Training Manual for Standardized Oral Health ... - Special Olympics

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Training Manual for Standardized Oral Health Screening GUIDELINES FOR DATA COORDINATORS The suggested methods are based on feedback from screeners from many sites regarding strategies that were most useful in applying case definitions to the screening process. Every screener should attend a training session that includes the following: A presentation in which the Site Data Coordinator goes through the case definitions and photos in the manual; A standardized exercise; and A question-and-answer period in which the standardization exercise is discussed. A brief, solitary review of the manual by screeners upon arrival allowed room for individual rather than standardized interpretations when applying the case definitions. Also, screeners who arrived late and observed a standardized screener as their only training before screening were not able to consistently apply the subtleties of the case definitions. It has been found helpful to schedule the standardization training before the continuing education (CE) course; this allows screeners who have taken the CE course in previous years to begin screening. All screeners should attend the standardization training each year, whether or not they have attended standardization training previously. It is advisable to plan for two standardization training sessions: one for the morning volunteers before the screening begins and one for the afternoon shift around midday. The session scheduled before the screening begins could be given on the evening before the event or on that morning. Be sure to schedule the standardization training times to allow the afternoon shift to arrive and complete the training before the morning shift leaves. Be prepared to offer an impromptu (but complete) standardization training session or two as late screeners arrive; signing up screeners beforehand (rather than letting screeners make up their own schedules) will reduce the need for impromptu training. The Site Data Coordinator and the Site Coordinator, as well as yourself, can offer the option of other volunteer activities for screeners who cannot commit to a morning or afternoon standardization training session, or arrive too late to attend. Experience has shown that it is very important to conduct the standardization training in a quiet area, away from all the activity, so that screeners will not be distracted and displaced as the venue begins to fill with athletes and volunteers. You will not need electricity or chalkboards for your presentation; therefore, the training area can be anywhere from a semi-secluded spot within the Special Olympics Village (although rain could be a factor in this case) to an air-conditioned classroom reserved within walking distance. The important thing is to identify the spot beforehand, and use it the entire day, so latecomers can be directed to you. Be sure to have enough manuals to train the volunteers (two screeners could share a manual) and a copy of the standardization exercise (included) for each screener (screeners should not fill out the exercise in the manuals, as manuals will be used from year to year). Contact your Special Smiles person in charge of details at the sites. The manuals should not go home with the screeners, but remain at the site. Screeners have found it helpful to have a reproduction of the Screening Procedure Summary Chart in the manual readily available for quick reference in the screening area. Check with Special Smiles for availability of this chart in poster form for display in the screening area, or provide copies at each screener/recorder station (perhaps in a sheet protector) for quick reference. 5 © Special Olympics, Inc. 2004 All rights reserved.
6 Training Manual for Standardized Oral Health Screening GUIDELINES FOR DATA COORDINATORS Before your event, you will be trained on how to train the screeners in your area. Details of these train-thetrainer sessions are available through Special Smiles. Registration Screeners: As mentioned, inconsistent standardization can result in unreliable data that cannot be compared or combined with data from other sites, or even used by itself. Because of the importance of ensuring that every screener has gone through standardization training, a plan of action for any contingency that may arise should be developed. For example, have a plan of action if screeners arrive after the training session has progressed past the introduction and assignment of ID numbers; after the training session is finished; or join the screening process without being trained. Recorders: While not as involved as the training for screeners, training for all recorders is mandatory to avoid mistakes (which necessitate entry of the HAS Form by hand) and ensure completeness of collected data. The recorders can be scheduled as a group or individually; allow about 15 minutes before recorders are scheduled to start working. All recorders should be given the following sections of this manual as a complete packet: Objectives for Recorders Screening Form Screening Procedures for Recorders Tips for Recorders Using Screening Forms or Tips for Recorders Using Direct Data Entry (depending on the type of recording system at your site) While these sections can be found in the training manual, the availability of separate copies will allow screeners to use manuals at the same time recorders are reading the instructions. A copy of the materials for recorders is attached. Checklist of Materials Needed (review with local Special Olympics Healthy Athletes contact) Flashlights with extra batteries Tongue Blades Toothpicks (for checking for sealants; see procedure sequence for dental screeners) Gloves (latex/non-latex) Name Badges Pencils with erasers Boxes or bins for completed forms (enough to place at each or between screener/recorder stations) Screening Forms Report Cards © Special Olympics, Inc. 2004 All rights reserved.
Page 1 and 2: Training Manual for Standardized Or
Page 8 and 9: Why Standardize? © Special Olympic
Page 10 and 11: Guidelines for Data Coordinators: I
Page 14 and 15: Enough manuals for each screener or
Page 16 and 17: After the Event Training Manual for
Page 18 and 19: Dental History (Sections 1-3 on the
Page 20 and 21: 13 Training Manual for Standardized
Page 22 and 23: 6. Filled teeth 15 Training Manual
Page 26 and 27: 8. Sealants 19 Training Manual for
Page 28 and 29: Photo #19 Photo #20 10. Fluorosis 2
Page 30 and 31: The Differential Diagnosis of Fluor
Page 32 and 33: 1.2. Treatment urgency 25 Training
Page 34 and 35: Procedures for Screeners 27 Trainin
Page 38 and 39: Objectives for Recorders At the com
Page 40 and 41: G. At the completion of the screeni
Page 42 and 43: Standardization Exercise 35 Trainin
Page 46 and 47: Standardization Exercise Answers 39
Page 48 and 49: Cover Sheet for Completed HAS Forms
Page 50: www.specialolympics.org Created by

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