office of the dy. inspector general of police, group centre, crpf bijnaur ...

OFFICE OF THE DY. INSPECTOR GENERAL OF POLICE, GROUP
CENTRE, CRPF BIJNAUR , LUCKNOW, U. P.-226 002.
ADVERTISED TENDER NOTICE ( OPEN TENDER )
No.L.VII-2/2012-13-QGCL -BMI Dated, the 05 th JAN '2013
The Dy. Inspector General of Police, Group Center CRPF, Lucknow invites sealed
Tenders, for and on behalf of the President of India, under Two bid system (Technical and Financial Bid) in
respect of following item. The tender documents duly completed would be accepted till 02/03/2013 up to
02.30 P.M. and will be opened (Technical Bids Only) on the same day in the presence of tenderers at GC,
CRPF ,Bijnour ,Lucknow (U.P) at 04.00 P.M. In case date of opening of tender happens to be a closed holiday,
the tender will be opened on next working day at the stipulated time (Department shall not be responsible for any
postal delay). The tenderer (s) who are registered with the DGS&D/NSIC for the tendered item are not required
to deposit earnest money. Registration certificates of DGS&D/NSIC if any should be attached with the quotation.
Rates should be quoted item wise and tax implications separately. Quotations be sent in a sealed separate cover
duly super-scribing as “BMI Machine” with red ink, reference no. and date of opening with the word
“QUOTATION “at the top.
Sl Name of item
1 BMI Machine of Superior
Quality(specification as appendix “A”)
Quantity
1
Date of
opening of
Tender
16 No(s) 02/03/2013
at
04.00(P.M.)
EMD Cost of
tender/docu
ment(non
refundable
Rs. 75000/- Rs 200/-
Earnest Money:
Tenderers should deposit Rs.75,000/- (Rupees Seventy Five thousand) only as EMD against total cost
of the store along with their tender if they are not registered with NSIC/DGS&D (Registration certificates with
DGS&D/NSIC will only be considered valid if the item with specification under this tender is clearly mentioned in
their registered item(s) documents otherwise firm will be considered as non registered with the DGS&D/NSIC and
have to deposit earnest money). As Earnest Money is 2 to 5% of the total value of the store. EMD should be in
any of the following form in favor of The DIGP, Group Centre CRPF, Lucknow, payable at SBI, JAIL ROAD
BRANCH, LUCKNOW (Code–9019) -
a) Account payee Demand Draft.
b) Fixed Deposit Receipt.
c) Bankers Cheque (For Local firms only) or Bank Guarantee from any of the commercial banks in

acceptable form.
Note: 1. F.O.R. destination for stores shall be mentioned clearly.
2. Rate quoted in foreign exchange will not be considered.
3.Only those who are able to demonstrate their quoted Make/Model before placement of supply
order should only quote.
4.The information format should invariably be filled in and duly signed by the authorized
signatory and the terms and conditions should strictly be followed before submitting the
quotation.
5.The quotation may be addressed to The Dy. Inspector General of Police, Group Centre CRPF,
Bijnour, Lucknow, U.P , Pin-226 002 and send accordingly.
6 Delivery Period - within 30 Days from supply order issued. (Request for extn of DP may not
be considered subsequently in view of immediate requirement).
8. Consignee(s) – GC, CRPF, LUCKNOW.
Terms and conditions for acceptance of quotations, supply of store etc.
1 The quotations should be sent in SEALED COVER DULY SUPERSCRIBED AS
“QUOTATION FOR…………………………..(Name of item) due on……………….. 02.30
P.M reference No…………..”
2. Sealed quotations under two bid system (Part-1 Technical Bid and Part-II Financial bid) should
be as under :-
TWO BID SYSTEM
All bidders are required to submit their offers in two covers as under:-
(a) FIRST COVER (Technical Bid) should contain the following :-
i) Tender documents all pages duly completed and signed but without
indicating the rates quoted.
ii) Earnest money (If applicable) and tender cost separately.
iii) Delivery terms, delivery period.
iv) Performance statement of last three years.
(v) Lab test certificate in original as per tender clause.
(vi) Tender samples/proof of having submitted tender samples.
(vii) Details of their plant and machinery.
(This is required even if they are registered with DGS&D/NSIC)
(viii) Pre-receipt challan for refund of Earnest Money.
(x) Any other relevant documents which the firm wishes to submit.
(b) Second Cover (Commercial / Price Bid) should contain the followings:
(i) Details of rates, taxes, duties, discounts, if any quoted by the bidder. These details should
be submitted on their letter pad.
(ii) Rates must be clearly written in figures as well as in words.
(iii) There should not be any cutting/over writing. Both the above mentioned covers should be
sealed separately, and superscribed with the Tender No. stores and date of tender
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opening. This cover should thereafter, be kept in a third cover and again sealed. This cover
should also be superscribed with the tender No., stores and date of tender opening.
c) The Technical Bids are to be opened at the first instance and evaluated by Competent
Committee or Authority. At the second stage, Financial Bid of only technically acceptable offers
will be opened for further evaluation and ranking before awarding the contract.
d) EMD should be furnished for the amount as indicated in Tender Notice. Earnest Money
should be accepted in the form of Account Payee Demand Draft, Banker’s Cheque (for
local firms only) or a Bank Guarantee in acceptable form from any of the commercial Banks.
Account Payee Demand Draft , Fixed Deposit Receipt, Banker’s Cheque only Local firms
should be drawn in favor of The DIGP, Group Centre CRPF, Lucknow, payable at SBI, JAIL
ROAD BRANCH, LUCKNOW (Code–9019). Bank Guarantee should be in the requisite
format (Model Format at Annexure –B) and kept in a sealed separate cover super scribing
E.M.D. without mentioning amount. Quotations received without EMD from non-
NSIC/DGS&D or EMD with less amounts will be summarily rejected. Tenderer will not be
allowed to withdraw his offer. EMD shall be forfeited if tenderer fails to honor the contract.
Similarly firms, who are specifically registered for the stores as per specified Specifications with
DGS&D/NSIC, but with a lower ‘monetary limit, will be treated as UNREGISTERED for their
value exceeding their monetary limit of registration. Such firms shall be required to deposit
proportionate earnest money over and above the monetary limit. In case such firms fail to deposit
Earnest Money, their offer for the tender value exceeding their monetary limit is liable to be
ignored.
e) The quotation should be signed by the proprietor/authorized person with his full name
and status indicating clearly below his signature.
f) Quotations will be considered for the items for which rates have been quoted strictly
according to the specification. The rates should be quoted in Indian Rupees only. The rates must
be written in figure as well as in words. Alterations in the rates will not be considered.
g) In case the firm does not complete the supply within stipulated time, Liquidated damages
will be charged @ 2% of the total cost of the items and if required, action will be taken against
the firm to Blacklist and also for forfeiture of its security deposit.
h) Quotations should be addressed to The DIGP, GC CRPF, Bijnaur, Lucknow. U.P and
must reach by the closing date mentioned in the Tender Notice latest by 02-30 P.M. in the
Tender Box placed at the Main Office Building. Quotations sent by post/courier should be
delivered in the office by 02-30 P.M. on the fixed date.
i) Quotations i.e. Technical bids only will be opened on the same day at 04-00 p.m.
Tenderers or their representatives may be present at the time of opening the quotations
(Technical bids), if so desire. Date for opening of financial bids will be intimated to scrutinized
and qualified bidders in the technical bid later on.
j) Quotations received late after due date and time will be rejected.
k) The price quoted should be for complete in terms of reference. Rates should be quoted
item wise separately.
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l) Catalogues/full particulars of the item (if any) should also be furnished with the
quotation.
m) The tenderers along with its quotation must submit a attested copy of its latest Income-
Tax Return/PAN Card of the proprietor/firm. If ITR/PAN card is in the name of individual then
it must have a certificate that such individual is the owner/proprietor of the firm participating in
the said bid.
n) Tender should be valid up to 180 days. Tender valid for a shorter period shall be rejected
and will be considered as non-responsive.
o) The supply order will only be placed after the demonstration /final inspection and
approval of the sample of equipment by the purchase committee/competent authority as may be
intimated.
p) Stores shall be supplied at the premises of the consignee as per terms and conditions &
supply order. No other charges such as Octroi, packing, forwarding, freight insurance,
loading/unloading, installation, clearance, etc. will be allowed. However, Octroi Exemption
Certificate, if required, will be issued in deserving cases on request.
q) The Earnest Money deposited is liable to be forfeited if the tenderer withdraws or
amends, impairs or derogate from the tender in any respect within the period of validity of his
tender.
r) Performance Security Deposit for an amount ranging between 2 to 5 percent of the order
value of the contract, as may be decided by the competent authority, for the stores of Tender
Enquiry will have to be made within stipulated on receipt of order to ensure due performance of
the contract. Security Deposit shall be in any of the forms (a) Bank Guarantee issued by a
reputed Bank (Model Format at Annexure –C) (b). Account Payee Demand Draft, from a
Commercial Bank. in favor of The DIGP, GC CRPF, Bijnaur, Lucknow, SBI Jail Road. Bangla
Bazar, Lucknow. The performance security should remain valid for a period of sixty days
beyond the date of completion of all contractual obligations by the firm/organization. Bid
security will be refunded to the successful bidder on receipt of performance security.
s) Payment against Bill/ invoice shall be released within 60 days after receipt of complete
stores. No interest will be payable on the delayed supply of stores. Payment will be made direct
to the supplier through direct credit to the firm’s bank account through ECS. No request for other
mode of payment will be entertained.
t) Quantity of the stores indicated is subject to increase or decrease at the discretion of the
purchaser without assigning any reason.
u) The tenderer should indicate the guarantee period in the quotation. The minimum
guarantee period will be 6 months unless an increased period is specifically mentioned in the
specification..
v) Samples of above item may be deposited at GC, CRPF Lucknow on any working day
with Deputy Commandant (Store) on proper receipt up to 02-30 P.M. on
02/03/2013. Name of the firm must be mentioned on the samples. Samples received after above
will not be entertained under any circumstance.
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w) The tenderer should specify/indicate the life span of the item invariably.
x) Performance Security Deposit as mentioned against column '’r’ will be released after
completion of all contractual obligations by the firm/organization. This can be withheld or
forfeited in full or in part in case the order is not executed satisfactorily within the stipulated
period or requisite standard of the stores within the guarantee period is not undertaken to the best
satisfaction of the user. While the quote and the Government shall make every effort to resolve
amicably by direct informal negotiation, even then, if any disagreement or dispute arising
between them under or in connection with the contract shall be settled in the court of law within
its jurisdiction at Lucknow in Uttar Pradesh. The resultant contract will be interpreted under
Indian Laws.
y) The Head of Department, reserves the right to accept or reject any tender or all, at any
time without assigning any reason thereof.
z) In case of inferior stores supplied, firm will lift the same at his own cost and risk and
provide replacement within 30 days.
3. LAB TEST REPORT / CERTIFICATE OF STORES OFFERED:-
a) The tenderer after getting the tender samples tested from any of the laboratories approved by
National Accreditation Board for Testing and Calibration Laboratories (NABL)/State Govt. must
submit the lab test certificate in original. The lab test certificate should indicate that :- “It is
certified that the sample offered for lab test is meeting/not meeting all the requirements with
reference to tender enquiry specifications as per Appendix–'A' of Tender Enquiry and the sample
is acceptable with reference to its tender enquiry specifications. (Note :-“Delete whichever is not
applicable.”). However, advance sample is not required by the consignee.
b) Lab test certificate should not be older than the date of issue of this tender enquiry.
C) A part from acceptance of all terms and conditions under signature of proprietor/authorized
signatory with date on separate letter head of the firm (signature on each page of tender enquiry
by merely downloading it will not be considered as acceptance of all terms & conditions)
tenderer must mention point of dis-agreement if any for the consideration of the Tech-board at
the time of opening of tenders. Complete set of Tender Enquiry documents is also available on
CRPF web site (www.crpf.gov.in), which can be downloaded by interested firms.
-sd-
(D.K. TRIPATHI)
DIGP, GC CRPF , LUCKNOW
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Specification of BMI
(1) Digital Weight
(2) BMI
(3) Body Fat %
(4) Fat Mass
(5) Muscle Mass
(6) Total Body Water Kg.
(7) Total Body Water %
(8) Basal Metabolic Rate
(9) Target Ranges
(10) Bone Mineral Mass
(11) Age range: 5-99 years
(12) Integrated thermal Printer
(13) Visceral Fat Indicator
(14) Healthy Bone mass Indicator
(15) With Mechanical Height Rod
(16) Warranty -02 years
(17) AMC-03 years
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-sd-
(D.K.TRIPATHI)
DIGP, GC CRPF , LUCKNOW
Appendix-‘A’

Annexure –B
MODEL BANK GURANTEE FORMAT FOR FURNISHING EMD
Whereas………………………………… (hereinafter called the “tenderer”) has submitted
their offer dated…………………………………………………………….. for the supply of
………………………………………………….. (hereinafter called the “tender”) against the purchaser’s
tender enquiry No……………………………………………….. know all men by these presents that
we…………………of ………………………………………………………….having our registered office at
………………………………………………………….are bound unto (hereinafter called the “Purchaser”) in
the sum of For which payment will and truly to be made to the said Purchaser, the Bank binds itself, its
successors and assigns by these presents. Sealed with the Common Seal of the said Bank
this…………………………….day of ………………………2013.
THE CONDITIONS OF THE OBLIGATION ARE:
(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the
period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of
its validity : -
a) If the tenderer fails to furnish the Performance Security for the due performance of the contract.
b) Fails or refuses to accept/execute the contract. WE undertake to pay the Purchaser up to the above amount
upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in
its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one
or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force
upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the
Bank not later than the above date.
(Signature of the authorized officer of the Bank)
…………………………………………………..
………………………………………………….
Name and designation of the officer
Seal, name and address of the Bank and address of the Branch
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To
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ANNEXURE –C
MODEL BANK GUARANTEE FORMAT FOR PERFORMANCE SECURITY
The President of India
Whereas…………………………………(name and address of the supplier) (hereinafter
called “the supplier’) has undertaken, in pursuance of contract no…………………………….. dated ………. to
supply (description of goods and services) (hereinafter called ‘the contract’).and whereas it has been stipulated by
you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial
recognized by you for the sum specified therein as security for compliance with its obligations in accordance with
the contract; and whereas we have agreed to give the supplier such a bank guarantee.
Now therefore we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a
total of ……………………………… (amount of the guarantee in words and figures), and we undertake to pay
you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or
argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove
or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of
your demanding the said debt from the supplier before presenting us with the demand. We further agree that no
change or addition to or other modification of the terms of the contract to be performed there under or of any of
the contract documents which may be made between you and the supplier shall in any way release us from any
liability under this guarantee and we hereby waive notice of any such change, addition or modification. This
guarantee shall be valid until the ………….day of ………2013
(Signature of the authorized officer of the Bank)
Name and designation of the officer………………
Seal, name and address of the Bank and address of the Branch

PART – A
INFORMATION FORMAT
General Information to be supplied along with the quotation (Separate for each item)
Ref. No. ………………………….. Date of Opening of Tender ……………………….
1 Name of the Item
2 Name & Address of the firm/supplier, Tele
No.
3 Whether manufacturer of the quoted item is
registered with NISC/SSI/DGS&D
(If “Yes” details of manufacturing License /
Registration No. etc. copy of the same is
also attached).
4 Whether dealer of the quoted item If Yes,
Authorization letter from the manufacture
5 (a) Excise Duty Registration No.
(b).Sales Tax Registration No.
©.C.S.T. Registration No.
(d).Income Tax Account/PAN No. of the
firm/proprietor.
(e)Whether the quoted item has been supplied
earlier to any Institute / Department (if so,
furnish details )
(f).BIS/ISI/ISO/DRDO Approved the quoted
item, if any.
6 Whether handling the equipment as well as its
trouble shooting aspects, would be arranged free
of cost or otherwise.
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Yes / No
Yes / No
Yes / No.
Yes / No.

1 Name of the Item :
2 Make/Model :
PART – B
INFORMATION FORMAT
DETAILS OF THE ITEM OFFERED IN THE TENDER
3. Name and Address of the manufacturer :
4. Is the offered Model is exactly as per specifications of the tender enquiry:
(Please attach specification literature)
5. Life of the item :
6. Warranty / Guarantee period :
7. Name & Address of the current users of the offered stores
8. Details of EMD (instrument, No. date issuing branch,
Validity date etc.):
9. Please note that the amount of EMD / BID SECURITY will
only be refunded on receipt of PERFORMANCE
SECURITY.
10. Delivery Period
11. consignee
UNDERTAKING
It is certified that the information given above is true and correct and I undertake to abide by the
terms and conditions of The DIGP GC CRPF, LUCKNOW, U.P
Dated :-
PROPRIETOR /AUTHORISED SIGNATORY
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