ANNEX 1 TERMS OF REFERENCE

PROJECT TITLE:
ANNEX 1
TERMS OF REFERENCE
Barangay Electrification of Autonomous Region of Muslim Mindanao and Region IX under
Winrock/Amore Project.
PROJECT TYPE:
Electrification of 56 Barangays using Solar Home Systems
Project Objectives:
This project is designed to provide support for community electrification projects in Muslim
Mindanao, focusing on assistance by the private sector in community or social preparation. This
objective supports the government of the Philippines’ Department of Energy (DOE) Expanded Rural
Electrification Program of relying in part on Independent Power Producers (IPP) and other private
firms to co-finance and implement rural electrification projects.
Scope of Work:
The AMORE through MIRANT Foundation Philippines Inc., intends to procure for the supply,
delivery, installation and the provision of warranty for 1,680 solar home systems for 56 barangays (30
solar home systems/brgys) as specified in Mirant’s Program Plan of Action (PPOA).
Functions and Responsibilities/Deliverables:
A. WINROCK International- AMORE
1. WI-AMORE shall provide the overall management and supervision of the Project
Implementation;
2. WI- AMORE shall facilitate bidding process and awarding of Contract;
3. WI-AMORE shall provide technical assistance to the CONTRACTOR to implement the
project.
4. WI-AMORE shall provide the over-all system design and approve installation and security
plans of the CONTRACTOR; and,
5. WI-AMORE shall commission all installed PV systems.

Role of the CONTRACTOR:
1. Supply, delivery and installation of 20 Wp Solar Home Systems
Solar PV systems are to be installed at identified barangays and households. Each
installation shall be undertaken according to the technical specifications provided and the
provision of documentation (e.g., PV Solar Home System Manuals, etc)
System description: A typical PV system diagram and its details is attached hereto as
Technical Specifications (see Attachment A);
2. CONTRACTOR shall provide the necessary manpower and logistical support to
undertake its tasks;
3. CONTRACTOR shall supervise all works being done;
4. CONTRACTOR shall provide manuals for operations & maintenance and warranty
coverage of equipment. (see Attachment A);
5. CONTRACTOR shall provide Insurance and Performance Bond;
6. CONTRACTORs shall provide a total of 56 sets of Technician’s tools and measuring
instruments necessary in the operation and maintenance of the project (1 set per barangay)
(see Attachment B);
7. CONTRACTOR shall provide for the warehousing, securities of delivered materials/PV
systems and delivery at project site (see Attachment C);
8. CONTRACTOR shall allow authorized representatives of Mirant Foundation Philippines,
USAID and/or WI – AMORE to inspect the said PV systems before delivery at site and
target area; and provide necessary replacement of PV components should inspection
results warrants it;
9. CONTRACTOR shall provide all documentation requirement (e.g., Completion Report,
local licenses and fees, transporation of hazardous materials, etc) that are deemed
necessary by Mirant Foundation Philippines and or other Environmental Offices; and
subsequently shoulder the expenses for this activity;
10. CONTRACTOR shall provide health, safety, environment and security plan in the PV
system installation;
11. CONTRACTOR shall coordinate with Winrock International – AMORE Manila office or
AREA Offices prior installation of PV systems;
12. CONTRACTOR shall perform quarterly monitoring and repair of all installed PV solar
home systems after the commissioning of the PV systems for a period of one (1) year; and,

13. CONTRACTOR shall coordinate with AMORE Area Offices prior conducting monitoring
activities
B. Number and location of systems
The PV Solar Home Systems are to be installed individually in identified households per
barangays. The identification of beneficiaries shall be coordinated with AMORE Area
Offices prior to installation.
A total of 1,680 PV Solar Home Systems are to be delivered and installed in 56 Barangays.
The identified barangays are shown in Attachment C.
C. Documentation
Documentation, as set out in the Technical Specifications (Attachment A) should be provided
in each system installed.
D. Delivery Schedule and Inspection
The CONTRACTOR will perform the scope of work and other related activities within 30
days upon signing of contract. (Batch 1)
Inspection and testing of PV SHS and its components will be conducted (MANILA) by
authorized representative of WI-AMORE and/or MIRANT Foundation Philippines and/or
USAID. There will also be another inspection at designated warehouse (ARMM Site) prior to
delivery at site (barangays).
E. After Sales Services
After commissioning, the CONTRACTOR shall perform after-sales service for a period of
one year. The following after sales services shall be provided:
• Warranty
• Routine maintenance (quarterly)
• Break-down repair service
F. System Warranty
Performance warranty: The supplier must provide a performance warranty for the SHS installed
in the Project’s beneficiary’s premises. The warranty period is one (1) year for the complete SHS
unit from the day the Customer accepts the system (date of signing the Acceptance/Commissioning
Document), with the exception that there is no warranty for light bulbs/tubes and fuses.
Warranty service: During the warranty period the supplier will replace or repair any defective
component that is under warranty at no cost to the Project due to failures caused by defects in
manufacturing, faulty parts or improper installation. In particular,

a. Photovoltaic module: The photovoltaic module if defective will be replaced at no cost to the
Project. The module is considered defective if its output under standard test conditions drops by
more than ten percent (10%) of its rated value during the 10-year warranty period.
b. Controller: The controller will be replaced if it fails during the warranty period.
c. Battery: The battery will be replaced if its amp-hour capacity drops below 80 percent of the
rated amp-hour capacity during the warranty period provided it has been used in accordance with
the User’s Manual.
d. Light fixtures: Light fixtures which fail during the warranty period will be replaced.
e. Switches: Switches which fail during the warranty period will be replaced.
f. Socket outlet: The socket outlet will be replaced if it fails during the warranty period.
G. Voiding the warranty
The warranty will become void if the SHS is not operated and maintained properly as described in
the User’s Manual, or if the system or its components have been tampered with or modified. The
latter include attempting to modify any component or function, bypassing the controller and
connecting loads directly to the battery, short circuiting the battery terminals, disabling the fuses,
using the SHS to operate heavy-duty appliances such as electric irons, adding anything other than
distilled water to the battery and breaking the glass cover on the module.

ATTACHMENT A
TECHNICAL SPECIFICATION

ATTACHMENT B
LIST OF TECHNICIAN’S TOOLS

Technician’s tools:
Particulars Unit
1. Digital Multimeter – 20A current rating , 100VDC, 500 VAC
1 unit
2. Hydrometer
3. Plier
2 units
a. Electrical plier 1 unit
b. Side cutter 1 unit
c. Long nose 1 unit
4. Set of screwdriver
a. Flat
b. Phillips
1 set
5. Adjustable wrench (for battery interconnection) 1 unit
6. Steel brush 1 unit