Complete Expense Management

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Welcome to complete expense management We all know that Expense Management Applications do a great job of letting your traveling employees file their expenses quickly and efficiently. However, gaining complete control over your organization’s travel expenses requires two additional crucial tasks that an Expense Management Application (EMA) cannot handle: 1. Auditing paper expense receipts for expense claim accuracy and travel policy compliance 2. Analyzing those same receipts to maximize VAT recovery for corporate travel By taking those two additional steps, which is what Meridian’s Expenseflo uniquely does, you can save up to 6% on your company’s T&E spend. So instead of looking like this: Expense management application Complete expense management that truly maximizes your savings looks like this: Expense management application – Expenseflo EMA (or 3rd party provider) Expense receipts auditing – Expenseflo EXPENSE AUDIT VAT recovery – Expenseflo VAT RECOVERY Welcome to Expenseflo – Complete Expense Management. Making paper work Expenseflo turns a bureaucratic nightmare into a dream solution. Paper expense invoices are a nuisance for every organization, but you cannot get rid of them since many national tax authorities still insist on seeing them. Expenseflo makes that paper work. We take all the invoices off your hands, we can even scan and archive them for you. We extract value from the paper by using it to check your employees’ expense claims as well as recover your VAT. If your receipts have already been scanned, we could also perform audits on the scanned images of your receipts. It means we aren’t here just to create process savings for your organization; we reduce your travel costs too. Why CFOs like Expenseflo • Minimized expense-handling process costs • Full reporting of expenses provided • Maximized employee expense compliance • Seamless integration with card provider, ERP and accounts payable systems • Maximized VAT Recovery – a business in which Meridian is the world leader Why travel managers like Expenseflo • Optimized compliance with preferred supplier policy • Full spending data provided to aid supplier negotiations • Emotion removed from enforcing travel policy • Seamless integration with corporate travel self-booking tools Why business travelers like Expenseflo • Reduced time for filing expense claims • Reduced time for approving and reimbursing expenses • Greater clarity about which expenses are acceptable and which are not. In our experience, most employees follow rules as long as they know what they are
Expenseflo EMA Expense management application – Expenseflo EMA (or third-party provider) Expense receipts auditing – Expenseflo EXPENSE AUDIT Why should we introduce an automated expense management application? It is estimated that well under half of corporations have an automated expense management application. If you are not one of the converted yet, here is why you should have one: Reduced travel costs • Management information provided for supplier negotiation • Traveler compliance boosted with preferred suppliers, via pre-trip approval Reduced process costs • Many manual, paper-based tasks are eliminated, reducing processing costs by up to 80% Reduced employee and management time • Radically reduced time taken for business travelers to complete expense claims and receive reimbursement • Easy one-click approval for line managers VAT recovery – Expenseflo VAT RECOVERY Complete Expense Management
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Complete Expense Management

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