Branch Office, Pramila Niwas, Main Road, Rayagada -765001(Orissa)

CCI
( A Government of India Undertaking)
Branch Office, Pramila Niwas, Main Road, Rayagada -765001(Orissa)
Phone - 06856-236616 / Fax – 06856-236013
Website:- www.cotcorp.gov.in Ministry website:- www.texmin.nic.in
REF.NO.CCI/RGD/TRANSPORT TENDERS/12-13/ DT.15.04.2013
TENDER NOTICE
The Cotton Corporation of India Ltd., Branch Office, Rayagada – 765001 (Orissa)
invites sealed Tenders from reputed transporter in the prescribed format for Transportation of
Kapas, from G&P factory Gunupur to Kesinga G & P factories, as per the list enclosed, for
the season 2012-2013. Tender Forms along with Terms and conditions can be downloaded
from the website of the Corporation www.cotcorp.gov.in or www.tenders.gov.in and also
obtained from Branch Office Rayagada or the above centres during office hours on any
working days tender form up to 19.04.13. Transporter must mention PAN No. and Service
Tax Registration Number in the Tender form. Those transporter who are not engages by
CCI, Rayagada for 2012-13, should accompany EMD of Rs.1,00,000/- by way of Bank
Draft/P.O drawn in favour of THE COTTON CORPORATION OF INDIA LTD., “Payable
at Rayagada” on any Nationalized Bank. Sealed Tenders Super scribing “Tender for Local
Transportation and name of the centre” addressed to The Branch Manager, C.C.I., Rayagada
should be submitted on or before 3.00 PM on 19.04.2013 at B.O. Rayagada, which will be
opened on the same day at 3.30 PM in presence of the tenderers, who wish to remain present.
Rates quoted in the tender form should remain valid for acceptance for 30 days from opening
of the tenders. The Corporation reserves the right to accept/reject any or all tenders without
assigning any reason.
BRANCH MANAGER

THE COTTON CORPORATION OF INDIA LTD.,
BRANCH OFFICE: RAYAGADA
TERMS & CONDITIONS FOR LOCAL TRANSPORTATION OF KAPAS/FP
BALES (COTTON)/GRAY CLOTH/IRON HOOPS FOR CROP SEASON 2012-
13.
Sealed Tenders are invited from reputed Transporters/Transport contractors in two bid
form (Technical bid and Financial bid) for transportation of kapas/F.P.Bales (Cotton)/Packing
materials from different points to the Factories/godowns mentioned in Bid II subject to the
following terms and conditions.. Financial bid will be opened only after qualifying technical
bid.
01. The rates should be quoted per qntl. of net weight for kapas & per bale for F.P
Bales including loading & unloading charges. For transportation of packing
material(Grey cloth/Iron hoops) rate should be quoted on per truck load basis.
The above quoted rates are excluding service Tax.
02. Transporter must be mentioned PAN Card and Service Tax Registration No. in
Tender form and Xerox copies must be enclosed.
03. The Contract will be effective from the date of execution of the Contract and will
be valid up to 31.10.2013. However the Corporation at its discretion may extend
the contract period not exceeding one month at the same rate and at the same
terms and conditions. Similarly this appointment may be subject to cancellation at
the discretion of the Corporation before expiry of the period, which will be
intimated to the transporter in writing.
04. Once the rates are finalized no escalation in the rates will be allowed/accepted
during the contract period.
05. Adequate vehicles should be made available on day-to-day basis according to our
requirements. Transporter should be able to place extra vehicles also instantly
incase of demand. Preference will be given to those having their own
vehicles/trucks.
06. The Transporter has to submit EMD of Rs.1,00,000/- separately for each centre
along with Tender form by way of Demand Draft/P.O drawn in favour of THE
COTTON CORPORATION OF INDIA LTD., payable at Rayagada on any
Nationalized Bank. Without EMD tender form will be rejected.
07. The Transporter will have to transport the kapas/F.P.Bales within 24 hours from
the intimation and in case of delay/failure suitable deduction in their bill will be
made and the Corporation will arrange the work through other transporters at its
discretion and the loss/damage/over heads will be recovered from the transporter
besides forfeiture of EMD.
08. Kapas/F.P.Bales will be loaded heapwise/ lot wise respectively and no admixture
of lots will be allowed.
09. In transit, the stocks will have to be covered with tarpaulins to save any damage
on any account.
10. In the event of failure to cover the stock with tarpaulins, a penalty of Rs.500/- per
truck will be imposed.
11. The corporation reserves rights to engage one or more transporters for
transportation of the kapas/F.P.Bales at the contracted rates at one center.
12. The transporter will be held responsible for any loss/damage/short receipt due to
pilferage or any other reason and the Corporation reserves its right to recover the

value of such loss from the transporter. In case of any shortage/pilferage/loss in
transit transporter will have to submit copy of FIR lodged in person by them with
the Police Authority or Judicial Authority under section 406/407 & 420 or any
other relevant section of IPC showing the value of loss enabling to lodge
Insurance Claim with the Insurance Co., which will be passed on to the transporter
on receipt of the amount of such claim if recovered from the transporter earlier. It
should be followed with a copy of final report of the Concerned Authority. Their
driver shall bound to certify such abnormal shortage in LR/CN it self after
verifying the weight at the time of receipt.
13. In case of any accident or eventuality during the transit the same should be
informed to B.O. Rayagada and concerned Centre In Charge immediately besides
completing the formalities of lodging FIR with Police, arrangements of Fire
Brigade and Photographs. The Transporter will be responsible for submitting
copies of FIR, Fire Brigade Report etc.
14. The Bills accompanied with LRs duly acknowledged by Godown In Charge,
Factory In charge, should be submitted to the centre on weekly basis for
settlement of transportataion Bills which will be settled within three weeks period
from the date of receipt of the Bills in the Office.10% amount of the Bills will be
deducted towards security deposit along with statutory TDS and surcharge as
applicable. 10% balance will be paid after completion of contract period after
satisfactory completion of work.
15. The Vehicles should be clean and perfect in every respect and suitable for cotton
transportation., the vehicle carrying coal/chemicals etc., which causes damage to
cotton, should not be used.
16. The transporter should contact the Centre In Charge, the Factory In Charge,
Godown In Charge and B.O. on daily basis for ascertaining the requirements of
vehicles.
17. The Transporter will mention weight of kapas/F.P.Bales in the LR and will be
responsible to deliver the same at destination. In case of failure they will be liable
to make good the loss, which will be recovered from their bills.
18. In case of kapas or bales, if the left out stock for transportation is less than full
Truckload; the transporter will be liable to carry the same on the same day as it is.
19. The Corporation reserves the rights to accept or reject any or all tenders or
negotiate fully/partially without assigning any reason whatsoever.
20. Tenders should be submitted strictly in the prescribed format.
21. Corporation provides no guarantee of any minimum work at the centers to the
Transporters.
22. In the event of cultivators deliver their goods (Kapas) to the near by factory at
their own cost without unloading in the market yard there will not be any binding
from the transporter to transport such kapas purchased by CCI, in the market yard
or at the factory point.
23. After acceptance of the tender, transporter shall be required to enter into proper
agreement as per prescribed format.
24. The rates quoted by the tenderers in the tender form should remain valid for
acceptance for 30 days from the date of opening of the tenders.
UNDERTAKING
I agree to all the terms and conditions appended to the tender and declare to abide by
the same for the full cotton season up to 31st.Oct.13. As provided in the terms, I shall sign
the written agreement for execution of all Transport work assigned to me by the Corporation.
Date : Signature : -----------------------------
Place :

THE COTTON CORPORATION OF INDIA LTD
BRANCH OFFICE: RAYAGADA
Bid-II
ANNEXURE - I
Financial bid for Local Transportation tenders Cotton season 2012-13
Centre: Gunupur
Sr
No
1 G&P Factory
(Gunupur)
TRANSPORTATION OF RAW KAPAS (SEED COTTON)
FROM TO RATE ON KAPAS PER QUINTAL
(ON NET WT. INCLUSIVE OF
LOADING & UNLOADING
G&P Factory Kesinga
CHARGES)
I agree to all the terms and conditions appended to the tender and declare to abide by the same for
the full cotton season up to 31st.Oct.’13. As provided in the terms, I shall sign the written agreement for
execution of all Transport work assigned to me by the Corporation.
Date : Signature : -----------------------------
Place:
Name of the Transport Contractor : -----------------------------