Configuring your e-mail client using the POP Protocol

The Rockefeller University
I NFORMATION T ECHNOLOGY E DUCATION & T RAINING
Configuring your e-mail
client using the
POP Protocol
Help Desk: Welch Hall, Room 101, x8940 Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
TABLE OF CONTENTS
Local E-mail Client Configuration ............................................................................................................ 3
Outlook Express (PC) ............................................................................................................................................. 4
Windows Mail (PC) ................................................................................................................................................ 5
Outlook 2003 (PC) ................................................................................................................................................. 6
Outlook 2007 (PC) ................................................................................................................................................. 7
Mozilla Thunderbird (PC) ...................................................................................................................................... 8
Mozilla Thunderbird (Mac) .................................................................................................................................... 9
Mail (Mac OSX 10.4 - Tiger) ............................................................................................................................... 10
Mail (Mac OSX 10.5 - Leopard) .......................................................................................................................... 11
Entourage 2004 (Mac) .......................................................................................................................................... 12
Help Desk: Welch Hall, Room 101, x8940 Page 2 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Configuring your E-mail Client for POP Protocol
Local E-mail Client Configuration
In order to read your e-mail messages using the POP protocol, your e-mail client, such as Mac Mail,
Outlook Express, need to be configured with the proper server information.
Note: The maximum size limit of e-mails may not exceed 15 Megs per e-mail.
The information that you will need to configure the e-mail client is:
• Username (first part of your e-mail address. For example, if your e-mail address was
doej@mail.rockefeller.edu, your username would be doej)
• E-mail Password
• Incoming Mail Server: imap.rockefeller.edu
• Outgoing (SMTP) Server: smtp.rockefeller.edu
Help Desk: Welch Hall, Room 101, x8940 Page 3 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Outlook Express (PC)
To configure Outlook Express e-mail client to send and receive e-mail, open Outlook Express application
and follow these steps:
• Select Tools > Accounts…
• Click Add and select Mail
• Enter your name or Rockefeller Mail in the Display name: field and click Next >
• Enter your e-mail address in the Email address: field and click Next >
• Select POP3 from the My incoming mail server is a pull down menu
• Enter imap.rockefeller.edu for the Incoming mail server:
• Enter smtp.rockefeller.edu for the Outgoing mail (SMTP) server:
• Click Next >
• Enter your e-mail username and password and click Next >
• Click Finish
• To send e-mails without VPN from off-campus including RUWireless, follow these steps to enable
SMTP Authentication:
o Double click the mail profile just created
o Click Servers tab
o For Outgoing Mail Server section, put check mark for My server requires authentication
o Click Settings…
o Ensure Use same settings as my incoming mail server is marked
o Click OK
o Click Advanced tab
o For Outgoing mail (SMTP), put check mark for This server requires a secure connection
(SSL)
o Change the port number to 465
• Double click the mail profile just created
• For Incoming mail (POP), put check mark for This server requires a secure connection (SSL)
• This will automatically change the port number to 995
• Click OK
• Click Close
Help Desk: Welch Hall, Room 101, x8940 Page 4 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Windows Mail (PC)
To configure Windows Mail e-mail client to send and receive e-mail, open Windows Mail application and
follow these steps:
• Select Tools > Accounts…
• Click Add and select E-mail Account
• Click Next
• Enter your name or Rockefeller Mail in the Display name: field and click Next
• Enter your e-mail address in the Email address: field and click Next
• Select POP3 from the My incoming mail server is a pull down menu
• Enter imap.rockefeller.edu for the Incoming mail server:
• Enter smtp.rockefeller.edu for the Outgoing mail (SMTP) server:
o To send e-mails without VPN from off-campus including RUWireless, put a check mark next
to Outgoing server requires authentication
• Click Next
• Enter your e-mail username and password and click Next
• Click Finish
• Click Tools > Accounts…
• Click your RU e-mail profile and click Properties
• To send e-mails without VPN from off-campus including RUWireless, follow these steps to enable
SMTP Authentication:
o For Outgoing Mail Server section, put check mark for My server requires authentication
o Click Settings…
o Ensure Use same settings as my incoming mail server is marked
o Click OK
o Click Advanced tab
o For Outgoing mail (SMTP), put check mark for This server requires a secure connection
(SSL)
o Change the port number to 465
• In the Advanced tab, for Incoming mail (POP3), put check mark for This server requires a secure
connection (SSL)
o This will automatically change the port number to 995
• Click OK
• Click Close
Help Desk: Welch Hall, Room 101, x8940 Page 5 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Outlook 2003 (PC)
To configure Outlook e-mail client to send and receive e-mail, open Outlook application and follow these
steps:
• Select Tools > E-mail Accounts…
• Select Add a new e-mail account
• Click Next >
• Select POP3 as the Server Type
• Click Next >
• Enter your name in the Your Name field
• Enter your e-mail address in the E-mail Address field
• Enter imap.rockefeller.edu in the Incoming mail server (POP) field
• Enter smtp.rockefeller.edu in the Outgoing mail server (SMTP) field
• Enter your username in the User Name field
• Enter your password in the Password field
• Click More Settings…
• To send e-mails without VPN from off-campus including RUWireless, follow these steps to enable
SMTP Authentication:
o Click Outgoing Server tab
o Put check mark for My outgoing server (SMTP) requires authentication
o Ensure that Use same settings as my incoming mail server is checked
o Click Advanced tab
o Click This server requires an encrypted connection (SSL) for the Outgoing server
(SMTP)
o Change the port number to 465 for the Outgoing server (SMTP)
• Click This server requires an encrypted connection (SSL) for the Incoming server (POP). This
should change the port number to 995
• Click OK
• Click Next >
• Click Finish
Help Desk: Welch Hall, Room 101, x8940 Page 6 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Outlook 2007 (PC)
To configure Outlook e-mail client to send and receive e-mail, open Outlook application and follow these
steps:
• Select Tools > Account Settings…
• Click New
• Select Microsoft Exchange, POP3, IMAP, or HTTP
• Click Next
• Click Manually configure server settings or additional server types
• Click Next
• Select Internet E-mail
• Click Next
• Enter your name in the Your Name field
• Enter your e-mail address in the E-mail Address field
• Select POP3 from the Account type pull down
• Enter imap.rockefeller.edu in the Incoming mail server field
• Enter smtp.rockefeller.edu in the Outgoing mail server (SMTP) field
• Enter your username in the User Name field
• Enter your password in the Password field
• Click More Settings…
• To send e-mails without VPN from off-campus including RUWireless, follow these steps to enable
SMTP Authentication:
o Click Outgoing Server tab
o Put check mark for My outgoing server (SMTP) requires authentication
o Ensure that Use same settings as my incoming mail server is checked
o Click Advanced tab
o Select SSL from the Use the following type of encrypted connection: pull down menu
o Change the port number to 465 for the Outgoing server (SMTP)
• Select SSL for the Use the following type of encrypted connection: pull down menu. This should
change the port number to 995
• Click OK
• Click Next
• Click Finish
Help Desk: Welch Hall, Room 101, x8940 Page 7 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Mozilla Thunderbird (PC)
To configure Thunderbird e-mail client to send and receive e-mail, open Thunderbird and follow these
steps:
• Select Tools >> Account Settings…
• Click Add Account…
• The Account Wizard window will appear.
• Select E-mail Account and click Next >
• Enter your name in the Your Name: field and e-mail address in the Email Address: field and
• Click Next >
• Select POP radio button
• Enter imap.rockefeller.edu for the Incoming Server:
• Enter smtp.rockefeller.edu for the Outgoing Server:
• Click Next >
• Enter your e-mail username for the Incoming User Name:
o To send e-mails without VPN from off-campus including RUWireless, follow these steps to
enable SMTP Authentication:
a. Enter your e-mail username for the Outgoing User Name:
• Click Next >
• Enter Rockefeller (or another name of how you would like to refer to this account) in the Account
Name: and click Next >
• Confirm all your information is entered correctly. If not, click the < Back button and modify the
information. If all information is correct, click Finish
• Select Tools >> Account Settings…
• Click Server Settings under your e-mail profile
• Select SSL for Use secure connection:
o The port number will automatically change from 110 to 995
• To send e-mails without VPN from off-campus including RUWireless, continue with these steps to
enable SMTP Authentication:
o Click Outgoing Server (SMTP) section
o Click smtp.rockefeller.edu profile
o Click Edit…
o Select TSL, if available for Use secure connection:
o Change the port number to 587
o Click OK
• Click OK
Help Desk: Welch Hall, Room 101, x8940 Page 8 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Mozilla Thunderbird (Mac)
To configure Thunderbird e-mail client to send and receive e-mail, open Thunderbird and follow these
steps:
• Select Tools > Account Settings…
• Click Add Account…
• The Account Wizard window will appear.
• Select E-mail Account and click Continue
• Enter your name in the Your Name: field and e-mail address in the Email Address: field and
• Click Continue
• Select POP radio button
• Enter imap.rockefeller.edu for the Incoming Server:
• Enter smtp.rockefeller.edu for the Outgoing Server:
• Click Continue
• Enter your e-mail username for the Incoming User Name:
• Enter your e-mail username for the Incoming User Name:
o To send e-mails without VPN from off-campus including RUWireless, follow these steps to
enable SMTP Authentication:
a. Enter your e-mail username for the Outgoing User Name:
• Click Continue
• Enter Rockefeller (or another name of how you would like to refer to this account) in the Account
Name: and click Continue
• Confirm all your information is entered correctly. If not, click the < Back button and modify the
information. If all information is correct, click Done
• Click Tools > Account Settings…
• Click Server Settings under your e-mail profile
• Select SSL for Use secure connection:
o The port number will automatically change from 110 to 995
• To send e-mails without VPN from off-campus including RUWireless, continue with these steps to
enable SMTP Authentication:
o Click Outgoing Server (SMTP) section
o Click smtp.rockefeller.edu profile
o Click Edit…
o Select TLS, if available for Use secure connection:
o Change the port number to 587
o Click OK
• Click OK
Help Desk: Welch Hall, Room 101, x8940 Page 9 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Mail (Mac OSX 10.4 - Tiger)
To configure your Mail e-mail client on a Mac to send and receive e-mail, open the Mail application and
follow these steps:
• Select Mail > Preferences…
• Click Accounts
• Click +
• Select POP Account from the Account Type pull down menu to use the POP protocol
• Description field is optional
• Enter your email address in the Email Address field
• Enter your name in the Full Name field
• Enter your e-mail address
• Click Continue
• Enter imap.rockefeller.edu in the Incoming Mail Server: field
• Enter your username in the User name field
• Enter your e-mail password
• Click Continue
• Ensure Use Secure Sockets Layer (SSL) is checked and Password is selected for Authentication
• Click Continue
• Enter smtp.rockefeller.edu in the Outgoing Mail Server field
• To send e-mails without VPN from off-campus including RUWireless, continue with these steps to
enable SMTP Authentication:
• Put a check mark for Use Authentication
• Enter your e-mail username and password
• Click Continue
• Click Continue
• Click Done
• In the Account Information tab, click Server Settings…
• Change Server Port to 587
• Click OK
• Close Preferences
Help Desk: Welch Hall, Room 101, x8940 Page 10 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Mail (Mac OSX 10.5 - Leopard)
To configure your Mail e-mail client on a Mac to send and receive e-mail, open the Mail application and
follow these steps:
• Select Mail > Preferences…
• Click Accounts
• Click +
• Enter your name in the Full Name field
• Enter your email address in the Email Address field
• Enter your e-mail address
• Enter your e-mail password
• Click Continue
• Select POP from the Account Type pull down menu to use the POP protocol
• Description field is optional
• Enter imap.rockefeller.edu in the Incoming Mail Server: field
• Enter your username in the User name field
• The e-mail password should be prefilled, if not, enter your e-mail password
• Click Continue
• Description field is optional
• Enter smtp.rockefeller.edu in the Outgoing Mail Server field
• To send e-mails without VPN from off-campus including RUWireless, follow these steps to enable
SMTP Authentication:
• Put a check mark for Use Authentication
• Enter your e-mail username and password
• Click Continue
• Click Create
• Open Preferences section again (Mail > Preferences…) if not already opened
• Click Accounts
• Highlight your RU e-mail account profile
• To send e-mails without VPN from off-campus including RUWireless, continue with these steps to
enable SMTP Authentication:
• In the Account Information tab, click the pull down menu for Outgoing Mail Server
(SMTP): and select click Edit Server List…
• Click Advanced tab
• Change Server Port to 587
• Ensure Use Secure Sockets Layer (SSL) is checked
• Select Password as Authentication method from the pull down menu.
• Click OK
• Click Advanced tab
• Put a checkmark for Use SSL
• This will automatically change the port number from 110 to 995
• Close Preferences
Help Desk: Welch Hall, Room 101, x8940 Page 11 of 12
Updated 1/23/2008

Configuring your e-mail client using the POP Protocol
Entourage 2004 (Mac)
To configure your Entourage email client on a Mac to send and receive email via the ‘IMAP’ mail server,
open Entourage and follow these steps:
• Select Tools > Accounts
• Click New
• Enter your e-mail address
• Click right arrow to continue
• Click right arrow to continue
• Enter your full name in the Your name field
• The E-mail address field should be auto-filled with your e-mail address
• Enter your username in the Account ID field
• Enter your e-mail password in the Password field
• Enter imap.rockefeller.edu for the Incoming mail server
• Select POP as the Incoming mail server type
• Enter smtp.rockefeller.edu for the Outgoing mail server
• Click right arrow to continue
• Click Verify My Settings to confirm settings entered are correct
• If correct, click right arrow to continue
• Enter Rockefeller (or another name of how you would like to refer to this account) for the Account
name
• Click Finish
• Select Tools > Accounts
• Highlight your e-mail profile, click Edit
• In the Account Settings tab, click Click here for advanced receiving options
• Put a check mark for This POP service requires a secure connection (SSL). This will
automatically change the port number to 995
• To send e-mails without VPN from off-campus including RUWireless, follow these steps to enable
SMTP Authentication:
o In the Account Settings tab, click Click here for advanced sending options
o Put a check mark for SMTP Service requires a secure connection (SSL)
o Put a check mark for Override default SMTP port: and change the port number to 587
o Click OK
• Close Accounts window
Help Desk: Welch Hall, Room 101, x8940 Page 12 of 12
Updated 1/23/2008