CLTC Manual 2013 - BBYO

CLTC: CHAPTER
LEADERSHIP TRAINING
CONFERENCE
2013 ORIENTATION MANUAL
CLTC Introduction and Session Directors
Registration
Mailing Address
Travel
Health Care
Packing list
Behavior Guidelines
Learn more about CLTC and BBYO’s
Summer Experiences online at
www.bbyo.org/summer

CLTC – Chapter Leadership Training Conference Information
Beber Camp, Mukwonago, Wisconsin
Site Director Sherrie Stalarow sstalarow@bbyo.org 214-363-4654
Session 1: June 11-June 23, 2013
Session 3: June 25-July 7, 2013
Session 5: July 9-July 21, 2013
Session 7: July 23-August 4, 2013
Camp Canyon @Bethany College, Bethany WV –
Site Director: Ellen Goldstein egoldstein@bbyo.org 704-944-6734
Session 2: June 18-June 30, 2013
Session 4: July 2-July 14, 2013
Session 6: July 16-July 28, 2013
CLTC is BBYO’s dynamic training experience for AZA and BBG Chapter leaders. At CLTC, teens grow personally, explore their Jewish
identity and learn specific skills to help them strengthen their Chapter at home. This is accomplished through a hands-on,
interactive and experiential approach. The participants are divided into mock AZA and BBG Chapters where teamwork and
community must be established to successfully accomplish the various tasks that are assigned during the session. CLTC does not end
the day the session is over. The friendships that are created at CLTC are monumental. Participants use these friendships during the
year to network on programming, elections, speeches, fundraising and other activities. In addition, CLTC participants receive
monthly emails with additional information on topics that were covered during the summer.
The Seven Habits of Highly Effective Teens enhances the leadership experience and inspires teens to develop good work habits, to
teach them how to work with their peers in a positive environment, to help them recognize their strengths, and to set standards for
themselves now and in their future years as adults.
Participants delve into:
Starting a New Chapter: Chapter standards, working with advisors, and fundraising
BBYO Vision: Cardinal Principles, Menorah Pledge, AZA & BBG History and songs
Election Procedures: Officer responsibilities, voting procedures, chairpeople and committees
Meeting Procedures: planning an agenda and running a successful meeting
Programming: AZA and BBG folds, brainstorming, step-by-step program planning, calendaring, program bank and program
evaluation; international program initiatives
Communication: verbal, non-verbal, listening, communicating with Chapter members, phone calls, social media and
networking
Membership: Where to find members, recruitment, making members feel welcome, new member training, steps for
retention
“How To” Sessions: parliamentary procedure, problem-solving, BBYO policies, public speaking, b-linked and youth
dashboard training, and best practices
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Registration
Registration Fee and Cancellation Policy – Domestic programs only
$250 deposit applied to program fee reserves spot.
The registration fee includes all hotel accommodations, 3 meals per day, all programming and activities.
The registration fee does not include transportation to/from the program.
Each applicant will receive an automated invoice. All fees must be paid by April 30, 2013
Cancellation Fees:
Cancellations on or before April 15, 2013 - Full refund
Cancellations between April 16, 2013 and April 30, 2013 will lose $250 deposit
Cancellations after April 30, 2013 – and up to one month prior to each program start date will lose $500
payment
Cancellations one month prior to the program start date – No refunds are possible.
Exceptions will be reviewed by BBYO on a case-by-case basis and decisions will be made at BBYO’s sole
discretion.
Note: We encourage all participants to purchase travel insurance. BBYO is not responsible for weather or airline
related delays or canceled flights.
*If you have extenuating circumstances a full refund may be requested by contacting Sabrina at smoore@bbyo.org and
filling out the required form.
An email or written notification of your cancellation must be sent to: smoore@bbyo.org or
Sabrina Moore,
Manager or Program Registration and Administration
BBYO, Inc.
2020 K Street, NW – 7 th Floor
Washington, DC 20006
202-857-6549 (P)
202-507-7279 (F)
Camp Mailing Address and Contact Information
Emergency numbers during the program:
CLTC 1,3,5,7 (Wisconsin): 262-363-7291; fax 262-363-7295
CLTC 2, 4, 6 (West Virginia): 304-829-8301
Mailing Addresses of the 2 CLTC Locations:
Wisconsin West Virginia
Name of Participant Name of Participant
CLTC (1, 3, 5, or 7) CLTC-BBYO (2, 4 or 6)
Nature’s Classroom - CLTC Mail and Duplication Center
W 1802 County J Rd Camp Canyon
Mukwonago, WI 53149 18 Old Main
Bethany, WV 26032
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No visitors are allowed during CLTC sessions. BBYO members who are not registered at CLTC cannot visit.
Participants are not allowed to leave CLTC during the twelve days.
CLTC Travel
A charter bus will bring participants to CLTC from each airport location (Milwaukee, Pittsburgh). CLTC staff will be
available in the areas designated below. They will have a list of all participants’ names and flights. In case of flight delays
or other changes, please contact the CLTC office at your session's location.
Have your teen post their travel information directly online at www.b-linked.org
CLTC 1, 3, 5 and 7 (Beber Camp in Wisconsin)
Arrival into Milwaukee
Make flights to arrive no later than 3:00 PM. The bus departs for camp at 4:00 PM.
Once you go through security, check in with Bus Staff in the food court area (near Concourse D security.)
For parents driving teens to camp - DO NOT arrive before 4:00 PM.
Departure from Milwaukee
Begin making flights for departure at 12:00 P.M. Emergency numbers will be provided to each participant in case of
problems at the airport. The CLTC bus will depart camp no later than 9:30 AM. If parents are picking you up at camp,
they should arrive by 9:00 A.M.
*For Impact: Milwaukee after CLTC 7 please book all flights to depart the Milwaukee airport after 4:00 pm on August 6,
2013.
*For a connection to Impact Chicago please book all flights to depart the Chicago O’Hare airport after 12:00pm on
August 1, 2013.
CLTC 2, 4 and 6 (Camp Canyon @ Bethany College)
Arrival into Pittsburgh
Make flights to arrive no later than 1:00 PM. The bus departs for camp at 2:00 PM.
Bus staff will be in contact with you prior to the session about exactly where to meet.
If you are driving to CLTC, plan to arrive at 3:00 P.M., CLTC participants will not be allowed to arrive at Bethany
College before 3:00 PM.
Another travel option is to drop off/pick up your teens at the Pittsburgh airport and they can ride the charter bus
with the rest of the teens to and from camp.
Departure from Pittsburgh
Make flights to depart after 1:00 P.M. Emergency numbers will be provided to each participant in case of problems. The
CLTC bus will depart camp by 9:30 AM.
If parents are picking you up at camp, they should arrive between 9:30 and 10:00 am
*For Impact:Pittsburgh after CLTC 6 please book all flights to depart the Pittsburgh airport after 4:00 pm on July 30,
2013
Note: West Coast only: If you are flying in from the west coast and you can’t arrive at the designated time, please
contact the program director.
Health Care at CLTC
All prescription medications as well as over the counter medications that are taken daily must be turned in upon arrival at
camp. For the safety of the participants, no medications are permitted in the sleeping rooms. Participants are allowed to
keep their inhalers with them. CLTC has a nurse on staff that dispenses medication and oversees general healthcare of
CLTC staff and participants.
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In the event it becomes necessary to seek the service of an outside doctor or hospital, parents will be notified
immediately. However, parents are required to sign a medical release form so that emergency treatment can be rendered
when parents are unable to be reached. Cost of medical services by camp personnel are covered by registration fees.
Service provided outside of camp will be charged to the participant’s family medical plan. BBYO carries a $50 deductible
limited accident insurance policy for each participant (which is in addition to, not a substitute for the family medical
insurance.)
It is important that all medical information is included on the medical forms. Participants should continue their
medications at CLTC. This program is highly structured and in a classroom setting much of the time. In the
past, participants who were on medications for ADD during the school year experienced difficulties with the
structured CLTC program when they did not take their medications at CLTC.
This summer BBYO Summer Programs will continue to work with CampMeds, Inc, a pre-packaged medication
program to dispense and package your child’s medication for camp. Camp families are required to register with
CampMeds if your child takes medicine in pill form while at camp. All pills will be dispensed and individually
packaged in sealed packets labeled with your child’s name, medicine, dosage, date and time to be given. Our
system ensures that each camper receives their correct medicine at the right time of day. All medication will be
shipped to camp prior to your child’s arrival.
The CampMeds affiliated pharmacy will dispense prescription and non-prescription pills taken daily or as needed.
Medication not in pill form (liquids, inhalers, drops, etc), can be dispensed as well.
What you need to do:
1. Register on www.CampMeds.com (you may register prior to obtaining prescriptions)
2. Note the Camper ID # you will receive when you complete the online registration and print your receipt
3. Obtain original prescriptions written for 30 day increments. Unused meds will be sent home from camp
4. Write Camper ID # on top corner of prescriptions. *Do not send us medication, only the written RX
5. Prescriptions are filled as written. It is your responsibility to confirm all prescriptions are written exactly how
and when your child takes the medication (daily / PRN), and the correct med and dose is prescribed
6. Non-prescription meds/vitamins; physician's authorization or written directions by parent required
7. Include a copy of both sides of your insurance/prescription card
8. Mail prescriptions, registration receipt and copy of insurance card directly to:
CampMeds PO Box 267037, Ft. Lauderdale, FL 33326-7037
Fees: There is no additional cost to you for this service. Your camp is paying the CampMeds fee.
You are responsible for the cost of medication. Your credit card information is required upon registration and will
be used by the pharmacy for all medication charges and co pays.
Deadlines: ALL OF THE ABOVE ITEMS MUST BE RECEIVED 30 DAYS PRIOR TO START DATE
A $25 late fee will be charged to your credit card if any of the items above are received after deadlines.
Email Notification: You are notified by email when CampMeds receives your online registration, when your prescriptions
are received and when meds are sent to camp. Contact us if you do not receive a confirming email within one week of
sending prescriptions.
Insurance/Prescription Meds: The CampMed’s licensed pharmacy partner accepts most insurance plans. They will
verify your insurance upon registration and submit to your plan once camp begins. You are responsible for all copayments,
deductibles and meds not covered by your insurance. **All of your med charges will appear on your credit card
statement from the Pharmacy usually after your child returns home.
If the pharmacy is not a provider for your plan, we will notify you to arrange an alternative plan.
OTC Items and Meds Not Covered by Insurance: Will be charged to your credit card by the Pharmacy.
Please refer to our website www.CampMeds.com for registration and important details. For questions contact
CampMeds at 954-577-0025 or info@CampMeds.com.
If you have any questions please contact CampMeds directly.
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Procedural Checklist – All forms must be completed by April 30, 2013
Forms and information to be completed online through the teen’s blinked:
Travel Information – enter on b-linked
Parent release – electronically sign on b-linked under teen’s account or on bbyo.org parent portal
Teen release – electronically sign on b-linked
T-shirt Size – enter on b-linked
Food restrictions – enter on b-linked. It is best to contact the CLTC Site Director with special food restrictions, allergies
or needs, prior to attendance at camp.
Forms that Must be faxed, scanned or mailed in are: (fax 202-507-7279 or scan smoore@bbyo.org)
Medical form with Dr’s signature
Photocopy of medical insurance card
All forms can be found at www.bbyo.org click on “For Teens” then “Summer Experiences” then CLTC and scroll to the
bottom of the page.
Complete all forms as early as possible. MAKE COPIES OF ALL FORMS IN CASE OF LOSS. Waiting lists began as early
as February.
Fill out the forms completely and legibly; double check for completed signatures.
Parental authorization and consent to medical treatment must be signed without any alteration. Medical forms must
have complete medical information and parent signature in order for medical staff to legally distribute medicines.
Make sure that the participant’s name is on the medical form. Some doctor’s offices don’t bother to insert the name
and confusion results.
Make travel plans early. Flight information must be submitted online through your teen’s b-linked account.
Participant and parent e-mail addresses are extremely helpful. Please include these on the forms and make sure the
teen’s b-linked account has correct email address.
The balance must be paid in full by April 30, 20123 An invoice is emailed the 15 th of each month. Payments should be
done directly online and invoices can be viewed through blinked.
The International Scholarship deadline is March 15, 2013. This financial aid scholarship is based on your family’s
income and requires a copy of the first two pages of your taxes. The scholarship form is to be completed and returned
to your local regional office. Scholarships will be awarded by April 4, 2013 Community synagogues, Jewish Federation,
and your BBYO regional offices may also provide scholarships when inquired.
Make copies of all forms for your files. Forms must be faxed or mailed to the International office by April 30, 2013..
Mailing address:
BBYO, INC.
2020 K STREET, NW, 7 th FLOOR
Washington, DC 20006
Attn: Sabrina Moore
Fax 202-507-7279 or scan smoore@bbyo.org
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What to Bring to CLTC
Clothing to last two weeks: for warm and cold weather (layering is best), jeans, sweats, tennis shoes,
swimwear, sleepwear, t-shirts, shorts, socks, underwear, nicer clothes for Shabbat, raingear, Tallis and Kippah
(optional), flashlight, (LABEL EVERYTHING). Every CLTC participant needs to bring a plain white t-shirt to camp.
Shabbat clothing must be appropriate – please keep skirt/dress length below fingertips and shoulders
need to be covered. A sundress is appropriate but you need to bring a sweater or jacket to cover your
shoulders. Boys should be wearing Khaki pants and a collared shirt. No jeans or shorts please.
A backpack to be used during the day and a water bottle. Both should be clearly marked with your name.
Space is limited (at Beber camp) – only one suitcase is permitted. At Bethany College there is additional
storage.
Toiletries: toothbrush, toothpaste, soap and soap tray, shampoo, deodorant, razors, Kleenex, eye care products,
bug repellent, water bottle with name clearly printed.
Linens bath-size towels, washcloths. Bring EITHER single sheets or a sleeping bag and pillow!
Optional: batteries, hair dryer, camera, musical instruments, quote books, sunglasses, hanging shelves to attach
to bunk bed (Beber Only) At Bethany College you are welcome to bring tennis racquets and baseball gloves.
THERE ARE NO LAUNDRY FACILITIES AT EITHER CLTC SITE. BRING ENOUGH CLOTHING FOR TWO
WEEKS.
What Not to Bring to CLTC
Do not bring: expensive items or large sums of money. Valuables can be checked upon arrival and locked up
and will be made available during Chofesh (free time) every day.
Do not bring food from home. Canteen is open at free time each day, except for Shabbat. $30 per week should be
enough for canteen items (candy, drinks, chips, etc.).
Care packages are welcome, but, please do not send any food – it will be confiscated.
Cell phones can only be used during free time. If they are seen out at restricted times they can be taken away.
Emergency camp phone numbers are provided.
Behavior Guidelines
BBYO policy forbids possession, use, or consumption of any alcoholic beverages, controlled substances
or illegal drugs at any BBYO program. The staff at summer programs will inspect all personal property, if
deemed necessary.
Any infraction in possession or use of drugs/alcohol or controlled substances will result in expulsion
from the program. In such cases, transportation home will be at the participant’s own expense. No refunds
will be issued. Also, it must be clear that if there is involvement of law enforcement agencies, BBYO will not be in
a position to intervene or to protect in any way, those who violate this policy.
It is important for BBYO members to understand that use of drugs/alcohol may result in consequences in
their home region and local chapter.
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Smoking is against BBYO policy. Use or possession of any tobacco products will not be tolerated.
All BBYO policies found in the member Code of Conduct must be upheld at all BBYO summer programs. Failure
to comply with any of these policies could result in dismissal from the program.
Any conduct unbefitting an Aleph or BBG will cause him/her to be discharged from CLTC without a refund
and is liable to suspension from BBYO. Inappropriate behavior, clothing, and language will not be
tolerated. This includes: fighting, gambling, fireworks, damage to property, writing/defacing camp
property/furniture, theft of private/public property. Any damage to BBYO property, camp property, and
or private property is at the expense of the individual(s) responsible.
No BBG or AZA will be allowed to leave the CLTC campus at any time. Attendance at all meals,
programs, services and workshops is mandatory.
Curfew means participants must be in their assigned rooms, lights out, and ready for bed. YOU MAY
NOT LEAVE YOUR DORM BETWEEN LIGHTS OUT AND WAKE UP.
Cell phones, IPod’s, etc. are not to be used during CLTC programs or meals. Misuse will result in
removal of items until the end of the CLTC session.
AZA’s and BBG’s are not allowed in each other’s sleeping room under any circumstances. This is cause for
dismissal from the program at your parent’s expense. In addition, teens that are found together in a compromising
situation will be subject to severe consequences which could include dismissal from the program.
Participant Expectations at CLTC
The BBYO summer program to which I am applying, unlike conventions and recreational programs, is designed to
be a highly intensive educational experience.
This program will include lectures, classes, workshops, discussions, exploration of Judaism, and other activities
aimed at development of leadership skills.
I will be expected to take written notes and to engage in serious discussion. I understand that I will be expected
to know and follow the program and schedule, and that I will be expected to participate in all aspects of the
program.
I understand that as an important part of the learning atmosphere and exploration of Judaism and Jewish life that
I will be expected to participate fully and respectively in services and other related programs, which may be
significantly different from those to which I am accustomed in my community or congregation at home.
I have a responsibility to respect other people, their thoughts and opinions, as well as show respect for the
facilities, materials and equipment. I understand that I will be held accountable and assessed fees if I have
participated in any damage or defacing of property, including writing on walls and furniture.
I am willing to accept the discipline of the group program. This includes working within the policies of BBYO, the
BBYO Code of Conduct, and complying with staff direction. I am willing to participate wholeheartedly and
cooperatively in fulfilling the objectives of the BBYO summer programs.
I understand all BBYO behavior policies and will uphold the BBYO Code of Conduct I understand clearly that
violation of this policy through possession or use of any illegal or controlled substance may result in my expulsion
from the program.
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