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MANAGING PUBLIC SECTOR RECORDS: A STUDY PROGRAMME EMERGENCY PLANNING FOR RECORDS AND ARCHIVES SERVICES
MANAGING PUBLIC SECTOR RECORDS A STUDY PROGRAMME General Editor, Michael Roper; Managing Editor, Laura Millar EMERGENCY PLANNING FOR RECORDS AND ARCHIVES SERVICES INTERNATIONAL RECORDS INTERNATIONAL MANAGEMENT TRUST COUNCIL ON ARCHIVES
Page 1: MANAGING PUBLIC SECTOR RECORDS A Tr
Page 5 and 6: MPSR Project Personnel Project Dire
Page 7 and 8: Donors The International Records Ma
Page 10 and 11: CONTENTS Introduction 1 Lesson 1 Id
Page 12 and 13: INTRODUCTION TO EMERGENCY EMERGENCY
Page 14 and 15: METHOD OF STUDY AND ASSESSMENT This
Page 16 and 17: EMERGENCY PLANNING FOR RECORDS AND
Page 18 and 19: • environmental, such as an aircr
Page 20 and 21: Conducting a Risk Assessment The be
Page 22 and 23: DETERMINING POTENTIAL IMPACT Once t
Page 24 and 25: Emergencies and disasters can have
Page 26 and 27: When preparing a risk assessment an
Page 28 and 29: very different when staff are not i
Page 30 and 31: METHODS OF CONDUCTING ASSESSMENTS I
Page 32 and 33: 7. Fire suppression systems are in
Page 34 and 35: • Compartmentalise holdings by in
Page 36 and 37: Special precautions should be taken
Page 38 and 39: When constructing a new building, t
Page 40 and 41: STUDY QUESTIONS 1. What types of ri
Page 42 and 43: Activity 7 There are benefits to ea
Page 44 and 45: PREPARING AN EMERGENCY PLAN EMERGEN
Page 46 and 47: The format of the plan should be ea
Page 48 and 49: Preventive Measures This section of
Page 50 and 51: Key people inside and outside the o
Page 52 and 53:
List of Emergency Equipment and Sup
Page 54 and 55:
atteries for lights or flashlights
Page 56 and 57:
OBTAINING APPROVAL In order for the
Page 58 and 59:
person who developed the plan. Peop
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• Take action to prevent the same
Page 62 and 63:
STUDY QUESTIONS 1. What is the purp
Page 64 and 65:
Senior approval is critical as is c
Page 66 and 67:
Another asset to identify, of cours
Page 68 and 69:
ultimately, its success. Such suppo
Page 70 and 71:
event that the building and surroun
Page 72 and 73:
Remember, the ‘vital’ nature of
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• The records should be at a safe
Page 76 and 77:
• Where should duplicates be made
Page 78 and 79:
sometimes necessary to enter into c
Page 80 and 81:
SUMMARY This lesson has outlined th
Page 82 and 83:
ACTIVITIES: COMMENTS Activity 23 In
Page 84 and 85:
Activity 33 When storing electronic
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It is suggested that an organisatio
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International Centre for the Study
Page 90 and 91:
taken to prevent emergencies. Much
Page 92 and 93:
National Archives and Records Admin
Page 94 and 95:
SUMMARY This lesson has provided an
Page 96:
ACTIVITIES: COMMENTS Activity 34 Ev
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