unexpected circumstances 

may arise which make it imperative to short-circuit normal 

procedure. Such circumstances may arise from unforeseen 

operationai necessity or urgent medical grounds or out of 

natural disasters when reference to the appropriate CFA 

would entail dangerous delay. In such circurnstances, any 

Commander may order the commencement of required 

work by furnishing an order in writing to the engineer 

officer concerned. The following principles will guide the 

Commander concerned in taking such an action : 

(i) Can the appropriate CFA be referred to and his 

approval received without causing dangerous 

delay in commencement of work ? 

(ii) The facts of the case satisff the Commander 

that, if the appropriate CFA could be referred 

to in time, the latter would have given the same 

Drlonco Worko Procedure, 2007 [2eI 

ortlcr tor contmettcement tlt wtlrks utlder the 

Prevalent circumstances' 

(ili) ;l.he commander is satisfied that he will be held 

responsrble for any failure or disaster that may 

if he neglects to order commencement 

"nrut", of necessary works. 

(b)Sh

130 I Ootgncs Works procedure, 2007 

th". 

.F:ul Engineer or'r'ccr. I,urrher, skilred/semi-rHr"al 

itrTi"i #Tpi:::i:ll ll:'"i'r;Il.vctr "' J;ir;;;;;; p'v 

lut p:: Para-_35(c) above) rry it--"rgr"."t, ';fi:# exceeding 15 ffil 

days overall in ferms of time and 1000 

days 

man 

in effort. 

r_ lTl..*. procedures outlined in paras 34 to 36above 

9o. lol dispense with the necessity for the issue of 

Administrative Approv{by ttre Cne.Uased on subsequently 

prepared Approximate Esiimate at the .urri"ri ofp-J.iunity 

not exceeding six months after commencement of works. 

Further such works can t. rtuii.o *ith;;;-;iii"g ro. 

specific allotment of funds for the project rru;"li- t3 tne 

condition that necessary allotm"rrt of funO, f;;;i,;;uipo* 

is applied for and obtiined u, ,h" ,urliest opportunity as 

per provisions in para 45 below. 

XV. SPECIAL POWERS FOR ENGINEERS 

-, -F When an urgent w,ork (under paras 3l(d), 

34-36) is entrusted to th-e engineu", io" .o-prutio' oi trru 

works in a compressed time frame, the Ctrief errgirr.u" 

can exercise the fouowing speciar powers in connection 

with planning and executi"on of such works : 

(i) Detailing officers anywhere in the country. 

(1i) Resorting ro consultancy for any irem of work. 

(iii) Purchasing of stationery, reprographic 

equipments, typewriters or any other office 

equipment required. 

(iv) Installation . of Telex, Fix, Internet or other 

communication equipmenr in CBICWE/CE 

office. 

(r) Payment of charges for telephone connections 

including STD fa-itity on priority Uuri" ----"'' 

(vi) Hiring of civil transport for project work. 

(vii) fliring of office and temporary accommodation 

for construction staff. 

Delence Works Procedure, 2007 31 I 

(viii)Procurement of cement and Steel frorn open 

market, if necessary. 

(ix)1 Selective tendering. 

(x)2 Dispensing with adverlisement for tendering and 

contracting. 

Note : The expenditure to be incurred fttr items cited in 

sub-Paras (iii) to (vii) above will be met out b7 conttngencies of 

the p_roject. The cost of consurtancy wilr be" arso m"et i"t ,iy 

Contingencies if not separately providbd fcr. 

XVI. PROCESSING OF LOW BUDGETED WORKS 

. ld| In case of Low Budgeted Works, i.e., original 

capital works costing more than Rs. 2 Lakh,.nut iess Ilan 

Rs. 15 Lakh, these works will be sanctioned by the cEAs 

after the Annual Low Budgeted works programme has 

been approved as per para 19 above and bulf ailotments 

of funds for this purpose in the relevant financial year have 

been made to the respective cEAs. Board proceedings can 

be dispensed with in case of Low Budgeted works c"osting 

upto Rs. 10 Lakh, if so decided by tne ene. Administrativl 

Approval in such cases will be based on consideration and 

approval of a Statement of case as per para 22 above by 

the cEA and Approximate Estimates as per para 30 above. 

lhl| In case of Low Budgeted Works carried out for 

urgent reasons as cited in paras 34 to 36 above, the 

procedures laid down therein can be adopted. 

XVII. REVENUE AND MINOR WORKS 

|Zil| (a) In case of Revenue Works and Minor Works 

as defined in para 5 (a) (iii) & (iv) above, these works 

The dispensation.mentioned in para OB (ix) & (x) woutd be 

clearly sp9t- out in the administrative ipirrbvat b6coroei Ei 

ths coWCFA not betow the tevel ot cod_in_b;"d ili;;i 

The_re_a_cons tor dispensing wirh compirition *au il;illi; 

on record ln writing. 

Chief .Englneer coud exercise these po{rers ln connection 

wlth the urgent work, after taklng ne lppronf of-iFA.--- -

t32 l 


will be sanctioned by the CFA after consideration of a 

Statement of Case as per Yara 22 above and Approximate 

Estimates as per Para 30 above against bulk allotrnents fnr 

this purpose rnacle in the relevant financial year. No Board 

Froceedings will tre necessary in these cases. In case of 

Minor works eosting less than Rs. 50000i-, no Approximate 

Estirnates will be necessary. 

(b) In case of Barrack Darnages, subject to the 

condition that barracl< damages have been recovered frcrn 

the individual/ unit concerned at the rates comrnensurate 

with the cost of repair or replacement as(per) Paras 634 

and 635 of MES Regulafions, the engineer officer concerned 

may carry out repairs without waiting for any specific 

sanction of the CFA. "lhe expenditure incurred for this 

purpose will be charged to allotments fclr rnaintenance. 

K/III. TECI-INICAA. CONTHOL OVER ORIGINAL WONKS 

WJ 

(a) Technical sanction, which is issued b,v the 

competent engineer authority, amounts to no ffiore than a 

guarantee that the works proposals are structurally sound 

and that the estinnates are accurately calculated and based 

on adequate data. Ordinarily such technical sanctions are 

accorded only after ,Administrative Approval. But in case 

of atrthorizeci iterns of work based on approved scales of 

accommodation and specificaticlns, necessary documents 

inciuding designs and drawings aan be prepared in advance 

so that the stages of Technical Sanction and Tender Action 

can be covered expeditiously after Administrative Approval 

is accorded. 

(b) The Government may also issue special instructiclns 

specifying the categories of works cases r,vhere technicai 

sanctions can be issued to facilitate lbnder Action even 

before Adroinistrative Approval. In such cases, if necessary, 

revision of Technical sanction will be made on the basis 

of finalized scope of work, scale and specifications as per 

Dtbncc Works Procedure' 2007 

[33 I 

tha ArJnrinistrative Approval bef

[34 I Delence Workg Procedure, 2007 Dllrncr Workr Ptoc{utc:-2od 

(g) In order to ensure that sub-projects are kept within 

the scope of the whole project as defined in the 

Administrative Approval, Technical Sanction to all 

sub-projects of a project must be accorded within as short 

a time as possible after issue of administrative approval. 

(h) The competent engineer authority befr,rre according 

technical sanction to a sub-project must be satisfied that 

the amount of technical sanction for the whole project is 

not likely to exceed the amount of administrative approval 

including the tolerance limit of 10 per cent. 

(i) In case the technical sanction amount for the whole 

project is likely to exceed the amount available in the 

Administrative Approval amount including the tolerance 

limit of L0 percent, but without any change of scope of 

the project, then the Technical sanction can be issued to 

enable taking Tender action, subject to the stipulation, to 

be recorded in rwiting, that revised administrative approval 

is being obtained and that no financial commitrnent will 

be made until the revised administrative approval or 

financial concurrence is received. 

0) In the case of purchase of buildings, the valuation 

statement will be taken as technical sanction. The valuation 

statement will be prepared/approved by the competent 

engineer authority as in the case of technical sanction for 

construction work. In cases where there is a time lag of 

one year or more between the preparation of valuation 

statement and final purchase, a certificate that the property 

has not deteriorated/ depreciated during the interval will 

be taken by the Engineers before the purchase is made. 

A fresh valuation statement will be prepared in case of 

deterioration. A copy of the valuation statement will be 

endorsed to the CDA concerned. 

(k) The Competent Engineer Authorily must also 

satisfy himself that the amount of Technical Sanction he is 

135 I 

llvinq does not exceed the power under MES Regulations' 

iffii:i ,ii;. n""rr-i"", or puiu 44 belorP also refer. 

irx. TEcHNtcAL coNTRoL REPAIRS AND 

-oF 

PURCHASE AN; MITTIiETTANCE OF TOOLS AND 

PLANT 

rfuJ (a) Estimates or requisitions will be prepared, 

tl".ttni.ut 

.or,rb=uttd 

sanction by th9 competent 

-accorded 

;li;;-;"irtoiitv before work is commenced' 

(b) The competeni englneer authority' before 

...orJing iu.t rri.ut sanction, must be satisfied that the 

iii""ri fu technical sanction-tqr the repair-estimate is not 

lfi;tl"-rxceed itl-ro;6, placed at liis disposal for the 

Purpose. 

(c) The engineer executives are responsible for the 

construction tit""tt, -uttututy and economy for repair 

estimates and requisitions' 

il;":wens oi rEcHNlcAL sANcrloN 

E4l (a) Powers of technical sanction are laid down 

in VtFn'egulations, 

Table 'B" 

(b) The engineer officer- competent to" the 

:1ltli:n 

projeJ'us. *nor? iiiechnically responsible for the project 

and for ensuring that the amount oi the project.as a 'whole 

ir'noi.*eedeo-except in the circumstances and subject to 

iil .""Jitio"t r"io ou:*n in para 42 above' He may delegate 

ililfit" rrt orscretior to local engineer. officers to 

;;;;;-i;.n*cat "i ,unctiol to sub-proiects, os defined in para 

;;-;til; *nirrt ttj otottt ttre-qjf plan locallv within the 

riirirr-ni'rt.i, po*.ii ,rrrout MES Regutations Table 'B'. 

Wh;; a-"r;g",rtie t*n *tt'oti'y.he will lav down in each 

case .the total ,i*-"pto which technical sanction will be 

ai."ra?,t;Ji,iti; ,u,'r"'*itt not be exceeded without the 

prior .on*rr"rr.J oi-lttt delegating authority' Copies of 

Iu.ti'O"rtgation of powers witl be lorwarded in all cases 

to the CDA concerned'

[3el Defence Works Procedure, 2007 Ddrnor Workl Proccdure' 2oo7 [37 I 

(c) Chief Engineers are authorized in exceptional 

circumstances to increase the powers of any officer 

subordinate to them by name to the extent they consider 

necessary within their own limits for technical sanction of 

designs and acceptance of contracts. It will be ensured that 

while delegating such powers the following requirements 

are complied with : 

(i) Enhanced powers are granted in exceptional 

circumstances and in respect of individual 

projects. 

(ii) Sanctions are given by name to officers. 

(iii) The period for which the delegated power is to 

be exercised is specified. 

(d) In the case of works carried out by agencies other 

than the MES, the normal procedure in force in the agency 

concerned for according technical sanction will be followed. 

In the case of projects costing more than Rs. 50 Lakh, 

however, it should be ensured that detailed plans and 

specifications conform to the scales and specifications 

approved by Ministry of Defence, before technical sanction 

is accorded. 

)O(I. APPROPRIATION OF FUNDS 

Eil (a) Appropriation of funds means the allotment 

of a particular sum of money to meet expenditure on a 

specified work through the annual allocation of funds under 

the budgetary heads indicated at Appendix A immediately 

after passing of the Defence Service Estimates by 

Parliament. No new Major Capital Work will commence 

i.e., no Contract Action as per para 48 below will be taken 

in respect of that work, unless and until such specified 

aliotment of fund is made for that work or project. 

(b) In case of Low Budgeted,Works, Revenue Works 

and Minor .Works, a certificate will be given by the 

concerned CEA in case of each of these works that it has 

;il"il;";;'j;li'; ';levant financial vear' It will' be the 

ljlp,i"iiirility by every cFA to ascertain that such allotment 

,,f-'run

[38 I 


Journal, giving notices inviting applications for issue of 

tenders, will be dispensed with and tenders will be 

distributed to selected eligible contractors who are already 

on the approved list of MES and have got the capacity 

and experience to undertake the proposed work. 

(i) All works costing upto Rs. 5 Lakh. 

(ii) All works approved under Paras 34, 35 

and 36 above. 

(d) However, the notice shall be got displayed on the 

notice boards of the following offices : 

(i) SE/EE of CPWD & State PWD in station. 

(ii) l,ocal Municipalities and Cantonment 

boards. 

(iii) State Bank of India, l,ocal &. nearest 

branches to places of work. 

(iv) Railway and post offices nearest to places 

of work. 

(") MES formations in station. 

(vi) Head offices of Builders Association of 

India. 

(vii) Internet Publication of tenders should be 

on the website of concerned Deptt/MoD. 

(e) Scrutiny of tender documents by Audit prior to 

acceptance of tender is not necessary. Chief Engineers are 

empowered to alter standard contract documents at 

pre-tender stage to suit urgent requirements particularly 

with reference to security deposits, percentage paynlents, 

speed of payments, issue of stores, deviation limits and 

similar matters. They will, however, consult the CDA/IFA 

concerned wherever possible. Where the decision of Chief 

Engineer on such alterations involves a major departure 

from the existing procedure, he shall send a copy thereof 

to the E-in-C/DGW and CDA/IFA for information. 

l3eI 

Drhnco Workr Procedure' 2oo7 ' 

----,---- 

(l) ln .o,* offi resultant single, tl"^t:i::*::ti: 

tl, ln u'lru vrrrJ 

rctslvetl, the same ca" ottly be accepted after pe1m.l-sslon 

of nrxt higher engi;"i Authority and a report to the 

rnnrt wlll be furnis"hed to the concerned CDA/PCDA' 

[d| Mobilization Advance : In case of works to 

'be 

cnrrlcd out ln remote/difficult location and/or requlnng 

rrr,hirizatio' ot rpe.iut equipment, tools or plants, or works 

trt bc completed ;;ffi;"'; uod.to*ptesse,! 

-ti11";lt:t"' 

tlro Chief Errgi""t; t""V "i"titde. in the tender notice the 

;;il.t ,,f ;offl"uti* advance to the prospective contractors 

to us to prevent-.uuolOuUte delay'in iommencement of 

works after acceptance of contract' E-in-C's Branch will 

lrsue necer.u.y g"i;"li"tt *itf'. the approv{ of' Defence 

rlnsnce from timJ';; 1il" on the amount ot mobilization 

ndvance subject ;; ;;;t-"- of L}vo of the value of the 

contract that can-b"-!iu"1"O' the interest to be charged 

rund the method u"Jitfi"O"le of recovery and/or adjustment 

trl.suchadvanceindifferentcategoriesofcases. 

XXIII. ACCEPTANCE OF CONTRACTS 

.,,* H'gL -f;ffi ,ij":'fii[1F ?:.TTitr1;:: gt 

und 440 ibid. 

(b) It is emphasized that no officer is empowered to 

uccept a contract *t'itt' is likely to cause excess over the 

ffi ffi ;;ilt"ili;uri"" approvalafter taking into account 

the toleran." uno*J'"iOJ pt" above' tn the 

-2(h) 111econtract 

i, .ou",i"g p"tt of tire work covered in the 

"tfy-" 

administratiue app?wai ttte procedure indicated in para 

32 above wilt be followed' 

@ When an excess over the tolerance limit of 107a 

-nppt"""i' 

which cannot be met by 

over Admlrrirtrutiit 

-r"itgt on other items, occurs or appeart t:, 

l1f"'ly -.ottut 

on account of technical reason" u t"pott will be at 

11de 

once to tfre comietent engineer authority who granted the

[40] Defence Works procedure, 

200? Defence Works Procedure, 2007 

technical sanction for the work. If there is still 

curtail timil 

the work or-modiff it, the orders of the 

be 

cEA 

taken, If 

will 

no modification is ordeled, a revised estimatJ 

will, be prepared and revised adminiitruiiu" uppiouui 

CFA 

oi 

obtained 

rr," 

as per para 32 abovi. 

In the.case 

,^,_. @ 

of projects estimated to 

raKn 

cost Rs. 3 

or more, when the amount of accepted contracts 

reduces rhe cost of the project below ttt. ui-inistlatively 

approved amount by more than 15 p.r.rni,-ih"'upprou.o 

amount for thar project will be reduced Uy if,"'ulount 

exceeding 15 percent by the CE/CWE/GE within 

powers 

whose 

of technical sanction the work falls. The oetam 

reduction 

or 

will be sent to the cDA and all others concerned. 

The amount of sayng_up to 5 percent (of the oriliid .q/A 

amount) thus retained wil be used to cove*u"i?tiin, 

cost for i, 

technical reasons. 

)O(IV. REDUCTION OF SCOPE OF A PROJECT 

" E! .When the scope of a work service is reducecl 

for administrative or other reasons, the Administrative 

Approval need not be revised; but the upprou"J-un,tun,, 

for the abandoned or recJuced it"n,u of the service and the 

total approval amount w'r be reduced accordingrv 

concerned 

uv trr" 

engineer authority within whose 

technical i"'*";, of 

sanction the work falis. Details of ,u.rr'r"ou.tion, 

of scope will be sent to the cEA, the cDA uno urr *r,"r, 

concerned. 

)Ory. EXECUTION OF WORKS 

" @ ($ After acceptance of contract, the execution 

of works and their rrpr*irion wilr be carried out by the 

;ngineers-in-charge as per MES negutations r""o *rtr,'Lags 

standing orders. Deviations on" and amendments 

contracts, 

of 

if necessary, will be carried ou, ur-p.r'VfeS 

Regulations and Standing Orders. 

(b) while constructing a building, new specifications 

[41 I 

or materials can be introduced if technical or aesthetic 

rja.sonl so justiff, with the prior approval of the Zonal 

chief Engineer concerned, subject to the condition that 

this must be within the existing tolerance limit as applicable 

and not exceeding 5vo of the original Admiiistrative 

Approval amount. 

lE| The technical sanctions accorded to costed 

schedule as per para 42 above will be revised only for the 

following reasons : 

(a) Engineering/technical reasons such as changes in 

designs, specifications, drawings etc. Revision will 

not, however, be necessary if such variations are 

sanctioned by the authority competent to revise 

the technical sanction, before deviation orders 

or amendments to contracts are issued under 

provisions of the contract. However, such 

competent authority Doy, on his own 

responsibility, delegate the powers of revision of 

technical sanction to the authority issuing 

deviation orders for the specific purpose. 

(b) On account of revision of administrative approval, 

if the variations are not already coverecl by 

sanction to deviation order or amendments to 

the contract vide clause (a) above. Revision will 

not, however, be necessary where the variation 

is due to non-technical reasons, such as difference 

in cost of stores or where the percentage in the 

accepted contract differs from the anticipated 

percentage provided in the costed schedules. 

(c) The original technical sanction is found to have 

been based on inaccurate estimates initially. In 

cases, however, where scope of work is changed 

due to administrative reasons, the technical 

sanction will be revised and issued before such 

items of work are actually executed.

I 421 

)OffI. MONITORING AND REVIEW 

It] (a) To enable effective monitoring 1nq timely 

.orrrrForrection of works in progress, Quarterly Progress 

ir"p.itt indicating physical und finuttcial progress of all 

*ujor capital *oiti will be prepared and submitted to 

,"ii,*,f"6 CFAs for information ind direction. Avoidable 

delays or stoppages in progrest 9{ *9ik1 whiclt lq* 

occurred or are ior.r*"r1. witt be identified' reasons for 

shortfalls examined and necessary remedial steps taken 

promptty through onJine communications systems to 

prevent cost and tiPe-overruns' 

(b) Works Review Committees will be set up for each 

Servics by the Ministry of Defence at the level of Joint 

S".r.ruty'includingDefence(Finance)representativefor 

,uttyi"g' o"t Qulrterly Review of the rplanning and 

i-pi"tti""tation of works projects costing mole than Rs' 15 

."o".. The review procedut" -ay be revised as and when 

t"q"it"O so that ih" Minittry's.attention is focused on 

Cuiriruf works projects sanctioned at Government level' 

(c) In case of all projects/works costing more^than Rs' 

1 crore, a representative bt ttt" User will be nominated as 

project' officer to coordinate functional aspects of the 

User's requirement with the engineers -from the 

commencement to the completion of such works' 

'(d) In addition, depending on the relative importance 

and vaiue of various wbrks projects, project management 

auihorities may be set up at the level of Ministry of Defence' 

Service HQrs, Command HQrs and other formations and 

entrusted with suitable responsibilities and powers to review 

itr" ptogt"ss of works, ,"roiu" bottlenecks and take suitable 

decisions to ensure timely and cost-effective completion of 

suchworks.Theljsers'representative,theZonalChief 

n"lin."t and Defence (Finance)/IFA representative will 

be -associated with such project management authorities. 

Delence Works Procedure, 2007 Dolence Works Procodure' 2007 [43] 

XXVII. PROCEDURE FOR SPECIAL PROJECTS 

@| Notwithstanding the provisions made above, in 

.u*. [Iiorks projects requiring the acceptance of necessity 

rund administrativi approval at ahe level of MoD, the special 

pr'cedures outlinedln Paras 56 to 60 below may be adopted 

il' such works are of the following categories : 

(a) Strategic imPortance 

(b) High Tech ComPlexitY 

(c) Urgent necessitY 

Note : Such worl

[44] 


of the works project, viz., preparation of 

feasibility/project reports, programming 

schedules of works, external services and 

utilities, structural/architectural drawings/ 

designs, cost estimates, preparation of bills 

of quantities and/or tender packages, 

appraisal of tender documents, project/ 

construction management etc. for the 

whole or for part(s) of the project. 

(vi) Details of rough cost estimates. 

(vii) Phasing of fund requirements. 

Note : It would be the primary responsibility of the User 

establishment and the Command HqrslService Hqrs trt complete 

this preparatory stage systematically and expeditiously. 

m Steps upto Go-Ahead Sanction 

(a) After examination of the recommendations of the 

Board of Officers, the Command HQrs will take the 

following steps through the Service Hqrs : 

(i) Propose inclusion of the works proposal 

in the Annual Works Programme, if not 

already done. 

(ii) Propose specific phasing and allocation of 

funds to ensure adequate fund availability 

for the entire duration of the project. 

(iii) Initiate preparation of Detailed Project 

Report (DPR) for works projects of high 

value requiring MoD/ Cabinet approval 

under departmental or outside consultancy 

arrangements. 

(iu) Approval of CFA will have to be obtained 

from the MoD for aPPointment of 

Consultants for any purpose related to the 

project, including preparation of the DPR, 

subject to the stipulations made in Para 

Oalanco Worka Procedure, 2007 I45 l 

24 atrove based on Estimates produced 

lry Engineer Auth

[46 I 


@| Steps upto Administrative Approval 

(a) After the "Go-Ahead" sanction the engineer 

authorities will start preparation of basic designs 

and Approximate Estimates. However, in cases 

where a Detailed Project Report has to be 

prepared as per Para 57 (a) (iii) above, the 

preparation of the Approximate Estimates may 

be undertaken on the basis of the approved 

DPR. 

(b) The AEs for works which are to be completed 

in two years shall be so framed that it caters 

for escalation for two years. However, the contract 

shall not include any escalation clause except 

statutory increases. 

(c) On the basis of the Approximate Estimates, the 

Technical sanction for the works will be given 

by the competent engineer authorities to enable 

taking of Tender Action. In case of works of 

high technical complexity tendering for Item Rate 

Contracts may be resorted to. 

(d) (i) In case of selective tendering, when 

approved by the CFA the time to submit 

tenders will be normally restricted to 4 

weeks from the date of issue of tender 

notice. 

(ii) The Offer of Mobilization Advance as 

indicated in Para 47 above will be made 

to ensure prompt mobilization of resources 

and commencement of works. 

(e) Simuitaneously with the issue of tenders, the 

Engineer authorities will submit the Approximate 

Estimates to the CFA for issue of Administrative 

' Approval. The Administrative, approval' will 

indicate thc detailed scope' 'of the works 

Drlonce Workl Procedure, 2007 147 I 

sanctionecl, the date by which the works will be 

completed and the budgetary sources from which 

fun

[48 I 


every six months. Such PMGs will invariably be constituted 

for Projects costing Rs. I Crore and above' 

(b) user establishment will nominate a representative 

to ttre Project N{anagement croup to coordinate the 

functilnal rlquirements of the users with the Engineers. 

(c) The Zonal Chief Engineer/Project Chief Engineer 

cclncerned may approve cleviations/amendments to the 

Contracts Lrpt; l0% of the Contracted Amount (CA)' 

Deviation beyond this limit but gpto 20Vo of CA value will 

be referrecl to the Project Management Authority, so long 

as Overall cost remains within 10%o of Administrative 

Approval amount. 

(d) During the execution of the works, as far as 

possible, utty demand for change in scope of wo.rk or 

ietr,rfitting 'of designs an{/or specifications. be ,will 

discouragJd as it leads to interference with works 

progru-L.t and delay in completion of the projects' 

iln*.u.t, if considerecJ necessary, the Project Management 

Group may engage Engineers/Architects and other 

speciilists to review any part of the works project including 

designs in order to expedite/improve the implementation 

and/-or quatity of the works in progress or to detail other 

technicai req-uirements of the total project of which the 

works may be a part, subject to the condition that the cost 

of such consultanry and resultant additional works do not 

lead to exceed the tolerance limit. 

Note : The Project Management Group will obtain regular 

reports from the Chief Engineer on the phy,sical and financial aspects 

of the "constructions-in piogress and report the same to the CFA at 

rlgular intervals and alio eisure that rivised administralive approval 

expenditure beyond tolerance limit well in 

oi tne CFA is taken for 

time. 

)OryIII. COMPLETION REPORTS 

@| 

(a) On completion of a work, completion reports 

Drllnce Works Procedure, 2007 [4e] 

wlll [c rcnclered in accorclance with the following procedure 

Itt thc filrm set out in Appendix 'I'. 

(b) Part A of the form will be completed as soon as 

lhe proJect is physically completed, and will be forwarded 

thrgugh engineer channels to the Engineer Adviser of the 

('l'A. After being noted, they will be returned direct to 

tlro CE concerned for completion of Part 'B' and 

r€1tl)mission of the form in accordance with the existing 

proccdure in para 379 MES Regulations. 

(c) For the purpose of rendition of Part A of the 

egmptetion report, each administrative approval, whether 

It r.lot"t to a phase of a project or to an item of 

rupplementary work, will be treated separately. These 

rcji,tts will be replaced by a consolidated completion report 

'A ut the final stage. 

(d) However, the various phases and the supplementary 

works, if any, will be treated as one project for purpose 

of savings and excesses. 

(e) Once Part A of the final completion report has 

hcen completed, the work will be regarded as completed 

for all purposes of the MES Regulations although the 

tccounts may not have been settled. No further 

nupplementary estimates may be accepted. 

(t) The financial closure of the project i.e., patl 'B' 

wlll be rendered as soon as possible but not later than l'2 

months from the date of physical completion of the project. 

n(lx. IMPREST AND ASSIGNMENTS 

@ (a) The procedures for making payments to 

contriErs, labour etc. are prescribed in the MES 

Regulations. Cash assignments will be placed by CsDA at 

thJdisposal of CsWE, GEs and the AGE (if an AEE/AE). 

ln the case of each CWE or GE the amount of the 

ussignment will be fixed by the Chief Engineer in 

conJultation with the CDA. Within the amount so fixed

[50] 


the assignment will be recouped on application to the CDA 

us tteed arises. Generally each CWE, GH and AGE (if an 

AEEiAE) will be placed in account with one Tieasury or 

authoi'ized bank; but, where necessary, the assignment may 

be apportioned between two or more treasuries or 

authorized banks. 

(b) However, to enable petty payments being made, 

CsWE, GEs and AEEs/AEs holding cash assignments may 

be also allowed an imprest upto a limit of Rs. 10,000' In 

case of works carried out in remote locations or under 

Para 55 above, this limit of imprest amount to be provided 

with a CWE/GE may be further enhanced. The imprest 

will be authorised in consultation with the CsDA concerned 

by CsWE in the case of GEs and Rpp5/AEs and by CEs 

in respect of cswE. The amount of imprest will be drawn 

from iash assignment and accounted for initially under the 

Suspense Head "Departmental Account Military Cash 

Balince,'which should be cleared at the end of the financial 

year, the balance being deposited into the Tieasury or 

authorized bank as the case may be. The amounts drawn 

from the imprest for payment will, however, be recouped 

as and when necessary and charged to the Service Head 

till the end of the financial Year. 

(c) Outstation Junior Engineer B/R or E/M will be 

allowed imprest by cswE/GEs/AGEs (if AEEs/AEs) vrithin 

the limits specified in para 537 of the MES Regulations 

upto a limif of Rs. 1500/-. These imprests will be_advanced 

und t.tonped by CsWEiGEs/AGEs (if an AEE/AE), as 

the case maY be. 

)OO(. DEMOLITION OF BUILDINGS 

@ (a) The demolition or sale of any building etc', 

for dernolition may be approved on a demolition statement 

(IAFW 1819) by the authorities indicated in Appendix 'J', 

provided the book value of the building does not exceed 

ih. ti-it shown against each of the authorities cited therein. 

Oelonce Workr Procedurs, 2007 lsl I 

(b) ln ordcr to dctcrmine the authorities competent 

Io sirncti

[52] 

Delence Workg Procedure, 2007 

mentioned in Appendix 'D' irrespective of the 

Capital value of the building involved. Atl 

sanctions accorded by an authority lower than 

the Commander of an Area/Corps will be 

reported to him. Each sanction will specif, the 

period for which the approval will remain in 

force and will be communicated to the Controller 

of Defence Accounts and Garrison Engineer 

concerned. It will be renewed as required. No 

IAFW 1831 is necessary, nor will the particulars 

be recorded in the Register of Buildings. 

(b) A re-appropriation entailing alterations and 

expense : This will be initiated by the unit 

concerned on IAFW 1831, who may obtain the 

assistance of the local MES authorities to advise 

on the best method of adaptation, and sent to 

the local Commander who, if he accepts the 

proposal in principle, will ask the local MES 

authorities for the approximate cost. The powers 

of sanction in respect of re-appropriation 

involving expenditure will be the same as laid 

down in Appendix D, but no expenditure will 

be incurred unless funds are available. All 

sanctions accorded by an authority lower than 

the Commander of an Area/Corps will be 

reported to him, Each sanction will state whether 

the re-appropriation is permanent or temporary 

and the period for which it remains in force and 

will be communicated to the CDA and Garrison 

Engineer concerned. It must be renewed as 

required and the particulars including expenditure 

will be recorded in the Register of Buildings. 

(c) Re-appropriation involving minor increases in 

scales upto 5 percent of the authorized area 

necessitated by constructional reasons can be 

Drhnce Workr Procedure' 2oo7 [63 I 

pcrmitted by the authority competent to sanctlon 

Lxpencliture- for re-appropriation'^ Any 

re-appropriation involving change of scales 

UeyonO 5 percent or introducing a new p-ractice 

wiil requiri the sanction of Government of India' 

(d)Re-appropriationincludedinanadministrative 

approval will not be approved separately on 

fnfW 1831. The particulars including expe.nditure 

will, however, bL recorded in the Register of 

Buildings. 

XUII. WORKS ENTRUSTED TO OTHER AGENCIES 

The procedures for various works services 

@| 

outlii6-cfabove are designed principally for use in MES' 

but it is intended thit they should apply upto- the 

Aclministrative Approval stage also to works carried out 

on behalf of the Mi.rirtry of Defence by outside agencies 

like State Governments, Central PWD, P&T Railways' 

state PWD, Port Tiust and such other Departments as may 

tre notified from time to time. In the case of works projects 

..rrtittg Rs. 5 lakh and above, however, detailed plans and 

ipecifi".ations will be shown to the Users with a view to 

ensuring compliance with the scales and specifications as 

,ppr""Jo by tvtinistry of Defence, before technical sanction 

is accorded. 

)OO(III. GENERAL 

[G6l| The MES formations may resort -1o direct 

pur.fidof stationery and office equipment for. all engineer 

activities such as pre-Administrative approval planning, post 

administrative approval planning and maintenance services' 

ihe office equipment includes typewriters, intercom equipment, 

calculitors, electronic stencil cutters, dictaphones, 

tape'recorders, photocopiers, copying machines' franking 

machines, addreisographs, filing ind indexing systems and 

lor.rpur"i, includin! peripherals/software. The list of items

[54 I Delence Works Procedure, 2007 Dllrncs Works Procedure' 2007 [55 I 

to be procured out of contingency establishment shall be 

updated/revised by E-in-C's Branch periodically. 

Expenditure incurred on initial purchase will be charged 

to project contingencies (upto 3Vo at present). Repair and 

maintenance expenses will be chargeable to repairs to 

T&P-Sub head E-Minor Head 111-Works. No refeience to 

DMR & F is necessary for purchase of the items mentioned 

a!oy9_1nd c-hargeable to project contingencies. The powers 

of MES officers for procurement of this item wif be as 

laid down in item 4 and 5 of Thble ,B' of MES Regulations. 

APPENDIX 'A' (Para 14 Refersl 

BUDGETARY SYSTEM FOR DEFENCE WORKS 

All works expenditure for Defence Services will be 

budgcted and accounted for as under : 

l. Works Expenditure under Revenue Head 

(a) Expenditure on Revenue Works, Minor Works' 

Ordinary an

Is6 I 


(i*) National Cadet Corps-Major Head 2076-Minor 

' Head 113(E) 

(b) Details of sub-head wise budgetary classification 

and account code Nos. are explained in Defence Services 

Estimates and MES Regulations. The details of the 

procedure for budgeting and booking expenditure on various 

items of Revenue works and maintenance services are 

explained in Section 13 of the MES Regulations. 

(c) Revenue Works and Minor Works chargeable t

Is8 I 


MAJOR HEAD 4076 : CAPITAL OUTLAY 

(i) Minor Head 0l-Army 

Sub Head 050 Land 

Sub Head 105 Military Farms 

Sub Head 112 Rashtriya Rifles 

Sub Head 113 National Cadet Corps 

Sub Head 202 Army Construction Works 

(ii) Minor Head O2-Navy 

Sub Head 050-Land 

Sub Head 202-Construction Works 

Sub Head 205-Naval Dockyards/Projects 

(See Defence Services Estimates for further Subdivision 

of Sub Head 2051 

(iii) Minor Head 03-Air Force 

Sub Head 050-Land 

Sub Head 202-Construction Works 

Sub Head 206-Special Projects 

(iv) Minor Head 04-Ordnance Factories 

Sub Head 111-Works 

(v) Minor Head 05-R&D Organization 


(vi) Minor Head 06-Inspection Organization 


Note : Details of budgetary classification and account code 

nos. are indicated in Appendix 'C' to MES Regulations 

(b) Carry Over Works : Falling in this category are 

capital works which were commenced (including those in 

respect of which liabilities were incurred) during the 

previous year(s) and the accounts of which are not finally 

closed. As stated in para 15 of this DWP, Carry Over Works 

will have higher priority than New W

[60 I 


also subsequent allotments from the balance in the 

sanctioned Capital and Revenue Budget grants held by 

Service HQrs/E-in-C's Branch will be made with the 

concurrence of Ministry of Defence (Finance). Copies of 

all allotment letters will be endorsed to the CGDA, CsDA 

and DGADS who are responsible for conducting the audit 

of Appropriation. 

4.1 Transler of Funds 

4-2 

Tiansfer of funds may be carried out as under : 

(a) By the QMG/Equivalent Appt in other Services 

(i) Between one major work in progress to 

another major work in progress. 

(ii) Between one major work (whether in 

progress or new) to a new major work if 

the latter is administratively approved and 

is included in the year's works programme. 

(iii) No other transfer of funds is permissible. 

(b) By the GOC-in-C/Equivalent Appt in other Services 

(i) Between one major work in progress and 

another major work in progress. 

(ii) Between one new major work to another 

new major work so long as the latter has 

been administratively approved and 

released for execution by CFA. 

(iii) Between a major work in progress and a 

new major work provided the latter is 

administratively approved and its cost does 

not exceed Rs. 15,00,000. 

Sub-para (ii) and (iii) above are subject to the condition 

that the new work is included in the annual works 

programme and is administratively approved. 


[61 I 

Nrtte : Trtrnsfer of funtls in the above categoltes lf,york is 

1,,,^ i' iiii r i 9" t y. i i * ;i;:, "t :: :9^.?[ :!' ::,::,,:a t e +ory i'e'' fro m 

't'i,fna ut capitat ond from Revenue to Revenue' 

4.3 Matntenance Services 

(a) By HQ Command/AOC-in-C/ Commands Chief 

tingineers 'between the Heads of Accounts relating to 

ili;?l,t.g; and Installations but not between the two 

.ut.gotl"t-Normal to Special and vice versa' 

inl gV Chief Engineers and.CsWE within the funds 

,,lucei at ;heir oisposa't between the detailed Heads under 

ffi;;'ii iN"ril"r Repairs), c (Normat Maintenance), 

iiic"rr"rat Ciarges) uld brtween the detailed heads L' 3 

& 4 of Sub HeJJ b (u) Tools and Plants under Minor 

I'Iead 1l1-Works. Similaily, the Chief Engineers and the 

CsWE will also have, fuii powers of Tiansfer of Funds 

between sub oetaileo Heuoi under the relevant detailed 

Heads for normal repairs, normal maintenance and 

g"""t.f .t urg", i" i.tpoi of Air Force and Naval Works' 

iff tn" abovJ Tiansfer of Funds are subject to the provision 

that : 

(i) Authorized percentages for maintenance etc" 

where laid down are in no case exceeded' 

(ii) All Transfer of Funds made UV C!11t Engineers 

anO CrWi are reported to Service HQ concerned 

before tJ Mutttt at the latest' No Transfer of 

Funds will be permissible after t-his date' 

(c) No other transfer/re-appropriation will be allowed' 

5. General 

It is of great importance that expenditure is., spread 

.u.r,ly over tf,e ;;titA-t during which work is possible and 

every effort must be made to avoid a rush of expenditure 

at the end of the Year'

162 I Defence Works procedure, 2007 Delence Works Procedure, 2007 

6. Acquisition ol Land 

(a) Funds on this account will be provided for by 

respective Service HQ 

.unde1 Major ge'aO 4076_Capitat 

outlay on Defence Services, Sub Major Head ,0i, Ar*y, 

Minor Head 050-Land,- Sub iVlajor Head 02_ Navy, Mino, 

Head 050-Land and Sub Major Head 03-Air eoi.!, Minor 

Head 050-Land. 

(b),Budgeting and accounting of funds under this Head 

... . 

will be d_o-ne by DGDE as per insiructions of the concerned 

Service HQ. 

[63] 

APPENDIX 'B' (Para 22 Refers) 

ROUGH COST ESTIMATE 

STATION 

NAME OF PROJECT 

s. 

No, 

liem of Work Basls ol 

Calculation Cosl 

{Rs.l 

Remarks 

(a) (b) (c) (d) (e) 

1 

(a) Cost of land 

(b) Surveys and Soil lnvestigation 

(c) Site Clearance and development 

includino demolition 

2. (a) Building (including internal services 

like water and electric supply 

etc.) 

(b) Air-conditionino & Refriqeration 

3. Special items including cost of installation 

of equipment, plants, iJ anv. 

4. Furniture At 57o of 

item 2 {a) 

5. External Services (rough cost of 

roads, water and electrical supply, 

sewaoe disoosal and area drainaqe) 

6. Arboriculture. if anv 

7. Consultancv, if anv 

8. Continqencies (3"/" on items 1 to 6) 

9. iEstablishment (limited to 2"/o on items 

1to6) 

10. Add for works involving other agencies 

Al 25"/" ol 

item 2 (a) 

TOTAL 

Basis will be 

Plinth Area Rate 

approved by 

MOD plus Add for 

market variation 

and difference in 

cost of stores 

'eNote : For AEs for MoD Establishment works, establishment 

cost will not be included, howeve4 for deposit works it will be 

included.

[64 I Defence worKs proceoure, zOOz 

APPENDIX 'C' (para 22 Refersl 

FORMAT FOR ENGINEER APPRECIATION 

l. Broad categories of works proposed-Married and/ 

or OTM accommodation, workshop/storage 

facilities, roads, runways, utilities or any othir 

construction faciliW. 

2. Details of each caiegory of works including size 

and nature of accommodation and scales and 

qpecifications proposed. 

3. Typ" of constiuctions proposed-permanent/ 

temporary, authorized/soecial. 

4. Brief ddbils of prepaiatory works or services 

required-site surveys and development, roads and 

communications, external services etc. and the 

rough cost thereof. 

5. Time required for preparatory works before 

commencement of the main works. 

6. In case of married accommodation : 

(i) total number to be provided (rank-wise separately for single 

for- and manied)' 

(ii) number to be accommodated 

by additions and atterations with -do_ 

purpose for which originally 

constructed - 

(iii) number to be accommodated 

in new construction or in tent 

plinths or a combination of 

both (each indicated separa- -dotely) 

with briet description i.e., 

permanent semi_permanent, 

prefabricated or temporary_ 

7.(a) Type of construction for which A/As are to be 

done. 

(b) Brief description of original accommodationpermanent, 

semi-permanent or temporary. 

(c) Approximate area of buildings involved. 

(d) Brief description of A/A involved. 

8. Are any specjal items of works involved including 

Dllrnce Works Procedure, 2007 I6sI 

10. 

11. 

12. 

L4. 

15. 

16. 

t7. 

18. 

19. 

24. 

21. 

those which depart from approved scales of 

accommodation ? If so, reasons for deviation, 

appr

[66] Defence Works Procedure, 2007 Drlcnce Works Proceduro' 2007 [67 I 

(Rs. in Lakh) 

A, POWERS OF ACCEPTANCE OF NECESSITY 

AND ADMINISTRATIVE APPROVAL 

Competent Flnanclal 

Authority 

(1) Govt. of lndia 

(2) coAs/cNs/cAs 

To be 

exerclsed 

Wllhoul IFA'g 

Concurrence 

Authorlged 

Works 

Speclal 

Works 

To be 

oxercised wlth 

IFA'e 

concurrctnce 

Aulhorloed 

Works 

Speclal 

Worke 

Remark3 

(1) el (3) (4) {5) (6) 

(3) GOCjn-C/AOC-|n-C/FOC-|n-C 

(4) Corps Commander 

(5) Cdr ot an Area/lndependent 

Sub-Area/GOsC ol a Div/lndep. 

Bde/Gp/Flag Otfr Comd Area/ 

Fortress Cdr Andaman and 

Nicobar lsland 

(6) Cdr ol a Sub-Area 

(7) Stn Cdr ol the rank of Col 

& above 

(8) Stn Cdr below tho rank of 

Gol & above 

(e) oMG 

coAs 

GOC-in-C 

APPENDIX 'D' (Para 26 Refers) 

Full 

120 

75 

37 

22 

15 

5 

5 

Full 

20 

7 

3.75 

0.75 

0.5 

0.5 

0.5 

Full 

1500 

500 

300 

200 

100 

50 

Full 

75 

30 

15 

8 

2 

2 ln r/o Army 

HQ olfices. 

Responsibili 

ty placed on 

Adm & 

Coord vide 

MoD lettor 

No. A/21634/ 

CAO/Coord 

dt 24 Mar 06. 

B. POWERS FOR DEMOLITION OF BUILDING 

50 

25 

Notec 

I. Powers clelegated to GOC-in-C will be also exercised by 

GOC-in-C ARTRAC far HQslEsts of ART& C, Shimla' 

2. The financial powers vested in offtcerc c6n also be mercised 

hy their locum tenens wken the incumbents are on leave' 

3. In determining the cFA in a case where the proieet iycludes 

hoth authorized and special items of worlq the criteian shall not 

he the financial powers for the authorized items alone. 

"f ry"* In 

tttlch a case, theiefore if the estimated cost af the total af the special 

Items of worl

[68 I 

STATION. 

NAME OF PROJECT. 

Defence Works Procedure, 2007 Oelence Works Procedure' 2007 

APPENDIX 'E' (Parp 29 Refersl 

APPROXIMATE ESTIMATE 

PART-I : Abstract of Cost 

BRIEF PARTICULARS OF WORK TO BE DONE 

Srl. 

Na- 

1. 

2. 

3, 

4. 

5. 

6. 

7. 

8. 

9, 

10. 

11. 

Iteme of Work Cosl Remarkr 

Cost of Land 

(a) Surveys and Soil lnvestigation 

(b) Site Clearance and Development 

(a) Buildings (including internal water supply and 

electrical work) 

(b) lnternal Sanltation 

(c) Air-conditioning & Retrigeration 

Furniture 

Special items ol work 

{to be detailed in Part ll) 

External Services 

(a) Roads 

(i) lnternal 

(ii) Access 

(b) Water Supply 

(c) Electric Supply 

(d) Sewage disposal 

(e) Area Drainage 

Arboriculture, if any 

Gonsultancy, il any 

Contingencies (3% on item.s 1 to 7 above) 

Establishment Charges 

(limited lo 2'/" on items 1 to 7 above) 

Railway Works 

(a) Time required for physical completion ot works 

under normal circumstances from date of 

administrativa approval. 

(b) Time required lor physical completion of works 

ll carried out as o€r Para 55 of DWP. 

Grand Total 

[6e] 

N.B. : The items of work in this form are appropriate 

lor a building Project. The items may bevaried as necessary 

lor other projects. 

Basis of Cost of 

lternFln-Ihe Abstract o1 999! 

N.B. : (a) lnstructions for preparing this Memorandum 

will be issued by Engineer-in-Chief. 

(b) ln Part I of the approximate estimate a ;;ote 

*1ll bb given against the provision for each item of work 

lndicating the percentage added in part ll for variation 

of rates. 

Note : For AEs for MoD Establishment worlcs, establishment 

cost will not be inciucled, howeve4 for deposit worlcs it will be 

included.

[70 I 


Dclence Works Procedure, 2007 [71 I 

"APPENDIX 'F' (Para 31 'e' Refers) 

APPENDI4 'G' (Para 32 Relersl 

TIME FRAME FOR .PRE.ADMINISTRATIVE 

APPROVAL PLANNING 

(in weeks) 

REVISED APPROXIMATE ESTIMATE 

PART-I : bstract of Cost 

8TATION.. NAME OF PROJECT............'.. 

lnitiation of Demand for new works with Statement of Case, RIC 

& Engineer Appreciation 

Approval of case by Comd. & convening of BOO 3-5 

Board Proceedings I 

Scrutiny of BPs & Acceptance of Necessity 3 

Preparation of AEs 6 

Scrutiny of AEs by E in-C Branch b 

Processing ol BPs & AEs by Service He 2 

Scrutiny of AEs & Mministrative Approval by Service He 9 

Receipt of Administrative Approval 2 

6 

46-48 Weeks 

BRIEF PARTICUI.ARS OF WORK TO BE DONE.............. 

Cost of Land 

(a) Surveys and Soil lnvestigation 

Site Clearance and DeveloPment 

(a) Buildings (including internal water supply and 

electrical work) 

(b) lnternal Sanitation 

(c) Air-conditioning & Relrigeration 

Furniture 

Special items of work 

(to be detailed in Part ll) 

External Services 

(a) Roads 

(i) lnternal 

(ii) Access 

(b) Water SuPPIY 

(c) Electric SuPPly 

(d) Sewage disPosal 

(e) Area Dtainage 

7. Arboriculture, il any 

8. Consultancy, if anY 

9. Contingencies (3% on items 1 to 7 abovo) 

10. Establishment Charges 

(limited to 2% on items 1 to 7 above) 

11. 

Railway Works 

Grand Total 

(a) Time required for physical completion of works 

under normal circumstancss lrom date of 

administrative aPProval. 

(b) Time required for physical completion.ol works 

N.B.:Theitemsofworkinthisformareappropriatelor 

a building Project. The items may bevaried as necessaryforother 

projects.

DeJence Works procedure, 200? 

COMPGSITION OF PROJECT MANAGEMENT 

COMMITTEE AND TERMS OF REFERENCE 

coMPOStT!ON 

(i) Senior Engineer Officer DGWADG Chairman 

(To be nominated by E-in_C) 

(ii) Rep. of Users/Service Hqrs 

Menrber 

(iii) Rep. of Def. (Finance)/IFA 

Member 

Or 

R.ep. of Def. (FinanceAil'orks) 

(In case of works projects 

approved by Government) 

(iv) Z,onal/Project Chief Engineer 

(v) Project Officer 

TERMS OF REFERENCE 

Member 

Member 

ACE (Plg) of 

Zonal CE 

1' To steer, monitor and review the physical and financiar 

progress of the project until its completion. 

2. To take suitable management decisions for herping the 

engineers to expedite initiation and completion of various oiort., 

programme schedules viz. 

(a) f9 approve mobilizarion advance upto LTVo 

wherever considered necessary. 

(b) f-o apRrove recommendations of ZonaVproject 

Chief Engineer for issue of deviatirons/ 

amendments to the Contract beyond 1,0Vo and 

upto the limit stipulated in the Contract 

Agreement including change in specifications, 

material Td technolory, but subject to the 

condition that the ceiling of sanctioned cost of 

the project including tolerance is not exceeded. 

Defence Works Procedure' 2007 

I :f"i tr 

{ ,v J 

(c) To review and issue directions on extension of 

time granted to Contractors as per recornmen" 

dations of the ZonallProiect Chief Engineer for 

a period of 'over and above three months' 

(d) To engage Engineer/Architects and other 

specialists 1o review any part of the works pr*ject 

including designs for thd purposes indicated in 

Para 60 (d) of the DWP, 2A07" 

341 6 

i:

l74l 

COMPLETION REPORT FOR ORIGINAL WORKS 

Head of Account. 

Name of Area....... 

Division 

Part A 

1.. Name of work.... 

2. Authority according administrative approval and 

amount..... 

3. Total amount of Technical Sanction 

4. Date physically completed 

5. Recorded expenditure upto (4)............. 

6. Estimated amount of liabilities outstanding on 

(4) ...... 

7. Certified that the necessary entries have been 

made in the Register of Buitdings/plant Record 

Bogk (in the case of furniture, certified that the 

articles have been brought on ledger). 

Station 

No............. ..............Dare............... .. AGE 

Forwarded to CWE through U.A GE 

Forwardefl to CE CWE 

Fonvarded to E-in-C CE 

Noted and returned to GE E_in_C 

CE 

CWE 

Defence Works procedure, 2007 Delence Works Procedure, 2007 

Part B 

8. 

9. 

10. 

11. 

t75 I 

Completion cost Rs""""""' 

Percentage of excess over administrative approval""' 

AuthoritY Passing the excess 

Certifiedthatthefollowinghavebeencompleted 

in resPect of this Project : 

(a) Record Drawings of buildings' 

(b) Periodical Sewices Measurements' 

i.j rut"tution of Cbntt' Plan where necessary' 

(d) Completion cost recorded in the Register of 

Buildings. 

Date.......-....'..AGE 

Date...............GE 

Date...............UA 

Date...............CWE

[76] Defence Works procedu re, ZOOT 

POWER FOR pEMOLtTtoN gF BUILD|NGS 

Government of lndia 

coAs/qNs/CAS 

su o a'"" 

&-#;g"6inde' t*fiEtfifi"iffi 

,?:i**":i^1"8"fl#"?llood;;;;;;;; 

StationCommanderof anarn^.^-r*-lll]]lll-l-_ 

3;ils-t},ilp.pqill;i}::ffi ;[Tlti$*i*?ff 

;":lri, %fr'fl ; #:ru'l-i'rF:i: "ilF T ;5,'j?l; 

I hotrtinn rh6 ,^-r- Chief Hydrographer 

-, ^lbous, 

frff;*#?;h{fr.t#?'ffi d/..fr i'd;ji':" 

sus 0r the r;k oi-dr"; 

SJation Commandors betow the rank of Lt Col/NOlC.;;; 

ri "?#fi :ffitft 

';t'# 

m: r* ;srlj"nn:;s :: 

hfriii,fi:-.+e:t"##"".'f :tr ?:,,"J 

3i,l'#;*l'nl 6;* ::1,1 3ifi:T 

di d;"ff fi: 

(b) The demorition or sare of any buding etu. for demorition 

;:jlX:,:',ni:*,ry"::' oi'iii'ii'7'iii o, 1,i to rJii ii',i *i,n 

(c) For items a!. (vii)_and (viii) at Mumbai Vishakhapamam 

TESf|,:rfe powers on t{auy iaiiti i, exercisert by the Foc-tr_ 

(d) The financiul .powers delegated to station commancler 

tlide (vii) (viiii above *iflot *riiti'u:y ort station commanrttrs 

tnespective of whether,rn y ,ry giir,ir( under Rute 20 (a ) rtr 

under Rute 20 (U of ,n, rtrgrioi["ni'',,j'tnu Army. 

&.{Au 

ADDENDAS

F dd""d"i 

RESPONSIBILITY FOR PREPARATION AND SCRUTINY OF ENGINEER DOCUMENTS1 

(RuPees in takhs) 

st. 

l{o. 

Comp3font Flnanc-ial AulhoritY 

Rouch Goq!- 

Prepara- ScrutlnY 

tion 

ADDrox Estimgtee 

Prepara. Scruliny 

tlil 

Engineer 

App(ecit- 

Uort 

2 

3. 

Gort. ol lndia 

COASGNS/CAS 

GOGIN-C/Equival€nt in Naw 6 Aq rorc€ 

Commander of an Area/ rnill s'o nt""lG'OsC of a Divison/CIFRR/lndep 

Zonal CE 

Zonal GE 

Zonal CE 

DGW 

DGW 

Comd CE 

Zonal CE 

Zonal CE 

Zonal CE 

DGW 

DGW 

Comd CE 

Zonal CE 

Zonal CE 

Zonal CE 

Bde 

4. 

5. 

6. 

Gp/ EQuivalent in Naw a Ar rors{t 

ffiR sectors/ Equivalent in Naw &Air Forc-e 

C\,VE 

GAAGE (l) 

AGE 

GtrIAGF {I} 

Zonal CE 

c'wE 

GE 

r:WF 

O/vE 

GSAGE (|) 

AGE 

Gtr/AGF III 

Zonal CE 

cwE 

GE 

..Wtr 

Zonal CE 

ct/vE 

GE 

al/rrF 

7. Station Commanders ol all ranks in Amy/Navy/Ar Foroe 

SuPdt, 

Gde l{ 

AGE 

AGE 0 

GE 

Supdt 

Gde I 

AGE 

AGE (l) 

GE 

AGE (l) 

GE 

Notes : t. 

2. 

Technical scrutiny of E/lv1 Projects will be carried out as per Section 10 of MES STANDING 

ll3il,:-?fr"pu,",ion of Rough.cosvApproxi.{g..Frri-l.yl"e'""". Appreciation for work 

belonging to Navy & ;; itr*-fru a"uo'u!'upon cwE and these"docu.eoir will be ssrulinised 

by Zonal CE. 

t Annexure 'E' ot MES Standing Orders' 1995' 

(o

RAISING OBJECTIONS IN FORMATION 

HEADoUARTERS oN woRKs MATTTCs' 

l" The asnecr ,oi detining the division of responsibility 

betw,een staff and. th. E;d;;&r"(ffi3i";'#;;fiTit objections 

on works has beeriunder consideration at this He for 

some time" Whereas the powers to sanction works ui" u"rt.O 

in various formation. comminders, the iesponsibility For execution 

of works and submission of rechnical ddcumenti'ii irrui or trr" 

fy8ineers_ (MFD. The issue was examin.O in ""nr"flaiion wittr 

Air and Naval FIQs .and it has consequently been O""it",f tf,ot 

the areas of responsibility would be al give'n i" irr. i""""eding 

paragraphs. 

. 2: s11fl Responsibirity. sraff authorities wiil be responsibre 

r.o dear wrth and repry ro objections pertaining to the fbnowing 

works matters : 

(a) Irregularities in according the sanctions. 

(b) Sa-nctioning of works under paras 342 & 3Sz of DWp, 

2007. 

(c) changes in scope of work due to administrative reasons. 

(d) 4r"o$ing of sanction without prior possession of lancl. 

.(e) Non-finalisation of cases pertaining tb ,""ou"ry of .*n,, 

allied.charges, barrack {rT1g"l once the T"O"io""ii''oglnri"r, 

units have been decrared defiulters despite ,ii ilil iiii" uy 

MES authorities- Administrative actions to recover such revenues 

due to the state should thereafter be taken uy ,turr u"irro.iri"r. 

These actions are ro be raken by rhe staff 3'monthi uit"i tn" 

rhe 

:r:::_:.lj"tj:",bJ MES auihorities una ili.ii'."nrlqu"n, 

Oeclaratton as det-aulters. 

' 3. Engineers (MES) responsibility. objections on ail other 

aspects of works matters not couereo in puru 2 at ooe--u't*r* 

otherwise specified wourd be crealt with by tfi" r"ei";.* lnrEs;. 

. 4' To ensure that the areas of respo_nsibilit! ur. generafiy 

wcll dcfined, the derineation of responsibirity iir ctcafins *ith 

and answering rhc audir objections his u"en gru"n 

attached. 

"i'effi."a" 

5" A reference. is being. mage to the CsDA accordingly to 

issue suitabre directions to ihe cswE ." trr" ,"ur";'"i;"; ,r" 

1 

a 

Addenda-Ii 

t80 I 

OMG ietter..No BtOlZ4TlAple3W {poticy) dared 16 Mar 89 

A,'rgneo wtth corresponding paras ol DWp, 2007. 

t8t1 

rcquested to disseminate this information to all fbrmations units 

under your commands. 

Appendix to Para 4 of letter No. B/0124TlAple3W (poticy) 

dt 16 Mar 89 

1. The delineation of responsibility to reply to audit objcctions 

pertaining to works matters between'Siaff and MES 

are given in the succeeding paragraphs. 

. 2. StalT Responsibility-.Staff authorities wil be responsible 

to deal with and reply to objections pertaining to :- 

(a) Irregularities in according the sanctions. 

(b) Sanctioning of works under Paras 34 and 35 of DWp, 

2007. 

(c) Changes in scope of work due to administrative reasons. 

(d) According of sanction without prior possession of land. 

.(e) Non-finalisation of cases pertaining to recovery of rent, 

nllied.charges, barrack {ama-ges once the lndividuals, agencies, 

units have been declared defaulters despite all actioni tiken by 

MES authorities. Administrative actions io recover such revenues 

due to the state should thereafter be taken by staff authorities. 

'lhese actions are to be taken by the staff 3 months after the 

lmue of. notice. by the MES aufhorities and their consequent 

tlcclaration as defaulters. 

. . 3.. Fngineers (MBS) responsibility-To be responsible to 

dcal with objections pertaining to :- 

, (u) Irregularities in scales, authorisation, rates and specificalklns 

adopted in the sanctions and administrative approvals and 

latcr, in adopting the irregular specifications, rate, iuthorisation 

lnd so on during execution of lvorks. 

, (b) Delay in raising of bills against individuals, agenceies, 

private persons, contractors, units, for licence fees," barrack 

dmages, rent and allied charges and so on. To take adequate 

lqtly up acticn to effect r6coveries is the responsibilidy of 

MES. After all the actions have been taken by MES, and three 

months after the respective individuals, agencies or units are 

daclared defa_ulters, further actions are io 5e taken by the staff 

tt per para 2 (e) above. 

(c) All aspects associated with conclusion and administration 

rtf contracts. 

(d) All other aspects not included in the Staff responsibility 

wlth regard.lo_.wor\s matters unless otherwise specified, will bi: 

lhc rcsponsibility of the Engineers (MES).

Addenda-III 

t 82 I 

MANAGEMENT OF OPERATIONAL WORKS1 

SECTION-l : INTRODUCTION 

Detinitions 

C)perational Works 

L. Operational works are generaliy of a temporary nature 

actuallv nteded fbr the condult of operations for formations 

;i.;;tli "on..tn"d with such' operations' Works will not bc 

;;;;A as operational works if ihey can be dealt with under 

normal worki procedure, without risk to thc progress of operations. 

Operational Works Area 

2. Operational works are undertaken in areas which according 

to'g"ogruphic location and military. situation are specifi- 

.rif, O?"fui"d is rgperational Works Arca' by thc Government 

ilil ,i*; lo tim..'such areas will conform ro rhc areas of 

iurisdiction of operational formdtions and static line of com- 

';;;ili;; of f,rr'nutions having an operational role. Operational 

worts Areas have been *peiified ,ride Gouernment of India 

Mil"try of D"f"n"" letter Nb. 05633/Q3W liii234lQ.D.8/48 dated 

23 Jan" 1948 as amended vide their letter No. A/00955/Q3W 

(rolicy)/375lus/D (w-1) dated 09 Mar 1981' 

Scope and Type of Operational Works 

3. Opeiational works are restricted to the following types : 

(a) Field defences. 

fUl Construction and improvement of airfields' roads and 

bridges. 

(c) Field rvater suPPlY 

td 

Ancillary buildingi- to tented camqs and hospitals' 

("i Shelteri (but noi hurs) as a substitute for tentage. 

(n Constructions of advancc landing grounds' helipads' 

\ / roads (other than class 9 and above), bridges, ropeways' 

opout)onul and technical accommodation "provided 

tliat the sanction is accorded by a formation. commander 

aot lower than a division commander or 

equivalent in cases when the operational work in 

Para wise reproduclion of M'E'S' Precis No' 1601 

lntl 

tlut:stion is cxllc:ctcd to lust morc than thrcc yeitrs 

l'rorn thc datc of complction. 

(g) Elcctrification to thc minimum extent considered 

ncccssary tcl meet requirements of field def'ences, 

opcrational and technicai accommodation and hospitals 

(cxcluding residential accommodations), if this is considcrcd 

essential for operational reasons. In cases, 

where electricity is not available from existing resolrrces, 

new generating piant may be installed. If the 

buildings are Lreing maintained by troops, payment of 

electricity biils can be made from the grant for opcra" 

tional tasks. [Authority : Army Headquarters letter No. 

05633lElect/Q.1W (Policy) of 12 Aug 19751. 

(h) Lightening protcction. 

Note : All works ether than th.ose. listcrJ in Paragraph 3 above qre 

nrrntal works and cre govemed by the provisions of Govemment of 

lndia, Mitr of Defence Department (Army Branch) letter No. 6238211Q 

ll/-w iii dated 09 Jan 1947 and Govemnnent of India, War Department 

1,.lir Branch) letter No. 010641019/4 dated 25 May 194V. 

SECTION -2 : OPERATIONAL 

WORKS PROCEDURE IN OUTLINE 

Ordering of Operational Works 

4. Commanders in Operational Works Areas may orcler 

thc execution, within their respective areas o1 rcsponsibility, o1' 

nny opeqational work provided the necessary st()res are cither 

nt their disposal or are obtainable locally. Otherwise application 

must be made to higher authorities. 

5. Orders sanctioning works and requisitioning or hiring 

ol'buildings and land will be recorded in writing and communie:ltcd 

to the rcsponsible engineer authority and to the Controller 

rtl' Def'e.nce Accounts unless the tactical situation renders this 

('()urse impossible. 

Executing Agency 

6, Operational works may bc ordered on any of the 

lilllowing executing agencies-- 

(u) Formation engineers. 

(b) Military Engineers Services. 

(c) Other Construction agencies like Public Works Department, 

Central Public Works Department, Border 

Roads Organisation and the Railways. 

7. Formation engineers may not always be in a position

t84 l 

to execute all the operational works planned. In such cases 

work orders rnay be placed on the Military Engineer Services, 

Border Roads Organi-sation and other construction agencies if 

permitted by theii own department- procedures. However, no 

work will b6 ordered on civil agencies in areas where Military 

Engineer Services exist, withouf prior concurrence from Command 

Headquarters. 

Execution bY Formation Engineers 

8. Formation engineers will execute operational works 

ordered on them depaitmentally. They will not execute works 

through contract. 

i. Formation engineers who are ordered to execute olerational 

works will be piovided with Supplies and Services (S and 

S) lmprest under the sanction of the Chief Engineer, Corps 

Tire sinction issued by the chief engineer for this purpose will 

specifu the monetary - 

limit. The imprest account number will 

bê allctted by Contioller of Det'ence Accounts on application, 

after issue of sanction by the Chief Engineer. Units will operate 

the S and S Imprest aCcounts in accordance with the relevant 

orders. 

1.0. Engineer stores specifically issued for use inôperational 

works and incorporated in them will be struck off charge on 

completion of the works on the basis of proper. incorporation 

certificate rendered by the executing units or sub units. 

L1. The commander competent to sanction the operational 

works may authorise formation engineers to purchase stores 

required (being not available wi.th dependent ordnance or engineer 

defots) from anywhere within the area of his responsibility. 

tlo-"n"., the Corps Commander may' if he so considers fit, 

give the commander competent .to sanction the operational 

iorks general or specific permission_to_-make purchases from 

ureas el*tending upio the whole of India or only a specified 

part thereof. 

L2, No separate sanction is necessary for using troops, 

war Equipment Table (wET) lquipment and transport available 

with th'e unit for execution of operational works. No charges 

are to be levied for these. 

13. No civilian tradesmen will be employed on operational 

works in sensitive areas. However, in security cleared areas 

civilian tradesmen can be employed to an extent Of five percent 

i;f the estimated cost of each lob, provided it is included in 

ihe Technical Sanction issued by the Chief Engineer, Corps' 

lssl 

No civilian tradesmen and labour will be employed on mainl(:nllrcc 

of operational works assets. 

14. It local labour is hired, the nerrick rates should be 

published in the formation routine orders and a copy of the 

r;nmc should be appended to the muster rolls while forwarding 

Irr thc Controller of Defence Accounts. [Paragraphs 1l of 

Iingineer-in-Chief's Depanmental Instructions issued vide their 

l.attcr No. 66449/F2 (WPC) dated 19 May 1977 refersl. 

Execution by Other Agencies 

15. When operational works are ordered on agencies other 

lhnn the formation engineers the procedure of the respective 

dcpartments will be followed in executing these works. 

L6. In case of operational works executed by the Military 

lingineer Services, monthly expenditure return will be submitted 

by the Military Engineer Services unit concerned to the Chief 

lingineer, Corps and the Controller of Defence Accounts through 

thc AAOGE. For other executing agencies, the Chief Engineer, 

(-'ommand, will coordinate the procedure to be followed for 

lncurring expenditure and for submission of returns to the 

Controller of Defence Accounts and the agency concerned. 

Pnyments by cheque, instead of book debit, may be made to 

thc executing agency, if so required by them. 

Technical and Financial Control 

17. Prior to the execution of operational works, technical 

*nnction will be issued by the competent engineer authority 

trrncd on a detailed technical project and a draft technical 

runction initiated by the formation engineers or the concerned 

cxecuting agency. 

18. Chief Engineer of the formations will assess the aproximate 

cost on the basis of draft technical sanction submitted 

y the formation engineers soon after the work has been 

*rnctioned and intimate it to the Controller of Defence Accounts 

eoncerned. The Controller of Defence Accounts will thereafter 

maintain the construction account and will inform the sanctioning 

and technical authority as and when the ceiling is exceeded. 

lf, however, at any stage during the execution of work, the 

npproximate cost assessed earlier is expected to be exceeded 

due to change in scope of work or design, the Chief Engineer, 

will intimate the Controller of Defence Accounts the revised 

ceiling, giving reasons for the variation, under intimation to all 

c

t86 l 

Handing over of assets, their 

accounting and maintenance 

Handing Over and Accounting of Assets 

19. (a) The formation engineers will intimate the date of 

completion of the operational task to the formation headquarters 

who will order a board of officers to check that the assets have 

been constructed according to the specifications approved by 

the Chief Engineer of the formation. 

(b) The board will also attach the list of surplus stores 

alongwith the cost. This should be supported by the closure 

letter by the formation engineers while sending the copy of 

closure letter to the Chief Engineer, who will issue disposal 

instructions for the surplus stores. 

(c) On receipt of board proceedings duly approved by the 

formation headquarters the formation engineers will enter the 

details in the Numerical Assets Register and also in the Barrack 

Inventory of the concerned unit area. For each unit area the 

barrack inventories will be prepared in quadruplicate. The assets 

will then be handed over to the user units based on the board 

proceedings. One copy of the barrack inventory will be retained 

with the formation engineers, one copy each will be given to 

user unit, bridge headquarters and the division headquarters. 

(d) The formation engineers will also mark on the assets 

the serial number as per the numerical assets register, job 

number and date of completion and the executing agency prior 

to handing over of these to the user. 

Maintenance of Operational Works 

(a) Divisions will convene a board of officers to assess 

the maintenance grant for the following year. The board proceedings 

will be submitted to Corps Headquarters, Engineers branch 

by the end of November each year. On the basis of actual 

requirement, the Chief Engineer will demand funds through the 

Quarter Master General Staff Branch for maintenance. 

(b) On receipt of board proceedings from divisions, Chief 

Engineer will scrutinise the proceedings and reflect the changes, 

if any, required in the "First Changes in Grant" report sent to 

command headquarters in December. 

(c) An yearly allotment of funds for maintenance of operational 

works assets will be made by 30 June for the current 

year to the Chief Engineer, who will sub-allot these funds to 

the formation engineers on the basis of board proceedings 

received from the divisions. 

(d) In areas wheie the Military Engineer Services has been 

ryh 

,lnducted, operational works assets will be handed over to them 

for accouniing and maintenance. Assets for which complete 

ruction accounts are not available, Chief Engineer will 

the cost of assets in consultation with the Military Engineer 

,$e entered in the record. The cost 

or alteration or special repairs will aisil be entered in the 

tccords and the overall enlranced value of the asset, used for 

the calculation of grants for maintenance. dssets handed over 

ito the Military Engineer Services will then be governed by 

normal works procedure. 

''i 

t87 l 

Disposal ol Operational Works Assets 

20. Disposal of operational wbrks assets that have outlived 

their life oi have deteriorated beyond economical repairs or 

lre no longer required, will be carried out under the orders of 

lhe Divisional Commander, who had ordered the execution of 

works. However, concurrence of Corps Headquarters will 

obtained prior to dismantling and disposal of such assets' 

21. The division commander will order a board of officers 

assess the serviceability of stores being dismantled and to 

lccommend disposal of stores. 

22. On the basis of recommendations of the board, the 

commander will issue orders fbr dismantling of assets. 

: 23, The formation engineers will strike off the assets from 

the numerical registers and intimate the same to the fbrmation 

[eadquarters. Unit barrack inventories will also be duly amended. 

24, T\e retrieved serviceable stores will be used only for 

nance of operational works assets or in the new operaworks 

within the defined operational works area. 

;djustment carried out. 

' 26, All unserviceable surplus stores should be returned to 

pngineer Park or Field Ordnance Depot for disposal. 

SECTION -3 : RESTRICTIONS 

IMPOSED ON OPERATIONAL WORKS 

By Army Headquarters 

27, (a) No operational work will be ordered unless it has 

bcen appioved by- Army Headquarters, Directorate of Military 

Operations and funds are allotted for it.

l88 l 

(b) No operational work will be sanctioned by.a formation 

commander bdlow the level of a division commander. 

(c) The above restrictions will not be operative during 

actuai hostilities or when hostilities are imminent, when full 

powers may be exercised by all commanders vested with powers 

io sanction operational woiks. On termination of hostilities, the 

procedure laii down in Section 7 of Works Manual (War) India 

iggs *ilt be adopted lAuthority : Army Headq,uarters No' 

A100965/Q3W (Policy) dated 09 June 1977 and Army_Headquarters 

Ietter N;A100955/Q3W (Policy) dated 15 Jan 19751. 

Purchase of StationerY. 

28. There is no provision under the operational works 

procedure for purchase 9{ s14i-qnery - lAuth ority ^: . Army -!ead' 

quorttrt lener No. B\S7SS1\QEW (Policy) dated 04 lan 19771 

Time for ComPletion. 

29. No operational works should extend peyond two working 

seasons. If a major or immediate delay' is envisaged, corps 

headquarters should be informeg eivi^ng the reasols .for the 

delayindicating revised pro_posed^ qlrte of comple-lio.. lAuthority : 

Army Headquirten letteV No. Al109syQ3w (Policy) dated 15 Jan 

1e7sl. 

SECTION-4 : PIANNING OF OPERATIONAL WORKS 

Planning PersPective 

30. A three year plan for operational works should be 

drawn up for the corps sector on a roll-on concept. This plan 

should de made at iorps headquarters by the General .Staff 

lOoerations) Branch in ionsultatinn with headquarters divisions 

)nd tt " Chief Engineer and should be approved by.the Corps 

Commander. Thisllan should be reviewed periodically to cater 

for changes due to financial constraints. 

f f. iVtrite planning operational works, the following will 

be kept in view : 

(a) Type of work should be restricted to those mentioned 

in ParagraPh 3, Section 1'' 

(b) Only thise works to be-planned and executed under 

\ / opeiational works procedure-which cannot be executed 

under the Defence Works Procedure' 

(c) The quantum of operational works sanctioned and 

\ / planned to be execuied should be within the- capability 

bf tne engineer troops. As a rough yardstick one 

engineer rEgiment can execute operational and main- 

t8eI 

tenance works to the extent.of aDorox' 12 of 15 lakhs 

in a year. Tifi;;;Jn"fuO"t tdsi

te0 l 

SECTION-S : EXECUTION oF OPERATIONAL WoRKS 

Allotnnent of Funds 

37. Depending upon the funds allotted, Command Headquarters 

will sub-allot the funds to corps for all carry over 

and nerv operational works. The sub-ailotment of funds i"itt t 

made to Divisions by Corps, euarter Master General Branch" 

(\\krrks), in consultation with the General Staff (Operations) 

branch and on the basis of operational tasks apprbuio by the 

Corps Commander. 

Actions by Division Staff 

Issue of Adrninistrative Approval 

_38. (q) Immediately on receipt of funds, Division Com_ 

manders will sanction .the. operational works on their respective 

engineer regiment by issuing Administrative Approval specifl,ing 

the following- 

(i) Operationai work number. 

(ii) Catcgory of work. 

(iii) Sccpe of work. 

(b) The letter ordering the rperational work should include 

delegation of authority to ihe executing agency for purchase of 

stores. The general. or special powers deiegate-d by the Division 

commander ordering the cperational w"orks to the officer 

commanding of the engineer r-egiment (or the Garrison Engineer 

or the head of other executing agency of operational worfs are 

ordered on them) will not be t'urther delegated to any other 

o{fic.e1 The budget will also be indicated. l, specimen'.f the 

adrninistrative approval is given at Appendix ,8,. 

- (c) While stating the category oiwork and the details of 

work in thc administrative approval, care shoulcl be taken to 

gyar.d against . any breach of iecurity of in{brmation, as copies 

of the administrative _approval are -endorsed to civil agen^cies 

including the controller and Deputy controiler of D"efence 

Accounts anrl Assistant Director clf Audit. The exact location 

ol' works and specifications of works shourd not be includecl. 

Co1ps. Chief Engineer ivill include rhese details only in the 

technical sanction whosc distribution is restricted only to the 

engineer regiment. The approximate estimated cost of 'each job 

r:nly is intimated to audit authorities. 

39. Pru;vide troolts lairttur and transport to assist the 

formation engineers to complete the task. 

lell 

40. Publisb aPProved ratcs fclr civil iabtlur rcquirccl 'by thc: 

cnuinccrs. '"""';;:"ioonitor the progress and ensure proper utilisation o[' 

lunds. 

'""""'42. changes in location, scope, cicsisn nccessitated due to 

.ocrational reasons ;;il;;;'plcmcnted oily aftcr.prior appr.val 

:f:e;il" *i;;;"q;il;-c:;9;;1 . stari (operations),, a1d thc 

Engineers branch. ii'li' *ifi involve amendmcnt both to the 

administrative approval and the technical sanction' 

43. Arrang" ,u'pii'" checks to ensure quality control and 

execution of *orkr'according to thc approu"d design and 

specifications- 

44. Ensure that formation enginees maintain "Shadow 

Construction e""ouiit';- on the hn6 similar to Construction 

accounts maintainJ';y ;'il;uty Controller of Defence Accounts. 

45. Convcne a Board of Officers on completion of operational 

task to ensure the following : , .-:^^r ..^* 

"""-i"i 

^sets h;;; been creared ur p"r rhe technical sanctton. 

(b) Storcs h;;;;;;; correctlv incorported in the job and 

accounted for' 

(c) Stores t "tO ,u'ptus. altcr,complction oi jokr. arc properly 

\-) ,,iJ"ir",r .gu"inti oir'tt jobs oi rcl'crred to thc Engineers 

branch ui--o'pt Heabquarters tor disposal" 

(d) d;;t ttuu" U'""n taken ovcr by the formation engtneers 

in the numerical assets rcgister' 

46. Instruc, i'ftt^tt"i "nit or formation tcl take over the 

assets, based "n ;;; u't"io-pitt"edings 'Jutl aq91ô:"^1-9v 'h" 

Formatio n cn,n* uni"t "" 

" J tJ "" te r th E. ass c ti i n. itrg 3 nît:l1?:t 

*"i1, u**ack inventories. check that thc inventones are rnalntaineci 

......-rz..er,erallfinancialacljustmentshavebeencarnt 

upto^ date-, 

r. -^:^r ^.ri..-*'-cr 

':d out 

hv the Deputy a;;i;;ll; oi'D"f"rr"* Accounts' ensure the 

;ir_;;; or-it"'opoational rask by the exacuting agency. 

Actions by the Formation Engineers - 

48. On i,,,," of administrative approval by the Division 

commander, tn*"urilh" ;..f, technicai sanction io corps chiel 

Engineer. In the drafi-iechnical sanction the tollowing wiil bc 

included : 

(a) Loca:ion' 

if,j S"op" and type of construction" 

i"i o"tuit"d spelifications and drawings' 

(oj t-itt o[ stores and the cost'

Iezl 

(e) Requirement of civil labour. 

49. Commence procurement of stores, tools and plant as 

advise.d by Chief Engineer of the Corps. 

50. Maintain active liaison with ihe user unit regarding 

timely and proper location of stores n"ui trr" ^rir"'ln ^Jio", 

to 

ensure that actual siting and execution can commence during 

the w_orking season witfiout any loss of time.--- 

51. Technical supervision and quarity control to ensure 

workmanshlp or high brder. Ensure titut tiortr-ur" *r"-ir"o 

by 

_qualified trade Non-Commissioned oi lunloi CornrnTrlri"n"O 

Officer of the same rrade as the *ort Ueing;";;;;'* 

52. Forward monthry progress report of"operational works 

to the division he-adquaiters ind chief figd;;-boipr. no, 

details see Appendix C. 

.53. Ensure proper booking of expenditure and forward 

monthty and quarterly expenditure statement to Division headquarters, 

Dgp.uty 

^Controller of Defence Accounts unJ Chi"f 

tsngrneer of the Corps. 

54. Maintenance of "shadow construction Accounts" t'or 

all operational works on the lines similar to trr.-"onriiu"ti"n 

accounts maintained by the Deputy controller of oetence 

Accounts. It should be reconciteit witrr tne auoiiluthorities 

once in I quarter and produced to the Board or oriiceis 

by the Division. 

"ioer"o 

55. Take action to revise the technical sanction if it becomes 

evident that the cost is likely to exceed the sancti,rnlo-rimit. 

56' on completion of the task, intimate Formation treaaquarters 

to convene a Board of Offic_ers. Keep the following 

for rhe Board 

l:^"rS..:1::_."lg1 

of Officers *nJn ,oo""""0 U! 

rne ljlvlslon Headquarters. 

(a) Details ol stores consumed with cost. 

(b) Details of civil labour employed, and expenditure on 

that account. 

(c) Expenditure incurred on any other account. 

(d) Details of assets created. 

(:) Numbering and marking of assets. 

(0 List of surplus stores, flant and machinery alongwith 

cost. 

(g) Tolll expenditure incurred and booked by controiler 

of Defence Accounts, list of liabilities if any, ,ho*ing 

the present position of their adjustment. ' 

57. Enter the assets in the numericir assets resister and 

hand over these to the user unit alongwith bariack-in?"nt"ri"r. 

193 1 

58. Ensure that the surplus stoJes arc-disptxcd.

Le4) 

(i) Soundness of all design features. 

(ii) Economy. 

(iii) Works included are according ro scales laid down by 

the General Staff (Operations), Corps Headquarters. 

(iv) Specifications are commensurate with the estimated 

life and purpose of works. 

(b) Technical sanctions will be issued to the enginecr 

regiments with a copy to Deputy Controller of Defence Accounts 

to appraise them about the approximate cost of works and 

enable them to maintain construction accounts for each job. 

Details of technical designs and specifications, howevcr, wiil not 

be sent to the Deputy Controller of Defence Accounts. 

(c) Initiate timely action to procure centraliy controiled items 

of store, plant and machinery and release to the fbrmation engineers. 

(d) Provide additional tradesmen from Corps Engineer 

regiments, if required in consultation with General Staff (Operations) 

branch. 

(e) Carry out technical checlcs to ensure proper quality control. 

(f) Advise the Corps Commander and General Staff (Operations) 

_on all technical aspects of operational works inctruding 

type of works which can be undertaken, scope ol'r,r,ork, specif'ications 

permissible under operational works procedure, siluations 

necessitating changes in administrative approvals and technical 

sanctions and all matters of financial and technical control. 

Ensure that administrative approvals confbrm to the poiicy laid 

down by the Corps Commander and obtain his approval prior 

to authorising any changes necessitated by local circumstances. 

(g) Watch the physical progress of works and the connected 

expenditure incurred by the engineer regiments ancl appraise 

the Corps Commandcr about the remedial measurc.s taken by the 

division staff and engineers in case the progress is not satis{aitory. 

(h) Ensure that all surplus stores are correctly accounted 

for and utilised by various formations in the corps sector. 

fi) Ensure that all operational works are closed by the 

division headquarten after completion of works. 

(k) Same as Paragraph 59 (h). 

SECTION-6 : FINANCIAL 

OF OPERATIONAL 

General 

62, Financial control 

involves the following main 

MANAGEMENT 

WORKS 

to be exercised at various levels 

responsibilites- 

lesI 

(a) Expenditure is incurred only after the lunds havc bccn 

allotted. Ho'wever, d";itg the first quarter of the financial yoar 

..""tJii"* upto ttie iito*ing extbnt can be incurred in antic'ipation 

of allotmcnt of funds :- 

"" '-i;t For Carry- Over lVorks :. 25 qercel] talance 

3t 

,.qu,r"tn.nt of luncls projected against the 'the JoDs' 

(ii) For Maintenance of Aiseis : 25 percent of,the-allot- 

-for 

the maintenancc bf assets' during the 

ment made 

previous financial ye?-l' . . ,i u-- rL^ ^-ai 

(bl Finan"iut liuLifti"s will be incurred .!y tl"^.":gineer 

,"si*!;tr'on$ ultertG Supplies antl S,crvices (S and S) Imprcst 

xfil;;;. 6""n ,"".ii."ii ro rhem by chief Engineer, corps 

and a proper S unO^- S ucco"nt number has becn allotted by 

ttre Coirtr

te6 l 

and- possibre readjustmenl reappropriation and surrender 

f.unds in order to 

of 

dpprise ftilil;-ireuOq*rie., 

Booking of Expenditure by CDA 

Monthly Statement of S and S Imprest Account (IAFA-S2l) 

63. Monthlv statement of Imprest Account pertaining 

cash_expenctiture 

to 

wiil b; I;;;;$';i ;,d# the ilgiilLr" Deputy controrer 

," 

of Defence Accounts and corps 

quarters,Head- 

branch. 

Ê_ngineer The statement of accounts 

month of fbr the 

March, i-e. the rast statemr"i u"r"* "ti" ".ior" 

financial or 

yeal wil ue r"r*aiJeo"io Jrt" conrroiler of Defence 

Accounts bv 31 March and it wil bsensurea tnaiJt! 

reflected throushout the year ta, u""n correctry "*ploit,rr" 

adjusted by 

r h e co n t ro I I e r Jr De fe ;;; h; ;;, ;;f;;";l ir"#, #,J"""., u n,,. 

Monthly Expenditure Return 

64, These will be forwarded as pe,r Appendix D attached, 

so as to reach corps Headquarters by' ttr" idtn oi-*u"i-montt 

showing , 

the position upto.last date oi the 

following_points tr;;, *onrfr. m" 

must Ûe highlighteJ^: 

(a) Figures in column (e) -'cash Expenditure' should 

with talry 

the to^t{ figyrgr, u, giJ"n in--the' ilJ;nlt statement of s and-s ImprJst Account gera-sirf ""iJnoi,ur. 

-6r*aroeo 

to the Controller of Def6nce Accounts. 

. . (b)^Figure under column (m) ,Total Expenditure, booked 

by the controlrer of Defence e.dountr shouid ue outaineo uy 

eggineel regiments by- sending a representative to the 

of the Office 

Deputy controiler or derencJ accounts-ouiing ih" ri.r, 

we_ek of. every monrh. A" figures in column 1ry ,iio.ufO be as 

reflected in the construction iccounts maintained by 

of 

controiler 

Derence Accounts and should ;r.;it -r"u;"rii,]i,iJ'i'ig.,r", 

gr_':l in column (e). {v aifference Letw6en ii,l jgy 

be .t.rfO 

reconciled in the ""i ,Remarks' column. 

(c) All liabilities shourd be reflected under column 

These 

(n). 

should be viqorously progressed by G;il;;"-."iffi"nrr, 

with a view to liq;iaating it"ii-"i-tt! earrrest. 

^ ^ (d) Expenditure booked and shown by controlrer 

Defence 

of 

Accounts under corumn (m) pius ii"uiiiri"J,ilJrii 

exceed the 

r t 

total budget allotment. "., 

Quarterly Expenditure Return 

65. These should be forwarded to reach Corps Head_ 

quarters by 10th of .July, October, January .and April showing 

the position as on the iast day oi ,h"'pr.i"io"; ;;;ih. "- 

, . 66:,Book adjl{tment of piiced uouih"r, f;; J;;;;"ceived 

ouflng rne tlnancrar year are carried out by the controiler o[ 

teTl 

Defence Accounts upto July or August eif the following financial 

year- It _is imporl.ant that all priced issue vcluchers lorwardcrj 

to the controller of nefence Accounts for adjustrnent during 

the rnonth.of Aprilare enfaced with red ink on tlie top indicatin!' 

th,e financial year in which those vouchers are to bê adjusted 

AII priced issue vouchers should bc tbrwarded to the controller 

of Defence Accounts well in time and it will be ensurecl bri 

the engineer regiments that all these have been adjusted before 

closure of the aL:counts ol' thc year. 

67. For the rnonfhs April to August, two appenclices rviil 

be forwarded .akrngwith the-monthly alnd quarterly expenditure 

roturns; one fbr the current financal yeai and iher bther ftrr 

the . previous financial year, ret-er Appendix E atrached. Thr: 

linal. figures of. expenditure during the previous financiai ycar 

will be shown in mcnthly expendit-ure ret,rrn fbr August to bc 

lorwarded to Corps Headquarters by 10th of Septeriber. 

S-FCTION*7 : ACCOUNTTNG ?F ASSETS 

Numerical Records 

68. All assets created out of operational works will be 

entered in "Numerical dssets Registir" to be rnaintaineci ar. 

thc formation headquarters for the'works oreierccr by thcm or 

cxecuted in their geographical ju::isiliction. Thc following detaiis 

will be entered in the numerical"records based on thc proiecding:., 

ol' Board of otficers orderccl by trrc crivisicn heaclquartcrr 

uoncerned : 

(a) Serial Number of rhe asset (Numcrical Number). 

(b) Operational task number unrler which crcated" 

(c) Description of the structure. 

(d) Specifications in brief. 

(e) Executed by. 

(t) Date of completion. 

(g) Capital cost. 

(h) Cost of addition or alteratir:n carricrJ out subsequently. 

fi) Unit to which hanric.i rlver on u:mplction. 

. .69. It is emphasiscd thar cverrv operati.nal task o*lcrccl 

Iry thc division iriespective of thc exeiuting agency and sub- 

\('(lrrcnt lr final status oi the opcrational task su,;ti lts cancell,rtions, 

closure and so on nbou!61-f,igure in tlie Nrrr;lcrir,,1 Assels 

Itr:qistcr- All assets incl rg irlant and milJirincli,!. w: : dctail:, 

.l thcir makc, serilrl nui"rihi'r. f,i.rst ar1,.l piir,.,.* ,r,iler,.: rnstalled 

.'lrotrkl bc rclk:ctr-'rl in lh , , , ,. i.r

tesl 

70. Copies of such Numerical Assets Register will be kept 

at the Division Headquarters and in the engineer regiments. lt 

will be updated by thi: Division Headquarters concerned- by 3l 

Dec every year and a certificate furnished to this effect tO 

General -Stdm 1Op*rations) and Engineers branch at Corps 

Headquarters. 

Zt. e.rOit objections or observations on the financial aspec-'ts, 

whenever raised "by the controller of Def'ence Accounts will 

be dealt with by the division headquarters and the fcrrmation 

engineers depending on whethcr they pertain to operational 

works or to the maintenance grant. 

Handing Over of Assets to lvlES 

12, A Board of Ofl'icers will be convened by the fbrmation 

who had orclered the works for the purpose o[ handing ovcr 

aFsets to Military Engineer Services. The suggested composition 

of the board is as under : 

(a) Brlgadier 

(b) Lieutenant Colonel 

(c) Major 

(d) Garrison Engineer or his 

representative 

Presiding Officer. 

Member (u:rer unit). 

Member (Engineer regiment). 

Member in attendance from the 

concerned area (the certificate 

given by Garrison Engineer/ 

representative will be counter' 

signed by the Commander Works 

Engineers). 

73. 'Ihe boar.l will cnsure the following : 

(a) ,{ssets rc,-ommcnded to be taken over by thc Military 

!lrruincer Sen'ice. are not substandard structurcs and ar(' 

r.,.,ionably suitabi,- tor the purpose for which these are to ht' 

-a 

r-:.sci: Au; .quidc the lbllowing will be taken over : 

(i) Buildings with residual life o[ two years and above' 

iiil 

Metaliecl roads in use which are required for a min 

imum Period of thrce Years. 

(iii) All power srrpply installations in lhe area' 

i;uj rut sr'rrc water supply installations excluding ['ic1l 

watcr P0lnts' 

(b) Asse:ssed untus r-rf these will be carefully worked" otrt 

(rj ,l,tt"t* will be cntered in the draft board proceedirrq' 

Tlire following adclitional information will also be giv-en :. 

(i) plinth irea anrJ other relevant dimensions of builcli'ts 

or other assets in titt' column 'l)escripticln

lr00l 

quarters by 01 December each year. The following clarifications 

are glven : 

(a)Partl.Totalmaintenanceloadwillnotexceed25 

1r"r"*)1i ut t5" allotment made for maintenance during the 

iurr"nt financial year. After due approval of the maintenanc':' 

nian bv Corps Headquartcrs thess maintenance tasks will t'r 

in.flrrit.n and amount spent in anticipation of actual alloimcnt 

J;;g lhe first quarter'of the financial year for which the 

maintcnance -- Plan has been made. 

rrrl Part II. This part will include other maintenance tasks 

to bd irndertaken on'receipt of firm allocation of funds for 

,nuini"nunte, from Corps. Total amount of Part I and Part II 

;hould be as per the 'nottt laid down' For the purpose of 

pi;;irt in" -lui.tt"nance tasks, the allotment made during the_ 

lrecedifrs three vears can be taken as a guide' On approval of 

b;i.t'-ffigin""r bt the corps, planning of maintenance 

1v.'rk. 

and advanie action for procurement of stores (actual expendlture 

will not be incurred tiil funds are allotted) can be initiated hv 

the formations. 

Demand of Maintenance Funds 

77. The demand for maintenance Grant wiil be projecteti 

as per Appendix G attached. 

Execution 

Ts.Themaintenanceofoperationalworksassetswillbr: 

carried out throughout the year" However, maintenance t-rt 

;;f;;r" works will"perforce be restricted to the actual wgrkln* 

;;;i.d available. The maintenance tasks will be undertnkc'rr 

l-tii*tfy as per thc maintenancc plan lor thc ycar' duly.appruvt:'l 

;t ;;il lieadquarters. A,s the iormati6n enqincers '*'ill h'" 

_rrlsc 

committed on cxecution .f carry over work,q. lh;r 

"in.uir"ntly trut[ oL the maintenance tasks will have to be carried r:rit b', 

it * ut*t units themselves under supervision of cngineer .traric:' 

rnen. Il,taintenance stores will noi tre used fcrr unauthoriseti 

*cirt s in operati.nal works areas or in ar*as outside thc clperational 

works jurisdiction. 

Cornpletion RePort 

79. A, Boird of officers convened lbr the asssssmcnt i.;1 

maintcnance grant should also inspect the maintenance vrorkr" 

carricd out diiring the working season" A consolidar"cd rc{:':ti, 

a$ per the format"attached at Appendix H u'ill !e prcpari:i.l ll 

tne'nivision headquarters and torwardecl tc the Quarier |vu,tnl": 

Cc*irul (Works) ind Engineer..branch$s at C'rps headquiir lci, 

t'y: tti Airil, i.e., at the end of the financial year' 

sEcTloN-9 

AND 

lr0ll 

: AUDIT OBJECTION 

OBSERVATIONS 

80. Settlement of audit objections and observations raised 

hv the Controller of D"f.n"" Accounts on operational works 

ir' ,iil, .I+ilri,iifriiry ile unit, maintaining ihe. construction 

;"";;; h;pon*iuitiii"s "t of various agencies including variors 

formation head-quarters are as under : 

(a) Division fleadquarters'. 

iii To keep a waich on the audit objections and-otservations 

raised by the Controller of Defence Accounts 

and also to wdtch thb progress of their settlement' 

A Quarterfv t"poit on ihe"subject-will.be obtained 

from the Jngin'"o regiments in the first week of 

March, June, September and December' 

fii') Forward a consolidated quarterly report to- Quarter 

\"'/ 

rururt", ccneral branch at the corps Headquarters, 

iurnishing-itt* O"tuitt of all audit.objections a1d observationi 

*ittt it't. latest progress by ihe-second week 

of March, June, September and December' 

(iii) Proeress statements of cases through' Quarter Master 

'.''' b-;;;;ut strri channels, fbr those cases requiring sanction 

of Higlot Competent Financial Authority (CFA) 

or Government of India' 

(i") At the tim'e of relief of engineer regiments.obtain a 

list of r:nsettled objectioris and observations and 

progress -their settlement directly with the relieving 

unit. 

(v) Furnish rnnlies to cbjections or observations raised 

\'/ 

hy thc c+ntroller of -Defence Accounts on matters 

plrtaining i i uO*i"i'trative approvals and closure of 

oPerational works' 

(b) Corps Ftreadquarters, Quarter Master General Branch 

(Works). ' (ii scrutinise the quarterly reports and pursue settlement 

with the formation headquarters' 

rii) Prosress statement

tl02l 

(iv) Reply objections or obsen'ations of general naturc 

raised by the Controller of f)efence Accounts, involving 

sanctioning of works in the Corps sector, financial 

closure of works and disposal of assets created under 

operational works. 

(c) Corps Headquarters (Engineers Branch). 

(i) Advise'Quarter Master General'branch on settlement 

of audit objections or observaticns related with the 

subjects mentioned in Paragraph (b) above. 

(ii) Furnish reply to the Controller ol' Det'ence Accclunts 

on objections or observations raised by him on technical 

aspects involving design or speciticaticrns of the 

works, expenditure connected with stores, tools, plant 

and any other matter connected with technical sanctions. 

(iii) Progress cases through departmental channels requiring 

sanction of Command Chief Engineers or the 

Engineer-in-Chiet. 

Procedural and Financial lrregularity Involving Admlnistrative 

Action, Civll $uits and Litigation, Special 

Pollce Enquiry Central Bureau of lnvestigations Etc. 

81. All such cases will be deait with try the fbrmation 

headquarters concerned and progressed through Adjutant 

General Staff channels. 

82, At the time of turnover of engineer regiments, fuli 

details of all pending cases will be obtained by the Adjutant 

General Staff branch of the division headquarters" Division 

headquarters will instruct the relieving engineer regiment to 

deal with certain cases after handing and taking over and instruct 

the relieved engineer regiment to hand over records/elocuments 

pertaining to such cases. 

83. In case of doubt, divisi

t1041 

(ii) List of liabilities on account of which the costruction 

account has not been closed by the Controller of 

Defence Accounts with their latest position. 

(iii) Expenditure incurred and booked by Controller of' 

Defence Accounts till date (duly reconciled). 

(iv) Surplus_ sto-res, plant and machinery held, if any, on 

the order from Chief Engineer, C6rps or Commancl 

should be disposed off by the relieved engineer regiment 

and not handed over to relieving engineer re[iment. 

(d). Surplus Stores, Plant and Machinery. All surplus 

stores, plant and machinery will be listed job-wise (this does 

not include those stores mentioned in Paiagraph (b) to (c) 

above, which will be listed separately for each job).-Thci foilowiirg 

details pertaining to all surplus stores will be furnished to the 

relieving unit : 

(i) Operational task number against which they were 

procured or released. 

(ii) Source and date of release/receipt order number an

11061 

(c) Bitumen and Explosives : The engineer regiments 

should intimate the approximate requirement of bitumen anci 

explosives for the following year based on projected works and 

the boards convened for maintenance grant. This requiremenl 

should be forwarded to the Engineers branch (corps) by 10 

January each year. Chief Engineer will scrutinise the demands 

and forward the consolidated requiremcnt to command to take 

provisioning action. Stores will actually be procured or released 

by the zonal Chief Engineer on order of Chief Engineer 

command. 

(d) Generating sets, Pumping Sets, PBS Rolls : These 

stores fall under the category of controlled stores and are 

generally centrally purchased by the Army Headquarters, Engineer-in-Chiefs 

branch or the Ordnance Branch. Demand of 

these items will be prepared by the Chief Engineer on DER 

(P) Form 1 clearly stating the time by which these are required 

and five copies of these forwarded to E-3 section Engineers 

branch (command). Based on their availability in stock, these 

will be released. Alternatively, 'NA' certificates, will be issued 

by the agencies concerned. Chief Engineer corps will then 

arrange for the local purchase of these stores. 

(e) Paints and Alkathene Pipes : Engineer regiments will 

forward the demands of these stores to Engineers branch of 

the corps headquarters by 15 April each yeai. Chief Engineer 

corps will finalise and approve the rates, specifications and the 

quality of these items and intimate to the engineer regiments 

and Deputy Controller of Defence Accounts. The unit will then 

place the supply order on the approved firm. 

Stores to be Procured Locally by Engineer Regiments 

92. The formation engineers will work out the requirement 

for items other than those mentioned in Paragraph 90 above, 

on the basis of sanctioned operational works, Ihe'maintenance 

programme and arrange to procure them as per the standard 

procedure. 

Local Purchase of Stores under Maintenance Grant 

93. No local purchase of stores, required under the 

maintenancg grqry, wili be done withoui the prior per- 

mission of Chief Engineer colps. The formation-engineers 

will forward to the Chief Ehgineer Engineer co corps their formal 

requisition, i.e., application for sanction of local purchase, purchale, 

supported by the quotations of the firms, corirparative 

statement and the NA certificates. The Chief Ehsineer Engineer 

will accord his approval after necessary scrutiny. 

.A 

o o 

G, 

N cl) 

.! 

l! 

o. 

.! 

E ott 

T' 

o 

F xt, 

:l 

ol 

NI 

I 

: 

C) 

N 

G 

troCL uJ 

CL 

lu 

F GoTL 

clt 

zl 

Fg;iFE$E3F"iBi3., 

I I or: 

f$t +: €=.-Fe,SE #;ST 

E3g[r[i$;$;}FFiE 

;;:r;l;gqE; r,:s 

fg Fi$Fff5#iiii$F 

3; $sH +Fx;sF:'r[55 

F g I I€ I ;is rE; 'd3 :=33?AoxDF lF5g 

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8.5 N€ A 

. Appendix "C" to Addenda lll (Para 52 Refers) 

MOHTHLY PROGRESS REPCIRT OPERATIONAL WORKS : 20 ..... _ N ...". FOR THE MONTH OF ..... 

Sl. No. Job Number Brief des- Amount 

cription of allotled 

work and 

probable 

dale of comolelftrn 

{PDCI 

Work 

Commenced 

lrom 

Specific 

conslruclion 

carried out 

during lhe 

month under 

review 

Progress 

since work 

starled 

Amount 

expended 

Tasks planned 

lor lhe 

ensuing 

month 

6 

Remarks 

arl tbt (c) (d) {e} {o (q) ft) fi) &t 

(a) Any problem of stores supply? 

(b) Any problem of unskilled hands? 

(c) Any other bottleneck? 

o\e

Appendix ..D" to Addenda lll (para 64 Refers) 

MONTHLY EXPENDITURE RETURN FOR THE MONTH OF... 

Expenditure on 

purchase of stores 

against book debit 

Total 

expe n - 

dilure 

Appendix "E" to Addenda lll (Para 67 Reters) 

QUARTERLY EXPENDITURE RETURN OF OPERATIONAL WORKS FOR THE QUARTER ENDING """ 

New Operational 

During the I UPto the end ol

t 

Formation : 

Allotment ; 

For the year 

Sl. ?{o. Descriplion 

ol 

Asset 

*_ld"_ 

(b) 

NOTES: 

1. Total cosl of repairs 

2. Format for Part ll is 

3. Abbreviations used : 

{{) ilM-Electricat and 

rlArNrENANcE PLAN oF AssEr:.-c.ryEA#3"3# ;' ;?#i;,T^:^rrr (Para 76 Rerers) 

wonKs pART r FoR THE veanzo 20 ..... 

Numerical 

Records 

Serial 

Number 

Sl. No. Type of work 

(Detaals including 

exacl area, 

necessity with 

reasonsl- 

I 

1. !. rildings. 

;i ',eld Defences. 

't ,-loads and tracks. 

Capital Cost Operati- 

BIR ElM Total 

onal Task 

Number 

under 

rlhich construcled 

D€tails ot 

repairs 

required 

Stores Required Priority of 

llem Quantity Cosl repair 

__(d) {e} m (s) {h} 0) ft) (t) 

n Part I should not exceed ZS% of the allotment during the current year 

irnilar io that of part l. 

(a; BrR-Building and Roads. 

lVlechanical. 

Existing 

arrangements 

i4 Hetipads. 

!e Water Suppty. 

li Electrical lnstailations. 

! .'. Miscellaneous (Ughtning cr,nductors etc.) 

Capital Value Ap proximate 

cosl of mainle. 

nanoe 

ANCE OF OPERATIONAL WORKS ASSETS 

Priority given by 

formation 

Any other 

information 

{m} 

Remakrs. 

(b) (c) (d) G} (0 (s) (h) 

L) 

N

6 oo 

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tllsI 

Departmental lnstructlons on Operational Works 

Authority 

l. Authority for operational works is derived from Government 

of India, Ministry of Defence letter No. 0633/e3WlIllzO4lQtDS/48 

Dt. 23 Jan. 1948. 

2. Government of India issues periodic letters defining the 

areas constituting Operational Worki Areas. They also stip"ulate 

the period upto which the sanction will be opeiative. - 

Types ol Operailonal Works 

3.. Operational works are. restricted to the following 

categories : 

(a) Field defence. 

(b) Improvement of airfields, advance landing 

grounds, helipads-, roads, bridges and ropeways, 

(c) Field water supply, 

(o) 4ncittary.buildirigi'to tented camps and hospitals, 

(e) Shelters (but nofhuts) as a substftute for teirtage, 

and 

(0 Construction of advance landing grounds, helipads, 

roads (other than class 9 and above) bridges, 

ropeways and operational and technical accommodation 

provided that the sanction is accorded 

by a Formation Commander not lower than a 

divisional commander or equivalent in cases when 

the operational works in question is expected to 

last for more than three years f;;om th-e date of 

completion. 

4. Shelters are structures which are designed to withstand 

enemy small arms and/or artillery fire. Provision of works othbr 

than- those giv-en in para 3 above wi[ be governed by Defence 

Works Procedure. 

Ordering ot Operational Works 

5. ftmmanders in operational Work areas may order 

execution of specific operational tasks on their formaiion engineers, 

The letter ordering operational tasks will speciff the 

following : ' 

(a) Operational task nunber. 

(u; Citegory of work 

(c) Details including the scope of work.

[116] 

6. The letter ordering operational tasks should include 

delegation of authority to the executing agency for purchase of 

stores. The general or special powers delegated by the Commander 

ordering the operational works to an Engineer Bde 

Commander or OC Regiment shall not be further delegated by 

the latter to any other authority. The budget head under which 

the expenditure is to be booked will also be indicated. Copies 

of the operational task order will be endorsed to the CDA and 

others concerned. A specimen of the operational task order is 

given in Appendix 'A' attached. [Not printed] 

7. Operational work orders are issued only when the work 

in question, if executed under Defence Works Procedure, do 

not meet the desired operational constraints. Formation engineers 

may not always be in a position to execute all the 

operational tasks planned. In such cases operational work orders 

may also be placed on MES or other departmental construction 

agencies. 

Technical Control 

8. Chief Engineer Corps will in all cases of operational 

tasks issue a technical sanction for the same. Where Chief 

Engineer Corps does not exist, the technical sanction will be 

issued by Chief Engineer Command. The technical sanction will 

speci$r the scope and type of construction, broad specifications 

and approximate cost. Specifications adopted will be consistent 

with the purpose of the operational work and also the period 

for which the same is required to last. The executing agencies 

are forbidden to enlarge the scope or use more sophisticated 

specifications for an operational task withclut specific sanction 

of the engineer authority issuing the technical sanction. 

Execution 

9. Formation staff are required to obtain necessary clearance 

from civil administrative authority controlling the use of land 

prior to construction of operational works. 

10. Formation engineers will not execute operational works 

through contracts. In the case of MES and other Government 

agencies executing operational works, own departmental procedures 

will be adopted. 

11. No separate sanction is necessary for use of troop 

labour, WET equipment and transport available with the units 

in the formations for execution of operational tasks. No charges 

are levied for the same. If local labour is hired the labour, rates 

t1171 

be published in the formations routine orders the copy of the 

sam-e should be appended to the muster roll. 

Stores and Plant 

12. Stores and tools and plant which are required for 

operational tasks should be procured from Ordnance/Engineer/ASC 

sources on which the executing Unit _is dependent. 

In the case of Engineer stores, the demands should be pro-cessed 

at HQ Chief Engineer command, who will issue non-availability 

Certificates as necessary. Stores may be procured locally when 

these are not available in the Engineer/ordnance stores holding 

depots. Where such stores are to, be procured from outside the 

ar6a of responsibility of the comriander orderin! the_operational 

, work, a general or Jpecial sanction for the same will be obtained 

from Coips Commander or GOC-in-C. In the case of electrifica- 

tion the -provision of Govt. of India letter No. 06033/QW- 

iiill}934lD. 7 Dt.29 Sept. 50 will apply. 

' 13. Local purchase of .non-expendible'tools and plant 

should normally not be resoited to. only in exceptional circumstances 

where these stores are not available in the Engineer/Ordnance 

stores holding depots, local purchase may be 

' resorted to. 

1,4. Before resorting to local purchase, information about 

suppliers and the likely rates as far as possible- slrould be 

obtiineO by the OC Regiment from the present MES, CPWD 

or the Railway Engineer Offices. 

15. Representatives of Corps/Command CE should check 

consumption of stores and labour with the technical sanction 

agcorded. Some spot checks may also be instituted. 

16. No advance payment should be made to any supplier 

and payment made shouiO be linked with CRV. Random checks 

about ihe quantity and quality of supplies should also be made 

by the representative of the CEs. 

17. Normal procedures will be adopted for procurement 

of stores locally. *hereuer any deviation is necessary, CDA will 

be informed iegarding the circumstances under which such 

deniation is being resorted to. 

18. Tools and Plant rnay be hired from other agencies and 

repairs may also be incurred from operational work funds where 

sulh repairs are necessitated by their having been used on 

operational tasks.

t1181 

19. On terminatiol, executing unit wilr decrare through -op"ru- 

departmental channers. the su.rprur rior", herd against- tt " 

tional task. These wil be_ disposed or uria", tt 

orders of corps/command chief Engineer "*p"oiii""*ry and the cost credited" 

to the relevant operational task. 

Financial Management 

. 2!. 

-Engineer authority issuing technical sanction wil inform 

the cDA concerned the.total aiproximate cost of the work 

ytltir a period of three monrhs of its sanction. Break-down of 

detailed expe]Tliture by rabour, plant and stores is not to be 

intimated to CDA." Changes t-o approximate cost due to changes, 

in-scope. or specificationi will uiro u" intimated to Co,* rni, 

information is necessary for cDA to maintain th" conriruction 

accounts for all operational tasks. 

21. Formation engineers who are ordered to execute operational 

works will be provided with suppries and s"-i""r trnpr"rt 

under the sanction of command chLi nngineer. Th"-*nrtion 

ipued by command chief Engineer for this"purjor" *ili rp""iq, 

the monetary limit of the imp-rest. Imprest account number wilr 

H.,::"::1-:_o by SqA on uppli"ution Lfter issue of ,un"iion uy 

unlet Engineer. units operating_ the imprest will open an imprest 

account with the nearest Bank. Imprest holders ruy u" p"rritt"d 

by the c.D.A to recoup their Imprest from riio cistriers, ir 

necessary. 

._ . _?2.__Imprest holder will maintain a simple Imprest account 

821) 

$AFA which will be closed on the lasr day of"urt *ontr,. 

A statement of account supported by original uo""tters *in u" 

fonvarded to cDA by 12th-of the foirowiig month, *itt .opi", 

(excluding the supporting documents) to c6n,n,unoicorpu ciri"r 

Engineers. construction account for each operational iurt *itt 

be maintain"d. by the cDA concerned rtor tL" n,ontnry irnpr"r, 

account submitted by the units. 

23. All expenditure on operational works will be debited 

to revenue head viz, yujgr head-2076 Defence services-Army, 

Minor Head-l11, sub geio-a-worksl 

1a; Major worrc n"tuit"o 

I Ilf wifl incrude expenditure on- construction, maintenance etc. of buildings 

and other revenue expenditure oj Army by th; MES, otneiin"n in-orJietating 

to ordnance Factoribs, R&o organiSaii',rn,'-rr,lirit"rv r"rr"-i"o-iisprecrion 

orsanisation for which separate-Mlnoi ribici.',i;;; b";;"ftuii"i.'ii5 "or,. 

9! .n"q.Major Works uncr'ertaken on oi "Gi r-4-48 wit be booked to the 

Major Head 4076 

lrrel 

l-Works executed under Operational Works Procedure 

Head U45U0l).1 

24. CDA concerned will forward to the Command Chief 

ineer, a statement of actual expenditure incurred in respect 

each work. Chief Engineer Command will scrutinise the 

ture statement of CDA with the statement forwarded 

unit and reconcile difference if any. 

25. In the case of operational tasks executed by MES 

expenditure return will be submitted by the MES unit 

to Chief Engineer and CDA through their AAOGE. 

26. For operational tasks executed by agencies other than 

ion engineers and MES, Chief Engineer Command will 

inate the procedure to be followed for incurring expenditure 

for submission of returns to the CDA and the agency 

ned. Cash payment (by cheques) instead of book debit 

be made to the executing agency if so required by them. 

Closure ol Operational Task. 

27. Opentional tasks should be completed in the minimum 

period. In case of exorbitant delay in completion due 

unforeseen circumstances, affecting the nature and scope of 

work, formation commanders may be advised to close such 

ional works. Separate operational tasks may subsequently 

ordered as necessary. 

28. Due to relief of Engineer units certain incomplete 

ional tasks may have to be handed over to the relieving 

by the relieved units. Such cases, as far as possible must 

foreseen and kept to the minimum, Where unavoidable, 

lete operational tasks should be handed/taken over on 

orders of the formation commander concerned and the 

proceedings will be duly countersigned by the formation staff. 

29. On completion of an operational task the executing 

liency will forward a completion report to the authority who 

mnctioned the work as also to the CommandiCorps CE, along 

with a list of surplus stores. The formation headquarters should 

then issue orders for taking over of assets by user units/formatlons. 

Concurrently, they will also convene a board of officers 

to take over the assets created on the maintenance charge. In 

case the asset created by operational work is no longer required, 

I Caters lor the sxpsnditure on Operational Works inespective of the cosi 

lncludlng malntenance ot assets not taken over by MES

[120] 

the board may recommend dismantling and disposal of assets. 

The formation headquarters who originally sanctioned the operir 

tional task will also intimate the CDA of the completion ol 

work and disposal of the assets. 

Maintenance 

30. A numerical record of all assets created under operational 

works procedure will be maintained by the formation 

concerned. This record will be updated annually at the closurc 

of each financial year. 

31. All assets created by means of operational works will 

be maintained till they are no longer required for the conducr 

of operations. However, some sort of check shall be introducecl 

by the CE, Command/Corps on the maintenance task. Wherc 

adequate MES cover is available for maintenance, operational 

tasks assets may be taken over by thern on the basis ol' 

proceedings of Board of Officers convened by Headquarters 

Commands. Assets which generally meet the specifications 

adopted by MES for such constructions will be taken over by 

them. Command Chief Engineers will be the authority to decidc 

whether the assets are suitable for maintenance by MES. 

32. Maintenance of assets taken over MES will be out ol' 

departmental maintenance grant obtained in the normal manner. 

Operational task assets not handed over to MES will be maintained 

from Operational Task Maintenance funds specifically 

allotted each year, expenditure on maintenance of operational 

task assets other than those on MES charge will also be debitetl 

to the same budget head as given in para 23. No scales arc 

laid down for the provision of maintenance programme. A 

technical sanction for the same will be issued by the units 

concerned speciffing the approximate expenditure. Chief Engineers 

while sub-allotting funds for maintenance of assets may 

specifically delegate the authority for local purchase of storcs 

from maintenance grant. 

33. When assets created by operational tasks are no longer 

required, a Board convened by the fbrmation who ordered the 

original operational work or the Command Headquarters may 

recommend re-appropriation or dismantling of the same. Command 

Headquarters will order their final disposal. 

34. A system of budgetary control on the expenditure on 

operational works has been introduced since 7973-74. Statl' 

instructions covering the following aspects have been issued 

l12rl 

vide this heaclquarters letter No. d00955/Q3W (Policy) dated 

24 Feb. 7975 : - - 

i;i -Projection of demands for funds for maintenance' 

new and carry over works. 

Cul npprovi of iecessity by and allocation of funds 

bv A.HQs. 

(c) F'inancial control. 

ioi rime schedule. 

(.t Review of works in Progress. 

i5. Restriction imposed 5y Army Headquarters letter 

referred to in para 34 abbve will not be operative during actual 

hostilities or *h"n hostilities are imminent, when full powers 

can be exercised by all commanders' 

36.Thesedepartmentalinstructionsupersede-thetec}rnical 

instruction issued vide this H.Q. letter No' 66449/E2 (WPC) 

dt. 26 Apr/4th MaY 76. 

[Auihority : A.H. Qrs. Branch New Delhi No' 

!;tlyCrs 

6644d1E2 (rwc) dt. 19 Mav 1977).', 

lNote'orReade'3:-TheabovedepartmentalinstructionsincorPoratethe 

' 

iirri*i;l aaaitionar controt measures to avoid financial mismanagement 

ta) Differentiation ot lssits as tangible and non tangible has been tound to 

b? ;,ffir#';il;;bF;il;. ineriro-re such a dirferentiation is dis.pensed with. 

iff ir""teO OJ oi'eiational works will be treated as tangible' 

.henceforth 

di ".l"ii il" scales adoitedifor maintenance of operational task assets have not 

lL;';"tiJ;. M;i"i;;;^; iuno. rirr hencefdrth be allotted on the basis ol 

planned maintenanca tasks. 

lc) procedure tor cfos-rr" oi;peiational Task and disposal ol surplus/dismantled 

itbres has now been incluced' 

(d) Submission of mont'fii, i"tutnt on labour, stores and plant hours to CDA 

nds oeen dispensed with,

1122j 

NOTES ON OPERATIONAL WORKSI 

L.l. The Govt. of India issues letters periodically defining 

the areas constituting the 'Operational Works'. 

Within the areas so specified as 'Operational' the Commanders 

of field formations/sectors are empowered to order the 

execution of operational works which are of temporary nature, 

actually required for the execution of operations or for formations 

directly assisting in such operations. Only works that cannot be 

undertaken under the normal procedure i.e. under the provisions 

of DWP 2007, without risk to the progress of the operation 

can be ordered as 'Operational Work'. 

1.2 The powers of Commanders to order operational works 

are unlimited, the sanctioning of which does not require preparation 

of any estimates. 

The letter odering the OP task is required to contain- 

(i) The OP Task Number. 

(ii) Category or works i.e. field defences, field water 

supply, shelters etc. 

(iii) Details including inter-alia the scope of works. 

(iv) Authority/delegation of powers to the executing agency 

for purchase of stores required for the execution of 

the works. 

(u) The P.D.C. 

(vi) The head of account. 

After the work is sanctioned, the CE Corps/Comd issues 

a technical sanction for he work. 

1.3 The zuNDS required for the execution of OP works 

are provided under : 

Major Head 

Minor Head 

Sub Head 

Detailed Head 

2076 

111 

(A) (u) 

1,1451,101, 

The distribution of funds is made by AHQs to the various 

Comds, which is further sub allocated to the various formation 

Commanders. 

1 Note lor the Readers-Operational Works Procedure is far more expeditious 

than the Defence Works Proceoure for obvious reasons. ln operational Works 

'time' gets precedence over the 'procedure'. Otherwise the prescribed procedure 

(DWP) is the basic thumb rule for works. 

However, the scope and limitations of Operational Works Procedure are to 

be understood before hand to avoid wrong application. Tangible assests 

created out of it must be properly accounted for and maintained. 

tl23l 

1.4 During the execution of OP Works' the only.account 

,.q,rir^J.;"';; *"i.t"i"LJ is the Imprest Account where all 

cash payments, are intered' A monthly statement of-.1:::"n" 

il4iTEtJl;$;l'itti*Tfi ilJ-''i':x"#'s"fi'::F:::: 

lliili. ii,!?I, il;.-r.;;i;,;ii;; ihe utilisation or srores procured 

ili"1n;fi;tuti"n i"-op"iutional.works.. Thus, it is in.the inherent 

natureofoPWorksthatexpendltureNincurredwithoutdetailed 

ffiffiu and withoui'ircGprt"red parameters of technical and 

i'inancial control' 

1.5 Para 12 of the OP Works procedure stipulates that 

stores and T & P ;;q;i;"J iot oP ta;ks be procured fr91 the 

6;:;;;"lE;g/ASC-s-;*r--"n which the cxecuring unit is 

dependent. 

In the case o[ Eng stores, the demands are to 

-required 

b" p;;;;;J nb-CE Cotnd, who will issue the NAC as 

"i necessary. '--i; 

tase of stores and T & P, local purchase non-ex- ![ 

p"nOuut*"*it!n..; ir;;;;ity proniUited buf in exceptional circumstances, 

wnere it ui" not available with Eng/ord sources 

"r" 

on which tt. .*.cuiing r"gi'"ttt is dependent LP thereof may 

be resorted to : 

within the area of the responsibility of the Commander 

ordering the OP task 

and 

ifnotavailableasindicatedabove,fromoutsidethe 

area of t"tp.*iUifily, aft"r obtaining the sanction of 

the CorPs/ArmY Commander' 

Efforts utto,riO'-hoJeuer, be made to hire T & P from 

other agencies also. 

1.6 Also *hene',er any deviation is necessary from 

.(i'e' 

the procedur" of oUiuining st'ores and T & P from Eny'Ord/Sour- 

;::)"ffi6;î- ,"q"'#d io,ry informed regarding the circumstances 

*ur.uniing this, and the copies of the supply. orders 

irr""o uv- cE C";;;-;" *"tt as. the p{er are to be scnt 

\gs^ts 

il;g*trit irt" Ne^c to the oftice of the CDA' 

Further, pu.u f7 OPW procedure stipulates--thât^normal 

pro""iui"- *ill^ be alopt"o p:o:temenf o[ stores locally' 

-[oi 

1..7 Govt. of -t.riiu Min of Def lerters No. 06633/03iw 

IIIi10934lD7 dated ig-g-SO and even No' of 17'8'75 outline the 

nrocedure to be followed in respect of electrification works, 

fiil"; ;;"i.""t" ttt i i pera tio n a t Cb m ma nde ts rise/ac - 

T-uy- -u-lt'lo 

" 

cord Adm. uppto*i fii electrification to the MJNJMUM extent

lF,giiii'Eii[liTi€F*''sirr*g* 

The powers of Engtneer authorities for according Technical Sanctiog entering into contracts, purchase of stores etc.' 

are given in table below : 

Item 

No. 

Ilescription of Work 

etc. 

E-in-C C.E. c.w.E. G.E. AEE Vc 

Inde sub 

div. 

s.D.o. 

AE/AEE 

Remarks Reference 

to Paras 

1 2 3 4 5 6 7 t 9 10 

1 Technical sanction ln 

resnect of:- 

*(a) Major works (including 

Sub-projects and Minor 

Works\ 

(b) Maintenance of buildings 

communications, 

etc., and maintenance 

and operation of insfrllqfinn< 

(c) Purchase, manufacture 

and repair of tools and 

nlenr excent (d) below 

F.P. F.P. 50 lakhs 15 lakhs 2'5 lakhs Rs 50,0fi) 

F.P. F.P. F.P. i5 lakbs 2'5 lakhs Rs 50,000 

F.P. 7'5 lakhs 2 lakhs 0'75 lakh 40,000 Rs 7,5fi) 

'(d) 

Purchase of camp 

equipment or furniture 

and equipment for MES 

offices and Inspection 

Houses. 

F.P. 2 lakhs 40,000 7,500 4,000 Rs 2,000 

tpo*,ers 

enhanced vide case No 95533/PoL.tE2w (PPC)ll39fD (woRKS-n) MoD (F) Uo No' 28&WII of 199' 

mt 

N 

('l

(e) Manufacturing 

iopcratlons 

2 Enteriqg iilo 

ffies, indrrtqg 

ortracsfabcalmatshe 

ad oettv $m[€s- 

'(a) Through compgtitive 

tenders 

F.P. F.P. F.P. These apply to 

manufacturing 

operations carried 

out under the rules 

for *'orkshops. (see 

nlsn Annx K\ 

F.P. F.P. 50 lakhs 15 lakhs 2.5 

lqLhc 

F 

Rs 

v)(m 

'(b) 

4. 

fhrough single tender 60,1125' 

lakhs 

'For oroorietarv items only. 

Elccttion on the basis F.P. 

251t25* 

lakhs 

3 lakhs 

6:0 

lakhs 

75,000 

0-25 

lakh 

30,000 

432 

9v 

of' trade quotations, of 

retreadi4g of tyres zas 

are beyond the capacity 

of local MES facilities 

or are urgently required 

dd $/herc dday is 

detirctalopltbser-vftr 

955 

L and of such repairs to plant and machinery (including vehicles) of MES repair 

responsibility 

lro*.rs enhanced vide case No 95533/POIJEZW (PPC)/139/D (WORKS-II) MOD (F) UO No. 288AMII of 199. 

zPowers for items 3, 4(a) (D (ii) & (b), 5 (a) (i) (iD G) & (c) and 6 (a) & (b) enhanced vide MOD No. 4/03108/ 

ESP-1 (P & C\t?S7tDO IVD (w-D dateA n43-99. 

*4(a) Purchase of stores on 

any one indent on DGS 

I (i) 

hD 

Items on Rate 

RUnning Contracts. 

(ii) Items not on Rate 

fl,nnning Contrads. 

(b) Purchase of stores on 

ilnY one indent on anY 

otier SupPlYing DePtt. 

r5 I 

(i) I 

Dircci purchase of- 

Storeq tools, Plant and 

machinery . (including 

spare parts) etc. tor 

which there are no rate 

running contracts. 

(i) against normal 

requirements 

F.P. 

F.P. 

F.P. 

F.P. 

F.P. 

F.P. 

886 

4?3,746 

934 

F.P. 60,000 15,000 743 

F.P. F.P. 30,000 7,500 

F.P. F.'P. F.P. 30,000 7,500 7,4'1,78 

F.P. 3,00,000 1.,50,000 

747,74 

75,000 40,000 747 

'Po*"r. for items at 4(a) (r) (ii), (b), 5 (a) (r) (ii), O) & (c) enhanced vidE GOI' MOD ,n17f,tftt16/EsP-1 (P & Cy 

zrltDc.-ll D(wJ) dilea n43-9- 

N 

ot 

N{

(ii) i" emergent cases 

when delay is 

detrimental to Public 

Qcroice 

(b) Stores for which DGS 

& D rate or running 

contracts exist when 

these are urgentlY 

required or can be 

more convenientlY 

obtained locally or from 

F.P. 3,00,000 2,25rffi L,00,000 60,000 7N 

20,000 20,000 z),000 12,5ffi Not exceding 

Rs.1,fi),000/- in 

aggregate in a year. 

neiuer station. 

(c) Cash Purchase Powers 4,000 2.000 5'%.747 

6. Disnosals of- N o 

(a) Surplus buildings sanctioned 

for demolition 

(b) Surplus or unserviceable 

stores, tools, 

plant and furniture, or 

materials obtained 

from dismantled 

buildings. 

bl Write ofr of stortx, 

furniture, tools & Plant 

etc., rendersd rrnserviceable 

due to fair wear 

and tear. 

8(a) Write-off of losses, includins 

those in transit, 

of stoies etc., not due 

to theft. fraud or gross 

neglect-in resPect of E 

in- C's stock. 

.b) Write off of actuall 

losses not due to theft,l 

fraud or gross neglectl 

as laid down in Sectionl 

3 but excluding transit 

losses in resPect of 

MES Stocks (i.e', those 

onerated under Major 

tiead ?n76, Minor 

lHead 111, Sub Head 

l'r') held as Divisional 

lst6cts. or in Engr. 

lP.k ,'Sub Parks, etc. 

las Command Stocks- 

F.P. 30 lakhs L5 lakhs 6 lakhs Amount represent the 

total book value of 

assets in any one 

camp, sot of lines or 

installation put up for 

disnrxel 

F.P. F.P. 75,000 Amount represents 

the total book value 

in case of surplus 

storeE etc. and the 

total assessed value in 

case of sahage etc. on 

a station wise basis. 

F.P. 

F.P. 

1,50,000 30,000 4m 

1,m,m m,m a,m am 

1,2ffi 

30,000 6,000 3,000 

'In resoect of E-in-l 

c's St6ck held inl 

Engr. Parks and Subl 

Park etc. I 

"In resoect of E-in-l 

C's Stdk located inl 

Ithe Park I 

lrn"r" 

po$,ers can bel 

lexercised under thel 

os andl 

applicable 

as atel 

to storel 

due to 

fraud or gro6s 

neglect deaft with 

under FR Part I Vol. 

I 1983. 

743 

160, 163, 

tffi 

l powers in seriar numbers T, 8 (a) (b) (c) and 9 enhanced vide case GoI MoD No 95533/PolJE2w (P*c\lgffll,lD 

(w-II) dated 513199. 

672 

673 

820 

929 

l)60

(c) Write off of losses of 

stores including losses 

in transit not due to 

theft, fraud or gross 

neglect other than 

actual losses as laid 

down in Section. 34 

9. Terminal ComPensation 

payable on release 

of hired lands or 

hrrildinos 

1to. Execution of agreements 

or memoranda of 

terms for taking bulk 

supplies of electric 

energy or water from 

outside sources. 

11 i.. Execution of agreements 

or memoranda of 

terms for giving bulk 

supplies of electric 

energJ or water to nonmilitarv 

consumers. 

Nots- 

\uLhoriti 

.3. 4. 

5. 

6. 

7. 

I 

2 

F.P. F.P. 1-,50,000 3,000 \2m 600 

3,00,000 L,50,000 72,000 30,000 ln respect of each 

property. 

F--inO[)GW. 

F.P. l 

crore 

Bin{/DGW 

F.P. 1 

crore 

30 

lakhs 

30 

lakhs 

5 

lakhs 

6t9 

Amount represents 

annsnl palment in 

each case (see also 

Appendix M). 841 

5 lakhs Amount represents 

annual recovery in 

each case (see also 

Appendix M). 

1. The powers of the holder of an appointment may be incrgasgd by name upto that the- ne>d.higher grade by 

9f. 

the cwE in the u GE and an sDO, by ine cE in the case of a ewe and by the E-in-c in the case 

of a CE. "u."-oi 

The normal powers of an officer may be r-estricted- by his i{Tediate {ES superiol but in such cases a report 

1 

o'uit U" made to the CE io ttre case of GE's, and tb the- E-in-C in the case of Cs. W'E' 

8. 

An officer officiating i" - "pp"i"t-"nt *ill ei'erclqe th9 q! powers of the appointment 'as 

given in this table' 

ll-Ce -"y-afi;d;f hir Jliretion powers in full to DCEs-wothg l_od:,1 his jurisdiction' 

The E-in-t may"delegate his powers in full to the officers codcerned on 5's stafi by name. 

powers under cotum""i;J;;;;fuii."bl" ulro to military officers of eq}ivalent.rank holding the appoinrments. 

il-oi["|. uutLorir"a "d"; ;; upiri"uui" in all cases on whosoever behalf the works, etc., are carried out 

by the MES. 

The E-in-C and CEs have full powers in respect of purchase of books, newspa-pers al-d -periodicals; -C-1'^$' E'and 

GEs may purchase books,' n"*r_pup"rr-'"1 pe.iodicals to the extent of tRs. :O0O].,.. and [Rs 1500']" per - 

annum respectively. i;y-;;i for publicitio".-out.il"a direct from firms outsidl India will 6s armn8ed by the I 

cDA. This rule does?;;illy 6;;h'ii;;r ui et"u, Sub-Area or Station orders which may be purchased- 

as required. 

orrt""1r c"--anding ESDs u'ill exercise the following powers under this Table: - 

Powcrs enhanced vide (5 No. 80/TV/89 

Pwers enhanced vidc CS No. 80/TVl89

10. 

11. 

The powers_ sf Engineer authorites to sanction expenditure for grant of rewards for information leading to the 

discovery of prevention of theft from their respective Engineer establishments are as follows: - 

(i) OC Engineer Stores Depot............Rs.200 

(iD cE Engineer Park...........................Rs.200 

(iii) cE MES Division...........................Rs.100 

(iv) CASO.. ....Rs. 20 

The powers delegated to Cs. W. E. and G.Es. vide item 1(a), (b) and item 2(a) are not applicable to: - 

(a) Cs WE posted/attached to CE in charge of large projects, if they are ierving in th6 same station and 

employed on the same project as the Chief Engineer. 

(b) GEs posted/attached to Cs WE/CEs in charge of large projects, if they are serving in the same station and 

employed on the same project as the CWE/CE. 

These officers will exercise the powers as laid down below. 

Item 1 (a) 

Item 1 (b) 

Irem 2 (a) 

1-5 lakhs 5 lakhs Powers under irem 1(a) will be delesated bv T 

the authority competeii'to t""[oi*ffy"r-aioi $ 

the project as a whole. 

F.P. 5 lakhs 

15 lakhs 5 lakhs 

12. The p_ower for emelgent cas-es_ for the direct purchpe 9f stores vide item 5(a) (ii) will be exercised only when 

immediate non-acquisition of the stores concerned is likely to hold up a work or when delay is detrimental to 

the public services. These powers will not be exercised to replenish stocks of items of Divisional stock. 

Direct Purchase also includes job works like "Repair work Orders/Fabrication Work Orders" but excludes B/R 

and E/IVI works which are required to be got executed as Minor Work through the Term Contracts. 

Powers.enhanced vide case No 95533/POL1F,ZW (PPC)ll34glD (WORKS-II) MOD (F) UO No. 288/IWI of 1999. 

o 

o 

o 

o 

z 

9 

TD 

G) 

N 

@ 5 

$ 

o(r' 

€ 

t 

9. 

o 

o. 

D 

o 

CL 

o 

(o, 

5 

@ 

ct) 

F 

t(,

t1341 

in each station. Preferably, a Board of Officers should 

be convened for the purposc" A conferencc should 

then be held by the Station Commander with the GE 

or AGE, the unit Commanders and their QMs to 

discuss and finalise maintenance programme for the 

station as a whole on the form attached. Priorities 

will be allccated based on consideration given in the 

subsequent sub paras. 

(b) Priority - 1. Works required for ensuring structural 

scundness, enhanced life and utility of Government 

assets as well as safety of these assets against damage 

due to natural or unnatural causes. 

(c) Priority - 2. Maintenance and repairs necessitated for 

ensuring a high standard of hygiene, sanitation as also 

providing hazard-free and secure occupancy to users. 

(d) Priority - 3. Periodical services. 

(e) Priority - 4. Items which might have been left from 

the previous years maintenance programmes. 

(f) Priority - 5. Other general repairs and maintenance. 

6. Similar action will be taken for the formulation of 

maintenance and repair programme in respect of furniture. 

7. In preparing -maintenance programme and alloting 

priorities in a station, adequate attention will be paid to the 

genuine equitable needs of all units. 

8. The programme should clearly, lay down the priorities 

of work, the allotment of funds, the time by which the buildings 

or furniture will be handed over to the MES, and the time of 

commencement and completion of works. It would be apt to 

earmark some funds and MES effort as reserve to cater for 

any unforeseen requirements. 

9. The maintenance programme for the entire station, 

unitrvise for the ensuing year, will be drawn up and published 

in station orders by end of January. Based on this MES will 

prepare a work programme specifuing for each work, the agency 

and resources including time allotted. Maintenance programme 

once issued will be adhered to strictly unless there are compelling 

reasons for change. 

10. Inspecting officers should also check the maintenance 

programme, their execution and record their findings in their 

reports or tour notes. 

11. As regards the role of the users, the following points 

need emphasis : 

(a) The users are generally not fully aware of the 

tl3sl 

c:roabilities. limitations and constraints of the MES' Quite o[tcn 

;;[;r"'i;;'i" n,"t" calls beyond the resources of MES and 

rh;;;"i; decry the tvtgs rlvtren these are not met' In an 

cnuironment where mutual confidence between the users and 

tft" riuti"n authorities on one hand and the MES on the other 

il l;kt*; neither can the MES personnel give. of their best 

nor thos1 among them who are - 

negligent, rude insofell 

,or . 

brought to book-simply because there are glaring shortcomtngs 

on the part of users also. 

pf ft is perhaps not.known to a large. number of 

,users 

that maintenance wbrks bills are not passed Uy llt auditors 

tunless these are accompanied by the users certificates with 

rcgard to lhe completion of the work' 

(c) Most users are neither conscious of their own 

,"rpoittibilities towards maintenance and up keep of Government 

,,rritt no. have any qualms about misusing/ne.glecting government 

niit"ttu. To bring' about awareness in ttiig regard,*E-in-Cs 

il;il' i"*pt f"i N".. 14-Hints on Care and Domestic 

_Upkeep. 

Accominodation was issued vide E-in-Cs Branch letter Nollj++/Oom 

AccnlE2-A dated 17-9-73. The following are some 

lvpi"ui examples of disregard towards upkeep of Government 

twsets by the users : 

'- 1i)' Undue damage to sanitary fittings gl *utf. hand basins 

\ / and WCs duE to rough use or mishandling' 

(ii) Theft of stop cocks,- man-hole covers, float- valves 

\", 

rro* wittrin unit premises. This besides reflection 

"rln onlackofsecurityconsciousnessintheunit,results 

in wastâge of. waier, careless accumulation of water 

on roofs*causing seepage in walls and dampness' 

(iii) Forcins sarbage" down *the kitchen and toilet drains 

'---' o, theieiageiystem resulting in choking of the same' 

(iv) Indiscrimina"te driving of naiis in walls thus spoiling 

the Plaster 

and colour wash' 

(v) Chopping wood or hammering things directly on floors 

therebY breaking the same- 

(vi) Non-cieaning of-roofs or terraces before start of rainy 

seasonordu*ringtherainyseasontokeepwater.spouts 

and drain dowi pipes ciear of refuse and diit' 

(vii) Unauthorised electiic.connection thus causing extent 

' sive damage to wires, switches and plugs and very 

often, resulting in fires. 

(viii)Misuseoffur"nitureforpurposesotherthanwhatit 

is meant.

g RqP*et 5q{g-izP 

;utat3tg,*aF5FE;, 

i # ?;cs Ft+fE:E s$ ri f 

; *;rgscg gAlas is 

*;3r'>313 og-Y:$AT 

: P E = s eE T tsrA$B E 

EHFEH6;: s*hF$os 

i.iflEiE [i il:ili 5 

i E$lrE 3 slii;;r 

H zo*#,f; f,*EIiaf 

a r1;s*b eEse$i; 

; +gig$f a{iniIt 

5 +lEaEI aE3-3€FH 

.-l c =c-= =',' = 

-4

1138 1 

Normal Periodical Services [Table 'G' of RMESI I 

lnternal and External Lime washing (white or tinted) 

Haltyearly Pantries, cookhouses and other buildings or rooms 

where food is dealt with, bakeries, grain stores, foullinen 

stores, mortuaries, latrines and urinals. 

Yearly All other buildings except store houses in general bu 

including Medical and QM stores of hospitals. 

Every two 

vears 

Store houses excluding Medical and QM stores of 

hospitals. 

Distempering (including whitenlng of ceilings) 

Yearly One coat of oil bound distemper for hospital wards, 

operation theatres, Specialist consulting rooms, Ml 

waiting rooms, Admn officers rooms in hospitals, Labour 

rooms, Dental Surgery and X-Ray rooms. 

Every two 

years 

Every four 

years 

One coat of size distemper for Offices, Schools etc 

or Wvo coats of distemper where one coat ls authorised 

every year. 

Two coats of distemper where one coat is authorised 

every two years. 

Tarring and treating with wood preservative 

Yearly Dadoes of stable (to be tarred) 

Every four 

years 

Huts, fencing and other external work (to be tarred 

or treated with wood preservative as the case may 

be). 

Yearly One coat on all wood work, iron work, etc hot 

otherwise treated for following in the hospitals :- 

Wards, Operation theatres, Specialist consulting roorns, 

Ml Waiting room$, Admn officers rooms, Labour rooms, 

Dental Surgery, X-Ray room, Pantry, Sanitary, foullinen 

stores, cook houses, and other bldgs/rooms where 

food is served. 

Every two 

ysars 

One coat on allwood work, iron work etc not othenrvise 

treated for following in the hospitals :- 

Admn Bldgs except Admn Officers rooms, bath rooms, 

dispensary, laboratory, mortuary, Medical and QM 

stores. 

Every 

three Years 

Every two 

years 

Every two 

lnternal 

Il]el 

Two coats on all wood work, iron work' etc' not 

"iit""*i""--tt"ut"J for all buildings/ portions except 

inting and oili 

Onb coat on all wood work, iron work' wall sur{aces' 

;;iru;;"* ôt otrre*ise treated for followins in 

hospitals :- 

W?fi'., Op"ration theatres, Specialist consulting rooms' 

l\il ;;iti"6-rooms, Admn offrs rooms' Labour rooms' 

One coat on allwood work, iron work etc not otherwise 

tieateO for following in hospitals :- 

Fiiiiiit, -.""it'arv, i'c,ui-rinen' stores, cook,houses and 

. 

g./'ijo' J *hele lgggjg i eglt lrylh' 

Liii"i'l, 

ir o i 

" 

One coat on all wood work, iron.work etc not otherwise 

tieateO for following in hospitals^:-- L-!L 

Affi;- Buildings eicJpt Ad'mn -officers rooms' bath 

;;;;, oi.pd""tiw, uboratory, Mortuary' Medical and 

One coat on allwood work, iron work etc not otherwise 

iij"t6o 'toi -irt nuiroings/portions except those 

Unit cookhouses. 

VARIATIONS 

Variations of the intervals laid down above may be 

made as follows : - 

(a) Hospitals wards may be distemperecl half-yearly if 

\-, t-quitition"d by the OC hospital' 

(b) Rooms in trospitats in which inlectious diseases have 

occurred rn"li-i"ft"i disinfection .by thc Medical 

authoritiesj bL iedistempercd' repainted .etc 

on the 

certiticates- .i t- offi""t lhat the work is 

'"*Oi"il 

necessary' 

(c) lnt"rnut painting of schools may be executed every 

three Years. 

(d\ Lime wash in mortuary may be- done earlier on the 

\u'' 

J.iiffi""i"^ti'" ."air"f'officLr tiLat the work is neces- 

sary. 

(e) The external wood work and iron work of new build-

t1401 

ings, except those to be treated yearly should be 

repainted within two years of the completion and 

thereafter at the normal intenvals. The dadoes ol' 

stables should be treated twice in the first year after 

erection and thereafter at the normal yearly interval. 

(0 Steel palisading etc in exposed situations and steel 

shutters etc of works of defence may be treated to 

prevent rusting when considered necessary by the 

cwE. 

(g) The following may, at the discretion of GE, be carried 

out in officers quarters at every change of occupancy 

provided not less than one year lras passed since the 

service in question was last carried out :- 

(i) Internal painting to the extent of one-fourth the 

normal periodical expenditure on internal painting. 

(ii) External painting to the extent of one-third the 

normal periodical expenditure on external painting. 

(iii) One coat of distemper. 

(h) In the case of FactoriesAnstallations falling under the 

Factories Act, the intervals of periodical service may 

be reduced to conform to the requirements of the 

Act or Rules framed thereunder. 

0) Proposed periodicity may be suitably altered by the 

CWE if there is a reduction in the allotment of 

maintenance of funds, so as to avoid diversion of 

funds authorised for other buildings. 

2. Tlrc execution of periodical services in a building should, 

whenever possible, be synchronised so that all such services in 

the buildings may be carried out at the same time. It may, 

therefore, be expedient to advance or postpone the tirne vrhen 

certain portions of the work would normally fall due. 

lt4rl 

Procedure for preparing requisitions' ordering on T'C'' 

t"*utiig unO fi"utiting, *ould be as.under :- 

(a) Items of *iti't"pairs are entered on IAFW-1833 (in 

\ / duPlicate in ink)' 

(b) Items u'" oliu#o on IAFW-215P !11 tlip-tl:1;).; c*' 

isenteredinpencilontheduplicatec.opyonly' 

(c) Approxima* iott arrived at is entered against each 

item on lffin:ibtuno tt" total of all iterns recorded. 

(d) cEA sanciio;t;;J "[g{ryot' AAOGE verifies and 

En gineer-in-Ch arge -en-ters . in construction accounts' 

(e) rriplicatg of ieffi-zrS's-with order slip IAFW-1!23-A 

is sent Uy Engineer-in-Charge to contractor tor execution 

of work' 

(n Compt"t"O *tiii-it measured on IAFW-2158 (original) 

\''l "r,"t["0 ;i-;;;"J-(where necessary). bv Enginee-rin-Charge 

in pt"t"nt"- of contractor who may reuse 

(e) 

(h) 

0) 

(k) 

0) 

and comileie'tris copy for his own use and future 

refererice. 

ii;;t"d;"d completed IAFW-2158. (oriuinal) is attached 

to original f,qfW-l$3 and ultimat"iy to 6riginal 

IAFW -2262 (Final Bill)' 

6uoii"u," IAFW-ZISS is revised and .completed ac- 

".,rdinslv uno uttu"i,-"i i; il;Eti" ranw:t833 and 

riti*"i"1v to duplicat e lA.F:\t'l -2262' 

6rts;;T'";i b,ipil*," rtrwz262 are sent to GE' 

AAOGE makes tt""tttury corrections in duplicate' 

;;il-;ti"d *tti.tt *il 6" u "ott"ct replica t! 'I: 

oriiinur, and returned it to Engineer-in-charge tor 

rec"ord for 5 Years 

Work carried out by DEL will be detailed on last 

page of IAFW-1833' 

Necessary entnes would be made in Register of Requistioini 

(IAFW-1787). 

I Para 121 , Ein-C Standing Orders' 1995

Addenda VI 

[142] 

RELEVANT IMPORTANT ORDERS/ DECISIONS/CIR. 

CULARS 

1. construction of roads with specification of class 9 and 

above- is not permissible under operitional works p.o""au.*. 

. .^^^/$fqg4F_: po1,1, oI India,- Ministry of Defence tetter No. 

At009ss/Q3w (poticy)lg4[Stso_rilD 1W_j cit, zi.z:.aa.1 

2 The term 'road' includes tracks of all descriptions. 

. ^/4"-t^tgrity 

: AHe E-in-C Branch No. S95It/il/Q2Wl Esu 

dt. 21.7.60.1 

3. shelters have beeh defined to be constructions whose 

design should be on the lines of local village practiie using 

materials procurable locally. They should pioviie reasonablc 

protection against the elements fdr atleast d hot whether or a 

monsoon. 

The actual floor area per person to be accommodated in 

shelters should be decided by. tli.e Goc concerned. The target 

is the least possible accommodation compatible with ieasonable 

comfort and protection from the elemeirts. In no case should 

the accommodation provided exceed the scales laid dtwn for 

hutted accommodation. 

. lAuthor.ity : _!_haptel II Scales General page l0 Scales of 

Accommodation (War) 1944.1 

4. The term "operational and rechnical" accommodation 

cov.erl any construction o{ qoye, for carrying out repairs to 

technical 

.equipments required - for the ronhuJt of op6iations. 

Such works include : 

(i) Constructions of bunker. 

(ii) Construction of Command posts. 

(iii) Construction of Communicdtion centres. 

(iv) Construction of advance main dressing- stations. 

(u) Construction of shelters for ammunitiots, ,"ppii., 

and stores. 

/Authority : He, EC No: 2562971e3W1(poticy) dt.27_t_621. 

^___ 5. _Operational works ordered on other- agencies viz, 

. CP\4/D/State PWD. 

places. y!9t" no MES organization exists, the execution 

, of operational Military works bE aho may entrusted to other 

a'gencies i.e., central plutic works Department, the State public 

Works Department. ' 

Theseâgencies will undertake works where orOer.d by 

t'brmation commanders in operational works areas. The worki 

t r43 li . , 3qq; 

,.r\ \ 

will then be carried out in accordance.,with.ttre normal pro.-c€dulc 

obtaining in the CPWD/State PWD:iThe expenditure will'.be 

incurredl by these agencies and audito4,;.bJ ltheir, -ig$pective 

Accountanis General who will act as Sub4.udit.'Officers of 

GDA concerned. No payments will be made in cash by the 

Defence Officers in such cases. 

/Authority : Govt. of India. Ministry of Defence No- 

Al00g55lQ3I4t (Policy)lLg72lslD (Worl

tL44l 

them the normal procedure will be followed but separate. construction 

accounts folios for each operational work will be 

maintained and a Monthly Expenditure Return (M.E.R.) showing 

expenditure incurred on each work will be rendered by_the GE. 

- Statistics in regard to expenditure and receipts (Cash and 

St

11461 

President is pleased to sanction the following procedure for 

taking over, accounting and maintenance of assets created under 

the Operational Works Procedure. 

2. Taking over of assets ln areas where MES is inducted. 

(a) On orders of the GOC-in-C, AOC-in-C, Chief Engineer 

Command will take over on the attached form 

at Appendix 'A' to this letter assets which are technically 

suitable for maintenance and have a reasonablc 

life expectation. Based on the available data/information, 

Chief Engineer will assess the cost of construction 

as no complete Construction Accounts were maintained 

for individual assets constructed under the 

operational works procedure. The cost will be approved 

by the Chief Engineer Command and entered in the 

appropriate column in the form. The cost of any 

subsequent addition alteration/special repairs be 

entered in the form as in the case of normal work. 

(b) Since works of temporary nature can alone be constructed 

under the Operational Works Procedure, 

maintenance, allotment as for temporary buildings will 

be admissible based on the assessed value of the 

assets. MES will carry out the maintenance under 

normal rules. 

3. Taking over of assets in areas where MES is not 

inducted. 

(a) In such areas only numerical account of assets will 

be kept. The accounting will show the brief description 

of the structure and the location where it is 

constructed. The record by numbers will be maintained 

by the Engineer Tr6ops, under the direction 

. of Chief Engineer Corps, who will be responsible to 

the local audit for proper accountC. A copy of the 

record will also be maintained by the Chief Engineer 

in C-ommand. 

(b) Malntenance : An ad hoc yearly grairt for the maintenance 

of these structures will be given to the Chief 

Engineer Corps who will be resporisible to carry out 

the necessary rnaintenance through troops at his disposal. 

4. Disposal. 

(a) Assets taken over under para 2 ivill be dispose-d 

of under normal rules, 

It47l 

(b) In respect of assets taken over under para 3 separate 

orders will issue. 

5. This letter issues with the concurrence of Ministry of 

Finance (Defence) vide their u. o. No. SW1 of 1966. 

APPENDIX 'A'TO GOW. OF INDIA LEfiER NO. 

6644e1E2N1 6sis/so-lll/D/(w-l) DATED 1 6-4-66 

PROFORMA 

Register of Military Buildings/Assets 

s. 

No 

No. of 

Bldgs/ 

AesEts 

Descrlption 

of 

Assgts 

Specification 

Water (W) 

Sewage 

(s) 

Electrification 

(E) 

Assessed 

cost 

Remarks 

15. Clarification 

With reference to para 2 (b) of the above letter, it is not 

known whether, in actual practice works of temporary nature 

alone have been/are beinf constructed under the operational 

works procedure. For instfnce it would ?Pp.eal from para.4 of 

oase 23 of Scales of Accommodation (War) that it would not 

bc-appropriate to view prefabricated sheds as temporary..structurei 

*h6n they are raiied on dwarf walls or given additional 

ventilation, lighiing, special floor or other alterations and additions. 

In view of this case of construction of works of other 

than temporary nature if any executed under- the.operational 

worls procedure coming to your notice may be placed under 

objection and regularistion watched- 

' f,Authority z C. C. D. A. No- 18009 AT-S dated 2S-4-661 

16 Onrnsonrl Works-Suppty & Senices Imprest' 

Advarie against Sup.ply and Senrices imprest provided to 

rorks and fielil units Uy ttre Chief Engineers- from which 

disbunements are made aie monthly drawn from the Controller 

Of Defence Accounts concerned. This is however, not practicable 

in case of units deployed in remote areas where no banking 

facilities exist. In such cases, the President is pleased to sanction 

that the Chief Engineers in Consultation with CDA concerned 

may authorise drawal of advances from the Field Cashier concerned. 

2. Past cases will be regularised accordingly. 

3. This issues with the concurrence of Ministry of Finance 

' 

(Defence) vide their u.o. No. 121lSW1 of 1966. 

/Auihority : Govemment of lfrdig, Mi1t, of D-ef.,le-tter No. 

3S%5-EU\348/S-D (lV'orlcs-Il) dated 26th March 19661

tr48l 

17. Review and modification of procedure for recoyery 

of Departmental charges from Navy and Air Force for MES 

works and services. 

^ _ !la:r existing provisions in paras 214 read with paras 310 

of MES Regulations all works and services carried out for the 

\avy and Air Force are subject to the levy of departmental 

ghargeJ in accordance with the rates prescribed in -Table ,H' 

ibid. These charges are adjusted cenirally as per procedure 

prescribed in para 559 ibid. 

2. Consequent on the reorganisation of MES and the 

setting up of dedicated Zonal Chief Engineer formations for 

Navy and Air Force for works and ServiCes rendered by MES 

has been reviewed. It has been decided that with effeit from 

the finan-cial year commencing on Ist April 1993, the existing 

system of recovery of departmental charges on MES works ancl 

services should be modified as follows : 

(i) lay and Allowances of Army Officers and personnel 

deployed in dedicated MES formations of Navy and 

Air force will be booked against minor Head 102 of 

the two seryices Navy (Major Head 2077) Code Head 

11600102 and Code Head 1/601/01 and Air force (Major 

Head 2078) Code Head |fiAU\Z and Code Heiad 

1,1708.l0l through contra-debit/contra-credit after initial 

disbursemelt from Atmy Budger through CDA(O) 

and CDA(ORs). 

(iD Pay and Allowances of civilian officers and personnel 

of dedicated MES formations of Navy and Air Force 

will be provided for and booked against Minor Head 

104 of the respective services. Nary (Major Head 

2077) and Arr force (Major Head Z07g). For rhis 

purpose suitable budgetary heads/Code Heads will be 

opened. 

(iii) For TA and outstation allowances and all other conveyance 

charges of MES civilian officers arrd personnel 

of such dedicated MES formations in Navy ancl Air 

force, suitable and separate budgetary Hbads/Code 

Heads will be opened under Minor Head 105 of the 

two sen'ices. The same expenses in respect oi Arnry 

personnel can be adjusted through contra-debiticrc.lit 

under separate code heads. 

(iv) In view of the direct booking of various elements ol' 

expenditure incurred on establishment of cleclicatecl 

MES formations of Navy and Air Force as indicatecl 

above, the percentages of departmental charges to be: 

Ar 

tl4el 

recovered from these two services for works and 

services rendered by MES be restricted to |Vo' 

(u) As regards tools and plants charging of LrVo of the 

value of works as T & P Charges will continue' The 

amount so collected will be credited in a centralised 

manner under the existing deduct Head (Code No' 

495106) under Sub Head -'E' of Minor Head 111- 

Works' under Major Head 2076 (Army):- For this 

purpose, category prefixes 08 and 09 will be used 

i"ftii" op"tatirig ihd concerned Codg llead (495/06) 

to ident'ifu the-T & P chargqs booked to Navy and 

Air force resPectivelY. 

(vi) Expenditure incu.red by- dedicated MES formation of 

' -' Nuly and Air Force on-Miscellaneous expenses' printing 

lnd stationery, Telephone-and payment to other 

Departments for work done for Defence which are 

now booked under Minor Head 800- other expenditure 

of Major Head 2A76 (Army) will be.debited 

to respective"Minor Head 800-Other-Expenditure of 

Major^Head 2077 (Nu"y) and Major Head 2078 (Air 

for6e) respectively. For this purpose separate budgetary 

heads/cod-e heads will be oPened. 

(vii) The recovery of pensionary.ctrgges at l/2lo as,Part 

' ' of departmehtal iharges leviable at -present on Navy 

and liir Force will be dispensed with, as expenditure 

on pensions do not form plrt of Army Demand No- 18' 

3. Action is being taken separately for opening new 

budgetary/code heads foi implementing the above measures. 

" 4. Action is being also taken separately for amendment 

of relevant provisions of MES Regulations' 

5. The^ revised procedure as explained above comes into 

force with effect from Ist April, t99i i.e. with effect from the 

beginning of the financial yeat 7993-94- 

" O. it is clarified that notwithstanding the direct booking 

of expenditure of dedicated MES formations of Navy and Air 

For""' as indicated above, the periodical reviews of norms and 

itiengttr of establishment of such dedicated MES formations 

wil Jontinue to be carried out in an integrated manner along 

with reviews of norms of MES establishment as whole. conseouentlv 

the deplovment of the overall sanctioned establishment 

6i MdS will be'alio considered in an integrated manner keeping

llsol 

in view the nature and quantum of rvorkload of individual 

units/formations of various categories. 

7. This issues with the concurrence of Ministry of Defencc 

(Fin/IVorks) vide their De,No. 7748lAddl FA(c)/g: dt. Z:.S.9:. 

, _ _ lAuthority ; Govt. of India, Ministry of Defence No. 

12(1)/931D(Works-II) Dt. 23rd Aug 19931 

18. Construction of Civil Works for Ordnance Factories 

through Agencies other than MES 

I am directed to refer to FB proposal NO. 6891P&MM/datecl 

19-19-1986 forwarded vide their UO No. SPL/COM/BS, rhat 

Government have approved that the Civil Works o[ orclnancc 

where necessary. Subject to rates of construction bcing comparable 

the overhead charges also being reasonable in comparison 

to what in which the works are required to be got completecl. 

2. As and when required, the Ministry will get the quality 

of the works checked by an agency other than the consultani 

or the contractor of the OFB for the Civil Works. 

3. This issues with the concurrence of lntegrated Financc 

Branch vide their Uo No. 785-SAF (DP-Iy87 dated 29th September, 

1987. 

19. Delegation of Powers to officers of MES for executlon 

of electricity and water supply agreement and agreement firr 

disposal of sewage. 

(a) Agreemenl or memoranda of terms for laklng a bulk supply ol electrlc 

enorgy or walor fiom an oulslde aource lor milltary bulldings. 

(i) Garrison Engineer Agreemsnts involving annual payment nol 

exceeding Rs. 30,00,000/- in each case. 

(ii) Commandar Works Engineer Agreements involving annual paymont nol 

exceeding Rs. 100 lakhs in each case. 

(iii) CE Zone Agreements involving annual payment not 

exceding Rs. 300 lakhs in each case. 

(v) CE Command Agro6m6nts involving annual payment not 

exceding Rs. 500 lakhs in each case. 

(v) E-in-C/DGW Full Powers 

(b) Agreement or memoranda of lerms tor glvlng e bulk supply of electric 

onergy or waler to non-military consumer and for glvlng sewage tor lrealmeni 

and dleposal to outsldc bodles. 

(i) Garrison Engineer Agreoments irrvolving annual payment not 


(ii) Commander Works Engineer Agreements involving annual payment not 

exceeding Rs. 100 lakhs in each cas6. 

(iii) vE LOF.A Agreements involving annual payment not 


(iv) 

(v) 

CE Command 

E-in-C/DGW 

tlsrl 

Aor€ements involving annual payment not 

eiceeding Rs. 500 lakhs in eTX-case:-- 

Full Powers 

/ Authority t C*t of India , Ministry Lettcr 

ô[ ^2*:",u 

N,,. qqASOln2ePql24g2lDlWorks-ll duted 20-10-2009 I 

20. Norms of Expenditure for Malntenance of Military 

Itouds - :-1. 

The existing norms lbr maintc,lance clt roads werc laid 

tlown unde. C,ru"r-nt"nt ol India, Ministry of Defe nce- 

-lcttcr 

i'.i,,.'sze-66ru82 (wPa)t;t-ivls+:ipo-lvD" ( w-I) da t ed 23 J ulv 

t986. 

2.The roacls maintenance norms as approved earlicr under 

-quoted 

i,boue letter are for three categories namcll plains' 

;;;ti Jnd hilly ur"ut. The norms have bccome much bekrw 

;;-;;q;i;;o i""*r onJ ne",t rationalisation bv *",!iig in 

,t-!.:* 

iin" *i|n the road classification ancl the noims laid d.wn by 

Ministry of Surface Transport in March 1993' 

' - -- i-'Accordingly, I am directed to convey the sanction ot' 

the piesident to ihe u,fopiion of the undermintioned ntlrms 'l 

*uirrt"non"e for military roads in ancl ex-cantonmcnt by the 

MES in plains : 

4 For hilly areas, heavy rainfbll areas above 3000 mm pcr 

.nnum ancl foi deseit areis&lack cotton soil, the following 

pi"tittlincrease over the scales at para 3 above shall bc 

annlicable : 

I I (a) Hilly areas and heavy rainfall areas above 

3000 mm Por annum 

(b) Desert areas/Black cotton soil areas 

34% of normal rePairs 

11To ol normal rePairs 

5. These norms will be effective tiom 01-04-99 and thc 

maintenance grant based on the above norms will comc into 

ii,rc,e for the "financial year 1999-2000 and onwards. Howcver, 

Itrt actual maintenancd wiil be restricted within thc allotted 

I'unds" 

6. This issues rvith the concurrence of tho Ministry rlf 

l)ct'ence Finance vicle their UO No' 2061W-Ill99 of 1999' 

Notes_l. The road classification is based on instructiot]s 

irru"i'Uy-E-in-C'. Branch vicle letter Nos. 84008/Pol/CP datcd 

22 Nov. 91 and 05 Mar 92 :

'Ilpe of Roads 

RD1 

RD2 

RD3 

RD4 

^_^.J4r!ltority-M.O.D. 

Itsz1 

278/DO-rr/D (w-r) Dt. 15_03_99J 

Carrlage way 

Double carriage way each 7.5 m widc 

Two large carriage way 10.5 m wide 

Two lane carriage way 7 m wide 

Single lane carriage way 3.5 m wide 

No. 8z96611tE2W (ppc) vot_rv 

21. Norms of Expenditure for Maintenance of Govt Buildings 

by ME$ 

PART I 

PUNTH AREA RATES FOR CIVIL ENGINEERING MAIN. 

TENANCE 

s. 

No, 

Caiegory Servicecharges 

Rs per 

sqm 

Annual 

Repair 

Fb per 

sqm 

fue 

0-20 

Rs per 

sqm 

Special repairs 

Age 21 - 

40 

Rs per 

sqm 

Age 

Above 

40 yrs 

Rs per 

Sqm 

1 2 3 4 5 6 7 

(e) Rcrldentlal Btdg 

(i) Single/Md ORs/JCOs 

Qtrs and anciliaries 

29.24 19.02 12. 10 20 .08 (ii) Single/Md oftrs etrs 

other lhan residences of 

GOC. 

29.24 19.02 12.10 20.08 

27.20 

27.20 

(iii) OFVJCOs Messes 

(iv) Of f rs Messes, 

lnspection Bungalows, 

lnstitutes & resldence ol 

GOC (Div Area, Corps and 

Command) & Eqriivatent 

otfrs of services. 

(b) Non R€ldenrtd Bldge 

38.00 

45.48 

24.74 

30.00 

12.10 

12.57 

20.08 

20.95 

27.20 

28.53 

(i) Otfice Bldgs (any type 

except in sub para (ii) 

below) storage a6cn (Airy 

type) wksps/garages and 

tsch accn excopt in sub 

para (ii) below etc. 

33.32 2't'8'l 20.9s 34.71 48.61 

0i) Oflice accn (Adm block 

onty) ot Fmn HQrs down 

to Sub Area and equivalent 

in other services trg accn 

ot cat 'A' Est of Army and 

conesponding institutions ol 

Navy/AF/R&D and Tech 

accn of R & D laboratories. 

(iii) Ml Rooms and 

Hosoitals. 

tls3l 

45 .48 30.00 13'23 20.95 29.53 

83.30 54.66 32.19 s3.60 74.95 

Nores-(a) The above plinth area rates do not cover expenditure 

on conservancy charges. 

(b) In respect of accn of Andaman & Nicobar group of islands 

and for hilly area, the plinth area rates prescribed above will be 

increased by 509b for residential and 25vo f.or non-residential buildings. 

(c) These modified plinth area rates for normal repairs and 

special repairs will be in supersession of the Min of Def letter No. 

algao/Ez (WPC)/1103/DO-II/D (W-I) dated 30 July 98 and letter 

No. 87966/E2W (PPCy1500/D (W-I) dt 5lIIl98. Scales prescribed 

for items other than normal repairs to internal electrical installations 

in buildings, in Govt letter of No. 13(37)/72lD(Works-I) dated 10 April 

1975 will continue to be operative. 

(d) The plinth area rates of Annual repairs of Civil Engineering 

maintenance for high rise buildings located in Coastal areas in respect 

of following categc ',s of buildings will be enhanced as under- 

Residentlal bulldlngs 

(i) Single/Married OFVJCOs Qrs and ancillaries From Rs' To Rs 

3;;fo o"' 33;lo o"' 

(ii) Single/married officers other than residences From Bs' To Rs 

ii eoe ilfo o"' 31.'].0 o.' 

PART II 

PLINTH AREA RATES FOR ELECTRICAL ENGINEERING 

MAINTENANCE 

8.No. Catogory ol bullding Ratos in Rs per Sqm for 

day to day services, 

Repairs and maint 

Concentra 

ted GrouD 

Scattered 

Group 

I 2 3 4 

RESIDENTIAL BUILDINGS 

1 SinqlelMd ORs/JCOs Qtrs and anciliaries' 15.43 19'02

t1s4I 

2. Single/Md offrs Qtrs other than the residence 

ol GOC 

3. OFI/JCOs Messes 25.14 

4. Offrs Messes, lnsp Bungalows, lnstitutes and 

Residence of GOC (Div, Area, Corps & 

Command) and equivalent oftrs of other soryices. 

NON.RESIDENTIAL BUILDINGS 

(i) Office buildings (Any type except in sub para 

(ii) below) storags accn (Any type), Wksps, 

garages and Tech accn except in sub para (ii) 

below etc, 

(ii) Otfice accn (Adm block only) of Fmn HQs 

down to Sub Area, and equivalent in other 

services, trg accn ol Cat 'A' Estt of Army and 

corresponding instiiutions ot the Navy/AF/R & 

D and Tech accn of R & D Labs. 

19.02 21 .95 

25.',t4 

21 .95 25.14 

25.14 

(i ii) Ml Room and Hospitals 50.27 

Notes ! (a) These plinth area rates do not cwer expenditure 

on maint and running of air-conditioners installations, lifts, pumps and 

sub stations. Funds will be provided for these services on actual 

requirements. 

(b) In respect of accn situated at altitudes more than 5,000 ft 

and accn at Andaman & Nicobar group of Islands the Plinth area 

rates prescribed above will be increased by l0%. 

(c) These modified plinth area rates for normal repairs and 

special repairs will be in supersession of the Ministry of Defence letter 

No. 87966/E2W (WPCy1103/DO-II/D (W-I) dt 3O luly 98 and letter 

No. 879661E2W (PPC/1500/D (W-D dt 5/11/98. Scales prescribed 

for items other than normal repairs to internal electrical installation 

in buildings, in Govt letter No. L3 (39>lLZtDl(Works-I) dt t0 Apr 

1"975 will continue to be operative. Maintenance giant for perimeter 

and eKernal lighting shall be demanded as on required basis as 

included in M & O estimates. 

(d) The above norms do not include the replacement cost of 

bulbs and tubes, funds for which will be demanded separately at 2 

replacement per annum. 

(e) T'he plinth area rates of electrical Engineering maintenance 

for high rise buildings located in coastal areas in respect of following 

Categories of buildings will be enhanced as under- 

Rcrldcntltl bulldlngr 

trssl 

(i) Single/Marrled OR/JCOs Qrs and ancillaries From Rs' To Rs 

13'20 Por 17'56 P6i 

sqm. sqm. 

(ii) Single/marriad offlcers other than residencss From Rs' To Rs 

if cob ' 16'30 Per 21'68 Per 

2. It has been decided that no norms should be prescribed for 

special repairs (Electrical) and that estimates shall be prepared for 

elch set of building invidually and sanction obtained after a survey 

has been conducted on annual basis. 

3. The actual maintenance expenditure will be restricted to 

allotment made bY Govt. 

4. This issues with the concurrence of Ministry of Defence 

(Finance) vide their U' O. No. 783/F/W-U of 23 June 2004' 

' 

blthority: GOI, MOD No.87966lE2W (PPC)ll056lDOIIlD 

(w-I) dt 02-07-20041 

22. Check List on Prrparation of AEs For Utility services 

1. General discrepancies in E/M estimates. 

(a) The layout plan of the existing Electric. Supply, Water 

Sunnlv ind Sewise svstem of the stationbr adjoining to proposed 

acJcini*oOution For integration of the system is required. This 

is found lacking. 

(b) Wherever plans are submitted, they are not clearly 

and tiisiinctly marked with different colours for existing and 

piopot"O tyit"ms. These should be drawn to scale and be 

legible. 

" (c) The existing and proposed intake points and location 

of suL stations, GJneratirig Stations, Pump houses, Booster 

Pumps etc are not properly and adequately marked. Existing 

sewei lines be also marked- 

(d) The layout plans submitted are generally not to scale' 

As a )dsult, it ii not possible to clear the estimates technically 

as well as quantitatively. 

(e) Some times AEs ar:-pliggd on market rates, though 

the itbms are available on ED/SSR. Market rates should be 

aootied onlv for those items which are not available in ED 

ahb/or SSd and be fully supported with market analysis/sanc- 

tioned jobs' 

(f; Market variation to be ed over ED and sSR is 

_aPPli 

circulited every year by this H0 - and communicated to all 

concerned. Thej sime should be applied. In special cases only,

t1s6l 

higher percentages can be allowed by the regions but the same 

should be clearly justified. 

(g) The power and water supply requirements should be 

clearly given in BPs and AB with the basis of calculations. 

This will help in justiffing capacities 

^the of storage tanks, 

pumping arrangements, transformers, generating sets and other 

connected items. 

(h) In case the E/I\l[ services are to be augmented, the 

details of existing assets with sources of supply, layout, capacities 

and sizes must accompany the estimate. 

(i) Sometimes, amounts are shown for payment to civil 

authorities for power connectionsAvater connections without 

supporting estimates for the concerned departments. This is not 

acceptable. The details with supporting documeqts must accompany 

AEs. 

0 

Schedule of quantities of major items like cables, 

HT/OCB, OH lines, LT Switch Gears, water supply mains, 

specials for water supply lines, etc should invariably be submitted 

with AEs. 

(k) To carry out the technical check and justifu the sizes, 

the voltage drop calculations for OH lines, cables and friction 

head loss calculations for water mains must accompany the 

estimates. 

_(l) Chief Engineer must impress upon the CFAs to coopt 

the services of Fire Adviser at the Board stage itself for giving 

the complete arrangement of fire detection, alarms and fighting 

system. In case the fire adviser has not been associated at the 

Board Stage, the entire scheme for the same must be got 

approved from the fire adviser of Ministry of Defence before 

submission of the AEs. 

_(m) While preparing the AEs, if the deviation from 

provisions in Board Proceedings is apprehended, the Board 

Proceedings must be got amended before submission of AEs 

to this HQ. Amendments must have the approval of the competent 

authority. 

_(n) Any item other than those covered in Scales ol' 

Accommodation must be marked as special and should be 

scheduled and periced on a separate sheet. 

_(o) While preparing AEs. Pt II, the tech questionnaire 

for each service as per annex G-1 to G-5 of MES Standing 

Order 1995 be kept in mind to ensure proper estimating. 

2. Electrical Fire Alarm System, EOT Cranes, Lifts and Lightening 

Protection 

trsTl 

(a) Capacity of sub stations, transformers, DG set is not 

suppoited with load details and at times standard capacities are 

not considered. 

(b) Provision for improvement of-power factor is not being 

made' ih ttre Estimates. Provision of capacitors of adequate 

capacity for predominantly inductive load should be made in 

AEs to avoid penal charges by supplying agencies. 

(c) The specifications for EOT Cranes are not being given 

correctiy, even the pricing is given on adhoc basis. As far as 

possiblg the specific-ationsn span and rates should be based on 

bp. tn of deuiation, proper justification of the requirement 

and price "ure should be given with market analysis. 

-(d) 

Provision of lifts is explicity clear in the Scales of 

Accorirrirodation. It should be accordingly recorded in the BPs 

and AEs prepared. In case of luggage lifts, the wgight, to be 

carried at -on6 time should be specified in BP so that there is 

no over/under provisioning at the time of preparation of AEs. 

(e) Sizesiquantity of the UG cables are n-ot supported with 

workiirg details'i.e. v6ltage drop calculations for LT cables and 

short ckt current level and voltage drop fbr HT cables' 

(f) There are number of firms marketing/manufacturing 

fire difectors and smoke detectors. There is a big price variation 

of various makes. While preparing estimates, the make of the 

fire detector and smoke detector must be mentioned and price 

list attached for justification. 

(g) Provision of lightening protection is invariabley made 

on adh*oc basis. It must -be worked out on the basis .lf provision 

made in BIS marked on Blue Print and quantities scheduled 

building wise, as supporting doeument to AE Part II. 

3. Air Conditioning and Refrigeration and Mechanical laundty 

Plants etc. 

(a) The BPs invariably do not have the filp requirements 

fron\ ihe users resulting in faulty preparation of estimates. The 

following points, if noi covered in the BPs, n'.ay be obtained 

from th6 users through the covening authority and submitted 

alongwith the AEs for technical scrutiny. 

-(uu) 

Inside conditions required for the functioning of 

eouipment and personncl. 

' '(bb) fire AC questionnaire giving other requirement like 

dust ievel, clccupancy, hours, noiCe level etc as per E-in-C's 

i rtanding orders. -This must be signed by the user and form a 

part of the BPs. - (b) AEs are not accompained with survey sheets and heat

trssl 

load calculations, the requirement is essential to work out the 

capacity of the plant. 

' 

fO The layout plan giving the orientation of the buildings 

is also iequired-to hive the realistic estimation of the A'/C load. 

(d) Accn fcrr plant room and AHUs is .required to be 

under the air conditioning estimates whish is normally 

"ou".id 

missing. 

(-e) Ventilation schemes are not properly designed viz a 

viz flow rates are not given. As a result, the capacity of the 

mechanical plant is not realistic. 

(f) Energy conservation methods 919 qroposg{ to be 

adoptlO but wfiile designing and planning A/C plants, this aspect 

is not taken into consideration. 

(g) Building estimates for air conditioned sPac9 do not 

cover'Insulation -to roof/ceiling and double glazed windows to 

cut down A/C load. It should be considered while working out 

the cost of Bldg. 

(h) While- preparing the AEs for. rePlacement of A'/C 

olants. ihe system of aiiconditioning should not be changed 

irntil ihere ii reduction/increase of air conditioning load. 

(i) ED rates for centralized A/C plants are inclusive of 

ductirig/piping involved. However cost of standby unit should 

be tak?ir'as-50%o of rate given in ED for each ton' 

O Authorisation of water coolers and refrigerators are 

. 

not w6rked out as per scales of accommodation' 

(k) Many a timb, the air-conditioning requirements as given 

in texi'"f tnei BPs, and A/C questionnaire/Appendices/drgs ere 

at variance with each other. these must be reconciled' 

4. Ext Water SuPPIY SYstem 

Following details should be forwarded alongwith AEs' 

(a) Frictional Head Loss calculation. 

(U) Stotage capacity and staging of proposed 

-res-ervoirs 

based on lettei No. -84397/GenlPol/E4 (U3) dated 05 May 93' 

(c) Details of existing watgl-leJglvoirs should be furnished 

a* pei App* 'A' to letter\o. 84397lGenlPoVEa (U3) dated 05 

May 93. ' (d) Design calculations of pumps based on the proposed 

number of pumPing hours. 

(e) If ^BP'reiommends a borewell, a report ot CGWB 

must be accomPained with AEs. 

(f) For Fire Fighting Schemes the requirement of water 

I lse I 

lirr I'illing should be workcd out as per scale o[ accn 1983 Tablcr 

A.ll Sl No. 12 and pumping capacity be decided accordingly' 

5. Sewage System 

Foilowing details/info should accompany with AEs' 

(a) Layo"ut plan showing existing and proposed system of 

sewer'tfnes sno*ing both the GL and ILs of the existing lines 

and of the new sewer lines. 

(b) Capacity of septic tanks should be restricted to 300 

users as per manual on sewerage and sewage Treatment' 

(c) in case pr

11601 

7. Rain water Harvesting 

This is now an authorized item of works and should be 

included in all stations notified by Central Ground Water 

r-r,uthority (CGWA). This should be integrated with "Area 

Drainage" and a layout plan indicating paved area, collection 

open drains/pipes, recharged pit/tank/borewell be also forwarded. 

The design details of "Rainwater Harvesting Schemes" be forwarded 

as per TI 2 of 2002. 

[Authority : Appendix 'A' to E-in C's Br. Letter No. 

617481PL/84(U) dared 05 lune 031 

t 161 l 

DOCUMENTS REQUIRED TO 

PROCESS/SCRUTINY OF WORKS CASES1 

L Board Proceedings. 

2. Statement of Case. 

3. Accornmodation Statement Part I and II. 

4. Engineering Appreciation. 

5. Approximate Estimates Part I and II. 

6. Quarterly return for Market Variation (MV) and 

Difference in Cost of Stores (DCS). 

7. Market analysis in respect of items based on assessed 

rates/market rates. 

8. Policy letter if any, involved in the proposal" 

9. Administrative Approval in respect of rates taken from 

previous released works. 

10. 

11. 

t2. 

13. 

Land availability certificate. 

Area furniture rate list. 

Water and Electricity availability certificate. 

Plinth area rates for married and Other Than Married 

(OTM) accommodiation. 

I As stipulated vide Annexure to Instruction Order No. 6-2008.

lt62l 

SCRUTINY OF AEs 

break-up details of the work head-wise, viz., "site clearun"", 

Building, Special work (if any), External Services such as 

Electrification, Water Supply, Sewage Disposal, Road, Furniture 

etc' It furnishes the printh Area calcurations, scar.s, Rates, 

Elements on account of Market variation/Difference in cost of 

stores, Allowance for Restricted Area/tlilly Area/Disturbed 

Area, Item-wise cost, Authority for the scales as well as rates. 

Head-wise totals are carried over to AE pt-I, Grand totar of 

such head-wise totals and contingency @ 3vo of.the cost will be 

the estimated cost to be refle"t"o io the Admin approuui. e' 

AEs are scrutinized by E-in-c's Branch before tt"'froporur i, 

sent to IFA for concurrence. 

CHECKS EXERCISED IN IFA,S OFFICE 

A. GENERAL 

(i) Estimated cost of the work (incruding all phases) is 

within the powers of the CFA, under-whose powers 

the work has been proposed. 

(ii) The AEs have been scrutinized and cleared by 

E-in-C's Branch. 

(iii) The proposal (other than corrigendum/?ara ll works) 

is included in the MWp of the year. 

(iv) The AEs are complete with description of each item 

of work, authority for the scales and rates adopted 

and supporting details. 

(v) The relevant Board proceedings, Layout plan and ail 

connected documents are placed on the file. 

("i) All items incruded in the AEs are covered by the Bp 

and the Bp clearly lap down the scope of ihe work 

to be done. 

I As stipulated vide 

t1631 

("ii) Special items of work conform to the conditions 

prescribed in Para 14(b) DWP-1986. 

I. BOARD PROCEEDINGS 

(i) In the first instance it should be checked that the 

Board Proceedings outlining the detailed justification 

in terms of necessity/requirement of the proposed 

worts le., building work (OTMMarried) and external 

services etc., are placed on the file. 

(ii) That the Board Proceeding has considered the 

following points/aspects : 

(a) Justification for eiternal services like external 

electrification, external water supply, roads & 

paths, sewage disposal, compound wall/security 

wall and furniture, etc. with reference to (i) 

existing scales and specifications and (ii) existing 

availability of these services at the station. 

(b) Justification for special items, if any. 

(") Particulars of building etc. to be demolished, if 

any, with detailed reasons. 

(d) Accommodation statement part-I & part-Il 

accompanying the Board Proceedings. 

(iii) Points to be seen in this Scrutiny of Board proceedings 

are given at Annexure'I'. 

O. SCRUTINY OF APPROXIMATE ESTIMATES PART-II 

0.1 A.E.I-BUILDINGS 

1. The detailed break-up of the total requirement has been 

Slvcn item-wise separately for Married/orM/External Services 

Worlcs. 

2. That the married accommodation for all categories 

(lncluding civilians) has been planned on station basis. 

3. That the necessity of the proposed work is accepted in 

prlnciple at appropriate level. 

4. That the land required for the purpose is available. If 

not, what is the status of land acquisition ?

[164] 

5. That the satisfaction level has been kept in mind while 

initiating the proposal of married accommodation. 

6. That the scales adopted are correct and latest and 

supported by authority. 

7. That the work stands included in the MWP for the year 

concerned. 

8. That in case of projects invclving both married and OTM 

Works, OTM Works and external services are being providecl 

to match the progress of married accommodation works ancl vice 

versa. 

9. (a) That special items, if any, have heen cleared by the 

Users Directorate and the Associated Finance at appropriate 

level from the necessity angle. 

(b) Details of special items and basis of their cost estimate 

have been given adequately. 

10. That the specifications have been correctly applied. 

Wherever superior specifications have been proposed in the 

work, necessary justification with authority has oeen given" 

Where a project is to be taken up in phases, the total cost of 

the entire project (based on AEs/rough estimates) is the criteria 

for determining the CFA for sanctioning the workllproject. 

11. That the plinth area norms are correctly applied as per 

instructions issued under Ministry of Defence ID No. 

PC/1 1 (3 y89 lDO-IllP (W-I) dated 1,4.5.t991 and further amendments, 

if any and the calculation, and Conversion factors are 

correct. 

'12. That the expected credits on account of retrieved 

material from demolition of buildings etc., if any, are properly 

"*'il:Tr,fu:'ilt5,ff1, nu.," been scrutinized by the E-in 

C's Branch and updated to the last quarter. 

14. lf accommodation for MES Key personnel is included 

in the works estirnates, then station-wise deficiency position 

should be indicated. 

C.2 RATES 

tr6sl 

1. That the rates for OTM works are based on latest SSR. 

2. That wherever non-standard rates are used (in the case 

of OTM accommodation generally), basis and break up is given 

to as to justiff the rates. Basis should be clear and specific. 

3. Wherever SSR rates are not available, the basis and details 

of market analysis is fully given. 

4. That the plinth area rates for married accommodation 

tre as per E-in-C's Branch letter No. 83975/E2 Design-3 dated 

27,6.9A and further amendments, if any. 

5. That the market variation and difference in cost of stores 

rpplied in the A.Es are based on latest quarterly return. 

6. In case rvhere certain rates have been adopted from a 

Job already approved, the same is in agreement with extract of 

CA (Contract Agreement) (to be placed on file). 

7. DCS (Difference in Cost of Stores/Schedules) is 

considered only for item for which status are issued to the 

Contractor on payment e.g. Road work. 

8. Allowances on account of Restricted AreaAlilly Area/ 

Disturbed Area are correct and correctly. worked out. 

9. Arithmetical calculation and totals are correct. 

C-3 EXTERNAL SERVTCES 

1. That the existing assets at the station have been taken 

lnto account while planning external services like roads, external 

llcctricity, ext. water supply, sewage disposal, area drainage, etc. 

2. That the requirement of electricity and water has been 

worked out oh the basis of strength of thb Military station and 

the net deficiency has been worked out after taking into account 

the existing availability. 

3. That the rates adopted for the E/lvI items like sewage 

dirposal, external electrification and water supply, etc. are based 

on current Estimated Data (ED) and item no. ED is indicated 

tgainst each item in the A.Es. 

4. Wherever ED rates are not available detailed justification 

for the assessed and market rates is given in the AE.

11661 

5. That the rates of B/R items like Roads, Area Drainage, 

security/fencing wall etc. are based on latest SSR. If not, detailed 

justification for market assessed rates is given. 

C.4 FURNITURE 

1. That the furniture provided is as per the latest scales and 

buildings is given. 

2. That the break-up of' furniture based on different 

categories of buildings is given. 

3. That the rates of furniture items are based on the latest 

area furniture rate list issued by the CWE concerned and reference 

of furniture rate list is given in the A.E.s in the remarks column. 

4. That while assessing the requirement of furniture, surplus 

furniture available at the station, if any, has been duly taken 

into account. 

C.5 REVISED APPROXIMATE ESTIMATES 

1. In addition to the above check points the RAEs which 

are prepared in accordance with the provisions of Para-22 (b) 

read with pdra-9 (d) DWP 1986 are further checked to see that : 

(a) the causes of excess have been set out clearly and 

concisely in the remarks column of RAE Part-II 

(b) If the RAEs are based on completion cost, the same 

are duly countersigned by the concerned AAO GE. 

C.6 PHASING AND FUND AVAII.ABILITY 

1. Is this civil work proposal a part of the approved major 

works programme of the year concerned ? If so, state specifically. 

2. What is the proposed completion date of the work ? 

3. What is proposeC phasing of expenditure ? 

4. What is the fund requirement in the current financialyear ? 

5. Is the fund availability in the current year confirmed ? 

6. What will be the carry forward liability for subsequent 

years ? 

c-7 F c cAsEs 

If the tendered cost of a work exceeds the estimated cost 

stated in the administrative approval by more than lOVo and the 

t167I 

cxcess cannot be met out of savings, if any, prior approval of 

the CFA is obtained in the form of financial conculrence' 

Important points to be seen in IFAs office are as under. 

(i) Validity period of the tender has not expired. 

(ii) Tendering action is not delayed- Abnormal delay 

resulting in cost over run cases will be critically 

examined. 

(iii) Scope of the work and specifications has not been 

altered. Cases involving change in scope of work, 

adoption of higher specifications or PA rates, large 

variations in quantities of external services etc. are 

normally not entertained. 

(i") Rates quoted are reasonable. Comparison between 

the SSR/ED rates and the tendered rates is available 

and reasons for variations are given. 

(") Extent of savings available, which can be adjusted with 

the excess. 

("i) In case of proposals for accepting other than the 

lowest tender, reasons are explained. 

("ii) Re-tendering is not likely to lead to any reduction in 

rates/total cost. 

D. AE Pt.I 

(i) Item-wise totals are carried over correctly from AE 

Pt-[. 

, (ii) Credit on account of retrieved materials has been 

reduced. 

(iii) Contingency does not exceed 3Vo of- the total cost 

and the calculation is correct. 

(iv) In cases of deposit work carried out by other agencies 

(like State Electricity Boards etc.), contingency is not 

allowed over and above the contingency already 

included by the agency in their estimate. 

(") Grand total is correct.

[168] 

POINTS TO BE SEEN DURING SCRUTINY OF 

gPslrclgglqlo be exercised by rhe Exe. Authorfties 

It should be seen that the board proceedings outline the 

detailed justification in terms of necessity/requirement of the 

proposed work and that the Bps has considered foilowing 

points/aspects : 

1. Accn Statement Part I & II : These statements are the 

most important documents for arriving at the requirement of 

proposed accommodation. Therefore, adequate emphasis is 

required in preparation of these documents. standard format 

should be followed and all the columns filled correctly. 

(a) Accn Statement Part I : This should be prepared by the 

user unit/formation with the authority of pE and should be 

forwarded duly signed by a ,"rponribl" officer of the unit 

concerned and Station Cdr/Adm Comdt. 

(b) Accn Ststement Part II : Based on Accn Statement part 

I, Accn authorised, available, deficient etc. needs to be clearly 

indicated in Accn statement part II and this should be signed 

by GE concerned. 

2. zonal Plan : siting of Accn should be in accordance with 

the approved zonal Plan. However in exceptional cases, if it is 

not in accordance with the zonal plan, the justification to this 

effect should be covered in the Bps and a certificate from the 

stn cdr be made as a part of the Bps stating that the proposed 

siting is being catered in the revision of Zonal plan. 

3. Disposal of Old Bldgs : If new Accn is being proposed 

against the existing Accn, the justification of the samt should 

be given in the BPs as also the final disposal of such Accn whether 

by demolition or subsequent re-appropriation for some other 

purpose needs to be clearly indicated in the Bp itself. In case 

the existing Accn is to be utilized against the deficiency of some 

1 As stipulated vide Annexure toffi 

t16el 

other unit at the station, a certificate to this effect is also required 

from the Stn Cdr. 

4. TFee Cutting : All the trees falling with in the proposed 

siting of building should be identified in the BOO and a 

certificate duly signed by the Stn Cdr shall be made part of the 

BPs stating that the clear site will be handed over to the MES 

before commencement of the work. 

5. Special Iterns : As far as possible, special items should 

be avoided and if at all considered necessary, be kept at minimum 

level. Inclusion of special items needs to be justified in the BPs 

and the cost effect is to be considered separately in the Rough 

Indication Cost (RIC). All items of external services related to 

a special Accn should be treated as special items. While giving 

the recommendations, the BOO must highlight the cost of special 

items and the same should also be covered in the 

recommendations of the Cdrs in chain. 

6. Air Conditioning : Air Conditioning shall be provided as 

per the chapter 53 of SOA Whenever Air Conditioning is 

recommended, which is not covered under SOA" adequate 

justification should be given in the BFs. The requirement of 

temperature, humidity and other parameters should be specified 

in the BPs correctly based on user requirement. 

7. Cooling Appliances : These shall be provided as per the 

huthorized scales. The existing cooling appliances should be 

considered in BPs to work out the deficiency and details of the 

same must be included in the BFs giving location of each item. 

8. Standby Gen Sets : DG Set is authorised for certain 

locations as per the chapter 57 of SOA. For all other standby 

requirements, prior Government sanction is necessary. Hence 

any work in the latter category where DG set(s) is included, 

even as special item, needs to be sanctioned by the Government 

of India. 

9. Prestigious Bldgs : An extra percentage subject to a 

ma:rimum of. l}Vo of the total cost can be added for special 

architectural features etc., for the buildings which have been

tl7ol 

declared prestigious by the Governmelt of India. Therefore, for 

the work other than the Government of India power work, this 

provision is not to be considered unless the bldg has been 

declared prestigious by Government of India. For the declaration 

of a prestigious bldg, a statement of case in support be enclosed 

to justifu the requirement. 

10. Furniture : It has been authorised for various Accn in 

the scale of furniture. While finalizing the BPs, the existing 

furniture has to be accounted for to work out deficient items. 

In case complete new furniture is recommended for any work, 

the existing furniture needs to be adjusted against station 

deficiency of furniture and certificate to this effect duly signed 

by the Stn Cdr and GE should be attached with the BPs apart 

from covering justification in the body of BPs for the same. 

11. Adherence to Ceiling Specified in MWP : Ceiling for 

each work is specified in the MWP. The same should be followed 

scrupulously. If the ceiling is being exceeded, the same shall be 

immediately brought to the notice of the Comd Hqrs along with 

the reasons for the same. It is, therefore, essential that rough 

cbst is assessed at the time of projection of work as accurately 

as feasible through user and engineers interaction. Wherever 

phasing is considered for a work in the MWB the excess over 

ceiling for the current year should be adjusted in subsequent 

phases. 

L2. Certificate From Engineers : Following documents are 

to be signed by Engineer Auth only : 

(a) Accn statement Part II 

(b) Engineer appreciation 

(c) RIC 

(d) Water & electricity availability certificate 

By GE 

By GE 

By GE 

By GE 

13. Water Supply/Electric Supply : Wherever augmentaticln 

of water supply/electric supply is required, such as new 

transformer, sub station, OHR, tube well, additional load 

sanction from the state electricity boardAvater supply 

organization etc., the requirement should be justified in the BPs 

t171I 

and the cost be considered accordingly in RIC and not as 

percentage of the cost of bldg' 

14. Land : The Accn is to be planned on A-I Defence land 

only. A certificate to this effect duly signed by the DEO and 

ttre Stn Cdr should be included in the BPs' 

15. Line Plan : The line plan of the oTM Accn, specially 

technical and special Accn should be prepared at the stage of 

the BOO and should be included in the BPs duly signed by an 

authorized officer of the user unit'

tL72l 

COMMON DEFICIENCIES NOTICED 

lN AEs/RAEsl 

1. Items catered for in AEs are not as per recommendation 

of BP and quantities in BFs & AEs are at large variance. 

2. Credit for cost of demolishedldismantled materials are 

not being accounted for in the AEs (both B/R & E/IVI) portion). 

3. Wrong adoption of plinth area authorized as per Scale 

of Accommodation for Defence Services 1983. 

4. Wrong adoption of rates as per SSR/ED Rates etc. ancl 

non quoting of correct items of SSRiED Rates in AE part II. 

Plinth area rates are not being quoted as per rates published 

by E-in-C's Branch from time to tirne. 

5. Rate Analysis for assessed rates not prepared/placed on 

the file for verification. 

6. Copy of jobs from where rates being adopted are not 

placed on file for verification of rates. 

7. Price list/Quotations etc. for market rates are not being 

placed on the file for verification of rates. 

8. Non-updation of AEs on current MV/DCS percentages 

and non placement of copies of MV/DCS percentage Return. 

9. Separate provision is made for soil investigations where 

as the same should be met out of contingency. 

10. MV/DCS applied on assessed/market/c

lL74l 

(*) There was casting error in the total draft corrigendum 

resulting in gross difference of Rs. 95,3781- (including 

3Vo contingency charges). This was brought to the 

notice of Dir (Planning) of CE who in turn corrected 

the same. 

(xi) While processing a proposal it was found that 

establishment charges @ 2Vo was included in the AE 

Pt II where as in other similar cases, Estt. charges 

were not included. As such the matter was discussed 

with Dir (Planning) of CE who stated that as per policy 

in vogue Estt. Charges are not being claimed and 

accordingly AE Pt II was corrected by them, 

(xiD Nomenclature as mentioned in MWP was Sewage 

treatment plant for "Allahabad Fort Area" where as 

the SOC stated that the work is for 508 ABW Area. 

The Executive Authority have been asked to confirm 

that entire Fort Area has been included in the 

proposal. 

(xiii) The Board Proceedings are incomplete where no 

recommendation/financial effect has been brought out 

therein. The recommendalion should include apart 

from other points, provision of generating set, 

transformer, street light fittings, hard standing and UG 

Cables etc. if required in the project otherwise AEs 

to be modified accordingly. 

(xiv) Quantity of CI/GI pipes required to be replaced and 

new pipe required to be laid, has neither been 

mentioned in BP nor in SOC. 

(*) Building No. & nirmber of doorsApindows where 

mosquito proofing is to be provided has not been 

brought out in the B.P. Further replacement of 20 

Nos. of chowkhats and 100 Nos., of windows have 

been included in AE Pt II which were not 

recommended in B.P. 

lr75l 

ADDITIONAL CHECK LIST FOR AEs/RAEs 

1. Title of the project is as per that provided in the approved 

list of the MWP. 

2. AE Part II contains details of the work required for 

following items of work (as applicable) separately in consonance 

with the details indicated in BPs. 

(a) Site clearance (demolition of old buildings) 

(b) Building work-(construction of new building) 

(c) External electrification 

(d) External water supply 

(e) Sewage disposal and drainage 

(f) Roads, culverts and retaining walls 

(g) Fencing and gate 

(h) Air conditioning 

(i) Gen sets 

(j) Garage and servant quarters 

3. Scales 

(i) the scale of accommodation applied is as authorized, 

correct and latest as per the scale of accommodation 

as amended from time to time. 

(ii) Correct conversion factor for plinth area has been 

applied. 

4. Rates 

Rates applied are based on (as applicable) 

(D Standard Schedule of Rates 1996 (SSR %). 

(ii) Plinth area rates at par with SSR !)6 published by the 

E-in-Cs Branch. 

(iii) Nedold sanctioned work by the Government, if 

required. 

(iu) Recently concluded contracts, if required. 

I Ar etipulated vide Annorurc to Instruction Order No. 6-200&

tL761 

(") Market/Assessed rates. 

(ui) ED rat "s published by the E-in-C's Branch for E/IvI 

items. 

(vii) MV/DCS applied are as per latest returns. 

(viii) MV/DCS not applied on market/assessed/contract 

rates and furniture rates. 

(ir) Correct allowances for the following have been 

catered for (as applicable) 

(a) Seismic element zone wise. 

(b) Anti-termite treatment. 

(c) Framed structure. 

(d) Multi storied construction. 

(e) Extra foundation. 

(Q Mosquito proofing. 

(g) Additional height. 

(*) Items of furniture are provided as per latest scale and 

rates based on latest furniture rate list. 

(xi) The necessity of the proposed work is accepted in 

principle at appropriate level. 

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