Implementation of Community Based Women's Projects in Khartoum ...

DISAMAMENT, DEMOBILIZATION AND REINTEGRAITON
PROGRAMME
A. Background
CALL FOR PROPOSALS
CFP/KRT/DDR/2012/01
Implementation of Community Based Women’s Projects
in Khartoum (Omdurman, Khartoum North (Bahri), and Khartoum)
BACKGROUND AND OBJECTIVES
Date: February 16, 2012
The DDR Programme is an integral part of Sudan’s Comprehensive Peace Agreement (CPA), which
was signed on 9 January 2005, marking the end of Africa’s longest civil war. DDR in Sudan is
designed to enhance short‐term security through capitalizing on peace dividends through
reintegrating individual ex‐combatants (XCs) and Special Needs Groups (SNGs), while also
contributing to longer‐term peace and stability through affecting the rightsizing of both the SAF and
SPLA. Doing so will positively impact security in a three pronged approach by increasing trust and
confidence between the two formerly opposing forces, facilitating conditions for domestic security,
as well as directly addressing XCs and SNGs as a human security threat.
According to the National DDR Strategic Plan, Female Ex‐combatants and Women Associated with
Armed Forces (WAAF) are distinct special needs groups eligible for DDR in Sudan. In line with the
Integrated DDR Standards (IDDRS), gender analysis methodology and UN best practice, an
assessment of women’s vulnerabilities and capacities (V&C) should inform reintegration planning
for Women.
A vulnerability and capacity assessment of the female caseload in Khartoum was undertaken in
2011 and qualitative base line data regarding women’s capacity to reintegrate as well as their
physical, social, and cultural vulnerabilities was collected. This information has provided the
SDDRC and the UNDP with basic data pertaining to women’s reintegration needs and capacity.
This project, which is limited to 3 areas of Khartoum State: Omdurman, Bahri and Khartoum and
builds on lessons learned and best practices from Reintegration projects for women in other parts
of Sudan, including the development and piloting of Civic Education manuals in Blue Nile State and
SKS, as well as One Man Can methodology implemented in Blue Nile State, and work supporting
creation of Women’s committees or women’s role in village development committees.
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B. OBJECTIVES
The Sudan Disarmament Demobilization and Reintegration Programme aims at facilitating the
economic and social reintegration of male and female ex‐combatants and Women Associated with
Armed Forces (WAAF) into civil society, thereby contributing to broader peacaebuilding and
recovery across Sudan.
Community based social reintegration projects for Female DDR participants and civilian women
will support the successful reintegration of female DDR participants by building capacity on key life
skills, supporting peacebuilding between DDR participants and receiving communities, and more
broadly support women’s empowerment.
In the Central Sector States (including Khartoum, Sennar, White Nile, North Kordofan, etc), the
majority of the female caseload resides in Khartoum. Recent assessments of Female DDR
participants in the three main areas of Khartoum where they reside reveal a need for supporting
women’s empowerment and mobilization activities, the need for Gender Based Violence prevention
programmes, as well as supporting women with the provision of trainings to support filling key
gaps in key life skills which will support their longer term reintegration.
The assessment also revealed that female DDR participants face challenges in host communities
around Khartoum with respect to social acceptance and comrade with fellow male and female
community members. They have noted a need to strengthen peace building between themselves
and civilian women in their communities of return in order to foster a positive living environment
where they feel socially accepted.
The SDDRC and UNDP‐DDR is looking for NON GOVERNMENTAL OR CIVIL SOCIETY
ORGANIZATIONS (hereafter referred to as ORGANIZATIONS) to implement Women’s Community
Based projects in Khartoum State.
SCOPE OF WORK, DELIVERABLES, TIME FRAME, AND MINIMUM
REQUIREMENTS OF INSTITUTION
A. SCOPE OF WORK
Work Plan: The ORGANIZATION will detail a work plan for how the specific deliverables will be
completed within the required time frame. The ORGANIZATION will detail any partnerships which
will support the sustainability, gender responsiveness, involvement of women’s ORGANIZATIONs
and linkages with Ministries and/or UN agencies, such as Ministry of Social Empowerment.
The ORGANIZATION will work closely with the community structure, SDDRC and UNDP for the
implementation of this project.
The project will provide implement the One Man Can campaign in the target areas, as well as
provide capacity development (civic education) on key life skills, and support women in the three
areas organize themselves into Women’s Committees/Groups and provide these groups with
necessary skills to properly organize themselves and to link with Ministry programmes and
services.
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Project Locations and timeframe: The ORGANIZATION will be responsible for implementing the
below activities in three areas of Khartoum: Bahri, Omdurman and Khartoum.
The project should be planned and implemented over a period of 4 months, to be finalized by 15 th
July 2012. Should donor funding for this project be extended, it may be possible for the
ORGANIZATION to receive a no cost extension.
Project Components: Each project will consist of the following components:
1) One Man Can: 4 day training of 60 men and women (20 per area) on OMC methodology,
including support to develop community action plans. This should include some
male/female Ex‐combatants and some civilians or others who work in the communities
(such as local NGOs, media, nurses, etc)
The ORGANIZATION should oversee each of 60, dividing into teams of two (male/female)
and developing and implementing community action plan on GBV prevention and positive
forms of masculinity including use of music/spoken word and folklore.
The ORGANIZATION is also responsible for overseeing recording and broadcasting of OMC
messages on community radios and conducting Focus Group Discussions separately with
men and women on key issues of OMC to raise awareness on the issues and promote
positive masculinities.
Finally, the ORGANIZATION shall do a 2 day refresher training with the 60 OMC peer
educators.
2) Support Organization of Women’s Groups/Associations:
The ORGANIZATION will work closely with the community structure, SDDRC and UNDP as the
starting point for the creation of a Women’s Committee composed of 25 female members in each of
the 3 areas (75 total). Members of the Committees should target the same women participating in
the projects above, as well as be open to other community women. Women’s associations in the
three localities should be formed during the training days of the civic education and One Man
trainings, through group works, discussions and meetings held at the end of each day or as better
deemed fit by the ORGANIZATION. The women’s associations should be in structure and have a list
of membership. More over the women’s associations members by the end of the trainings should
possess the appropriate skills, statement of objective and mandate.
The ORGANIZATION will as well support the newly created women’s association to obtain a legal
status by registration at the Ministry of Social Affairs following the relevant rules and regulations
for newly established associations. Thus the ORGANIZATION will support each women’s
association in the three localities with drafting and placing all required statements for the
registration procedure, and will pay the fees associated with registering the women’s committees.
The ORGANIZATION will work with the women’s associations to support organization of a
structure, training of participants on a variety of Civic Education topics covered below including
focus on advocacy/communication/leadership skills to provide them with necessary skills to
continue running the women’s Committees even after the project has ended.
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The ORGANIZATION will also involve the local administration and relevant ministries (ie Ministry
of Social Welfare, Ministry of Health, Ministry of Education) in the Committee meetings in order to
develop handing over mechanism linking the project to the relevant government Ministries to
support the provision of needs identified by the women’s groups.
The ORGANIZATION will also support the women’s association with linkages to civil based
organizations (CBOS) working/ based in their respective localities, to promote the sharing of
knowledge, experiences and support sustainability. This should be accomplished through
introductory committee meetings.
3) Civic Education: should be provided for 50‐75 women in each of the 3 locations (150 ‐ 225
total), mixing female DDR participants and civilian women, for a minimum of 5 days, within
the framework of the Women’s Group in order to reinforce the practice of
Committee/Group meetings the following topics:
a. Civic Rights/Human Rights/Women’s Rights 1
b. Health issues, including common diseases, sanitation and hygiene, STI/STDs,
HIV/AIDS, RH and parenting, and First Aid 2
c. Leadership skills 3
d. Peace building/Conflict Resolution 4
e. Communication skills
4) Peace building and reconciliation activities: entire project should focus on peace
buildling among women at the community level. The ORGNAIZATION should detail how
they will ensure this focus and what specific activities they will undertake. Peace building
and reconciliation activities should be engaging and highly participatory activities that will
promote constructive dialogue and interaction between the participants.
Programme Costs: The ORGANIZATION is responsible for all costs associated with the training
(materials, food, drinks, transport, accommodations, staffing, etc.). UNDP will pay the contractor the
fixed contract price based on the milestones achieved by the Contractor.
The ORGANIZATION will be responsible for organizing all logistics, administration, transportation,
accommodation, and costs of all trainings associated with the project.
Monitoring and Reporting: The ORGANIZATION will conduct monthly monitoring of the project.
The ORGANIZATION will provide monthly progress and financial reports and a final report
1 SDDRC and UNDP will provide Civic Education manuals to the ORGANIZATION, however the
ORGANIZATION is responsible for adapting for the specific target group
2 Same as above
3 Same as above
4 Same as above
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including lessons learned and best practices. M&E will be detailed in the section below and must
clearly outlined in the proposal.
The ORGANIZATION bears the responsibility to provide a representative for the state technical
reintegration committee (TRC) meetings and communications and compliance with UNDP
standards and principles, including gender equality. The organization may be asked to
participate in post­project workshops to review lessons learned and best practices for the
DDR programme.
Working with Local Religious/Community Leaders: The ORGANIZATION will be responsible for
working with religious/community leaders, SDDRC, UNDP to ensure that communities support
these projects.
B. DELIVERABLES
1. Finalized work plan (first draft to be submitted in proposal), including a detailed timeline of
activities;
2. A risk analysis operation plan to meet potential challenges on the ground;
3. Workshop report from each locality on the sensitization sessions held with community and
religious leaders. This should include their response to the project, any problems/solutions, as
well as a final list of community women programme participants;
4. List of individuals who will participate in Women’s Committees;
5. Finalized workshop materials package for Civic Education, Women’s Committees;
6. Finalized workshop materials package including Public Information materials for One Man
Can;
7. Monthly progress and financial reports which include detailed update from each project,
including challenges, solutions, changes in beneficiaries knowledge improvement and
literacy/numeracy food processing, and peace building activities and impact of the project on
women, etc. The ORGANIZATION, SDDRC and UNDP will agree on the specific
monthly/quarterly report writing format;
8. Final financial and narrative report including lessons learned and best practices. The
ORGANIZATION will prepare a final report on the overall outcome of the project reflecting the
effectiveness, relevance and quality of interventions with due respect to the future needs,
recommendation. The report shall be a minimum of 5 pages (excluding annexes) and shall also
outline the following;
‐ An assessment of the change in key skills women gained under the project (ie Civic Education
and Women’s Committee trainings)
‐ A critical assessment of OMC methodologies in the context of Khartoum and behavior change
noted among participants of OMC including personal stories.
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‐ An assessment of 3 women’s Committees progress in capacity development and organization
and plan for sustainability through linkages with key ministries, etc
‐ An assessment of the project’s impact on reconciliation and peace building among women.
‐ Thorough critique/analysis on impact of the project on women’s lives.
‐ Challenges and constraints in the work.
‐ Brief recommendations for future interventions with recommendations for capacity
development projects, beneficiaries, and how to improve gender‐sensitivity of interventions
‐ The report shall reflect linkages and coordination with partners, perceptions by community
member and community leaders.
8. Attendant’s list and on‐session photos of all meetings and workshops. The lists will be
included in the accounting of funds as a reflection of workshop expenses and attendance.
9. Should UNDP require information outside of the monthly progress report, the
ORGANIZATION is required to provide updates.
C. MINIMUM REQUIREMENTS OF INSTITUTION
1. Organizations must show a conflict‐sensitive and gender‐responsive approach that includes
the entire community in the support of the interventions, such as Women’s Committee
ensuring peace dividends reach all groups of the target community;
2. The ORGANIZATION must have experience conducting similar women’s social projects
which contain training components, preferably with peer educators, in the area of Gender
Based Violence prevention and topics in the Civic Education;
3. The ORGANIZATION should have institutional capacity and experience in dealing with the
project implementation, accounting and reporting.
4. The ORGANIZATION must be able to cover the three locations in Khartoum State;
5. A list of previous projects the Contractor has implemented including total budget
donors/partners’ name for each project should be inserted in the project proposal.
D. DURATION AND TIMING
This project will take place over a 4 month period. It is expected that the implementation will start
in mid March 2012 and be completed on 15th July 2012. If donor funding is extended, then the
ORGANIZATION may be able to request a no cost extension beyond this date.
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A. REPROTING LINE
E. PROJECT’S MONITORING AND REPORTING LINE
The organization is required to report its activities through the SDDRC Central Sector Gender Focal
Point Gender Officer and UNDP /DDR Gender Officer who is the focal point for this project and the.
All training materials intended to utilize in the project’s activities should be reviewed and endorsed
by the SDDRC and UNDP before its utilization.
B. REPORTING
A reporting format will be agreed upon immediately prior to the start of implementation. The
ORGANIZATION will report to an identified focal point within SDDRC and UNDP. Monthly reports
will be expected to be timely and thorough to avoid delays in remittances of funds to the
ORGANIZATION.
It is part of the ORGANIZATION’s responsibilities to deliver the scope of work detailed above on the
agreed upon standards and time lines. To submit monthly, quarterly and a final report (narrative
and financial as per the agreed format with UNDP before commencement of the project) , attend
monthly meetings of the TRC with the SDDRC and UNDP in Khartoum and provide feedback on
their progress and share lessons learned and challenges, including specific lessons learned for
female participants.
F. MONITORING AND EVALUATION
Monthly Progress reports by the ORGANIZATION are essential for the SDDRC and UNDP DDR Unit
to monitor progress in the implementation, provide technical advice when needed, and support the
disbursement of funds. The ORGANIZATION is required to include in their proposal to present
details of how monitoring and evaluation will be conducted. They are also required to have staff or
consultants who posses M&E technical expertise.
UNDP DDR and SDDRC will conduct independent monitoring of the ORGANIZATION’s activities. The
purpose of their monitoring will be to verify the work on the ORGANIZATION, identify any
problems and verify activities against the ORGANIZATION’s reporting. The SDDRC will be
responsible for the longer term monitoring of the target group.
After the end of the contract, a joint SDDRC and UNDP assessment mission will be conducted to the
concerned areas. The main objective of this assessment mission will be to make a final evaluation of
the performance of the ORGANIZATION taking into account the specific contexts and conditions of
different locations
G. STAFFING REQUIREMENTS
The ORGANIZATION is expected to have a Project Manager (with at least 5 year experience), 3
Project Coordinators, one for each of 3 locations, part time M&E staff to ensure proper monitoring
and evaluation of the project’s activities, a part time Accountant.
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Guideline for Proposal Development
GUIDELINES FOR PROPOSAL DEVELOPMENT
• The Proposals prepared by the ORGANIZATION and all correspondence and documents relating
to the Proposal shall be written in English language.
• The proposal must clearly indicate approaches and methodologies/strategies to be used to
implement the OMC, Civic Education and Women’s Groups organization and activities
• The ORGANIZATION must demonstrate experience in training and women’s empowerment.
Preference given for those with experience working on Gender Based Violence prevention
awareness raising and motivation. Preferably the organization should have experience in
integrating peacebuilding, conflict sensitivity and social cohesion building as part of projects
• The Proposal must clearly indicate approaches and methodologies/strategies to be used to
implement the community based women’s projects
• The proposal should be prepared for 4 months of implementation and monitoring period. Note
ORGANIZATION may be provided with a no cost extension if donor funding is extended
• The ORGNIAZTION must demonstrate how conflict sensitivity and Do No Harm principles
will be integrated in the project
• The proposal must be attached with detail budget in SDG (financial proposal) and work plan.
• Special encouragement is given to proposals from women’s ORGANIZATIONS.
• Attach evidence that shows the ORGANIZATION is legally registered with responsible
institutions in Sudan.
• The attached Outline should be utilized to develop the proposal (see Annex 1)
• The ORGANIZATION must include in its proposal the CV’s for all personnel associated with
the project. Staffing experience managing projects of a similar nature should be evident in their
CV’s
Mechanism for the Submission of Proposal
• Proposal should be submitted by email or hand delivered to DDR Project team in the following
address:
Mr. Kumar Srinivas,
DDR Programme Manager, DDR Programme
UNDP Compound, House 7, Block 5, Gama’a Avenue,
Khartoum University Street
• Deadline for submission of Proposal 29th February 2012
• The initial screening of the proposal will be done by UNDP DDR project team with the SDDRC.
• After the initial screening, the qualified proposals will be reviewed by a grant committee for
approval.
• The payment will be made in two instalments, given the short time frame of the project.
• As part of the monitoring mechanisms the ORGANIZATION must submit a work plan, monthly
technical and financial progress reports and a project completion reports.
Criteria for Screening of Proposal
• Selection will be made by a grant committee.
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• The Committee will examine the Proposals to determine whether they are complete, whether
any computational errors have been made, whether the documents have been properly signed
and whether the Proposals are generally in order.
• The technical proposal is evaluated on the basis of its responsiveness to the Terms of Reference
(TOR) and technical quality of the proposal
• Organizational capacity and experience to implement the project, including any past experience
in related areas
• Realistic project approach
• Project approach clearly indicates how the project will integrate conflict sensitivity
• Innovativeness, sustainability, replicability of the methodologies and approaches
• The price schedule will be scored on the basis of overall project support costs for the delivery
• The CV’s of the project staff presented are relevant to the scope of work of the project
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ANNEXES
ANNEX I: OUTLINE FOR PROJECT PROPOSAL
I. Applicant Information
• Name of organization
• Contact information of organization: mailing address, telephone and fax numbers, email,
websites.
• Mandate and key objectives of organization
• Name/s and contact information of partner‐organizations in the proposed project
• Brief description of experience and expertise of organization in the implementation of similar
projects.
II. Rationale. Provide a brief description of the background of the proposed project, the issues
that are proposed to be addressed, and potential linkages with other institutions,
programmes and recovery projects. (1‐4 paragraphs)
III. Objectives. Describe in detail the main goal and specific objectives of the project. (1‐
3 paragraphs).
IV. Strategy. Provide an overview of the proposed activities, expected outputs and deliverables,
timelines, and involvement of community in various activities. You must include how this
project will integrate conflict sensitivity (maximum two pages).
V. Partnerships and Sustainability. This will describe the partnerships and linkages among
the other programmes and institutions (if any), the UNDP/DDR and SDDRC. (2‐3
paragraphs)
VI. Risk Analysis. Identify and describe the main risks that may constrain the effective
implementation of the project and the achievement of the desired outputs, and how such
risks will be managed by project implementers (2 – 3 paragraphs)
VII. Results and Resources Framework (one‐page matrix)
Project Title:
Desired outcomes/impacts:
Outputs Indicative
activities
Performance
indicators
Inputs Indicative
timeframe
VIII. Monitoring and Evaluation Arrangements (2‐3 paragraphs). This will include how
participatory mechanisms will be instituted in the project, the consultation and reporting
procedures, and internal monitoring procedures to ensure effective and efficient project
implementation.
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ANNEX II: DETAILED BUDGET –CFP/KRT/2012/01
Project Title: ___________________________________________________
Name of the RECIPIENT INSTITUTION: ________________________________________________
Total Amount of budget in SDG: ____________
PERIOD COVERING FROM____________ TO____________
General Category of Expenditures
Personnel, such as:
a. Project manager
b. 3 Project Coordinators (one for each of the
three areas)
c. Accountant (part‐time)
d. M&E (can be part‐time or for 1 month over
entire project to do work as needed)
Transportation, including for Monitoring
activities
Training/Seminar/Workshops
1. One Man Can
a. Workshop costs (rent, facilitator fee,
stationary, etc)
b. Food costs for participants, transportation
or stipends
c. Facilitation
d. Other (specify)
2. Civic Education
a. Workshop costs (rent, facilitator fee,
stationary, etc)
b. Food costs for participants, transportation
or stipends
Tranche 1 (1
March – 15
April)
Tranche 2 (15
April – 30
June)
Total SDG
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c. Facilitation
d. Other (specify)
3. Focus Groups for OMC
4. Formation Women’s Committees
a. Meeting and trainings cost
b. Registration costs
c. Facilitation
d. Other (specify)
Public Information Events for OMC
a. Orientation for Community on project
b. Music and drama performances and
public discussions
c. Radio programme design and broadcast
d. Equipment and permits
e. Documentation
f. Misc
Premises (office) if required
Other [Specify]
Total
* Please note that all budget Lines are for costs related only to project activities.
** These budget categories are suggested guidelines. The Recipient may choose alternates which
more accurately reflect their expense items and needs.
*** Please note that UNDP will issue fund to the recipient two installments in Sudanese Pounds.
**** Budgets must be in Sudanese Pounds (SDG), using official UN exchange rate of 2.88, thus
Tranche 1 should not exceed 86,400 SDG, or , and total budget should not exceed 216,000
SDG in total.
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