Meeting Minutes - Office of Planning & Budgeting (OPB) - University ...

UW ARCHITECTURAL COMMISSION
December 11 th & 12 th , 2011
UW Tower, 22 nd floor Boardroom & Pigott Boardroom, PACCAR Hall
Meeting Minutes
APPROVED 06/04/2012
Sunday, December 11, 2011
UW Tower Boardroom, 22 nd floor
Present
Daniel Friedman, Chair Dean, College of Built Environments Voting
John Schaufelberger, Vice Chair Professor and Chair, Construction Management Voting
Aaron James Yamasaki Student Representative, College of Built Environments Voting
Linda Jewell Partner, Freeman & Jewell; Voting
Professor, Landscape Architecture, UC Berkeley
Stephan Kieran Founding Partner, Kieran Timberlake Voting
John Syvertsen Senior Principal, Cannon Design Voting
Cathy Simon Design Principal, Perkins+Will Voting
Rebecca Barnes University Architect & Asst. Vice Provost for
Campus Planning, Office of Planning & Budgeting Ex Officio
Richard Chapman Associate Vice President, Capital Projects Office Ex Officio
Charles Kennedy Associate Vice President, Facilities Services Ex Officio
Kristine Kenney University Landscape Architect,
Office of Planning & Budgeting Ex Officio
Kirk Pawlowski Assistant Vice Provost, Capital Resource Planning,
Office of Planning & Budgeting Ex Officio
V’Ella Warren Senior Vice President; Treasurer, Board of Regents Ex Officio
Chair of the Commission Daniel Friedman, called the meeting to order at 1:30 p.m. and thanked the
Commissioners and other attendees for giving up their Sunday afternoon for this important special session.
UW Bothell Student Activities Center (Architect Selection)
Overview:
The University of Washington Bothell (UWB) is co-located with Cascadia Community College on a 132-acre
campus established in 2000. UWB currently has a growing enrollment of almost 3,800 (headcount) students and
has rapidly evolved into a four-year institution after initially accepting only upper division and graduate students.
The campus recently acquired its first on-campus student housing, and newly leased and built-out space has
further expanded the campus footprint. Given the enrollment growth and expanded facilities, the student
population is currently underserved relative to traditional campus amenities such as a student union and growth
projections indicate this situation will worsen as enrollment rises. This project will provide spaces for food service,
student leadership and clubs, fitness and recreation, casual study, and, potentially, space for large events. The site
is located adjacent to the campus’ existing North Creek Events Center, which may be repurposed as part of the
project, as well as adjacent to an all-weather, multipurpose sports field to be completed by summer 2012. The site
also borders a successfully restored 58-acre wetland, one of the largest and most significant floodplain restoration
in the Pacific Northwest. It is anticipated that the Student Activity Center (SAC) will serve both UWB and Cascadia
students, funded in part by student fees from each institution.
Project Budget $27.8 million (to be confirmed)
Construction Budget (TTC) $17.8 million (to be confirmed)
Construction Start Late Fall/Early Winter 2012
Occupancy September 2014
A prior feasibility study by THA Architecture developed 2 options, each with or without a new events
center. Option 2, which proposes repurposing the existing North Creek Events Center as part of the SAC is the
preferred option.

Interviews:
Statements of Qualification (SOQ) were solicited by the Capital Projects Office. Ten firms/teams
responded and were evaluated on relevant experience, including demonstrated experience in planning,
programing, concept development and design of student centers, student unions, community centers and similar
activity centers, project management approach, permitting and regulatory knowledge, sustainable design
experience and MWBE outreach.
Of these ten, THA Architecture, LMN Architects and Opsis Architecture were selected to be interviewed by
the Commission. Present as overseers were Marilyn Cox, Vice Chancellor for Administration and Planning, UW
Bothell, Freddie Hensen, President, Associated Student of University of Washington Bothell (ASUWB), Kevin King,
President, Cascadia Community College Student Government, Leah Mindemann, Chair, UW Bothell Campus Events
Board, George Theo, Director, UW Bothell Student Life, and Amy Van Dyke, Director of Physical Planning and Space
Management, UW Bothell.
Action:
After due deliberation, a motion was tendered that LMN be recommended for the UW Bothell Student
Activities Center project, and that Opsis be recommended should LMN prove unable to fulfill the contract. The
motion was seconded and carried, with six voting commissioners voting in favor.
The special session was adjourned at 5:45 pm.
Monday, December 12, 2011
PACCAR Hall, Pigott Boardroom 556
Present
Daniel Friedman, Chair Dean, College of Built Environments Voting
John Schaufelberger, Vice Chair Professor and Chair, Construction Management Voting
Aaron James Yamasaki Student Representative, College of Built Environments Voting
Linda Jewell Partner, Freeman & Jewell; Voting
Professor, Landscape Architecture, UC Berkeley
Stephan Kieran Founding Partner, Kieran Timberlake Voting
John Syvertsen (excused at 12:00) Senior Principal, Cannon Design Voting
Cathy Simon (excused at 10:15) Design Principal, Perkins+Will Voting
Rebecca Barnes University Architect, Office of Planning & Budgeting Ex Officio
Richard Chapman Associate Vice President, Capital Projects Office Ex Officio
Charles Kennedy Associate Vice President, Facilities Services Ex Officio
Kristine Kenney University Landscape Architect,
Office of Planning & Budgeting Ex Officio
Kirk Pawlowski Assistant Vice Provost, Capital Resource Planning,
Office of Planning & Budgeting Ex Officio
V’Ella Warren Senior Vice President; Treasurer, Board of Regents Ex Officio
Chair of the Commission Daniel Friedman, called the meeting to order at 8:30 a.m. and introduced
Associate Dean Dan Turner and Professor Roland “Pete” Dukes of the Foster School of Business who welcomed the
Commissioners to PACCAR Hall and spoke briefly about the building and how the facility has enabled the School to
meet its mission, changed the education dynamic , the trajectory and culture of the School, in so far as the way the
faculty and students engage each other, facilitating both formal and informal educational collaboration and
interaction.
The agenda for the meeting was approved, as were the minutes of the September 12, 2011 meeting, as
submitted.
UW Tacoma Hood Corridor (Project Concept Design Update)
Overview:
The Hood Corridor is an 80’ wide abandoned railroad right-of-way within the heart of the UW Tacoma
Campus. In the fall of 2010, the University, working cooperatively with the City of Tacoma, was able to acquire
most of this property from the Burlington-Northern/Santa Fe railway. According to Michael Sullivan of Artifacts
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Architectural Consulting, the rail bed, originally constructed in 1873, is possibly the last original transcontinental
railroad terminus in existence. The Hood Corridor is intended to become a section of a broader project called the
Prairie Line Trail, being developed by the City of Tacoma.
This multi-purpose public space will serve as a linear park and civic space that transects the UW Tacoma
campus from 17th Street and Pacific Avenue southwest to 21st Street near Jefferson Street. It will function as a
central circulation and gathering space at the heart of the campus, providing safe pedestrian access to campus
facilities and accommodating the through-circulation of cyclists and pedestrians using the proposed Prairie Line
Trail.
Preliminary design work was completed in conjunction with the UW Tacoma Phase 3 project, but recent
commitments to planning and design activity by the City of Tacoma on the proposed Prairie Line Trail prompted
UW Tacoma to pursue a fresh approach to the design and development of the Hood Corridor. Statements of
Qualifications (SOQ) were solicited by the Capitol Projects Office and three firms were advanced to be interviewed
in June of 2011 by the Architectural Commission, which recommended to the Board of Regents the firms of Atelier
Dreiseitl with SRG Partnership as urban planners and architects.
Project Budget
(including the Japanese Language School Memorial)
$4,400,000
Estimated Construction Cost (including JLS) $3,200,000
Estimated Construction Start March 2013
Estimated Project Occupancy December 2013
Mauricio Villarreal and Eric Bode of Atelier Dreiseitl and Dennis Haskell of SRG Partnership presented site
analysis and three concept design options. UW Tacoma Chancellor Debra Friedman and Milt Tremblay, Director of
Facilities for UW Tacoma were also present.
Comments:
• Atelier Dreisteil and SRG were complimented on a comprehensive analysis and an inspiring presentation.
• The decision between the three options presented must be driven by what portion of the infrastructure is
to be highlighted; in Option A, that part is seen as the rails, in Option B, as the city grid, and in Option C, as
the campus itself. Mixing aspects of the three options may or may not be possible, but several points
were made about each option:
o Option A’s water story is the most interesting, the least formal, and creates the greatest sense of
destination.
o The Option B “docks” seem aggressive intrusions which interrupt the space, rather than places of
welcome and pleasant respite. It is important that the sense of the history of the corridor
remain, and Option B interrupts the corridor much more than the other two. The suggested
reorientation of the future building at the south end of the corridor provides much need open
space, while the dynamic aspect of the water channels is very strong.
o Options C’s “garden rooms” provide an openness and continuity through the whole space. Lawn
areas reference the traditional campus landscape and could providing seasonal seating while
allowing flexibility over time, as campus density increases, changing to planted or paved areas,
though the intensity of the perpendicular intervention begins to erode the sense of directionality
of the corridor.
• A palimpsest, by definition, is illegible, and the power of the corridor comes from the ambiguities of the
irrecoverable and unintelligible urban fabric; the intervention must make it serviceable in a contemporary
campus.
• Maintenance of the scheme must be kept in mind as the project goes forward, as well as opportunities for
geothermal energy, heat transfer, energy generation and education.
UWPD Relocation (Site Recommendations and Pre-design Report)
Overview:
The potential for a new police station has been enabled by the prospect of a payment to the UW by the
Washington State Department of Transportation (WSDOT) for a parcel to be used as a mitigation measure for the
loss of property at the Washington Park Arboretum, caused by the proposed SR 520 replacement project. As part of
the SR 520 mitigation strategy, the UW is participating in interagency discussions intended to result in the transfer
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of ownership of the Bryants Building property for the purpose of constructing a public waterfront park. This land
transfer would necessitate the relocation of the UW Police Department and other Bryants Building tenants. The
WSDOT mitigation payment would be directed to funding the new police station.
In June of 2011, the Architectural Commission recommended Miller Hull Partnership as the architect for
the pre-design and design phases. The UW Police Department Facility Predesign process is composed of three main
components: program development, site selection and a predesign report.
Through a series of interviews and discussions with the building users, Miller Hull developed a functional
program for the new UWPD Facility. The program defines the building area, functional relationships, operational
requirements and the criteria for evaluation and selection of a building site. Based on recommended program
requirements, potential building sites were identified and evaluated, resulting in a recommended site location.
Miller Hull prepared a site design report, summarizing the completed programming and site selection
processes, including a description of the recommended program and building site. A predesign report will include a
conceptual cost estimate, a budget model and schedule for designing and constructing a new police facility on the
recommended site.
Craig Miller, Katie Popolow and Sian Roberts of Miller Hull reported their work with the UWPD Site
Advisory Group in creating the site recommendations report, the criteria used in evaluating the available proposed
sites and the site which emerged as the preferred was the block between NE 40 th St and Pacific Street, and
between Brooklyn and University Avenues; that portion that is currently occupied by the W-12 parking lot. UWPD
Chief John Vinson was also present.
Comments:
• The preferred site selection has been vetted through the President and the Provost, and no other definite
plans exist for the lot. The site is well-situated on well-traveled streets near the 40 th Ave. entrance to the
UW core campus, as well as within a block or two of the new UW student housing village.
• A two story building will provide welcome daylighting and views for possible future surrounding higherrise
academic buildings.
• Mitigation of lost parking was not part of the predesign report, but may be considered as the project
moves forward.
Odegaard Undergraduate Learning Center Renovation, Phase 1 (Project Briefing)
Overview:
This project will renovate and provide flexible new academic learning spaces, primarily on the first
floor/Red Square level of the existing Odegaard Undergraduate Library. Partial replacement of certain building
systems, code compliance measures, and a partial seismic upgrade may be considered for inclusion as part of the
project. The project focus will be to provide technology-rich, multi-use learning spaces in this facility which
operates twenty-four hours a day, seven days per week, serving 10,000 UW students every day. These areas will
serve as classrooms, informal study spaces, collaboration spaces, and other functions, all within the course of a
given day. The project is intended to be phased, with future phases dependent on funding.
Project Budget (Phase 1): $16.575 million
Construction Budget (TCC): $10 million (to be confirmed)
Construction Start: To be determined/spring 2012
Occupancy: September 2013
Due to the compressed project time frame and the plan to close the library to complete some of the heavy
demolition in summer 2012, schematic design is being requested earlier than is usual.
Adin Dunning and Sian Roberts of Miller Hull Partnership presented for Phase I Schematic Design Approval. Jill
McKinstry, Director of the Odegaard Undergraduate Library, Rob Warnaca of Mortenson Constructions, Senior
Estimator for the project Construction, and Gina Fernandes, Campus Planning Coordinator responsible for student
outreach, were also present.
Commission Comments:
• Policy decisions about food service must be integrated into future phases.
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• The Commission wished to emphasize the strategic significance of the scale and design of the insertion
into the southern façade of the two story glass element to visually connect the interior of the library with
the plaza outside Meany Hall and with food services on the lower level of the library and create a greater
sense of arrival to the campus from the west. (Currently part of the renovation master plan but not part of
Phase 1.)
• The scale and formal design of the atrium furniture should be more carefully considered to create a larger
design gesture, to provide more flexibility and a greater sense of continuity.
Action:
A motion was tendered that schematic design be approved, and the strategic interdependence of the reevaluation
and redesign of the Odegaard south façade as a component of the redesign of the interior atrium spaces
in future phases be stressed. The motion was seconded and passed unanimously.
Working Lunch (Updates)
Burke Gilman Trail Designer Selection
As agreed at the September Commission meeting, a subcommittee of the Commission that included
University Architect Rebecca Barnes and University Landscape Architect Kristine Kenney, interviewed three teams
for the job of developing a schematic design solution for increasing the capacity of the Burke Gilman pedestrian
and bicycle trail through the UW campus, while also improving its contribution to the landscape experience. This
study will be informed by the SVR study that recommended a wider and mode-separated trail to serve the
increasing and projected future demands on the trail as a facility for moving people to and through the campus
vicinity. The special subcommittee functioned to engage the team of Atelier Dreiseitl Landscape Architects as the
selected designer, with Alta Planning & Design, multi-modal trail specialists, time to enable design to proceed to
meet the deadline of a grant which, if obtained, could fund a portion of the trail upgrade. Also interviewed were
Berger Partnership and Swift Company.
Bicycle Enclosures Program
The design team of Schmata Workshop, Alta Planning, and Swift Co. has been hard at work defining the
goals of the project and gathering information from the stakeholder group and members of the campus
community. The stakeholder group consists of representatives from Transportation Services (the client), the project
manager and construction manager from the Capital Projects Office, and Kristine and Rebecca from the Office of
Planning & Budgeting. Interviews and survey responses from bicycle riders, police, building administrators and
other interested parties throughout the University has helped define the current demand for bicycle storage and
desires for the materials, lighting, form, and overall design language for the shelters and enclosures. The defining
goals for the project are to meet current and future demand, create a project that is affordable, design a system
that is easily implemented through a phased approach, and develop a design and approach for siting that does not
detract from the aesthetic appeal of the campus landscape.
The challenge given to the design team from the client is to develop a prototype to house 20-30 bikes for a
cost of $25K each. The challenge given from OPB is to develop a comprehensive system of bicycle storage that
portrays an attitude that “we care” by intentionally integrating the structures into the landscape and not plunking
the structures down arbitrarily.
The next steps in the design process are to identify site typographies that are typical and non-site specific;
identify districts based on campus character and demand modeling; and conduct a demand modeling study. This
information will be used to develop a prototype structure designed as a kit-of-parts that can be assembled as a
shelter and/or enclosure.
Commissioner Comments:
• For reference: UW College of Built Environments will host an international symposium on bicycle
urbanism in Jun 4 – 7, 2013. (
• Suggested references for bicycle storage include those at Delft University and Stanford University.
• Suggestion made to have the design team look abroad for examples of good design for bicycle
stations and to look at siting fewer, larger structures which would be more economical and less
obtrusive on the campus landscape.
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• Suggestion made to look at developing a policy to hang more expensive bikes in offices (UCLA was the
sited example).
North Campus Student Housing Study (Architect Selection)
Overview:
The Study will examine existing north campus housing, evaluating existing conditions and developing
options and alternatives with Housing and Food Services (HFS) to create an updated living and learning
environment intended to enhance the students’ learning experience. The resulting north campus residential village
must be cost-effective both in construction and maintenance over a 40-50 year life cycle. This Study is intended to
be roughly six (6) months in duration, cost effective, and time-efficient in examining conditions and developing
renovation and new building strategies. The consultant will develop options that may include more than one
arrangement of renovated and/or replaced housing facilities, as well as site development and enhancement
options for the generally vicinity and the relationships of the buildings to the site, circulation, access, landscape and
trees, views, and the broader urban and campus contexts..
The University will conduct a separate consultant selection process for obtaining the services of an
architect to provide design and construction administration services for any project(s) resulting from the Study. The
successful firm for this Study may apply to provide services for the separate design and construction project(s) that
may result from the Study.
This Study will include planning and programming for the University’s Seattle campus north residential
housing community, identified on the site plan shown in Attachment 1. There are four existing residence halls in
north campus, built between 1935 and 1968, which currently house approximately 2,950 students. Historically,
cyclical repair and replacement work has been completed for telecommunication/internet, power, life safety,
appearance and functionality. Major system replacements have not been addressed. The existing residence halls
do not meet all current HFS programming requirements or student expectations for campus housing. Knowledge
gained from the recent west campus development will be used to inform the Master Plan update, as it relates to
north campus housing.
Project Budget
North Campus Student Housing Study $250,000
Schedule
North Campus Student Housing Study January 2012 - July 2012
Architectural Commission Study Updates Spring 2012, Summer 2012
A request for proposals (RFP) was issued by the Capital Projects Office. Eleven firms/teams responded and
were evaluated on relevant experience, including demonstrated experience in designing and planning student
housing, apartments, multi-family, or assisted living facilities and development of planning options for enhanced
residential use of existing buildings, as well as project management approach, permitting and regulatory
knowledge, sustainable design experience and MWBE outreach.
Of these eleven, Mahlum, Ankrom Moisan with Feilden Clegg Bradley Studios, and Pfeiffer Partners were
selected to be interviewed by the Commission. Present as overseers were Pam Schreiber, Director of Housing and
Food Services, and Rob Lubin, Associate Director, Facilities and Capital Planning, Housing and Food Services.
Action:
Kieren Timberlake being currently involved in a contractual relationship with Pfieffer Partners, Stephen
Keiran recused himself from the discussion and voting to avoid any possible conflict of interest. After due
deliberation, a motion was tendered that Pfeiffer be recommended for the North Campus Housing Study, and that
Ankrom Moisan with Feilden Clegg Bradley be recommended should Pfeiffer prove unable to fulfill the contract.
The motion was seconded and carried, with four of the voting commissioners present in favor.
The meeting was adjourned at 5:00 pm.
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