Exporting and Importing your Oracle Calendar - The Rockefeller ...

The Rockefeller University 

I NFORMATION T ECHNOLOGY E DUCATION & T RAINING 

Exporting and Importing your Oracle Calendar 

PC and Mac 

Help Desk: IT Pavilion, x8940 Updated 11/9/2010

Exporting and Importing Your Oracle Calendar PC and Mac 

TABLE OF CONTENTS 

BEFORE YOU BEGIN 3 

EXPORTING YOUR ORACLE CALENDAR 3 

To Text File (Recommended) – PC and Mac ........................................................................................... 3 

To PDF – PC (Recommended) ................................................................................................................... 6 

To PDF – Mac (Recommended) ................................................................................................................. 7 

To iCal (.ics) format for importing to other programs .......................................................................... 10 

IMPORTING YOUR ORACLE CALENDAR 12 

To Outlook 2010 – PC ............................................................................................................................... 12 

To Outlook 2007 – PC ............................................................................................................................... 14 

To iCal – Mac (Recommended) ............................................................................................................... 15 

To Outlook 2011 – Mac ............................................................................................................................ 16 

To Entourage 2008 – Mac ........................................................................................................................ 17 

VIEW ORACLE CALENDAR AS AN OFFLINE AGENDA 19 

VIEWING ORACLE CALENDAR – OFFLINE AGENDA 19 

Help Desk: Welch Hall, Room 101, x8940 page 2 of 19 

Updated 11/9/2010


Before You Begin 

This document will explain how to export and import information from Oracle Calendar into a 

text file, PDF, or another calendar program. 

Things to take note of: 

IT’s support for Oracle Calendar ends on December 1 st 

, 2010. 

IT recommends exporting to certain formats for reference only! Importing your 

calendar to another program may result in duplicate/deleted/or missing information. 

IT’s support for these options will be only on a best effort basis. 

Exporting your Oracle Calendar 

To Text File (Recommended) – PC and Mac 

1. Open Oracle Calendar 

2. Click on File, then Export Data… 

3. Select Activity by date – Text file, click Okay 

Note: You may also select Tab-delimited text file for Agendas if you wish to 

use the file with Microsoft Excel. 


Updated 11/9/2010


4. Set a range of dates to export 

Note: Using a range of greater than 4 months may make Oracle Calendar 

crash depending on the amount of data. The “Custom” option set to Previous 

365 days to 1 year will allow you to export 2 years at a time. 

5. Enter a person/resource name (if blank), click the green check mark 

Note: You must have full designate rights if exporting a calendar that is not 

your own. If you do not, please see these pages for setting full designate 

rights: 

http://it.rockefeller.edu/pdf/documentation/Intro_To_CST_PC.pdf 

http://it.rockefeller.edu/pdf/documentation/Intro_To_CST_Mac_OSX.pdf 


Updated 11/9/2010


6. Click browse to change the save location 

7. Click Okay 

8. Open the location you saved the file, double click it to open 

Activity by date 

Tab Delimited in Excel 


Updated 11/9/2010


To PDF – PC (Recommended) 

Note: This option requires you have Adobe Acrobat Professional installed. 


Note: For this option, you must open the calendar you wish to save as a PDF. Opening the 

calendar of another person/resource requires designate rights. Please see this page for setting 

designate rights: http://it.rockefeller.edu/pdf/documentation/Intro_To_CST_PC.pdf. 

2. Click on File, then Print 

3. Select Adobe PDF as the printer, and click Okay 

4. Select range and type of view 

Note: Using a large range may make Oracle Calendar crash depending on the amount of data. 

Also, the view type will determine the kind of information that will be available. For 

example, attendees and location are not shown for weekly or monthly views but are for day 

list. 


Updated 11/9/2010


5. Click Okay 

6. Select the save location, give the file a name, and click Okay 

To PDF – Mac (Recommended) 


Note: For this option, you must open the calendar you wish to save as a PDF. Opening the 

calendar of another person/resource requires designate rights. Please see this page for setting 

designate rights: http://it.rockefeller.edu/pdf/documentation/Intro_To_CST_Mac_OSX.pdf. 


Updated 11/9/2010


2. Click File, then Print Preview 

3. Select range, type of view, and click Apply 

Note: Using a large rage may make Oracle Calendar crash depending on the amount of data. 

Also, the view type will determine the kind of information that will be available. For 

example, attendees and location are not shown for weekly or monthly views but are for day 

list. 


Updated 11/9/2010


4. Click Print, then select PDF and Save as PDF 

5. Give the PDF a name and select the location to save the file 


Updated 11/9/2010


6. Click Save to create the PDF file 

Note: During this process you may receive an error. Just click okay, as it does not appear 

effect the PDF created during this process. 

To iCal (.ics) format for importing to other programs 


2. Click on File, then Export Data… 


Updated 11/9/2010


3. Select iCalendar file and click Continue 

4. Set a range of dates to export 

Note: Using a range of greater than 4 months may make Oracle Calendar crash depending on the amount 

of data. The “Custom” option set to Previous 365 days to 1 year will allow you to export 2 years at a time. 

5. Enter a person/resource name, click the green check mark 

Note: You must have full designate rights if exporting a calendar that it not your own. If you do not, 

please see this page for setting full designate rights: 

http://it.rockefeller.edu/pdf/documentation/Intro_To_CST_PC.pdf 

6. Click browse to change the save location 

7. Click Okay to save the iCalendar (.ics) file 


Updated 11/9/2010


Importing your Oracle Calendar 

Note: This process requires that you exported your Oracle Calendar to iCalendar (.ics) format. 

Please see the instructions above for exporting your calendar to iCalendar (.ics) format. 

To Outlook 2010 – PC 

Note: Not all features will be retained after the calendar is imported. Recurring events, attendees, 

and location may need to be added manually after your calendar is imported. Also, you may 

receive an error stating that recurring events or other features are not compatible with this 

software. 

1. Open Outlook 2010 

2. Click on the File tab, and select Open, then Open Calendar 


Updated 11/9/2010


3. Navigate to when you saved the file, select it, and click Okay 

Note: Outlook 2010 will now import the file. The calendar name will be named after 

your file and will be a local calendar within Outlook. Also, depending on the amount 

of data, it may take a while to import. You will see a progress bar on the bottom of the 

Outlook window like this: 


Updated 11/9/2010


To Outlook 2007 – PC 




software. 

1. Open Outlook 2007 

2. Click on File, then open, and select Calendar 

3. Navigate to when you saved the file, select it, and click Okay 

Note: Outlook 2007 will now import the file. The calendar name will be named after 

your file and will be a local calendar within Outlook. Also, depending on the amount 

of data, it may take a while to import. 


Updated 11/9/2010


To iCal – Mac (Recommended) 




software. 

1. Open iCal 

2. Click on File, then Import, then Import again 

3. Navigate to where you saved the iCalendar (.ics) file, select it, and click import 


Updated 11/9/2010


4. Select New Calendar to import to a new calendar, and click Okay 

Note: This process may take a while depending on the amount of data that is being 

imported. 

To Outlook 2011 – Mac 




software. 

This process will import the calendar into your Exchange calendar if Entourage is configured for 

full Exchange. As a result, duplicates or deletions may occur if you have already manually 

created entries in your Exchange calendar prior to import. 

1. Navigate to where you saved the iCalendar (.ics) file 

2. Right-Click (ctrl-click) the file, and select Get Info 


Updated 11/9/2010


3. Change the Open With option to Microsoft Outlook, and close the window 

4. Double-click the file to import it into Outlook 2011 

To Entourage 2008 – Mac 




software. 


Updated 11/9/2010


This process will import the calendar into your Exchange calendar if Entourage is configured for 

full Exchange. As a result, duplicates or deletions may occur if you have already manually 

created entries in your Exchange calendar prior to import. 

1. Navigate to where you saved the iCalendar (.ics) file 

2. Right-Click (ctrl-click) the file, and select Get Info 

3. Change the Open With option to Entourage, and close the window 

4. Double-click the file to import it into Entourage 2008 


Updated 11/9/2010


View Oracle Calendar as an offline agenda 

Warning: This option is NOT recommended. If the Oracle Calendar software or your 

computer malfunctions, there is no option for recovering the calendar. Also, the offline 

agenda is secured using the last password used with your calendar. Should you change or 

forget your password, you will not be able to access your calendar. 

Note: This process only works for your agenda. Should you try this for other people/resources, 

you may receive an error that states the agenda is for another person/resource. If this occurs, 

accessing their calendar while offline will require their username and password used at their 

agenda was downloaded. 

1. Click on File, then Download to Local File 

2. Click on Tools, then Manage Connections 

3. Uncheck Enable Automatic Sign in, then click Okay 

Note: Next time you open Oracle Calendar, you may select the offline agenda. Any 

changes made in this mode will not be reflected on the online agenda or on your 

Exchange calendar. 


Updated 11/9/2010

Exporting and Importing your Oracle Calendar - The Rockefeller ...

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