JEFFERSON COMMUNITY COLLEGE BOARD OF TRUSTEES ...

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ADMINISTRATIVE MEMORANDUM Policy and Procedures Jefferson Community College Board of Trustees Section: Fixed Asset Control Issued: 1993 Subsection: Policy and Control Revised: 09/2010 Page: 2 Procedures: 1. All items which meet the minimum standards for inclusion in the fixed asset inventory shall be entered on the department’s inventory record by Purchasing upon receipt of the item. 2. The Purchasing Department shall establish a standard identification numbering system. Each item entered on the fixed asset inventory shall be assigned a unique identification number to be determined by Purchasing. 3. Upon receipt of the ordered item, the department will notify Purchasing. The Purchasing Department shall affix onto the item the identification number that corresponds with the inventory record. 4. The Purchasing Department shall periodically select a department for the purpose of conducting a physical audit of the Division’s fixed assets inventory, to verify the accuracy of the inventory of assets. The findings of the physical inventory audit shall be reported to the appropriate Vice President of their designee(s) and the Vice President of Administration and Finance, Treasurer. 5. Annually, the Comptroller shall provide the Vice President of Administration and Finance, Treasurer a statement of general fixed assets. 6. When a Department plans to transfer or dispose of a fixed asset, prior to initiating any transaction, a fixed asset transmittal shall be prepared and submitted to the Director of Administrative Operations & Purchasing. The final disposition shall be recorded on the fixed asset inventory by Purchasing. 7. The Purchasing Department will effect the physical transfer or disposition of fixed assets with the assistance of facilities staff. 8. The Director of Administrative Operations & Purchasing is authorized to dispose of obsolete, surplus, and/or scrap materials and fixed assets. This can be accomplished by the acceptance of competitive sealed bids, public auction, or through an authorized recycling company. The assets may also be used as trade-in if so determined by the Purchasing Department. Jefferson Community College Board of Trustees Meeting Minutes – September 1, 2010 18 | P age
FULL OPPORTUNITY PROGRAM REPORT ANNUAL REPORT 2009-2010 Jefferson Community College 1220 Coffeen Street Watertown, NY 13601-1897 Jefferson Community College Board of Trustees Meeting Minutes – September 1, 2010 19 | P age
Page 1 and 2: JEFFERSON COMMUNITY COLLEGE BOARD O
Page 3 and 4: APPOINTMENT OF TREASURER AND SECRET
Page 5 and 6: VATEA - Energy - Prof Stipend 2512-
Page 7 and 8: On motion made by Mike Crowley, sec
Page 9 and 10: Committee Chair Mike Crowley review
Page 11 and 12: RESOLUTION NO. 173-10: RATIFICATION
Page 13 and 14: SCHEDULE OF MEETINGS Executive Comm
Page 15 and 16: indicating how the decision was arr
Page 17: ADMINISTRATIVE MEMORANDUM Policy an
Page 21 and 22: Jefferson Community College 2 In th
Page 23 and 24: Jefferson Community College 4 ADAPT
Page 25 and 26: Employees who are unable to perform
Page 27 and 28: eginning after age 60, benefits wil
Page 29 and 30: Trustees will recommend to the full

JEFFERSON COMMUNITY COLLEGE BOARD OF TRUSTEES ...

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