Polycom Video Solutions

Polycom US & Canada Promotions
Polycom Video Solutions
Polycom Video Solutions
For organizations and enterprises who value high quality video and audio
communications that are easy to deploy and use, Polycom video solutions
provide a “just like being there” experience and exceed expectations every day.
Polycom Video Trade-In Program
Polycom’s Video Trade-In Program rewards you when you trade in competitive
or Polycom video equipment and purchase eligible Polycom video products.
End User customers can qualify for rebates up to $2,250 on purchases of new
Polycom HDX room telepresence solutions from a Certified Polycom Reseller.
Offer Valid: January 1, 2008 through June 30, 2009
How to Participate
STEP 1 Purchase a new qualified HDX or VSX system from a Certified Polycom
Reseller. (See table of qualifying products.)
STEP 2 Complete the Video Trade-In Claim Form and Letter of Authentication,
Recycler Certification and Destruction.
STEP 3 Include digital photos of the trade-in equipment before and after
destruction or recycle with the serial number clearly visible in both
photos. The serial number MUST be legible in the digital photos
for tracking and auditing purposes. Or, include serial number
clearly on Recycler Certification.
STEP 4 Submit completed Video Trade-In Claim Form, Letter of Authentication,
Recycler Certification and Destruction, proof-of-purchase (reseller’s
customer invoice) and digital photos to the email address below. All
Claim Forms must be submitted within 90 days of purchase.
STEP 5 Polycom will issue each rebate check directly to the End User customer
within 6 weeks of receiving qualified and verified claims.*
In order to qualify for the Video Trade-In Program rebate, the old Polycom
equipment must have been purchased at least 12 months prior to the purchase
date of the new equipment. End User customers must provide proof-of-purchase
on the Polycom equipment with the Claim Form. Products purchased within the
last 12 months do not qualify for the trade-in program.
*The rebate check is issued to the End User customer unless item #6 under terms and conditions is
properly completed.
For Complete Terms and Conditions, please see the Terms & Conditions section.
Questions?
Any questions regarding this rebate should be addressed to
polycom@rebate-zone.com or 866-665-7402.
As the market leader, Polycom enables people to communicate and collaborate easily and efficiently through the broadest array of
video, voice, and data conferencing solutions. Polycom provides customers with standards-based conferencing solutions that are easy
to deploy and manage, as well as easy-to-use. Supported by an open architecture, they integrate seamlessly with leading telephony and
presence-based networks.
Trade-in Program
Going Green with Polycom
Polycom Trade-in Programs now offer
a recycle option to help you keep
our planet green. To minimize the
environmental impact of our business,
we have implemented a new Going
Green with Polycom initiative. Our
comprehensive approach touches
the full product lifecycle—from
research and development to clean
manufacturing processes and from
greener packaging to shipping models
to proper product disposal. Join us in
helping keep our planet green.
Effective July 1, 2009 VSX and V
series products purchased will no
longer be eligible for rebates through
the video trade-in program.
VSX products will continue to be
eligible trade-in products with the
purchase of an HDX solution.
Video Trade-In – Apr2709

Polycom Video Solutions
– 2 of 6 –
Trade-in Program
Rebates are offered on the new video conferencing unit being purchased, not the product being traded in. One trade-in
unit must be confirmed destroyed for every qualifying new unit purchased.
Rebate Amounts
Purchase these eligible products and trade in Polycom Equipment Competitive Equipment
qualifying group video conferencing equipment Part Number End User Rebate Amounts End User Rebate Amounts
Polycom HDX 9004 2200-23500-001 $1,300 $2,000
Polycom HDX 9002 2200-23900-001 $1,000 $1,600
Polycom HDX 9002 XL 7200-23350-001 $1,300 $2,000
Polycom HDX 9002 XLP 7200-23470-001 $1,800 $2,250
Polycom HDX 9001 2200-23800-001 $950 $1,400
Polycom HDX 9001 XL 7200-23340-001 $1,300 $2,000
Polycom HDX 8006 7200-28800-001 $1,100 $1,700
Polycom HDX 8006 XL 7200-28870-001 $1,200 $1,925
Polycom HDX 8006 XLP 7200-28880-001 $1,400 $2,000
Polycom HDX 8004 7200-26110-001 $900 $1,400
Polycom HDX 8004 XL 7200-26030-001 $1,000 $1,600
Polycom HDX 8004 XLP 7200-25770-001 $1,200 $1,925
Polycom HDX 8002 7200-26480-001 $725 $1,100
Polycom HDX 8002 XL 7200-27300-001 $850 $1,300
HDX 7002 7200-27600-001 $600 $600
HDX 7002 XL 7200-27630-001 $750 $1,100
HDX 7002 XLP 7200-27660-001 $900 $1,300
HDX 7001 7200-27670-001 $500 $500
HDX 7001 XL 7200-27680-001 $625 $1,000
HDX 7001 XLP 7200-27690-001 $800 $1,200
HDX 4001 2200-24500-001 $525 $900
HDX 4001 XL 7200-24550-001 $650 $1,000
HDX 4002 2200-24560-001 $650 $1,000
HDX 4002 XL 7200-24850-001 $775 $1,200
V700 2200-23480-001 N/A $250
QDX 6000 7200-20831-001 $250* $300
VSX 3000 QBRI (NTSC) 2200-22950-001 N/A $250
VSX 3000 IP (NTSC) 2200-22800-001 N/A $250
VSX 5000 2200-22550-001 $250 $500
VSX 5000 VTX 7200-22790-001 $250 $500
VSX 5400 Presenter 7200-22780-001 $250 $500
VSX 5400 Presenter VTX 7200-22795-001 $250 $500
VSX 6000 2200-23290-001 $300 $550
VSX 6000 VTX 7200-23200-001 $300 $500
VSX 6400 Presenter 7200-23250-001 $300 $550
VSX 6400 Presenter VTX 7200-23280-001 $300 $550
VSX 7000s 2200-22650-001 $250 $750
VSX 7800s Presenter MP 7200-22685-001 $500 $1,000
*Approved Polycom Trade-in Equipment for QDX includes
ViewStation and iPower products only.

Rebate Amounts
Trade-in Program
Purchase these eligible products and trade in Polycom Equipment Competitive Equipment
qualifying group video conferencing equipment Part Number End User Rebate Amounts End User Rebate Amounts
VSX 7400s Presenter 7200-22640-001 $500 $1,000
VSX 7000s VTX 7200-22675-001 $500 $750
VSX 7400x Presenter VTX 7200-22690-001 $500 $1,000
VSX 7800s Presenter MP VTX 7200-22700-001 $500 $1,000
VSX 7000e 7200-22540-001 $500 $1,000
VSX 7800e Presenter MP 7200-22560-001 $750 $1,500
VSX 7400e Presenter 7200-22730-001 $750 $1,500
VSX 7000e VTX 7200-22570-001 $500 $1,000
VSC 7400e Presenter VTX 7200-22720-001 $750 $1,500
VSX 7800e Presenter MP VTX 7200-22710-001 $900 $1,500
VSX 8000 IP Codec 2200-21400-001 $900 $1,000
VSX 8400 7200-21962-001 $900 $1,500
VSX 8400 Presenter VTX 7200-21963-001 $900 $1,500
VSX 8400 Presenter Voice Tracker 7200-22740-001 $1,000 $1,500
VSX 8400 Presenter Voice Tracker VTX 7200-22760-001 $1,000 $1,500
VSX 8800 Presenter MP 7200-22750-001 $1,000 $1,500
VSX 8800 Presenter MP VTX
* Must be purchased with HDX 9004 codec.
7200-22770-001 $1,000 $1,500
Approved Polycom Trade-In Equipment
Polycom Models Components to be Destroyed
Components Models
Components
to be Destroyed
VSX All group conferencing models Codec
ViewStation All including ViewStation EX, ViewStation FX & VS4000 Codec
iPower iPower 600 series or older, iPower 900 series, & iPower 9000 series Codec
Approved Competitive Trade-In Equipment
Manufacturer Models
Components
to be Destroyed
LifeSize LifeSize Room, LifeSize Team, LifeSize Express Codec
Picture Tel Legacy SwiftSite I & II Entire System
Venue, Concorde or System 4000 Codec
Intel TeamStation Codec
Tandberg MV 6000 or Vision 500, 550, 770, 800, 880, 1000, 2500, 5000, 6000, 7000,
8000
Sony Trinicom 5100, Trinicom 4000, Trinicom 3100 or Mini 1000, PCS1600,
PCS1600/B, PCS1600IP, PCS1600ME2, PCS6000/1024, PCS6000/1536,
PCS6000/512, PCS6000/PRI, PCS6000IP, PCS-1, PCS -11
Codec
Codec
VTEL TC 1000, TC 2000 or LC 5000, Media Max, Galaxy, ESA Series Codec
Aethra Vega Entire System
British Telecom Any BT Legacy Room System (i.e. BT 2300) Codec
Huawei 8020 Plus, ViewPoint 8030 mBoc, ViewPoint 8620 Plus Codec
Zylotech ComsLINK MultiConnect, TV ComsLINK Codec
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Polycom Video Solutions
Terms and Conditions
– 4 of 6 –
Trade-in Program
1. The equipment being traded in must be in use and in working condition prior to destruction to be eligible for this
rebate program. See Claim Form.
2. End Users must purchase a new qualified video conferencing unit along with an annual maintenance service agreement
from a Polycom Certified Channel Partner and trade in an eligible group video conferencing system to be eligible for
this rebate program. One trade-in unit must be confirmed destroyed for every qualifying new unit purchased.
3. Polycom must receive a trade-in Claim Form with all required documentation within 90 days of purchase. Note: If the
trade-in documentation, Recycler Certification or digital photos are not received within 90 days from date of purchase,
program participation will be declared incomplete, and the End User customer will not receive the rebate.
4. Required documentation includes: completed Claim Form, Letter of Authentication and Destruction or Recycler
Certification, reseller invoice and digital photos of the trade-in equipment with the serial number clearly
visible and legible in both photos.
5. Special Note: In order to qualify for the rebate for trading in Polycom products, the old Polycom equipment must have
been purchased at least 12 months prior to the purchase date of the new equipment. End User customer must provide
proof-of-purchase of the Polycom equipment being traded in with the Claim Form. Products purchased within the
last 12 months do not qualified for this trade-in program.
6. Rebate checks will be issued and sent directly to the End User. If a customer, such as an education or state
entity, is unable to accept rebate checks directly from Polycom, a check may be issued to the reseller. In this case,
the reason must be documented on the Claim Form and authorized by the End User customer. The reseller must
provide the rebate in advance to the End User customer. The reseller invoice must include a line item
deduction off the total invoice amount for the full rebate amount to validate the up front rebate was given.
7. The End User will be sent an email confirmation when their claim is received. Polycom is not responsible for lost or
misdirected shipments, email, mail or faxes.
8. Polycom has the right to call the End User at any time for verification purposes.
9. This offer is only available to End User customers who purchase from a certified Polycom Channel Partner.
10. This offer is void where prohibited or otherwise restricted by law. Rebates will be sent within 6 weeks of receiving
all the necessary documentation (completed Claim Form, Letter of Authentication and Destruction or Recycler
Certification, proof-of-purchase (resellers customer invoice) and digital photos of the trade-in equipment with the
serial number clearly visible and legible in both photos).
11. Program valid January 1, 2008 through June 30, 2009 or until terminated by Polycom.
12. This offer may not be combined with any other promotional offer and Polycom reserves the right to modify or cancel
this program at any time.
13. PVX and ViaVideo products are not eligible for this program.
14. No exceptions to this program will be allowed. Polycom has the right to deny all claims that do not meet the criteria
outlined in this document.
15. Any questions regarding this rebate should be addressed to polycom@rebate-zone.com or 866-665-7402.

Polycom Video Solutions
Claim Form
Trade-in Program
End User Company Name* _____________________________________________________________________________
End User Contact Name _______________________________________________________________________________
End User Address ____________________________________________________________________________________
City _________________________________________________ State ________________Zip ______________________
End User Phone ______________________________________________________________________________________
End User Email _______________________________________________________________________________________
End User Signature _________________________________________________________________________________
I have read and agree to the terms and conditions of this rebate program.
Channel Partner Name ________________________________________________________________________________
Sales Person __________________________________________________Channel Phone _________________________
Channel Address _____________________________________________________________________________________
City ____________________________ State ________ Zip ______________ Email ______________________________
If the End User cannot receive a check direct from Polycom, fill out this information:
Reason End User cannot receive a check directly from Polycom (See Terms and Conditions for details.
Reseller invoice must include a line item deduction off the total invoice amount for the full rebate amount)
q Please issue rebate check to reseller listed above (reason):
____________________________________________________________________________________________________
____________________________________________________________________________________________________
I have read and agree to the terms and conditions of this rebate program.
Signature __________________________________________________________________________________________
Trade-In Products
(Must be signed by an authorized End User customer representative)
Trade-In Equipment (the following information is required)
Manufacturer and model ___________________________________________ Quantity ____________________________
Manufacturer and model ___________________________________________ Quantity ____________________________
Product Serial Number_____________________________________________ Product Serial Number ________________
Serial numbers for trade-in product must be included (Use additional sheet if needed).
New Polycom Product Purchased (the following information is required)
Product name and model ________________________________ Quantity ___________Rebate Amount ______________
Product name and model ________________________________ Quantity ___________Rebate Amount ______________
Total Rebate ______________
*The rebate check will be issued to the End User customer unless the third box above is properly completed.
Send completed trade-in documentation to:
Polycom Promotions, Promotion number: H89981, P.O. Box 100550, White Bear Lake, MN 55110-0550,
Fax 651-762-9717
polycom@rebate-zone.com (Email Subject line must contain: Company Name Video Trade-in Program)
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Video Trade-In – Apr2709

Polycom Video Solutions
Letter of Authentication, Recycler Certification and Destruction
Polycom Trade-in Program Video Solutions
– 6 of 6 –
Trade-in Program
I acknowledge and agree that the rebate offered for the Polycom products purchased and the equipment being traded in/
destroyed complies with the terms and conditions outlined in the Polycom Video Trade-in Program documentation.
On behalf of________________________________(company name), I do hereby certify by my signature below, that the
equipment being traded in was purchased on ______________________(Date of Purchase), and was installed and in use in
our normal business operations.
I further certify that the equipment being traded in will be properly disposed of in one of the following manners and will not
be used in any capacity within our organization or be resold for use at any other company. To confirm the trade-in product will
not be used, we have enclosed digital photos of the equipment before and after destruction or recycling, clearly and legibly
showing the serial number in both photos and recycler certification for verification purposes.
Signature ___________________________________________________________Date____________________________
(Must be signed by an authorized End User customer representative)
Please Print
Name _________________________________________________________Title __________________________________
Telephone Number ____________________________________________________________________________________
To be eligible for the trade-in rebate, this form must be signed and
submitted along with copies of all the required documentation.
Attach photocopy of business card here
Official use only
Date Received ______________________________ Approved / Denied ______________________________________
Effective July 1, 2009 VSX and V series products purchased will no longer be eligible for rebates
through the video trade-in program.
VSX products will continue to be eligible trade-in products with the purchase of an HDX solution.
Video Trade-In – Apr2709
© 2009 Polycom, Inc. All rights reserved. Polycom the Polycom logo are registered trademarks of Polycom, Inc.
All other trademarks are the property of their respective owners. Information in this document is subject to change without notice.