disaster planning and control - International Records Management ...

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very different when staff are not in the building, and conditions may be more hazardous at night or when the building is not as busy. Activity 6 Using the form provided below, conduct two safety checks, one in each of two areas of your organisation where records or archives are kept or used. For example, you could assess the archival repository, and you could assess the records centre. Or you could examine two offices in the organisation, each with its own current records registry or storage area. What three things could be done to improve safety and security in each area? How might you adapt the form to suit your own institution’s needs? EMERGENCY PLANNING FOR RECORDS AND ARCHIVES SERVICES 17
Date: Person Reporting: Problem Location (Building, floor, & room no.) Security and Safety Report Form Problem information (Checklist Code No. and description) Figure 2: Security and Safety Report Form Reproduced with permission from Ann Pederson. Corrective Action Completed (Briefly describe type of action) EMERGENCY PLANNING FOR RECORDS AND ARCHIVES SERVICES 18 Date/ Initial
Page 1 and 2: MANAGING PUBLIC SECTOR RECORDS A Tr
Page 3 and 4: MANAGING PUBLIC SECTOR RECORDS A ST
Page 5 and 6: MPSR Project Personnel Project Dire
Page 7 and 8: Donors The International Records Ma
Page 10 and 11: CONTENTS Introduction 1 Lesson 1 Id
Page 12 and 13: INTRODUCTION TO EMERGENCY EMERGENCY
Page 14 and 15: METHOD OF STUDY AND ASSESSMENT This
Page 16 and 17: EMERGENCY PLANNING FOR RECORDS AND
Page 18 and 19: • environmental, such as an aircr
Page 20 and 21: Conducting a Risk Assessment The be
Page 22 and 23: DETERMINING POTENTIAL IMPACT Once t
Page 24 and 25: Emergencies and disasters can have
Page 26 and 27: When preparing a risk assessment an
Page 30 and 31: METHODS OF CONDUCTING ASSESSMENTS I
Page 32 and 33: 7. Fire suppression systems are in
Page 34 and 35: • Compartmentalise holdings by in
Page 36 and 37: Special precautions should be taken
Page 38 and 39: When constructing a new building, t
Page 40 and 41: STUDY QUESTIONS 1. What types of ri
Page 42 and 43: Activity 7 There are benefits to ea
Page 44 and 45: PREPARING AN EMERGENCY PLAN EMERGEN
Page 46 and 47: The format of the plan should be ea
Page 48 and 49: Preventive Measures This section of
Page 50 and 51: Key people inside and outside the o
Page 52 and 53: List of Emergency Equipment and Sup
Page 54 and 55: atteries for lights or flashlights
Page 56 and 57: OBTAINING APPROVAL In order for the
Page 58 and 59: person who developed the plan. Peop
Page 60 and 61: • Take action to prevent the same
Page 62 and 63: STUDY QUESTIONS 1. What is the purp
Page 64 and 65: Senior approval is critical as is c
Page 66 and 67: Another asset to identify, of cours
Page 68 and 69: ultimately, its success. Such suppo
Page 70 and 71: event that the building and surroun
Page 72 and 73: Remember, the ‘vital’ nature of
Page 74 and 75: • The records should be at a safe
Page 76 and 77: • Where should duplicates be made
Page 78 and 79:
sometimes necessary to enter into c
Page 80 and 81:
SUMMARY This lesson has outlined th
Page 82 and 83:
ACTIVITIES: COMMENTS Activity 23 In
Page 84 and 85:
Activity 33 When storing electronic
Page 86 and 87:
It is suggested that an organisatio
Page 88 and 89:
International Centre for the Study
Page 90 and 91:
taken to prevent emergencies. Much
Page 92 and 93:
National Archives and Records Admin
Page 94 and 95:
SUMMARY This lesson has provided an
Page 96:
ACTIVITIES: COMMENTS Activity 34 Ev
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