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acceptable form. Note: 1. F.O.R. destination for stores shall be mentioned clearly. 2. Rate quoted in foreign exchange will not be considered. 3.Only those who are able to demonstrate their quoted Make/Model before placement of supply order should only quote. 4.The information format should invariably be filled in and duly signed by the authorized signatory and the terms and conditions should strictly be followed before submitting the quotation. 5.The quotation may be addressed to The Dy. Inspector General of Police, Group Centre CRPF, Bijnour, Lucknow, U.P , Pin-226 002 and send accordingly. 6 Delivery Period - within 30 Days from supply order issued. (Request for extn of DP may not be considered subsequently in view of immediate requirement). 8. Consignee(s) – GC, CRPF, LUCKNOW. Terms and conditions for acceptance of quotations, supply of store etc. 1 The quotations should be sent in SEALED COVER DULY SUPERSCRIBED AS “QUOTATION FOR…………………………..(Name of item) due on……………….. 02.30 P.M reference No…………..” 2. Sealed quotations under two bid system (Part-1 Technical Bid and Part-II Financial bid) should be as under :- TWO BID SYSTEM All bidders are required to submit their offers in two covers as under:- (a) FIRST COVER (Technical Bid) should contain the following :- i) Tender documents all pages duly completed and signed but without indicating the rates quoted. ii) Earnest money (If applicable) and tender cost separately. iii) Delivery terms, delivery period. iv) Performance statement of last three years. (v) Lab test certificate in original as per tender clause. (vi) Tender samples/proof of having submitted tender samples. (vii) Details of their plant and machinery. (This is required even if they are registered with DGS&D/NSIC) (viii) Pre-receipt challan for refund of Earnest Money. (x) Any other relevant documents which the firm wishes to submit. (b) Second Cover (Commercial / Price Bid) should contain the followings: (i) Details of rates, taxes, duties, discounts, if any quoted by the bidder. These details should be submitted on their letter pad. (ii) Rates must be clearly written in figures as well as in words. (iii) There should not be any cutting/over writing. Both the above mentioned covers should be sealed separately, and superscribed with the Tender No. stores and date of tender 2
opening. This cover should thereafter, be kept in a third cover and again sealed. This cover should also be superscribed with the tender No., stores and date of tender opening. c) The Technical Bids are to be opened at the first instance and evaluated by Competent Committee or Authority. At the second stage, Financial Bid of only technically acceptable offers will be opened for further evaluation and ranking before awarding the contract. d) EMD should be furnished for the amount as indicated in Tender Notice. Earnest Money should be accepted in the form of Account Payee Demand Draft, Banker’s Cheque (for local firms only) or a Bank Guarantee in acceptable form from any of the commercial Banks. Account Payee Demand Draft , Fixed Deposit Receipt, Banker’s Cheque only Local firms should be drawn in favor of The DIGP, Group Centre CRPF, Lucknow, payable at SBI, JAIL ROAD BRANCH, LUCKNOW (Code–9019). Bank Guarantee should be in the requisite format (Model Format at Annexure –B) and kept in a sealed separate cover super scribing E.M.D. without mentioning amount. Quotations received without EMD from non- NSIC/DGS&D or EMD with less amounts will be summarily rejected. Tenderer will not be allowed to withdraw his offer. EMD shall be forfeited if tenderer fails to honor the contract. Similarly firms, who are specifically registered for the stores as per specified Specifications with DGS&D/NSIC, but with a lower ‘monetary limit, will be treated as UNREGISTERED for their value exceeding their monetary limit of registration. Such firms shall be required to deposit proportionate earnest money over and above the monetary limit. In case such firms fail to deposit Earnest Money, their offer for the tender value exceeding their monetary limit is liable to be ignored. e) The quotation should be signed by the proprietor/authorized person with his full name and status indicating clearly below his signature. f) Quotations will be considered for the items for which rates have been quoted strictly according to the specification. The rates should be quoted in Indian Rupees only. The rates must be written in figure as well as in words. Alterations in the rates will not be considered. g) In case the firm does not complete the supply within stipulated time, Liquidated damages will be charged @ 2% of the total cost of the items and if required, action will be taken against the firm to Blacklist and also for forfeiture of its security deposit. h) Quotations should be addressed to The DIGP, GC CRPF, Bijnaur, Lucknow. U.P and must reach by the closing date mentioned in the Tender Notice latest by 02-30 P.M. in the Tender Box placed at the Main Office Building. Quotations sent by post/courier should be delivered in the office by 02-30 P.M. on the fixed date. i) Quotations i.e. Technical bids only will be opened on the same day at 04-00 p.m. Tenderers or their representatives may be present at the time of opening the quotations (Technical bids), if so desire. Date for opening of financial bids will be intimated to scrutinized and qualified bidders in the technical bid later on. j) Quotations received late after due date and time will be rejected. k) The price quoted should be for complete in terms of reference. Rates should be quoted item wise separately. 3
Page 1: OFFICE OF THE DY. INSPECTOR GENERAL
Page 5 and 6: w) The tenderer should specify/indi
Page 7 and 8: Annexure -B MODEL BANK GURANTEE FOR
Page 9 and 10: PART - A INFORMATION FORMAT General

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