chapter leadership training conference 2011 orientation ... - BBYO

CHAPTER LEADERSHIP
TRAINING CONFERENCE
2011
ORIENTATION MANUAL
CLTC Introduction and Session Directors
Registration
Mailing Address
Travel
Health Care
Packing list
Behavior Guidelines

CLTC – Chapter Leadership Training Conference Information
Beber Camp, Mukwonago, Wisconsin
Site Director Sherrie Stalarow sstalarow@bbyo.org 214-363-4654
Session 1: June 14-June 26, 2011 Price $1,850
Session 3: June 28-July 10, 2011 Price $1,850
Session 5: July 12-July 24, 2011 Price $1,850
Session 7: July 26-August 7, 2011 Price $1,850
Camp Canyon @Bethany College, Bethany WV –
Site Director: Ellen Goldstein egoldstein@bbyo.org 704-944-6734
Session 2: June 21-July 3, 2011 Price $1,850
Session 4: July 5-July 17, 2011 Price $1,850
Session 6: July 19-July 31, 2011 Price $1,850
CLTC is BBYO’s dynamic training experience for AZA and BBG Chapter leaders. At CLTC, teens grow personally,
explore their Jewish identity and learn specific skills to help them strengthen their Chapter at home. This is accomplished
through a hands-on, interactive and experiential approach. The participants are divided into mock AZA and BBG Chapters
where teamwork and community must be established to successfully accomplish the various tasks that are assigned
during the session. The CLTC experience does not end the day the session is over. The friendships that are created at
CLTC are monumental. Participants use these friendships during the year to network on programming, elections,
speeches, fundraising and other activities. In addition, CLTC participants receive monthly emails with additional
information on topics that were covered during the summer.
“The Seven Habits of Highly Effective Teens” informs the leadership experience and inspires teens to develop good work
habits, to teach them how to work with their peers in a positive environment, to help them recognize their strengths, and to
set standards for themselves now and in their future years as adults.
Participants delve into:
Starting a New Chapter: Chapter standards, working with advisors, and fundraising.
BBYO Vision: Cardinal Principles, Menorah Pledge, AZA & BBG History and songs
Election Procedures: Officer responsibilities, voting procedures, chairpeople and committees
Meeting Procedures: planning an agenda and running a successful meeting
Programming: AZA and BBG folds, brainstorming, step-by-step program planning, calendaring, program bank and
program evaluation.
Communication: verbal, non-verbal, listening, communicating with Chapter members, phone calls, social media
and networking
Membership: Where to find members, recruitment, making members feel welcome, new member training, steps
for retention
“How To” Sessions: parliamentary procedure, problem-solving, BBYO policies, public speaking, b-linked and
youth dashboard training, and best practices
1

CLTC Registration Fee:
Registration
The registration fee includes housing, 3 meals per day, programs and activities, roundtrip bus transportation from airport,
and CLTC t-shirt.
The registration fee does not include roundtrip airfare or personal Canteen money. It is suggested to bring $20 per week
for Canteen or any additional personal expenses.
Each applicant will receive a billing statement automatically on the 15 th of each month by email.
All fees must be paid by May 15, 2011
Cancellation Fees:
No Risk – Cancel before May 1, 2011and receive a FULL refund
After May 1, 2011 – Full Refund, less $250 Registration Fee*
*If you have extenuating circumstances a full refund may be requested by contacting Sabrina at smoore@bbyo.org and
filling out the required form.
A written notification of your cancellation must be sent to Sabrina Moore at smoore@bbyo.org (see contact info
below).
Billing questions are directed to:
Sabrina Moore, Manager of Program Registration and Administration
BBYO, Inc.
2020 K Street, NW – 7 th Floor
Washington, DC 20006
202-857-6549 (P)
202-857-2769 (F)
202-507-7279 (efax)
smoore@bbyo.org
Camp Mailing Address and Contact Information
Emergency numbers during the program:
CLTC 1,3,5,7 (Wisconsin): 262-363-7291; fax 262-363-7295
CLTC 2, 4, 6 (West Virginia) Camp Phone and fax # will be provided before camp begins
Mailing Addresses of the 2 CLTC Locations:
Wisconsin West Virginia
Name of Participant Name of Participant
CLTC (1, 3, 5, or 7) CLTC-BBYO (2, 4 or 6)
Nature’s Classroom-CLTC Camp Canyon
W 1802 County J Road 18 Old Main
Mukwonago, WI 53149 Mail and Duplication Center
Bethany, WV 26032
No visitors are allowed during CLTC sessions. BBYO members who are not registered at CLTC cannot visit.
Participants are not allowed to leave CLTC during the twelve days.
2

CLTC Travel
A charter bus will bring participants to CLTC from each airport location (Milwaukee, Pittsburgh). CLTC staff will be
available in the areas designated below. They will have a list of all participants’ names and flights. In case of flight delays
or other changes, please contact the CLTC office at your session's location.
Have your teen post their travel information directly online at www.b-linked.org
CLTC 1, 3, 5 and 7 (Beber Camp in Wisconsin)
Arrival into Milwaukee
Make flights to arrive no later than 3:00 PM. The bus departs for camp at 4:00 PM.
Once you go through security, check in with Bus Staff in the food court area (near Concourse D.)
For parents driving teens to camp - DO NOT arrive before 4:00 PM.
Departure from Milwaukee
Begin making flights for departure at 12:00 P.M. Emergency numbers will be provided to each participant in case of
problems at the airport. The CLTC bus will depart camp no later than 9:30 AM. If parents are picking you up at camp,
they should arrive by 9:00 A.M.
CLTC 2, 4 and 6 (Camp Canyon @ Bethany College)
Arrival into Pittsburgh
Make flights to arrive no later than 1:00 PM. The bus departs for camp at 2:00 PM.
Bus staff will be in contact with you prior to the session about exactly where to meet.
If you are driving to CLTC, plan to arrive at 3:00 P.M., CLTC participants will not be allowed to arrive at Bethany
College before 3:00 PM.
Another travel option is to drop off/pick up your teens at the Pittsburgh airport and they can ride the charter bus
with the rest of the teens to and from camp.
Departure from Pittsburgh
Make flights to depart after 1:00 P.M. Emergency numbers will be provided to each participant in case of problems. The
CLTC bus will depart camp by 9:30 AM.
If parents are picking you up at camp, they should arrive between 9:30 and 10:00 am
Note: West Coast only: If you are flying in from the west coast and you can’t arrive at the designated
time, please contact the program director.
Health Care at CLTC
All prescription medications as well as over the counter medications that are taken daily must be turned in upon arrival at
camp. For the safety of the participants, no medications are permitted in the sleeping rooms. Participants are allowed to
keep their inhalers with them. CLTC has a nurse on staff that dispenses medication and oversees general healthcare of
CLTC staff and participants.
In the event it becomes necessary to seek the service of an outside doctor or hospital, parents will be notified
immediately. However, parents are required to sign a medical release form so that emergency treatment can be rendered
when parents are unable to be reached. Cost of medical services by camp personnel are covered by registration fees.
Service provided outside of camp will be charged to the participant’s family medical plan. BBYO carries a $50 deductible
limited accident insurance policy for each participant (which is in addition to, not a substitute for the family medical
insurance.)
It is important that all medical information is included on the medical forms. Participants should continue their
medications at CLTC. This program is highly structured and in a classroom setting much of the time. In the
past, participants who were on medications for ADD during the school year experienced difficulties with the
structured CLTC program when they did not take their medications at CLTC.
3

This summer BBYO Summer Programs will continue to work with CampMeds, Inc, a pre-packaged medication
program to dispense and package your child’s medication for camp. Camp families are required to register with
CampMeds if your child takes medicine in pill form while at camp. All pills will be dispensed and individually
packaged in sealed packets labeled with your child’s name, medicine, dosage, date and time to be given. Our
system ensures that each camper receives their correct medicine at the right time of day. All medication will be
shipped to camp prior to your child’s arrival.
The CampMeds affiliated pharmacy will dispense prescription and non-prescription pills taken daily or as needed.
Medication not in pill form (liquids, inhalers, drops, etc), can be dispensed as well.
What you need to do:
1. Register on www.CampMeds.com (you may register prior to obtaining prescriptions)
2. Note the Camper ID # you will receive when you complete the online registration and print your receipt
3. Obtain original prescriptions written for 30 day increments. Unused meds will be sent home from camp
4. Write Camper ID # on top corner of prescriptions. *Do not send us medication, only the written RX
5. Prescriptions are filled as written. It is your responsibility to confirm all prescriptions are written exactly how
and when your child takes the medication (daily / PRN), and the correct med and dose is prescribed
6. Non-prescription meds/vitamins; physician's authorization or written directions by parent required
7. Include a copy of both sides of your insurance/prescription card
8. Mail prescriptions, registration receipt and copy of insurance card directly to:
CampMeds PO Box 267037, Ft. Lauderdale, FL 33326-7037
Fees: There is no additional cost to you for this service. Your camp is paying the CampMeds fee.
You are responsible for the cost of medication. Your credit card information is required upon registration and will
be used by the pharmacy for all medication charges and co pays.
Deadlines: ALL OF THE ABOVE ITEMS MUST BE RECEIVED 30 DAYS PRIOR TO START DATE
A $25 late fee will be charged to your credit card if any of the items above are received after deadlines.
Email Notification: You are notified by email when CampMeds receives your online registration, when your prescriptions
are received and when meds are sent to camp. Contact us if you do not receive a confirming email within one week of
sending prescriptions.
Insurance/Prescription Meds: The CampMed’s licensed pharmacy partner accepts most insurance plans. They will
verify your insurance upon registration and submit to your plan once camp begins. You are responsible for all copayments,
deductibles and meds not covered by your insurance. **All of your med charges will appear on your credit card
statement from the Pharmacy usually after your child returns home.
If the pharmacy is not a provider for your plan, we will notify you to arrange an alternative plan.
OTC Items and Meds Not Covered by Insurance: Will be charged to your credit card by the Pharmacy.
Please refer to our website www.CampMeds.com for registration and important details. For questions contact
CampMeds at 954-577-0025 or info@CampMeds.com.
More camp meds information will be emailed directly to parents in a separate cover.
4

CLTC Checklist
Procedural Checklist – All forms must be completed by May 15, 2011
Forms and information to be completed online through the teen’s blinked:
Travel Information – enter on b-linked
Parent release – electronically sign on b-linked
Teen release – electronically sign on b-linked
T-shirt Size – enter on b-linked
Food restrictions – enter on b-linked.
Forms that Must be mailed in are:
Medical form with Dr’s signature
Photocopy of medical insurance card
All forms can be found at www.bbyo.org click on “For Teens” then “Summer Experiences” then CLTC
and scroll to the bottom of the page.
Complete all forms as early as possible. Waiting lists began as early as February.
Fill out the forms completely and legibly; double check for completed signatures.
Parental authorization and consent to medical treatment must be signed without any alteration. Medical forms
must have complete medical information and parent signature in order for medical staff to legally distribute
medicines.
Make sure that the participant’s name is on the medical form. Some doctor’s offices don’t bother to insert the
name and confusion results.
Make travel plans early. Flight information must be submitted online through your teen’s b-linked account.
Participant and parent e-mail addresses are extremely helpful. Please include these on the forms and make sure
the teen’s b-linked account has correct email address.
The balance must be paid in full by May 15, 2011. An invoice is emailed the 15 th of each month. Payments
should be done directly online and invoices can be viewed through blinked.
The International Scholarship deadline is April 1, 2011. This financial aid scholarship is based on your family’s
income and requires a copy of the first two pages of your taxes. The scholarship form is to be completed and
returned to your local regional office. Scholarships will be awarded by April 15, 2011. Community synagogues,
Jewish Federation, and your BBYO regional offices may also provide scholarships when inquired.
Make copies of all forms for your files. Forms must be mailed to the Intl office by May 1, 2011.
Mailing address:
BBYO, INC.
2020 K STREET, NW, 7 th FLOOR
Washington, DC 20006
Attn: Sabrina Moore
Fax 202-857-2769 or efax 202-507-7279
5

What to Bring to CLTC
Clothing to last two weeks: for warm and cold weather (layering is best), jeans, sweats, tennis shoes,
swimwear, sleepwear, t-shirts, shorts, socks, underwear, nicer clothes for Shabbat, raingear, Tallis and Kippah
(optional), flashlight, (LABEL EVERYTHING). Every CLTC participant needs to bring a plain white t-shirt to camp.
Shabbat clothing must be appropriate – please keep skirt/dress length below fingertips and shoulders
need to be covered. A sundress is appropriate but you need to bring a sweater or jacket to cover your
shoulders. Boys should be wearing long Khaki pants and a collared shirt. No jeans or shorts please.
Space is limited (at Beber camp) – only one suitcase is permitted. At Bethany College there is additional storage.
Toiletries: toothbrush, toothpaste, soap and soap tray, shampoo, deodorant, razors, Kleenex, eye care products,
bug repellent, water bottle with name clearly printed.
Linens in Bethany: bath-size towels, washcloths. Beber: Bring EITHER sheets or a sleeping bag and pillow!
If you bring sheets to Bethany, the mattresses are single extra long.
Optional: batteries, hair dryer, camera, musical instruments, quote books, sunglasses, hanging shelves to attach
to bunk bed (Beber Only) At Bethany College you are welcome to bring tennis racquets and baseball gloves.
THERE ARE NO LAUNDRY FACILITIES AT EITHER CLTC SITE. BRING ENOUGH CLOTHING FOR TWO
WEEKS.
What Not to Bring to CLTC
Do not bring: expensive items or large sums of money. Valuables can be checked upon arrival and locked up
and will be made available during Chofesh (free time) every day.
Do not bring food from home. Canteen is open at free time each day, except for Shabbat. $30 per week should be
enough for canteen items (candy, drinks, chips, etc.).
Care packages are welcome however; please do not send any food – it will be confiscated.
6

CLTC Experience and Guidelines
Participant Experience at CLTC
The CLTC experience is enhanced by the teens who participate in it. Your full involvement and contributions in
classes, workshops, discussions and planning throughout the 12 days at CLTC will what makes CLTC, the
friendships you make, and the leadership you develop unlike any other.
I am attending CLTC to participate fully in 12 days of learning, growing and leading with my peers from across
North America.
I have new ideas, valuable questions, and unique experiences that I can share with my peers during lectures,
classes, workshops, discussions, exploration of Judaism, and other activities aimed at development of leadership
skills.
My peers will also have new ideas, valuable questions, and unique experiences that I can learn from. By
respecting other people, their thoughts and opinions I will have more enriching CLTC experience.
I will be participating in a variety of programs designed to improve my BBYO leadership and to provide me with
resources and tools to take home for my chapter and region. My active participation in all of these programs will
make me a stronger leader, and my chapter a stronger chapter.
Through my time in BBYO I know that there are a variety of ways to practice and celebrate our Judaism. I will
participate fully and respectively in services and other related programs to get the most out of the beauty of a
CLTC Shabbat.
As a BBYO leader I know and uphold the BBYO Code of Conduct. I am attending CLTC as an ambassador for my
chapter/council/region and will conduct myself according to the Cardinal/Menorah Pledge Principles.
Behavior Guidelines
As a proud Aleph or BBG I will be attending CLTC and will uphold the BBYO Code of Conduct. I will show
respect for myself, my sisters, brothers, camp staff, camp facilities and the legacy of BBYO leaders before me.
With respect for my body, and the BBYO Code of Conduct, I will not possess, use or consume any
alcoholic beverages, controlled substances, tobacco products or illegal drugs at any BBYO program.**
I understand that the staff at summer programs will inspect all personal property, if deemed necessary.
I will respect myself, my peers and the CLTC experience by behaving, dressing and speaking in a way
that is appropriate with the BBYO Code of Conduct. I will not participate in fighting, gambling, fireworks,
or theft of private/public property. Any damage to BBYO property, camp property, and or private
property is at the expense of the individual(s) responsible. **
I am at CLTC to participate fully in the programming. I understand that to perform at my best level I need my rest.
I will be in my assigned room, lights out and ready for bed at the time of curfew. I will not leave my room between
lights out and wake up. **
My CLTC campus and dorm room is my home for 12 days this summer; I will respect the facilities, dorms,
furniture and walls by leaving them in the same condition I received them in.**
I understand that I am expected to be on campus at all times and at all scheduled programming and
meals. AZA’s and BBG’s are not allowed in each other’s sleeping rooms under any circumstances. **
I understand that the programming and meal times at CLTC are intended to foster planning,
networking, and new friendships. I will not hinder that by bringing my cell phones, IPod’s, etc. to
these events.
**I understand that failure to uphold all parts of BBYO’s Code of Conduct is cause for dismissal from the program
at my expense. Also, I understand that if there is involvement of law enforcement agencies, BBYO will not be in a
position to intervene or to protect in any way, those who violate this policy. I also understand that my negative
actions at CLTC may result in consequences at home in my region and local chapter, including but not limited to
suspension from BBYO.
7