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Tel. No. 27579217 / Fax No. 27576069. 

Web site: http://www.cotcorp.gov.in/ 

http://www.ministryoftextiles.gov.in 

E-mail: headoffice@cotcorp.com 

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1 

The Cotton Corporation of India Ltd. 

CBD Belapur 

1 Title of the Tender : Running and maintaining the canteen at their Kapas Bhavan , CBD 

Belapur Navi Mumbai -400 614. 

2 Tender Ref. No. : Adm/HO/ Kapas Bhavan/canteen Services /2013-14 

3 Product Category : Miscellaneous 

4 Sub Category : Running and maintaining the canteen 

5 EMD : Rs.5,000/- 

6 Document Cost : Rs.525/- Non refundable 

7 Tender type : Services 

8 First announcement 

Date 

9 Last Date & Time of 

Document Collection 

10 Last Date & Time of 

Submission 

11 Opening Date & 

Time 

: 14.05.2013 

: All working days between 10 a.m. to 5.00 p.m., up to 23.05.2013 

: 24.05.2013 Upto 3:30 p.m 

: 24.05.2013 at 4.00 p.m 

12 Work description : Running and maintaining the canteen at their Kapas Bhavan, CBD 

13 Pre- Qualification/ 

Eligibility Criteria 

Belapur Navi Mumbai -400 614. 

i) PAN No. ___________________________________________________ 

ii) VAT/CST/TIN No. __________________________________________ 

iii) Service Tax Regn. No. ________________________________________ 

iv) EPF Registration No. _________________________________________ 

v) ESI Registration No. _________________________________________ 

Self attested copies of above to be attached. 

vi) Annual Turnover for the last 3 years (Should be more than Rs. 

2 lakh for each year ) 

Financial Year 2009-10 



Note: Self attested copies of annual accounts to be attached. In case 

the annual accounts of F/Y 2012-13 are ready then the party may 

submit the Annual accounts for the Financial Year 2010-11 to 2012-13 

Experience Experience of 3 similar work in the field during the last three 

years 

(The bidder must have experience of smooth running of 

canteen for minimum 150 employees of reputed organization 

or institution should have provided catering services of 150 

persons or more). 

Note: Self attested copies of work order(s) or completion 

certificate(s) for above to be attached.(self attached) 

Signature and seal of Tenderer 

Name 

Address

2 

THE COTTON CORPORATION OF INDIA LTD. 

(A Government of India Undertaking 

“Kapas Bhavan”, Plot No.3-A, Sector-10, CBD-Belapur, 

Navi Mumbai – 400 614 

Tel No.:+91-22-27579217, Fax No.:+91-22-27576030, 27579219 

Web site : www.cotcorp.gov.in Email- headoffice@cotcorp.com 

Ministry of Textiles, Govt. of India Web site : www.minsitryoftextiles.gov.in 

Ref. No. CCI/Admin/Tender/2013-14/ 14.05.2013 

TENDER NOTICE FOR CANTEEN CONTRACT 

The Cotton Corporation of India Ltd invites the sealed tender in prescribed format on two 

bids system i.e. Technical bid-I and Financial bid-II for running and maintaining the 

canteen at their Kapas Bhavan , CBD Belapur Navi Mumbai -400 614. The details are as 

under: 

1. Last date for collecting the 

tender forms: 

2 Last date for submission of 

the tender 

3 Place of submission of tender 

forms. 

On any working day of the Corporation up to 

23.05.2013 till 05.00 p.m. 

Upto 03.30 p.m. on 24.05.2013 

Tender Box placed at 4 th Floor, The Cotton 

Corporation of India Ltd., Kapas Bhavan, Plot No 3A, 

Sector-10, CBD, Belapur Navi Mumbai- 400 614 . 

as under: 

Envelope A: Technical Bid-I shall include EMD 

amount and Technical eligibility details and Rs. 525/- 

D.D./P.O. towards cost of blank tender documents 

Envelope B: Financial Bid- II shall include the price 

bid only. 

Envelope C: Envelope “C” should contain Envelope 

“A” & “B” and should be subscribed ‘’tender for 

CANTEEN CONTRACT at Kapas Bhavan.” 

Note: State clearly on each envelope the name and 

address of the tenderer. State clearly on each 

envelope ‘A’ ,’B’, or ‘C’ as per their contents as above. 

4 Cost of tender form Rs. 525/- (non-refundable) in the form of Demand 

Draft only drawn on "The Cotton Corporation of India 

Ltd., Payable at Mumbai/ Navi Mumbai. To be paid at 

the time of purchasing tender document. In case 

downloaded from the website then alongwith Tender 

Document. 

5 Opening of tender Shall be opened on the same day at 04.00 p.m. on 

24.05.2013 in the presence of tenderer who wish to 

remain present. 

6 Earnest Money Deposit Rs. 5,000/- 

The tenders received after the scheduled date and time shall not be entertained. 

The Corporation reserves its right to accept or reject the tender without assigning 

any reasons thereof. 

GENERAL MANAGER 

(Finance/Co-ordination)

3 





Tel No.:+91-22-27579217, Fax No.:+91-22-27576030, 27579219 


Ministry of Textiles , Govt of India Web site : www.minsitryoftextiles.gov.in 

TENDER DOCUMENT FOR CANTEEN CONTRACT 

AT “KAPAS BHAVAN” 

Technical Bid –I 

Sr. 

Particulars Page 

No. 

No. 

1 DECLARATION 4 

2 TERMS AND CONDITIONS 5-6 

3 CHECKLIST 7 

4 FACILITIES PROVIDED BY THE 

CORPORATION FOR THE CANTEEN 

8 

5 TECHNICAL ELIGIBILITY CRITERIA 9 

6 FORM A 10

To, 

4 

(Should be submitted on letter head of the Contractor) 


Kapas Bhavan, CBD Belapur, 

Navi Mumbai – 400614. 

Date: __________ 

Sub: Tender for Canteen Contract at the Cotton Corporation of India Ltd., Kapas 

Bhavan, Navi Mumbai – 400614. 

Ref: Tender Notice vide no CCI/Admin/Tender/2013-14 dated 14.05.2013 

Dear Sir, 

With respect to the tender notice no. CCI/Admin/Tender/2013-14 dated 14.05.2013 

published in newspaper/ your website, I/We hereby submit my/our tender in a required 

format. I/We enclose a DD for Rs. 5,000/- bearing no ………… dated……………….drawn on 

………………..towards Earnest Money Deposit. 

I/We also enclose a DD for Rs.525/- (non refundable)bearing no ………… 

dated……………….drawn on ………………..towards Cost of Tender document (if downloaded 

from website). 

I/We have carefully gone through the tender notice document & its terms and 

conditions and after carefully examination I/We accept the same without any 

alterations/modifications. 

Thanking you, 

Yours faithfully, 

Signature & Seal of Contractor 

Name 

Address 

Telephone/Mobile No.

5 


CBD-Belapur 

TERMS & CONDITIONS 

1. Area of canteen (for seating) is about 345 sq. mtrs. should be kept neat & clean and 

shall use the said space for the purpose of maintaining and running the Staff Canteen 

only during the period of the Contract. 

2. Contract will be initially for a period of 11 months & may be renewed at the discretion 

of the Corporation on the same terms, for maximum 2 renewals of 11 months each. If 

not renewed it shall automatically stands terminated at the end of contract period of 11 

months. In case of renewal of contract, increase upto 10% in the rates finalized for 

all items may be considered by CCI at the time of each renewal looking to general 

increase in prices. 

3. The Contractor will ensure that cooking, serving and cleaning staff engaged by him will 

be provided with at-least 2 sets of uniform, maintained, cleaned, washed and ironed 

and that said employees of the contractor will always present themselves in such 

uniforms at all times of functioning and working of canteen. Uniform of the employee of 

the contractor will be subject to prior approval from the Corporation in writing and 

then proceed with procurement of material & stitching of uniforms. 

4. The canteen staff shall have to be medically fit & a certificate to that effect from 

recognized medical practitioner shall be submitted yearly. 

5. Contractor shall have to sign formal contract with the Corporation containing all terms 

& conditions contained herein. 

6. Canteen will be used by all officers/staff of CCI. SBI Life & BOB staff can be allowed at 

restricted hours in canteen. Canteen contractor is not allowed to serve in their 

workplaces. 

7. The Corporation will provide facilities to the contractor as per Annexure I. The 

contractor may bring additional equipments or utensils as per requirement at his own 

cost. However that shall not hamper the area atmosphere, movement space etc. in the 

canteen. 

8. The Contractor is entitled only for "use of premises" and equipments, utensils provided 

by the Corporation as a licensee only for providing canteen services to the corporation 

as per contract and does not in any way, under any circumstances, acquire any other 

rights, liens or privileges on the said premises and equipments, utensils provided by the 

corporation in any form whatsoever. The Contractor hereby agrees to use and maintain 

said premises and furniture and equipments describe in Annexure I in the best state of 

cleanliness, conducive to ideal hygienic conditions. The Corporation may make, for any 

purpose at its liberty, requisition a part of the said premises if required by them or 

change in the Kapas Bhavan the place anywhere building. 

9. The Corporation will provide items of electrical equipment and furniture incorporated 

in Annexure I. The contractor will take charge of the said furniture and equipment on 

satisfying himself that the said items included in Annexure I are in best working 

conditions, and in the best state of repair. The Contractor will also pass a receipt in 

writing acknowledging possession of the said items of equipment and furniture. Receipt 

in writing of taking possession of these items will mean that he has satisfied himself on 

the best state of repair and working condition of all these items (would be handed over 

to the successful contractor). It will be the sole responsibility of contractor to maintain 

the said items in the best working condition and in the best state of repair and that he 

shall handover the said items back in working conditions to the owners upon 

termination of the contract.

6 

10. The contractor shall be solely responsible for payment of wages & other benefits to 

their employees. He will also be responsible for compliance of all applicable laws, labor 

laws, ESI, PF, Minimum Wages Act etc and various rules & regulations of all applicable 

acts and shall indemnify the Corporation, for any demand/claim/loss/damage suffered 

by the Corporation. 

11. Utensils, vessels, porcelains, cutlery and all other items used for cooking, storing and 

serving will be subject to inspection by the Corporation or by any authorized 

representative and/ or representatives of the Corporation. All these items of utensils 

etc. will be washed in boiling water before any use thereof so as to maintain the highest 

standards of hygiene in kitchen, pantry and canteen hall. 

12. Necessary gas connection including piping and initial installation of cylinders will be 

provided by the Corporation to the contractor. The Contractor shall pay all bills of 

consumed gas to the suppliers directly. 

13. The Corporation shall maintain the AC at its own. Further CCI shall provide electricity at 

a monthly charge of Rs. 500/-. However, the contractor shall not use any electric heater 

etc. 

14. Item included in Annexure II may be added to or removed from “the menu” by mutual 

agreement between the Corporation and the Contractor. 

15. Monthly date-wise menu shall be prepared by canteen Contractor and submitted to 

Administration Section for records. 

16. The staff working under the canteen contractor shall not be allowed to stay at night in 

the office premises for safety and security reasons. 

17. The Corporation shall release payment monthly basis on submission of bills by the 

canteen contractor within 10 working days. 

18. lf the contractor fails to abide by and/or to run and maintain in the conditions of 

hygiene and cleanliness as stated in the above mentioned condition and/or fails to 

follow other stipulations and conditions of this contract and/or fails to supply the items 

of menu in the prescribed manner at the prescribed rates in prescribed weights and 

measures, the Corporation shall be entitled to terminate the said contract by giving one 

month notice in writing. 

19. Responsible person shall always be present at all reasonable times, designated as 

Manager, who will for all purposes represent the contractor and the instructions issued 

to such representative Manager will be deemed to have been issued to the contractor 

and written communications handed over to the said manager shall be deemed to have 

been given to the contractor. 

20. The contract will obtain all relevant and necessary licenses/ permissions required to 

run the canteen at Kapas Bhavan from the concerned dept., authorities/ municipal 

offices. 

21. All disputes and differences of any kind whatever arising out of and in connection with 

this contract or the running of the canteen whether before or after the termination 

abandonment or breach of the contract shall be referred to corporation. Such decision 

of the corporation shall be final and binding. The contract can be terminated with one 

month’s notice by either party without assigning any reason. 

22. The successful contractor shall deposit total Rs. 10,000/- (Rupees Ten thousand only) 

as security deposit (interest free) with the Corporation during the period of the 

contract for due performance of the contract. The EMD of Rs 5,000/- received with 

tender will be adjusted against the Security Deposits. The Corporation will have a right 

to forfeit the said security deposit in case of breach of contract. 

23. Any personal recovery from staff/officers of the Corporation will be the responsibility 

of canteen contractor. 

24. The tenderer shall submit canteen work experience in Form A. 

25. Document consists of total 13 pages. Tender Notice from page No.1 to 2, Technical bid 

from 3 to 10 and Financial bid from 11 to 13. 

Date Seal & Signature of contractor 

Place

7 


CBD-Belapur 

CHECK LIST 

Please mark () as applicable 

1 a, Blank tender document purchased from CCI YES NO 

b. Tender document down loaded from web site enclosed blank 

tender documents cost 

YES NO 

c. Type Limited Co. /Partnership /SSI /NGO /Proprietor 

(Weather self attested copy enclosed) 

YES NO 

2 Earnest Money Deposit : DD of Rs .5,000/- in favor of The 

Cotton corporation of India Ltd is enclosed 

YES NO 

3 Cost of Tender document (if downloaded from website): DD of 

Rs. 525 /- in favor of The Cotton Corporation of India Ltd is 

enclosed 

YES NO 

4 PAN No 


YES NO 

5 Service Tax Regn. No. if any 


YES NO 

6 PF Registration No. 


YES NO 

7 ESI Registration No. 


YES NO 

8 Whether registered under Shop and Establishment Act. If yes, 

whether copy has been enclosed. 

YES NO 

9 Whether Turnover for the last 3 years more than Rs.2 lakh or not YES NO 

Self attested copies of annual accounts to be attached. In case the 

annual accounts of F/Y 2012-13 are ready then the party may submit 

the Annual accounts for the Financial Year from 2010-11 to 2012-13 

10 Whether experience of 3 similar work in the field during the last 

three years has been enclosed. 

(The tenderer must have experience of running of canteen of any 

organization, PSU, State Govt., Co- operative or should have 

provided catering services of 150 persons or more). 

Year 2009-10 YES NO 



Signature and seal of Tenderer 

Name 

Address 

YES NO

8 

FACILITIES PROVIDED BY THE CORPORATION FOR THE CANTEEN 

Sr. No. Items Particulars 

1 Gas connection 

ANNEXURE-I 

Gas connection is available. Contractor has to 

pay for the purchase of gas cylinders as and 

when required. Electrical stove/Hot plates are 

not allowed for cooking. 

2 Air conditioner Air conditioner shall be maintained by the 

Corporation at its own 

3 Electricity Electricity shall be provided at monthly charge 

of Rs. 500/-. However contractor shall not use 

any electrical heater etc. 

4 Water Water without any charge. 

5 Canteen place 

6 Furniture & 

fixtures, Crockery 

items 

7 Cup and Cup & 

Saucer 

Canteen area around 345 sq. m., False ceiling, 

Lighting, Fixtures along with kitchen, storage 

sitting place, table & chairs etc. 

Table, Chair, Fan, Storage, Refrigerator. 

Equipments & Utensils, electrical equipments 

etc. 

Cup and Cup- Saucer shall be replaced by the 

Corporation once in a year. 

Note: Maintenance, repair & upkeep of items provided by the CCI will be the 

responsibility of the contractor who can also use additional facilities (not prone to 

security and fire hazard) after taking prior permission from administration 

department. 

Seal & Signature of the Contractor 

Address 


Sr. 

No 

9 


CBD-Belapur 

TECHNICAL ELIGIBILITY CRITERIA 

Items Particulars 

1 Detail of Contractor 

a) Name of the Contractor 

b) Type Limited Co. /Partnership /SSI /NGO /Proprietor 

(Please enclose copy of Registration ) 

c) Regd. Address 

d) Address of Office at Navi Mumbai /Mumbai 

e) Contact Person’s 

i) Name & Designation : 

ii) Tel No. Landline : 

Mobile No : 

iii) Email : 

2 Earnest Money Deposit Details : Amount in Rs.5000/- in favour 

of the Cotton corporation of India Ltd 

3 Cost of Tender document (if downloaded from website): DD of 

Rs .525 /- in favor of The Cotton Corporation of India Ltd is 

enclosed 

4 PAN No 

(Must enclose self attested copy) 

5 Service Tax Regn. No. if any 


6 EPF Registration No. 


7 ESI Registration No. 


8 Details of registration as per the Shop and 

Establishment Act. 

(May enclose self attested copy, if applicable) 

9 Annual Turnover for the last 3 years 

(Should be more than Rs. 2 lakh for each year ) 

Self attested copies of annual accounts to be attached. In case the annual 

accounts of F/Y 2012-13 are ready then the party may submit the Annual 

accounts for the Financial Year from 2010-11 to 2012-13 

10 Experience of 3 similar works in the field during the last three years 

in Form A towards owning or running of canteen/Restaurant/mess 

etc. of organizations, PSUs, State Govt., Co- operatives, Privates etc. 

or towards catering services to 150 persons or more ) 

Note: Self attested copies of work orders or completion certificates 

for above must to be attached. 

DD /Bankers Cheque drawn 

on ____________, No. ___________, 

dated_______________, for Rs. 

__________ 

DD /Bankers Cheque drawn 

on ____________, No. ___________, 

dated_______________, for Rs. 

__________ 

Year 2009-10 Rs. lakhs 



Signature of authorized signatory 

Name_____________________ 

Designation________________ 

Seal:

Sr. 

No. 

1. 

2. 

3. 

Name & address 

of the Restaurant 

canteen /mess etc. 

owned and/or 

maintained on 

contract basis 

10 


CBD-Belapur 

FORM-A 

Capacity per day 

for which services 

rendered such as 

breakfast/snacks 

/lunch/tea/ 

coffee 

Period 

Reasons for 

discontinuation, 

if presently not 

owned or 

maintained. 

(Self attested copies of work order or completion certificates for above to be 

attached.) 

Date: Seal & Signature of the Contractor 

Place: Address 


11 





Tel No.:+91-22-27579217, Fax No.:+91-22-27576030, 27579219 


Ministry of Textiles , Govt of India Web site : www.minsitryoftextiles.gov.in 

TENDER DOCUMENT FOR CANTEEN CONTRACT 

AT “KAPAS BHAVAN” 

Financial Bid –II 

Sr. 

Particulars Page 

No. 

No. 

1 Price quote 12-13

12 


CBD Belapur 

BRAND/QUALITY/MAKE OF MATERIALS 

Sl.No. Items Quality / Brand 

Annexure-II 

Dairy Products 

1 Milk-Toned, Pouched 100 % Milk Food/Vita / Mother dairy/ Amul 

2 Butter Amul / Britannia / Vita 

3 Cheese Processed Amul / Britannia / Vita 

4 Condensed Milk Milk Maid/ Nestle/Mother Dairy /Parag/Verka 

5 Ice Cream Mother Dairy/Kwality/walls/Vadilal /Dinshaw 

6 Curd 

Bakery Products 

Packed (100 Gms) curd of Nestle/Mother 

Dairy/Amul 

1 Bread Harvest Gold /Britannia /Modern /Perfect /Wibs 

2 Biscuit 

Provision and Stores 

Britannia / Parle / Sunfeast/ Little Heart/ Fifty 

Fifty / Good day/ Bon Bon Chocolate or orange / 

Priya Gold / Snax /treat 

1 Atta (Whole grain) Good quality Agmark of Aashirwad / Aahar / 

Nature Fresh / Shakti Bog 

2 Basmati Rice 

Good quality Basmati Rice(Red Fort , Dawat, India 

Gate) 

3 Sugar Cube Dauralla or equivalent 

4 Low calorie sweetener (Sachet / Equal / Nature fresh / Sugar Free 

Tablet) 

5 Tea Bags Taj Mahal / Tata Tetley / Lipton /Society 

6 Coffee Nestle Classic 

7 Jam Kissan / Top / Hinz / Catch 

8 Pickle Kissan / catch / Panch Ranga 

9 Refined Oil (Low fat content) Gold seal (Lipton) / Postman (Hindustan lever) / 

Sweekar/ Sun flower / Safola 

10 Tamato/Chilli/soya sauce Magi / Kissan / tops 

11 Garam / Chat / Chana Masaka – 

Kasturi Methi. table salt. Dhania/Chilli 

Haldi Powder, Pepper etc. 

Good Quality MDH / Catch / Agmark MTR – ISI 

mark 

12 Custard Powder Brown and polson / wake Field 

13 Laung. Dal Chini. elaichi and other hot 

spices etc. 

Best quality 

14 Pulses – Dals and beans etc. 

Fruits and vegetables 

Best quality 

15 Fresh fruits/fresh vegetables or Fresh and Best Quality – Frozen items of safal / 

frozen veg. 

Mother dairy 

Note : Change in any brand/Manufacture may please be got approved from the corporation 




13 

(Party should submit FINANCIAL BID on their letterhead and placed in Envelope-B) 

(TO BE SUBMITTED LATEST BY 24.05.2013 UPTO 3:30 P.M. AT ‘KAPAS BHAVAN’, CBD, BELAPUR) 

Price List 

Sr.No. Name of Item Weight in Gms. Price in 

INR 

1 Tea 125 ml 

2 Nes-coffee 125 ml 

3 Tray Tea/ Coffee (2Cups) 

4 Biscuit Plate 2 no. of each (good 

day, cream, namkin, 

Marie) 

5 Thali (Veg) 2 roti, sabji, rice, dal, 

onion, nimbu 

6 Thali (Non-veg) 2 roti, Chicken/egg 

curry, rice, onion, 

7 Samosa/Batatawada/Vegsandwitch/idli/Medu 

wada/Sabudana 

wada/ Cutlet with chatni/ Sambar/Dahi 

nimbu 

8 Uttappa (Onion/Plain/Tamato) 150 

9 Upma 100 

10 Pav Bhaji (3pav+ bhaji) 200 

11 Kanda Poha 150 

12 Curd 100 ml 

13 Dal 100 ml 

14 Sweet lime juice 200 ml 

150/180 per plate 2 

pieces 

Note: L1 will be worked out based on the rates quoted under items No. 1,2,5,6 &7 jointly.

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