Pre Convention Kit - League of Women Voters of New York State

“League Leaders at Work for Our Future” PRE-CONVENTION KIT
With the over-budget EF direct mail income this year and increased donations by members and the state board, we
anticipate a large surplus in the EF at the end of 2012-13 year of $57,784. The majority of the donations that account
for the surplus were given on the basis of the need to immediately and permanently increase staff capacity. We expect
to continue to increase our donations, we are planning to organize the UN Event (fundraiser) again in the fall 2013 and
hopefully with the new staff, we will have more time to obtain corporate or community funding for our youth
programs, especially Students Inside Albany Conference, and other programs. While we have not budgeted any new
grant money, we will pursue foundation funding for our general good government work similar to the grant we
received of $19,000 for the campaign finance project in 2012.
We have increased significantly the Reimbursement account from the EF (expense account #5125) to the League
(income account #4125). In the current year, we expect to bring almost $40,000 over in educational reimbursements
and $28,000 in the Fee for Service (LWV account #4650 and EF account #5650) which relates to the administrative
expenses for the EF. Looking at the past two years of EF administrative expenses, we project the administrative
reimbursement will be higher when it is based on actual expenses. We also expect that approximately 80% of the new
Communication and Development Coordinator and the new Program and Policy Coordinator’s salary will be
reimbursed by the EF for either programs or administration. Therefore, we budgeted the new Reimbursement account
at $128,000.
The current year’s surplus of $57,784 will be applied to the 2013-2014 fiscal year. With this use of the surplus and the
increased reimbursement from the EF, the League’s budget can be balanced with the new staff positions included. The
EF budget also is projected to have almost $5,000 surplus at the end of 2014.
Most of the rest of the proposed budget for both EF and LWV are similar to the last couple of years. We have included
the full state expense for Vote 411 licenses as the state League is committed to implementing this program statewide
on a fulltime basis. We hope to find other ways to fund this program in the future but for now, we assume the state will
cover the cost.
Thank you to the Budget Committee for their work in developing these budgets, and to the state League finance
administrator, Lisa Allendorph, for her help in generating the budgets.
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