disaster planning and control - International Records Management ...

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SUMMARY This lesson has provided an overview of the entire module, Emergency Planning for Records and Archives Services. This lesson has then discussed how to establish priorities for action and suggested that the main priorities for action are often as follows: • Priority 1: identify threats • Priority 2: protect records • Priority 3: identify vital records • Priority 4: develop an emergency plan. The lesson then outlined ways to find out more information or get help with emergency management issues. The lesson concluded with a discussion of valuable information resources relevant to emergency planning and vital records management. EMERGENCY PLANNING FOR RECORDS AND ARCHIVES SERVICES 83
STUDY QUESTIONS • In your own words, explain the reason why the priorities proposed in this lesson are offered in the order they are in. • Indicate two of the organisations listed in this lesson that you would choose to contact first and explain why. • Indicate two of the publications listed in this lesson that you would choose to purchase first and explain why. EMERGENCY PLANNING FOR RECORDS AND ARCHIVES SERVICES 84
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MANAGING PUBLIC SECTOR RECORDS A Tr
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MANAGING PUBLIC SECTOR RECORDS A ST
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MPSR Project Personnel Project Dire
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Donors The International Records Ma
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CONTENTS Introduction 1 Lesson 1 Id
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INTRODUCTION TO EMERGENCY EMERGENCY
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METHOD OF STUDY AND ASSESSMENT This
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EMERGENCY PLANNING FOR RECORDS AND
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• environmental, such as an aircr
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Conducting a Risk Assessment The be
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DETERMINING POTENTIAL IMPACT Once t
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Emergencies and disasters can have
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When preparing a risk assessment an
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very different when staff are not i
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METHODS OF CONDUCTING ASSESSMENTS I
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7. Fire suppression systems are in
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• Compartmentalise holdings by in
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Special precautions should be taken
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When constructing a new building, t
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STUDY QUESTIONS 1. What types of ri
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Activity 7 There are benefits to ea
Page 44 and 45: PREPARING AN EMERGENCY PLAN EMERGEN
Page 46 and 47: The format of the plan should be ea
Page 48 and 49: Preventive Measures This section of
Page 50 and 51: Key people inside and outside the o
Page 52 and 53: List of Emergency Equipment and Sup
Page 54 and 55: atteries for lights or flashlights
Page 56 and 57: OBTAINING APPROVAL In order for the
Page 58 and 59: person who developed the plan. Peop
Page 60 and 61: • Take action to prevent the same
Page 62 and 63: STUDY QUESTIONS 1. What is the purp
Page 64 and 65: Senior approval is critical as is c
Page 66 and 67: Another asset to identify, of cours
Page 68 and 69: ultimately, its success. Such suppo
Page 70 and 71: event that the building and surroun
Page 72 and 73: Remember, the ‘vital’ nature of
Page 74 and 75: • The records should be at a safe
Page 76 and 77: • Where should duplicates be made
Page 78 and 79: sometimes necessary to enter into c
Page 80 and 81: SUMMARY This lesson has outlined th
Page 82 and 83: ACTIVITIES: COMMENTS Activity 23 In
Page 84 and 85: Activity 33 When storing electronic
Page 86 and 87: It is suggested that an organisatio
Page 88 and 89: International Centre for the Study
Page 90 and 91: taken to prevent emergencies. Much
Page 92 and 93: National Archives and Records Admin
Page 96: ACTIVITIES: COMMENTS Activity 34 Ev
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