THE COTTON CORPORATION OF INDIA LIMITED NO - Tenders India

CCI
THE COTTON CORPORATION OF INDIA LIMITED
(A GOVERNMENT OF INDIA UNDERTAKING)
BRANCH OFFICE: PRAMILA NIWAS, MAIN ROAD
RAYAGADA – 765001 (ORISSA)
Phone: 06856-236616: Fax-236013
NO: CCI/RGD/G&P/2012-13 Date: 21.08.2012
TENDER NOTICE
The Cotton Corporation of India Ltd, Rayagada invites Sealed
Tenders from reputed Ginning & Pressing Factories for the Cotton Season
2012-2013 in respect of Ginning & Pressing work at the following proposed
centers: Rayagada, Gunupur, Kesinga, Kantabanji, Bolangir & Titlagarh.
Tendered should ensure the holding of Provident Fund Code No. from
the appropriate authority.
The prescribed tender forms along with the terms & conditions can be
obtained from the Branch Office during working hours on any working day,
on payment of Rs.100/- (Rupees One Hundred only) upto 07.09.12 and the
same is also available at CCI’s website:http://www.cotcorp.gov.in and
government portal http://tenders.gov.in. The Tender Form duly completed in
all respects in sealed cover inscribed as "Ginning & Pressing tender for
cotton season 2012-2013" addressed to the Branch Manager, should reach
the Branch Office on or before 3.30pm hours on 07.09.12. The sealed
tenders received within the stipulated time, shall be opened on the same day
at 4.00pm in the presence of tenderers who may wish to remain present.
The Corporation reserves the right to accept or reject any tender
without assigning any reason thereof.
(BRANCH MANAGER)

CCI
(A Government of India Undertaking)
Branch Office, Pramila Niwas, Main Road, Rayagada -765001(Orissa)
Phone-06856-236616 & Fax 06856-236013
Website:- www.cotcorp.gov.in .
E-Mail: rayagada@cotcorp.com________________________________
Tender Form No. : ______________ Tender form fees : Rs.100/-
(Rupees One Hundred only)
Date of issue : 21.08.2012
Last date of submission : 07.09.2012 upto 3.30 P.M.
Date of opening of Tender : 07.09.2012 at 4.00 P.M.
TENDER FOR JOB WORK OF GINNING & PRESSING
FOR COTTON SEASON : 2012-13.
PART-I
1. Name of the centre : ________________________________
2. Full Name of the factory, Address with Pin
code, Telephone/Mobile/ Fax Numbers
E-mail (If any):
3. Status of the Factory :
(Please tick () whichever is applicable)
4. Category of Ginning & Pressing factory
(Please tick () whichever is applicable)
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Composite G&P factory / Only Ginning factory /
Only pressing factory.
i) Modernised composite ginning & pressing
factory through TMC assistance and certified
by Textile Committee.
ii) Modernised composite ginning & pressing
factory other than TMC assistance and
certified by Textile Committee.
iii) Modernised composite ginning & pressing
factory through TMC assistance.
iv) Modernised composite ginning & pressing
factory other than TMC assistance.
v) Conventional ginning & pressing factory.
5. Whether Modern Factory is online or not? Yes No
6. Constitution – Company / Partnership /
Sole Proprietary
_______________________________

7. Name of the Directors/partners and their
occupation.
8. Name and address of the sister concern, if
any.
9. Name of Proprietor or Active Partner.
10. Name of Factory Manager/Other Responsible
person,
if any alongwith Tel.No.
11. P.F. Code No.
(Please attach certificate issued by Regional
Provident Fund Commissioner)
1. _________________________________
2. _________________________________
3. _________________________________
4. _________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
12. PAN from Income Tax Department _____________________________
13. Location of Factory i) Distance from Market Yard ________KM
ii) Distance from Railway station ________KM
iii) Distance from SWC /CWC ________KM
iv) Distance from Bus Stand ________KM
PART-II
14.
15.
Installed capacity
and its production
Type
Single Roller
Double Roller
Sawgin
Pressing
a) Manufacture & Installation of
b) No. of Gallas
c) Press marka
Machine
Nos/Sets
Type
SR
DR
Sawgin
Press
Machine Manufacturer
Production in bales
(on single shift of 8 hrs)
Per day Per week
Year of
Installation
16. a) Type of pressing : Hydraulic Mechanical
b) No. of petti (box) :

17. Present working condition of the
above machinery
18. Whether factory has sufficient
Managerial, Supervisory & Technical
staff
_________________________________
_________________________________
_________________________________
Yes No
19. Details of processing of bales during last
three years
2009-/10 2010-/11 2011-/12
i) For CCI --------- --------- --------ii)
Own --------- --------- --------iii)
Other parties --------- --------- --------iv)
Contamination free bales --------- --------- ---------

20. Whether total capacity is offered to CCI
or part capacity on exclusive basis or on
turn basis :
21. If on part or turn basis, then details of
capacity allotment to CCI
22. Details of Palahouse and machinery
installed for removing contaminants and
trash
23. Whether factory is having pacca compound
wall or barbed wire fencing or otherwise
24. Whether factory compound is pacca or
kachha
25. Whether rain water accumulates in the
factory compound and if so, the approx.area
26. Whether approach road to factory is pacca
or not.
27. Whether weighbridge/platform available at
factory gate, if yes please mention the
capacity.
28. Whether all electrical wires are
underground,
installations.
if not, place of open
29. a. Whether the factory has diesel generator
set?
b. If yes, please indicate capacity of DG Set.
30. Whether power supply in the factory is on
express feeder?
PART-III
_________________________________
Machinery Production in bales
Per week Per month
SR ------- -------- ---------
DR ------- -------- ---------
Sawgin ------- -------- ---------
Pressing ------- -------- ---------
i) Before Ginning _______________________
_______________________
ii) Before Pressing _______________________
_______________________
PART-IV
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Yes No
__________________________________
Yes No

31. No. of Transformers/ Generators and their
location from Gin/Press house and kapas
heaps.
32. Whether any HT/LT line passes through the
factory compound or by the side of
boundary wall.
33. Details of fire-fighting arrangements
_________________________________
_________________________________
_________________________________
_________________________________
1) Tube well capacity _________________________________
2) Over Head Tank Nos. ___________ Capacity (in litres)____________
3) Underground Tanks Nos. ___________ Capacity (in litres)____________
4) No.of Hydrants _________________________________
5) No.of firex _________________________________
34. Classification of the factory as per
Insurance tariff rules.
35. Details of fire accidents in the last 3
years.
36. Whether pucca kapas heap platforms
are available ? If so give details of
construction type i.e.cemented/
pacca/ brick/ bolder / leveled with
stones)
37. Details of kapas heap platforms to
be allotted to CCI, as per heap
numbers under Srl.No.36
38. Details of sheds/barracks/pala
house/godowns available in the
factory with their storage capacity
and allotment to CCI free of cost.
_________________________________
Year Open compound Gin House Press House
2009-/10- ________________________________
2010-/11 ________________________________
2011-/12 ________________________________
PART-V
Heap Height Type of Size Storage
No. from constr- Capacity
Ground uction (in Qtls)
Level
_____ ________ ________ _____ ______
_____ ________ ________ _____ ______
_____ ________ ________ _____ ______
_____ ________ ________ _____ ______
Heap Number Storage capacity (in Qtls)
________ ________
________ ________
________ ________
________ ________
Availability Allotment to CCI
No. Capacity No. Capacity
Sheds ----- ---------- ----- ----------
Barracks ----- ---------- ----- ----------
Pallahouse ----- ---------- ----- ----------

39.
Godowns ----- ---------- ----- ----------
Location of pala Houses, its size capacity & type of construction
Pala Distance Distance Size Roof Capacity (in Qtls)
House from Gin from Press made of
No. House House Tin/RCC Sheet
-------- ------------ ------------- ----------- ----------- --------------
-------- ------------ ------------- ----------- ----------- --------------
-------- ------------ ------------- ----------- ----------- --------------
-------- ------------ ------------- ----------- ----------- --------------

40. No.of weighing scales available for
weighment of :
i) Kapas
_________________________________
ii) Cotton seed _________________________________
iii) FP bales _________________________________
41. Please give details on the installation
and working condition of the
following :
i) Kapas cleaner _________________________________
ii) Lint opener
_________________________________
iii) Lint cleaner
_________________________________
iv) Pneumatic system for kapas heap
to Gin Hall.
_________________________________
v) Pneumatic system from Gin Hall _________________________________
to Pala/press hall.
vi) Humidifier in Gin house, pala
house/press house.
42. If no pneumatic system from gin
house to pala/press house,
arrangements for carrying lint boras
through trolly or otherwise.
43. Details of facilities for CCI staff i.e.
office with furniture, telephone and
residence etc.
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
PART-VI
44. During cotton season 2011-12, cloth will not be supplied by CCI for packing of cotton bales
therefore the factory should quote their rates including cost of cloth. Accordingly, your minimum
acceptable ginning rates and pressing rates or ginning and pressing rates, to be quoted on the basis of
all job work to be done by factory from kapas heap to ginning and carrying of lint upto press point in
case of ginning and from gin house/pala house to pressing of bales including weighment and marka
etc. in case of pressing with specific details of work requirements and inputs of material as under:
For Ginning For Pressing
Providing of required number of labourers for
all stages of work beginning from kapas heap
to gin house, feeding on machines, bura
picking from heap to gin house, platform
cleaning, rool picking, cowdy and YP pickings
on machine, lint picking from front and back
side of machines, cotton seed cleaning and all
other allied works of bora filling and its
Providing of required number of labourers for
mixing as well as cleaning of lint before feeding in
the opener and pressing of bales with standard
weight of 170 kg net lint with tolerance limit of +
5 kgs for all months except during March to June
when the tolerance shall be of + 7 Kgs. fully
covered with new iron hoops(18/19 gauge, 1/2”
width) with 100% cotton cloth (20X20 count,

carrying / transportation upto pala house/press
house in the same factory or another factory at
the same centre or another centre
48X40 R&P, 127 cm width, weight 122 gms per
Sq Metres) to be arranged by G&P factory, with
stitching and covering of bales from all sides
including top and bottom, besides handling of lint
stocks beginning from opening of lint
boras/boundaries till stacking of bales after marka
and weighment and all other allied work during the
course of pressing of lint into bales including lint
opener.
45. The net weight of a fully pressed bale should not be less than 170 kgs However, tolerance limit of
+ 5 kg may be allowed for all the months except during March to June when the tolerance shall be
of + 7 kg. subject to the condition that the average net weight of a lot of 100 bales should not be less
than 165 quintals. Suitable deductions will be made from pressing charges if the average net weight
of a lot is less than 165 quintals per lot of 100 bales. However, no extra payment will be made for
excess weight in the lot.
46. Rates may be specifically quoted both in numeric form and in words clearly. Tenders without
quoting specific rates or with indications of negotiations on CCI rates/Government rates etc. may be
rejected at the discretion of the Corporation.
47. During cotton season 2011-12, cloth will not be supplied by CCI for packing of cotton bales
therefore the factory should quote their rates including cost of cloth. In case some stocks of
cloth/Hessian procured by CCI is available, such stocks will be consumed first and for such
eventualities, G&P rates without including cost of cotton cloth may be quoted by G&P factories
separately. Thus based on the indicative job requirement and inputs of labour and material, our
lowest acceptable ginning and pressing rates are as under:
Particulars
i) Combined ginning & pressing rates per bale with iron hoops including cost of
cloth
(Modern Factory/Conventional)
Processing Type
Roller Sawgin
Rs._____ Rs.____
ii) Ginning rate per quintal of kapas/lint
(Modern Factory/Conventional)
Rs._____ Rs.____
iii) Pressing rate per bale with iron hoops and with cost of 100% cotton cloth to be
arranged by the factory.
Rs._____ Rs.____
iv) Pressing rate per bale with iron hoops but without including cost of cloth.
Note:
Rs._____ Rs.____
♦ The specifications for iron hoops (18/19 gauge, 1/2” width) and specification of 100%
cotton cloth (20X20 count, 48X40 R&P, 127 cm width, weight 122 gms per Sq Metres)
should be considered while quoting above rates.
♦ It must be clearly indicated whether above rates are for Modern factory or for
Conventional factory.
♦ Please strike out whichever is not applicable.

I/We have gone through the detailed terms and conditions for hiring of G&P factories
by the Corporation and agree to carry out the complete processing work as per standards and
requirements of the Corporation.
Name of the Authorised Signatory
Address of the
factory with seal
Date:

Annexure-III
-1-
THE COTTON CORPORATION OF INDIA LIMITED.
BRANCH OFFICE : RAYAGADA
MAIN TERMS AND CONDITIONS
<
i) The tender form duly filled in, in all respects and signed by the
Authorized Signatory, should be submitted in a sealed cover inscribed
"Ginning and Pressing tender for cotton season 2012-13" within the
stipulated time and date. Tender forms received after the stipulated
time and date, are likely to be rejected.
ii) All columns in the tender form should be filled in clearly and legibly.
Tender form found as incomplete in any respect, may be rejected at the
discretion of the Corporation.
iii) Mere submission of the tender form does not entitle any factory to be
engaged by the Corporation. The Corporation reserves the right to
accept or reject any tender without assigning any reason thereof.
iv) Other things being equal and meeting the requirements of the
Corporation, preference will be given to factories offering the lowest
ginning and pressing rates. However, rates shall not be the sole
criteria for engagement of factories and other factors like quality of
work by the factory, extent of modernization and past performance
etc., shall also be considered.
v) The Corporation will consider hiring of ginning and pressing factories
in the following order of preference :
(a) Modernized composite G&P factories with adequate fire fighting
arrangements and having certification of Textile Committee
(b) Modernized composite G&P factories with adequate fire fighting
arrangements
(c) Composite G&P factories in MSEs / Co-operative sector / other
institutions
(d) Composite G&P factories with track record of good performance.
(e) G&P factories willing to give their full capacity on exclusive basis to
CCI.
Note : Online Modern Factories, Factories having power supply through express feeder
and the Factories having diesel generator sets shall have added advantage.

vi) Ginning & Pressing rates announced by the State Government, if any,
under any act in force are the maximum rates. Hence it is made clear to
all the parties that the CCI will pay the rate finalized with CCI or the
rates fixed by State Govt. whichever is lower.
vii) In the event of Corporation finalizing to hire the ginning and pressing capacity, the
concerned factory will have to enter into an agreement with the Corporation in the
prescribed form with acceptance of all its terms and conditions. The factory will
also submit a copy of partnership deed/ memorandum of article/ memorandum of
association as the case may be.
viii) In case the L1 tenderer refuse to work at the rates quoted by him, such
factories shall not be awarded any work for at least one year i.e. next
cotton season.
ix) Ginning rates to be quoted by parties must be inclusive of all the work
and the various stages of work specified as under :-
a) Carrying of graded kapas from the grading hall/heap to gin hall.
b) Feeding of kapas to the gins.
c) Cleaning of lint, filling into the lint boras, weighment of lint boras
if any, and stacking of boras.
d) Picking of roll touch and yellow picking from the lint at the time of
ginning.
e) Transportation of lint to the press hall and in case of Ginning unit
only to Press Hall of pressing factory at the same centre or another
centre.
f) Carrying of seeds from the gin hall to seed godown.
g) Sweeping of lint in ginning hall / factory and removing gin waste
and miscellaneous items etc. to storing points.
h) Weighment of lint if required.
i) Any extra labour required to be deployed in the case of ginning of
kapas and in emergencies and natural calamities like rain, thunder,
cyclone etc.
ix) In case of pressing of bales, the rates quoted should be inclusive of the
following:
a) Unloading, carrying and stacking of the lint boras from within the
factory or to be received from outside.
b) Carrying and opening of lint in the lint hall.
c) Pala making
d) Feeding of cleaned lint into the press box.
e) Removing of bales from press platforms to stacking point.

f) Marking of bales.
g) Weighment of bales.
h) Any extra labour required to be deployed in the case of pressing of
bales and in emergencies and natural calamities like rain, thunder,
cyclone etc.
x) All the pages of the Tender Form as well the Terms & Conditions should
be signed by the factory owner.
xi) The time and date of finalization of the tender shall be intimated
separately.
D E C L A R A T I O N
I/We hereby confirm that the above clauses have been read and noted
and we agree to abide by all the above Terms and Conditions.
Name of the :
____________________________
Factory owner
Seal of
Signature : __________________________
Factory : __________________