INVRPT Inventory Report Message - Eurofer

INVRPT 

Inventory Report Message 

Subset for Application in the European Steel Industry 

©Corporate Factory—Ph. D. Sarraute 

Version March 1998 

EDIFER WORKING GROUP - Message development

UN/EDIFACT D97.A INVRPT - Inventory report message 

INVENTORY REPORT MESSAGE (Table of Contents) 

0. INTRODUCTION 2 

1. BUSINESS SCENARIO’S 3 

1.1 The business scenario for a third party warehouse 4 

1.2 The business scenario for a customer consignment warehouse 5 

1.3 The business scenario for an external warehouse 

(incoming and outgoing process managed by the supplier) 6 

1.4 The business scenario for an external warehouse 

(incoming process managed by the supplier, outgoing process 

managed by the customer) 8 

1.5 The use of the INVRPT message versus RECADV, DESADV 10 

2. DATA MODEL 12 

2.1 Data Model Format 12 

2.2 Data Model Diagram 13 

2.3 Data Model Entities 16 

2.4 Data Model Relationships 18 

2.5 Data Model Attributes 20 

3. SCOPE 25 

3.1 Functional Definition 25 

3.2 Field of Application 25 

3.3 Principles 25 

3.4 Message Usage 25 

4. MESSAGE DEFINITION 26 

4.1 Message Structure 26 

4.2 Mapping of the Data Model to the Message 27 

4.3 Branching Diagram of the Segments used by Eurofer 34 

4.4 General Description of the Message - Subset of Eurofer 38 

4.5 Detailed Description of the Message - Subset of Eurofer 45 

5. EXAMPLES 90 

5.1 Example of an inventory report (balance) of Flushing 90 

5.2 Example of an inventory report (movement) of Flushing 93 

1


INVENTORY REPORT MESSAGE 

0. INTRODUCTION 

This document provides the definition of the EUROFER subset of the INVENTORY 

REPORT message based on the UN standard INVRPT message of the UN/EDIFACT 

directory D97A. 

This message has been created by the EDIFER "Message development" working group. The 

message is to be used in Electronic Data Interchange (EDI) between partners involved in the 

steel industry. 

The manual has been structured in the following format: 

- Business scenario’s describing the use of the Inventory report message. 

- A Data Model definition describes the data entities, attributes and their relationships. 

- The scope describes the field of application, principles and message usage. 

- The message definition covers the structure, the entity/attribute mapping and how the 

data described in the data model relates to the message. 

- The message definition outlines the general structure of the message and specifies the 

use of each segment group and, or segment 

- Based on the branching diagram of the original EDIFACT message INVRPT, the 

segments used are indicated. This is followed by a detailed description of the segments 

used by Eurofer. 

- Examples of some Inventory reports are provided to clarify the understanding of the 

message description. 

2


1. BUSINESS SCENARIO’S 

In the steel industry the Inventory report (message) is used to report on the stock held and 

the stock movements in, out or inside a warehouse between the warehouse manager and the 

supplier or the customer. 

Warehouses are used by the steel companies on request of the customers (such as the 

automotive manufacturers), or for strategic reasons (transport costs, just in time delivery). 

The steel companies are confronted with two different types of external warehouses. 

The first type is that the warehouse is managed by a third party and a contract exists 

between the supplier, the warehouse and the customer to guarantee the just in time 

delivery of the requested goods. The goods placed in this stock are still under the ownership 

of the supplier. This case is known as an third party warehouse. 

The second possibility is known as a customer consignment warehouse, managed by the 

customer. In fact this is a place reserved in the customers’ warehouse where the supplier 

can deliver a certain amount of goods. The goods placed in this stock are still under the 

ownership of the supplier. Once the customer needs the goods for his own production, he 

will take the goods out of the consignment stock and he should inform the supplier. 

In both cases the supplier of the goods is informed by a Inventory report message about the 

received goods (incoming goods) and the goods delivered to the customer or taken into 

production. The Inventory message might also be used for reporting on the goods in the 

warehouse for bookkeeping reasons (stock balance). 

When a warehouse is used for strategic reason, the information exchange between the three 

parties is a function of the party managing or controlling the warehouse for incoming goods 

from the supplier or for outgoing goods to the customer. The following situations apply : 

- the incoming and outgoing process is completely managed by the supplier, 

- the incoming process is controlled by the supplier, but the outgoing process is managed 

by the customer directly with the warehouse. 

For this type of warehouse the Inventory message can be used for 

- reporting of received goods (normally Receiving advice) 

- reporting of delivered goods to customer (can also be covered by Despatch advice) 

- reporting about the goods in the warehouse (stock balance). 

The business function covered by the message 

This message, sent by the warehouse manager to the stock controller, is intended to advise 

the stock controller about stock movements and stock balances within the warehouse so that 

the stock controller is able to control the stock. 

For instance, it allows the recipient through his own information system : 

- to observe all arrivals into and all departures from the stock, 

- to adjust the stock when inventory discrepancies occur, 

- to have daily, interim and inventory balances of a particular stock. 

- to inform about a status change of the stock (goods are OK, inspection is not OK, goods 

taken back by supplier) 

3


1.1. The business scenario for a third party warehouse 

When a third party warehouse is used between the supplier and the customer there is a 

contract between the warehouse and the supplier, customer to guarantee 

- that the goods are delivered in time by the supplier to the warehouse based on the 

delivery instructions, 

- once the goods are received the warehouse informs the customer about the received 

goods, 

- that the goods are delivered by the warehouse to the customer on his request (just in 

time). 

This scenario is used by the German automotive manufacturers. 

To achieve this scenario there is a need to have an information exchange between the three 

parties involved. 

Supplier 

Ordering 

Warehouse 

1. Delivery instructions from customer to supplier (DELFOR) 

Delivery from supplier to the warehouse 

2. Despatch advice (DESADV) 

After the reception of the goods at the warehouse 

Information about the goods received 

3. Stock movement (incoming goods) or Received goods 

(INVRPT) (RECADV) 

7. Stock movement (outgoing goods) 

(INVRPT) 

4 

Customer 

4. Stock movement (incoming goods) 


Delivery from warehouse to customer 

5. Delivery instructions from 

customer to supplier (DELJIT) 

6. Despatch advice (DESADV)


1.2. The business scenario for a customer consignment warehouse 

When a customer consignment warehouse is used between the supplier and the customer, 

the supplier has to guarantee that the goods are delivered in time to the consignment 

warehouse based on the delivery instructions of the customer. The customer has the 

obligation to inform the supplier about the goods received and the goods taken into 

production. 

The consignment warehouses are used by the French automotive manufacturers. 

To realise this scenario there is a need to have an information exchange between the two 

parties involved. 

Supplier 

Ordering 

1. Delivery instructions from customer to supplier (DELFOR) 





3. Stock movement (incoming goods) (INVRPT) or Received goods 

(RECADV) 

4. Stock movement (outgoing goods) (INVRPT) 

5 

Customer 

Warehouse 

Goods taken into production


1.3. The business scenario for an external warehouse 

(Incoming and outgoing process managed by the supplier) 

When an external warehouse is used between the supplier and the customer there is a 

contract between the warehouse and the supplier to guarantee 

- that the goods are delivered in time by the supplier to the warehouse based on the order 

or the delivery instructions, 

- once the goods are received, the warehouse stores the received goods and wait for 

instructions from the supplier for the delivery to the customer, 

- that the goods are available for pick-up by a carrier as requested by the supplier, or 

delivered by the warehouse to the customer. 

To achieve this scenario there is a need to have an information exchange between the parties 

involved. 

Supplier 

Ordering 

Warehouse 

1. Order from customer to supplier (ORDERS) 

or Delivery instructions based on a blanket order or contract (DELFOR) 





3. Advice of received goods 

(RECADV) 

Request of delivery from customer 

4. Delivery instructions from customer to supplier 

(Call of Order, DELFOR, DELJIT) 

5. Forecast Despatch advice (DESADV) 

(goods to be prepared for despatch to the customer, 

informing about the despatch date and the carrier) 

6 

Customer


Warehouse audit 



(limited to despatch advice number at despatch date) 


8. Advice of received goods (RECADV) 

9. Stock balance (INVRPT) 

(used to give the actual situation of the goods in the warehouse) 

This message will be sent at a period or frequency agreed between 

the parties (e.g. per month, per week, on request) 

7


1.4. The business scenario for an external warehouse (Incoming process 

managed by the supplier, outgoing process managed by the customer) 

When an external warehouse is used between the supplier and the customer there is a 

contract to guarantee 

- that the goods are delivered in time by the supplier to the warehouse based on the order 

or the delivery instructions, 

- once the goods are received, the warehouse informs the customer about the received 

goods, and waits for customer’s instructions for the delivery to the customer or the pickup 

by the customer, 

- that the goods are available for pick-up by a carrier as requested by the customer, or 

delivered by the warehouse to the customer. 

To achieve this scenario there is a need to have an information exchange between the parties 

involved. 

Supplier 

Ordering 

Warehouse 

1. Order from customer to supplier (ORDERS) 

or Delivery instructions based on a blanket order or contract (DELFOR) 





3. Advice of received goods 

(RECADV) 

8 

Customer 

4. Stock movement (incoming goods) 

(INVRPT)


Warehouse audit 

8. Stock movement (outgoing goods) 


9 


5. Delivery instructions from 

customer to supplier (DELJIT) 


7. Advice of received goods (RECADV) 

9. Stock balance (INVRPT) 

(used to give the actual situation of the goods in the warehouse) 

This message will be sent at a period or frequency agreed between 

the parties (e.g. per month, per week, on request)


1.5. The use of the INVRPT message versus the RECADV, DESADV messages 

As shown in the different business scenario’s it is possible to inform another party about the 

goods received at the warehouse or despatched from the warehouse by an INVRPT 

messages or by a RECADV or a DESADV message. To understand when an INVRPT 

message or a RECADV , DESADV message can be used, following clarification is provided 

by Eurofer. 

1.5.1. To report on the incoming goods in the warehouse 

RECADV message INVRPT message 

a. If a DESADV message is implemented 

- the message is used to report on 

discrepancies (missing goods, not 

announced goods, damaged goods). 

- the message also allows the reporting of 

transport information. 

- there is a one to one relation with the 

DESADV message. 

- Normally exchanged between the 

receiver of the goods (consignee) and the 

sender of the goods (consignor). 

- Message issued normally after the 

reception of the goods. 

b. If a DESADV message is not 

implemented 

- the message can only report on the 

received goods, and can not report on 

discrepancies. 

- Message issued normally after the 

reception of the goods. 

10 

- the message is used to report on the 

received goods and if necessary the 

status (e.g. damaged). 

- no discrepancies to goods announced in 

DESADV message. 

- the message does not allow the reporting 

of transport information. 

- the message can report on more than one 

DESADV message (received goods 

within a certain period). 

- Can be sent by the receiver of the 

goods to one or more parties, even 

different from the consignor. 

- Message issued periodically (once per 

day) 


received goods and if necessary the 

status (e.g. damaged). 

- Message issued periodically (once per 

day)


1.5.2. To report on the outgoing goods of the warehouse 

DESADV message INVRPT message 

- the message is used to report on 

the goods despatched and provides details 

about the consignment. 

11 


despatched goods. 

- the message reports on one consignment. - the message can report more than one 

consignment. 

- Normally exchanged between the - Can be exchanged by the sender of the 

sender of the goods (consignor) and the goods to one or more parties, even 

receiver of the goods (consignee). different from the consignee. 

- Message issued normally after the - Message is issued periodically (e.g. once 

despatch of the goods. 

per day)


2. DATA MODEL 

2.1 Data Model Format 

The data model has been created to make it possible for potential users to understand the 

Eurofer subset of the Inventory report message. This data model gives the following 

information : 

- contents of the information (data elements) that can occur in the message, 

- relationships between the different data elements, 

- grouping of the data elements within the data entities, 

- and the relationship between data entities. 

To simplify the understanding of the data model, the model is defined at a summary level, 

specifying when necessary a group of data elements instead of each data element. 

The data model consists of data entities, the relationships between those data entities and the 

attributes (data elements) in each data entity. 

An entity specifies an object against which information is held; it has a name, a description 

and attributes. 

An attribute describes a unique characteristic (information which can appear on the 

inventory report); it has a name, a description and a value. 

The relationships of the data entities within the data model are reflected in the structure of 

the diagram in chapter 2.2. 

12


2.2 Data Model Diagram 

For steel products the inventory report can be given in two different ways. The first 

possibility is to report on the inventory report item level (order item level) and if necessary 

with the detail information at package level and product unit (e.g. coil). The other way is 

that the report is only at the product unit level, with the possibility to refer to the order or 

order item. 

Due to these two different approaches in use in the steel industry the data model has been 

presented in two different ways. 

Inventory report at article level 

Order 

information 

0,N 

Stock movement 

1 

1 

0,1 

Can report 

Has 

13 

Inventory report 

Consists of 


item 

Can report 

0,N 

0,N 

Refers to Refers to 

Company 

Stock balance 

Details on Details on 

0,N 

N 

1 

Package 

Contains 

Product unit 

Reference to 

1 

1,N 

0,N 0,N 

1 

1,N 

1 

0,N 

1 

Message / 

Document 

0,N 

1


With this data model it is possible to report in the INVRPT message at the level of the 

product unit by using an article number, part number, order item number or an article 

description. 

For each article it is possible to report on quantity of the stock movement or the stock 

balance. If necessary detail information can be provided at the package level and by 

specifying the individual product units, within the packages or immediately at the product 

unit level. 

Inventory report at product unit level 

Order 

information 

0,N 

Stock movement 

1 

0,1 

Has 

N 

1 


With this data model it is only possible to report in the INVRPT message at the level of the 

product unit by using the serial number of the product unit. 

14 

Reports on 

Can report Can report 

0,N 

Refers to 

Company 

0,N 

Refers to 

Reference to 

1 

1,N 

Product unit 

1 

1 

Message / 

Document 

0,N 

Stock balance


In these diagrams, the rectangles represent data entities and the ovals show us the 

relationship between two data entities. How often a relationship can exist between two 

data entities is given in both directions and is specified as 0, 1, N. 

- 0 means that there is no relationship between the entities. 

- 1 means that there is one and only one relationship between the entities. 

- N means that there are many relationships between the entities. 

- 0,1 means that there can be no or one relationship between the entities. 

- 1,N means that there can be one or many relationships between the entities. 

- 0,N means that there can be no or many (one or more) relationships between the 

entities. 

Example relationship between Inventory report and Inventory report item 

1. In the direction from Inventory report to Inventory report item. 

An Inventory report can consist of one or more Inventory report items. 

2. In the direction from Inventory report item to Inventory report. 

An Inventory report item can only be in one Inventory report. 

15


2.3. Data Model Entities 

Because the data entity Message / Document is not really basic information in this message 

and can be referenced at different levels, it has been put outside the data model and is treated 

as a related data entity. This has been done to simplify and not to overload the data model, 

so that the data model is easier to understand. 

The entities are regrouped in two groups. The first group includes all the basic data entities 

and the second the related data entities. 

The following entities are contained within the data model. 

The basic data entities The related data entities 

INVENTORY REPORT MESSAGE / DOCUMENT 

INVENTORY REPORT ITEM 

ORDER INFORMATION 

STOCK MOVEMENT 

STOCK BALANCE 

COMPANY 

PACKAGE 

PRODUCT UNIT 

INVENTORY This entity contains the general information about an inventory 

REPORT report, such as the type of report, its number and date, the period/date 

covered in the inventory report. 

INVENTORY This entity contains the following information about an inventory 

REPORT ITEM item - article number, part number 

- dimension, description, additional identification, quality. 

ORDER An inventory item or product unit can be related to an order, order 

INFORMATION item or to an order item-delivery schedule detail. The entity contains 

the information about the goods ordered under the conditions agreed 

between the buyer and the seller. 

STOCK This entity identifies physical or logical movement of goods between 

MOVEMENT two parties at a certain date and time and for a given reason. 

STOCK This entity specifies the existing quantity of an article (or product 

BALANCE unit) of a specified nature of stock, at a certain date and time, 

obtained according to an identified balancing method. 

COMPANY This entity identifies the parties with associated information, such as 

name and address, contact details and communication types and 

numbers. 

This can be the buyer, seller, consignor, consignee, manufacturer, etc. 

16


PACKAGE This entity gives the packaging identification and hierarchy, type 

of package and the weight of the package containing one or more 

product units. 

PRODUCT This entity contains the information about a product, such as 

UNIT material number, serial number or unique identifier. 

MESSAGE & This entity contains all the references to another message or 

DOCUMENT document. For example export licence, import licence, 

despatch advice. 

17


2.4. Data Model Relationships 

The data model relationships are only presented for the data model diagram ‘Inventory report at 

article level and not for the Inventory report at the product unit level. 

INVENTORY REPORT - INVENTORY REPORT ITEM 

(relation : consists of - 1/1,N) 

- Direction from Inventory report to Inventory report item. 

An Inventory report consists of one or more Inventory report items. 

- Direction from Inventory report item to Inventory report. 

An Inventory report item belongs to one Inventory report. 

INVENTORY REPORT ITEM - ORDER INFORMATION 

(relation : has - N/0,1) 

- Direction from Inventory report item to Order information. 

An Inventory report item can have no or one Order information. 

- Direction from Order information to Inventory report item. 

An Order information belongs to one or more Inventory report items. 

INVENTORY REPORT ITEM - STOCK MOVEMENT 

(relation : can report - 1/0,N) 

- Direction from Inventory report item to Stock movement. 

An Inventory report item can have no, one or more Stock movement. 

- Direction from Stock movement to Inventory report item. 

A Stock movement belongs to one Inventory report item. 

INVENTORY REPORT ITEM - STOCK BALANCE 

- Direction from Inventory report item to Stock balance. 

An Inventory report item can have no, one or more Stock balance. 

- Direction from Stock balance to Inventory report item. 

A Stock balance belongs to one Inventory report item. 

18 

(relation : can report - 1/0,N) 

STOCK MOVEMENT - COMPANY (relation : refers to - 1/0,N) 

- Direction from Stock movement to Company. 

A Stock movement can refer to no, one or more Company. 

- Direction from Company to Stock movement. 

A Company belongs to one Stock movement.


STOCK BALANCE - COMPANY (relation : refers to - 1/0,N) 

- Direction from Stock balance to Company. 

A Stock balance can refer to no, one or more Company. 

- Direction from Company to Stock balance. 

A Company belongs to one Stock balance. 

STOCK MOVEMENT - PACKAGE (relation : details on - 1/0,N) 

- Direction from Stock movement to Package. 

A Stock movement can give details on no, one or more Package. 

- Direction from Package to Stock movement. 

A Package belongs to one Stock movement. 

STOCK BALANCE - PACKAGE (relation : details on - 1/0,N) 

- Direction from Stock balance to Package. 

A Stock balance can give details on no, one or more Package. 

- Direction from Package to Stock balance. 

A Package belongs to one Stock balance. 

PACKAGE - PRODUCT UNIT (relation : contains - 1/1,N) 

- Direction from Package to Product unit. 

A Package may contain one or more Product unit. 

- Direction from Product unit to Package. 

A Product unit may be located in only one Package. 

STOCK MOVEMENT - PRODUCT UNIT (relation : details on - 1/0,N) 

- Direction from Stock movement to Product unit. 

A Stock movement can give details on no, one or more Product unit. 

- Direction from Product unit to Stock movement. 

A Product unit belongs to one Stock movement. 

STOCK BALANCE - PRODUCT UNIT (relation : details on - 1/0,N) 

- Direction from Stock balance to Product unit. 

A Stock balance can give details on no, one or more Product unit. 

- Direction from Product unit to Stock balance. 

A Product unit belongs to one Stock balance. 

19


2.5. Data Model Attributes 

For each entity specified under point 2.3. Data model entities, a list of attributes and 

a description is given. 

ENTITY : INVENTORY REPORT 

document/message type 

Document/message type expressed in code (e.g. inventory movement, inventory 

balance, inventory movement and balance). 

document/message number 

Reference number assigned to the document/message by the issuer (e.g. inventory 

report number). 

document/message date/time 

Date and if necessary the time when the document/message was issued. 

inventory period 

Start date/time and end date/time of the period taken in account for the creation of the 

inventory report. 

sender of the message (warehouse manager) 

Code and if necessary the name and address, location of the warehouse, contact persons 

and communication channels of the sender of the message, normally the warehouse 

manager. 

receiver of the message (stock controller) 

Code and if necessary the name and address, contact persons and communication 

channels of the receiver of the message, normally the stock controller (can also be the 

consignor or the final consignee). 

document/message remark 

Clarification about the usage or meaning of the inventory report. 

ENTITY : INVENTORY REPORT ITEM 

inventory item number 

Unique number given to an inventory report item for identification. 

seller’s article number 

Seller’s reference number identifying an article, product or service. 

buyer’s article number 

Buyer’s reference identifying an article, product or service. 

20


part number 

Buyer’s identification number attributed to the article. 

dimensions of the inventory report item 

Length, width, thickness, inside diameter, outside diameter and section sizes. 

product type 

Description of the invoiced product shape as specified in the code list of Eurofer or 

other code lists. 

steel grade 

Steel grade or quality of the ordered product. 

steel grade supplement 

Steel grade standard or quality norm group, for example AFNOR 4, ASTM,BS4360, 

DIN17400. 

ENTITY : ORDER INFORMATION 

supplier’s order number 

Unique number attributed by the seller to identify an order 

supplier’s order item number 

Unique number given by the seller to an order item for identification. 

customer’s order number 

Unique number attributed by the buyer to identify an order 

customer’s order item number 

Unique number given by the buyer to an order item for identification. 

ENTITY : STOCK MOVEMENT 

stock movement direction, coded 

Direction of the stock movement : in or out. 

stock movement reason, coded 

Reason for the stock movement e.g. receipt, despatch, variance, inspection. 

nature of stock, coded 

Description of the nature of stock by which the stock movement is affected, e.g. bonded 

stock, reserved stock. 

stock movement date/time 

Date and time when the stock movement took place. 

21


stock movement document number 

Unique document number of the stock movement. 

stock movement quantity 

Quantity of stock movement (e.g. weight, number of pieces, …). 

ENTITY : STOCK BALANCE 

stock balance type 

Type of the stock balance, e.g. measured inventory, calculated inventory, etc … 

stock balance indicator 

Indicator which reflects whether the stock balance is either an opening or a closing 

balance. 

stock balance date/time 

Date and time when the stock balance is calculated, or measured. 

nature of stock, coded 

Description of the nature of stock by which the stock balance is affected, e.g. bonded 

stock, reserved stock. 

stock balance quantity 

Quantity of stock balance (e.g. weight, number of pieces). 

ENTITY : COMPANY 

company code, name and address 

Code and if necessary the name and address, contact persons and communication 

channels of the partners involved. 

Examples are : buyer, seller, consignor, consignee. 

ENTITY : PACKAGE 

serial number of the package 

Serial number or unique number (ISO 9002) identifying a package containing one or 

more product units. 

gross weight of the package 

Gross weight of the package. 

type of package 

Type of package (e.g. Bundles, coils) 

22


dimensions of the package 

Length, width, thickness, inside diameter and outside diameter of the package. 

package hierarchy level 

The hierarchical packing relationship between packages. 

ENTITY : PRODUCT UNIT 

identity number of the product unit 

Unique number given by the producer to identify a product unit. 

article number 

Number assigned by the producer to a product. 

batch number of the product unit 

Unique number identifying the batch from which the product unit was produced. 

production date of the product unit 

Date when the product unit was produced. 

net weight of the product unit 

Net weight of the product unit. 

gross weight of the product unit 

Gross weight of the product unit. 

dimensions of the product unit 

Length, width, thickness, number of sheets, inside diameter and outside diameter of the 

product unit. 

manufacturer 

Code and if necessary the name and address of the manufacturer of the product unit. 

country of origin 

Country in which goods have been produced according to criteria laid down for the 

purposes of application of the Customs tariff, of quantitative restrictions, or of any other 

measure related to trade. 

product type 

Description of the ordered product shape as specified in the code list of Eurofer or other 

code lists. 

steel grade 

Steel grade or quality of the ordered product. 

23


steel grade supplement 

Steel grade standard or quality norm group. for example AFNOR 4, ASTM, BS4360, 

DIN17400. 

location in the warehouse 

identification of the location of the product unit in the warehouse. 

price/value 

Price or value of the product unit allowing to calculate the value of the goods in the 

warehouse. 

Price currency 

The monetary unit of the price or value of the goods in the warehouse. 

THE RELATED DATA ENTITY 

ENTITY : MESSAGE / DOCUMENT 

message / document type 

Code identifying a referenced message or document (e.g. original invoice, despatch 

advice, order, contract document). 

message / document number 

Identification number of a referenced message or document. 

message /document date 

The date/time of the referenced message or document. 

24


3. SCOPE 

3.1. Functional Definition 

This message is used in the steel industry to provide information related to held inventories 

of goods in warehouses. The inventory message is intended to be used in either direction 

between the warehouse manager and the stock controller (consignor or final consignee). 

3.2. Field of Application 

This message provides the definition of the Eurofer inventory report message to be used in 

Electronic Data Interchange between trading partners. 

3.3. Principles 

The exchanged information will relate to inventories of raw materials, semi-finished 

materials, manufactured articles, or other stockable items, and can be exchanged between 

manufacturer and warehouse manager, or manufacturer and consignment holder, etc … 

The message includes functionality to differentiate classes of inventory. 

The specified quantities relating to a product can indicate opening stock, closing stock, and 

goods movement (receipts or withdrawals) of held inventory, for a given time frame. 

The specified quantities can relate directly to a product or package, and may be sub-detailed 

within different groups or classes, e.g. batch, age, location, etc … 

For every specified quantity it is possible to indicate the relative package identifications of 

the physical units involved and the product units. 

3.4. Message Usage 

This message is intended to advise the stock controller about the stock movements and stock 

balances within the warehouse so that the stock controller is able to have control over the 

stock. For instance, it allows the recipient through its own information system : 

- to follow all arrivals and all departures from the stock (warehouse), 

- to adjust the stock when inventory discrepancies occur, 

- to have daily, interim and inventory balance of a particular stock. 

The stock controller may either be the consignor (seller), the final consignee (buyer) or a 

third party. 

25


4. MESSAGE DEFINITION 

4.1 Message Structure 

The Inventory report message of UN/EDIFACT is structured in two sections, a Heading 

Section and a Detail Section. 

4.1.1. Message structure - Heading section 

The heading section is used to give the general information relating to the whole message. 

Examples of this kind of information are the references to the initial contract, despatch 

advice number, or information about the sender and the receiver of the message. 

The heading section can also be used to give information which is common for each line in 

the detail section. Examples of this kind of information are the parties involved such as 

buyer, consignee. 

4.1.2. Message structure - Detail section 

The detail section is controlled by two segment groups. The segment group 6 (with trigger 

segment CPS) provides details of all package levels of the inventory report. 

This segment group provides the capability to give the hierarchical relationship. The group 

defines a top-down packing structure. 

The other segment group (group 9 with trigger segment LIN) provides details on each 

inventory item regarding the stock movements and stock balances. 

In the segment LIN the item is identified by its number, and supplementary product 

identifications can be given in the segment PIA. For each item it is possible to give the 

physical measurements, product description, quantities and the identity number of the 

product units by using the segments MEA, IMD, QTY and GIN below the segment LIN. 

The depending segment group 11 (with trigger segment INV) provides information about all 

inventory management and optionally package details and references. 

26


4.2. Mapping of the Data Model to the Message 

SEGMENT 

GROUP 

To understand the mapping process, completed by the EDIFER working group, it is 

necessary to have knowledge about the structure of the official UNSM INVRPT message 

and the functionality of the segment groups and segments as defined by the EDIFACT 

message development group EEG1 - Trade. 

To have the complete information about the official version we recommend the use of the 

official document published by UNITED NATIONS - EDIFACT directory D97.A. 

In the following table a short overview is given about the meaning and the functionality of 

the segment groups and segments in the message. The information given covers : 

- the segment group 

- the segment 

- the description of the meaning and the functionality 

- the comments of the EDIFER working group. 

SEGMENT FUNCTION COMMENTS 

HEADING SECTION 

BGM To identify the Inventory report message by its Mandatory. 

type and number. 

FTX Free text information. Not recommended by Eurofer. 

DTM To specify general date/time/period related to Must be used at least once to identify 

the whole message. 

the date of the inventory report. 

GROUP 1 To specify referencing documents and their date, 

related to the whole message. 

RFF For referencing documents related to the whole 

INVRPT message. 

DTM To specify the date/time of the reference. 

GROUP 2 To identify the parties (companies) relevant to 

the whole message. 

NAD Function, name and address of the party. 

LOC To indicate locations related to the party. 

GROUP 3 To specify referencing documents and their date 

related to the party. 

RFF To identify the reference related to the party. 

DTM To specify the date/time of the reference. 

GROUP 4 To give contact details of the party. 

CTA To identify to whom communication should be 

directed. 

COM To identify communication type and numbers. 

GROUP 5 To indicate currencies used for financial 

evaluation. . 

CUX To specify currencies, and if required the rate of 

exchanged. 

DTM Date/time/period as applied to the currencies. 

27 

Must be used to specify at least the 

sender and the receiver of the 

message. 

Not used


SEGMENT 

GROUP 


DETAIL SECTION 

GROUP 6 (CPS, SG.7) To provide details of all package levels of the 

inventory report. 

GROUP 9 To provide detailed information, on each line of 

the inventory report. 

LIN To identify the line item by the line number and 

configuration level, and additionally, identifying 

the product. 

PIA To provide additional identification to the 

product specified in the LIN segment. 

IMD To describe the product. 

NAD To specify the manufacturer of the line item. 

MEA To specify physical measurements including 

weights of the inventory item to be specified 

where this is required for full identification of 

the product. 

ALI To indicate that the line item is subject to special 

conditions owing to origin, customs reference, 

embargo regulations or commercial factors. 

LOC To indicate details regarding specific place or 

location of the specified line item. 

28 

Not used. 

Not used. 

DTM To specify date/time/period details relating to 

the line item only. 

FTX Free text information. Not used. 

GROUP 10 To give references and where necessary, their 

dates, relating to the line item. 

RFF To identify the referenced document. 

DTM To specify the date/time of the referenced 

document. 

GROUP 11 To provide a quantity with all inventory 

management related information. 

INV To provide all the parameters required for an 

inventory activity report. 

QTY To provide quantity information suitably 

GIN 

qualified, for the product referred to by the LIN 

segment. 

To provide specific serial, batch or packaging 

numbers to which the specific quantities relate. 

LOC To indicate details regarding specific place or 

location of the quantity referred to in the QTY 

segment. 

DTM Date/time/period as applied to the quantity. 

STS To give transport status report. Not used. 

GROUP 12 To identify the owner of the inventory. 

NAD To identify the owner of the stock. 

LOC To identify a country/place/location related to Not used. 

the owner of the stock.


SEGMENT 

GROUP 


GROUP 13 To provide price/cost/value information. 

PRI To provide the price/cost/values. 

CUX To specify currencies, (e.g. evaluation currency). 

DTM Date/time/period as applied to the currencies. Not used. 

GROUP 14 To give references only related to the specified 

quantity. 

RFF To identify the referenced document pertinent to 

the quantity. 

DTM To specify the date, time of the referenced 

document. 

GROUP 15 To provide details of all package levels item or 

quantity. This segment group provides the 

capability to give the hierarchical relationship. 

CPS To identify the sequence in which packing has 

been done. 

GROUP 16 To specify the number and type of packages, 

identification of the packages and date/time 

information. 

PAC To specify the number and type of packages. 

MEA To specify physical measurement of the 

packages described in the PAC segment. 

QTY To specify the quantity per package described in 

the PAC segment. 

GROUP 17 To specify markings, labels and packing. 

PCI To specify markings and, or labels used on 

individual physical units (packages) described in 


RFF To reference to the package identification. 

directed. 

DTM Date/time/period relevant to the package. 

GIN To provide serial, batch, label or packaging 

number. 

29 

Only to be used for Stock 

movements. 

Only to be used for Stock 

movements.


The mapping is done starting from the entities, relationships and attributes of the data model 

to the EDIFACT message. 

This mapping is presented as a table containing the entities of the following information ; 

- the attributes 

- the segment group number 

- the segment by its tag 

- the Edifact data element 

- remarks about the usage. 

ATTRIBUTE SEGMENT 

GROUP 

SEGMENT TDID - Data 

element 

30 

REMARKS 

Entity : INVENTORY REPORT 

Document/message type BGM 1001 

Document/message number BGM 1004 

Document/message date/time DTM 2380 DTM segment in the header, 

following BGM. 

Inventory period DTM 2380 DTM segment in the header, 

Sender of the message Group 2 NAD 3039 

or 

C058, C080, 

Receiver of the message Group 2 NAD 3039 

or 

C058, C080, 

Document/message remark FTX 4441 

or 

4440 

following BGM. 

Code form, structured or clear 

form can be used. 

C059, 3164, 3229, 3521, 3207 



C059, 3164, 3229, 3521, 3207 

FTX segment in the header. 

Coded form or clear form can 

be used. 

Entity : INVENTORY REPORT 

ITEM 

Inventory item number Group 9 LIN 1082 Line number 

Seller’s article number Group 9 LIN or 7140 Use the relevant code for 

PIA 

element 7143. 

Buyer’s article number Group 9 LIN or 7140 Use the relevant code for 

PIA 

element 7143. 

Part number Group 9 LIN or 7140 Use the relevant code for the 

PIA 

element 7143. 

Dimensions of the inventory report Group 9 MEA 6314 Use the relevant code for 

item 

Product type Group 9 IMD 7009 

or 

7008 

Steel grade Group 9 IMD 7009 

or 

7008 

Steel grade supplement Group 9 IMD 7009 

or 

7008 

element 6313. 

Use of code list Eurofer P01. 

Use code 8 in element 7081. 

Use of code list Eurofer. 



Use code 38 in element 7081.



GROUP 

Entity : ORDER INFORMATION 

Supplier’s order number Group 1 

or 

Group 10 

Supplier’s order item number Group 1 

or 

Group 10 

Customer’s order number Group 1 

or 

Group 9 

or 

Group 10 

Customer’s order item number Group 1 

or 

Group 9 

or 

Group 10 


element 

RFF 

RFF 

RFF 

LIN 

RFF 

RFF 

LIN 

or 

RFF 

31 

1154 

REMARKS 

Use the relevant code for 1153. 

1154 Use the relevant code for 1153. 

1154 

7140 

1154 

1154 

7140 

1154 







Entity : STOCK MOVEMENT 

Stock movement direction, coded Group 11 INV 4501 Use the relevant code. 

Stock movement reason, coded Group 11 INV 4499 

Nature of stock, coded Group 11 INV 7491 Use the relevant code. 

Stock movement date/time Group 11 DTM 2380 Use code 257 in element 2005. 

Stock movement document number Group 14 RFF 1153 Use the code AFV in element 

1154. 

Stock movement quantity Group 11 QTY 6060 Use code 156 in element 6063. 

Entity : STOCK BALANCE 

Stock balance type Group 11 INV 4503 Use the relevant code. 

Stock balance indicator Group 11 QTY 6063 Use the relevant code for 

opening and closing stock. 

Stock balance date/time Group 11 DTM 2380 Use code 257 in element 2005. 

Nature of stock, coded Group 11 INV 7491 Use the relevant code. 

Stock balance quantity Group 11 QTY 6060 Use the relevant code in 

element 6063. 

Entity : COMPANY 

Company code, name and address Group 2 

or 

Group 12 

NAD 3039 

or 

C058, C080, 

Contact information Group 4 CTA 3412 

or 

3413 

Communication contact Group 4 COM 3148 

or 

Identification of the location of the 

warehouse 

Group 2 

or 

Group 12 

3155 

LOC 3225 



C059, 3164, 3229, 3521, 3207



GROUP 

Entity : PACKAGE 

Serial number of the package Group 9 

or 

Group 11 

or 


element 

LIN or 

PIA 

32 

7140 

REMARKS 

Use the relevant code for 

element 7143. 

GIN 7402 Use the relevant code for 

Group 17 

element 7405. 

Gross weight of the package Group 9 MEA 6314 Use the relevant code for 

or 

element 6313. 

Group 16 MEA 6314 

Type of package Group 16 PAC 7065 

Dimensions of the package Group 9 MEA 6314 Use the relevant code for 

or 

Group 16 

element 6314. 

Package hierarchy level Group 15 CPS 7075 

Entity : PRODUCT UNIT 

Identity number of the product unit Group 9 

or 

Group 11 

or 

group 17 

LIN or 

PIA 

7140 


element 7143. 

GIN 7402 Use the relevant code for 

element 7405. 

Article number Group 9 LIN or 7140 Use the relevant code for 

PIA 

element 7143. 

Batch number of the product unit Group 9 PIA 7140 Use the relevant code for 

Production date of the product unit Group 9 DTM 2380 

element 7143. 


or 

Group 11 

or 

Group 17 

element 2005. 

Net weight of the product unit Group 9 

or 

MEA 6314 Use the relevant code for 6313. 

Group 11 QTY 6060 Use the relevant code for 6063. 

Gross weight of the product unit Group 9 

or 

MEA 6314 Use the relevant code for 6313. 

Group 11 QTY 6060 Use the relevant code for 6063. 

Dimensions of the product unit Group 9 MEA 6314 Use the relevant code for 6313. 

Manufacturer Group 9 NAD 3039 Code form, structured or clear 

or form can be used. 

C058, C080, C059,3164, 3229,3521, 3207 

Country of origin Group 9 ALI 3239 

Product Type Group 9 IMD 7009 Use of code list Eurofer P01. 

or 

7008 


Steel grade Group 9 IMD 7009 Use of code list Eurofer. 

or 

7008 

Use code 13 in element 7081.



GROUP 

Entity : PRODUCT UNIT 


element 

Steel grade supplement Group 9 IMD 7009 

or 

33 

7008 

REMARKS 



Location in the warehouse Group 11 LOC 3225 

Price/value Group 13 PRI 5118 Use the relevant codes for the 

Price currency Group 13 

or 

Group 5 

Entity : MESSAGE / DOCUMENT 

Message / document type Group 1 

or 

Group 10 

Message / document number Group 1 

or 

Group 10 

Message / document date Group 1 

or 

Group 10 

CUX C504 

RFF 

1153 

other attributes. 

RFF 1153 

RFF 1154 

and 

RFF 1156 

DTM 2380 Use the code 171 in element 

2005


4.3 Branching Diagram of the Segments used by Eurofer 

INVRPT Inventory report message version D97A 

Message to enable the transmission of the information relating to held inventories. 

The codes used for the usage indicator (USG. IND.) for the segments. 

R for REQUIRED - Should always be used in the message 

O for OPTIONAL - May be used by trading partners if required. 

X for EXCLUDED - Not used in the message. 

Heading Section 

USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS 

R 46 UNH Message header M 1 

R 47 BGM Beginning of message M 1 

O 48 FTX Free text C 99 

R 49 DTM Date/time/period M 10 

O SEGMENT GROUP 1 C 10 

R 50 RFF Reference M 1 

O 51 DTM Date/time/period C 1 

R SEGMENT GROUP 2 C 20 

R 52 NAD Name and address M 1 

O 54 LOC Place/location identification C 5 

X SEGMENT GROUP 3 C 99 

X RFF Reference M 1 

X DTM Date/time/period C 1 


R 55 CTA Contact information M 1 

O 56 CO 

M 

Communication contact C 5 


R 57 CUX Currencies M 1 


34


Detail Section 



X CPS Consignment packing sequence M 1 


X PAC Package M 1 

X PCI Package identification C 1000 


X QTY Quantity M 1 

X GIN Goods identity number C 9999 


R SEGMENT GROUP 9 C 9999 

R 58 LIN Line item M 1 

O 59 PIA Additional product id C 10 

O 61 IMD Item description C 10 

O 62 NAD Name and address C 1 

O 64 MEA Measurements C 10 

O 65 ALI Additional information C 10 

X LOC Place/location identification C 5 


X FTX Free text C 99 





R 69 INV Inventory management related details M 1 

R 70 QTY Quantity M 1 

O 71 GIN Goods identity number C 9999 



X STS Status C 9 


R 74 NAD Name and address M 1 



R 77 PRI Price details M 1 

O 78 CUX Currencies C 1 






R 81 CPS Consignment packing sequence M 1 


R 82 PAC Package M 1 

O 83 MEA Measurements C 10 

O 84 QTY Quantity C 10 

35




R 85 PCI Package identification M 1 

O 86 RFF Reference C 1 


O 88 GIN Goods identity number C 9999 

R 89 UNT Message trailer M 1 

36


Level 

00 

01 

02 

03 

Level 

01 

02 

03 

04 

05 

06 

EUROFER INVRPT INVENTORY REPORT MESSAGE VERSION - MARCH 1998 UN/EDIFACT DIRECTORY : D97.A 

UNH 

M 1 

BG 

M 1 

FTX 

C 99 

DTM 

M 10 

G01 

C 10 

RFF 

M 1 

DTM 

C 1 

G02 

C 20 

NAD 

M 1 

LOC 

C 5 

Branching Page 1 

37 

G04 

C 10 

CT 

M 1 

COM 

C 5 

G05 

C 5 

CUX 

M 1 

G09 

C 

LIN 

M 1 

PIA 

C 10 

IM NAD MEA ALI 

C 10 C 1 C 10 C 10 

EUROFER INVRPT INVENTORY REPORT MESSAGE VERSION - MARCH 1998 UN/EDIFACT DIRECTORY : D97.A 

See page 1 

DTM 

C 5 

G10 

C 10 

RFF 

M 

DTM 

C 1 

C 

G11 

INV 

M 1 

QTY LOC DTM 

M 1 C 9999 C C 5 

G12 G13 

C 

M 1 

Branching Page 2 

LOC 

C 

C 5 

PRI 

M 

CUX 

C 1 

G14 

C 10 

RFF 

M 

DTM 

C 1 

C 

C 

G15 

CPS 

M 1 

G16 

PAC 

M 1 

C 10 

QTY 

C 10 

C 

G17 

PCI 

M 1 

RFF 

DTM 

C C 5 C 9999 

UNT 

M 1 

See page 2


4.4 General Description of the Message - subset of Eurofer 

4.4.1 Message definition and segment clarification 

This section is provided to give clarification and further explanation to the usage of the 

segments within the message defined by Eurofer. The message consists of two sections, a 

heading section and a detail section. 

The heading section is representing the corresponding references and the parties involved. 

Some detail information which applies or relates to all the line items of the detail section can 

also be given in the heading section. 

This section should be read in conjunction with the segment usage and the branching 

diagram (chapter 3.3.) which indicates the required (R) and optional (O) segments and 

segment groups. 

The following guidelines and principles apply to the whole message of Eurofer and are 

intended to facilitate the understanding and the implementation of the message. 

All the specified data/times (segment DTM) should be in the format 'CCYYMMDD'/'hhmm' 

unless all parties involved in the transaction agree that there is a functional requirement for 

an alternative format. 

Periods should be specified as whole numbers representing the required period as indicated 

in the format qualifier (weeks, month, etc) 

Where a choice of code or text is given, only the code element should be used if possible. 

Optional (conditional) data that are not required in the message should not be included. 

Care must be taken that the segment qualifier in dependent segments do not conflict with the 

segment qualifier of the trigger segment of the group. 

38


4.4.2 Message description - Heading section 

Information to be or which can be provided in the heading section of the message. 

Segment UNH, Message Header 

A service segment starting and uniquely identifying a message. The message type code 

for the Inventory report message is INVRPT. 

Note: Inventory report messages conforming to this document must contain the 

following data in segment UNH, composite data element S009 with data elements ; 

- 0065 INVRPT 

- 0052 D 

- 0054 97A 

- 0051 UN 

Segment BGM, Beginning of message 

A segment for unique identification of the Inventory Report document, its name, type 

and number. The type of message can report on stock movements only or on stock 

balances only or both together. 

Segment FTX, Free text 

A segment enabling the specification of coded information or free text information 

relevant to the whole message. In computer to computer exchange such text will 

normally require the receiver to process this segment manually. 

Eurofer recommends not to use this segment. 

Segment DTM, Date/time/period 

Date/time/period related to the whole message. The segment must be specified at least 

once to identify the date at which the inventory report was issued. 

Segment group 1: RFF-DTM 

A group of segments giving references and where necessary, their dates relating to the 

whole message, e.g., a contract, despatch advice number, etc. 

Segment RFF, Reference 

A segment for referencing documents relating to the whole inventory report message, 

e.g., a contract, despatch advice number, etc. 


Date/time/period as applied to the referred document. 

39


Segment group 2: NAD-LOC-SG3-SG4 

A group of segments identifying names, addresses and locations relevant to the whole 

message. 

Eurofer has decided not to use the segment group 3 for giving references related to the 

party specified in the NAD segment. 

Segment NAD, Name and address 

A segment for identifying names and addresses and their functions relevant for the 

whole Inventory Report. It is recommended that where possible only the coded form of 

the party ID should be specified. 

Segment LOC, Place/location identification 

A segment giving more specific location information in addition to the address specified 

in the NAD segment. 

Segment group 4: CTA-COM 

A group of segments to identify person, function, department, and where appropriate 

numbers to which the communications should be directed. 

Segment CTA, Contact information 

A segment to identify person, function, department, to whom communications should be 

directed. 

Segment COM, Communication contact 

Identifying communication types and numbers for the entities specified in CTA, e.g., 

FAX, TELEX, telephone, etc. 

Segment group 5: CUX-DTM 

A group of segments to indicate currencies used for financial evaluation. 

Eurofer has decided to use only the segment CUX of this group. 

Segment CUX, Currencies 

A segment specifying currencies, and, if required, rates of exchange for the whole 

message, e.g., evaluation currency. 

40


4.4.3 Message description - Detail section 

Information to be provided in the detail section of the message. 

Eurofer has decided not to use the segment group 6 (CPS - SG7), but to use only the 

segment group 9, because the group 6 is repeated in the segment group 9. 

Segment group 9: LIN-PIA-IMD-NAD-MEA-ALI-LOC-DTM-FTX-SG10-SG11 

A group of segments providing detailed information on each line of the inventory 

report. 

Eurofer has decided to use only the segments LIN, PIA, NAD, MEA, ALI, DTM and 

the segments groups SG10, SG11. 

Segment LIN, Line item 

A segment identifying a specific line item in the inventory report. All other segments in 

the detail section refer to the line item. 

Segment PIA, Additional product id. 

A segment to allow the transmission of additional product identification. 

Segment IMD, Item description 

A segment for describing the item. 


A segment enabling the specification of the manufacturer of a line item. 

Segment MEA, Measurements 

A segment specifying physical measurements of the inventory item, either in original or 

packaged form. 

Segment ALI, Additional information 

A segment indicating that the line item is subject to special conditions due to origin 

custom preference or commercial factors. 


Date/time/period as applied to the line item. 


A group of segments giving references only relating to the specified line item. 


A segment for referencing documents and other numbers pertinent to the line item. 



41


Segment group 11: INV-QTY-GIN-LOC-DTM-STS-SG12-SG13-SG14-SG15 

A group of segments providing quantity details with all related inventory management 

information and optionally package details, line item currencies and references. 

Eurofer has decided not to use the segment STS of the segment group. 

Segment INV, Inventory management related details 

A segment to provide all the parameters required for an inventory activity report, e.g. 

the reason for an inventory movement, the direction of an inventory movement, etc. 

Segment QTY, Quantity 

A segment to provide quantity information suitably qualified, for the product referred to 

by the LIN segment, e.g. opening balance quantity, closing balance quantity, inventory 

movement quantity, etc. 

Segment GIN, Goods identity number 

A segment to provide specific serial, batch or packaging numbers to which the specific 

quantity relates. These may be single numbers or ranges of numbers. 


A segment indicating details regarding specific place or location of the quantity referred 

to in QTY. 


Date/time/period as applied to the quantity. 

Segment group 12: NAD-LOC 

A segment group to identify the parties related to the material of the inventory. 


A segment to identify the owner of the stock. 


To identify a country/place/location and its sub-locations. 

Segment group 13: PRI-CUX-DTM 

A group of segments to provide price/cost/value information. 

Eurofer has decided only to use the segments PRI and CUX. 

Segment PRI, Price details 

A segment to provide the price for stock accounting. 

Segment CUX, Currencies 

A segment specifying currencies, and if required, rates of exchange, e.g., evaluation 

currency. 

42



A group of segments giving references only relating to the specified quantity. 


A segment for referencing documents and other number pertinent to the quantity. 



Segment group 15: CPS-SG16 

A group of segments providing details of all package levels item or quantity. This 

segment group provides the capability to give the hierarchical relationship. The group 

defines a logical top-down packaging structure. 

Segment CPS, Consignment packing sequence 

A segment identifying the hierarchy in which packing has been done, e.g., handling unit 

(pallet), package (box). 

Segment group 16: PAC-MEA-QTY-SG17 

A group of segments specifying the number and type of packages, identification of the 

packages and date/time information. 

Segment PAC, Package 

A segment specifying the number and type of packages (physical units and the physical 

type of packaging). 

Segment MEA, Measurements 

A segment specifying physical measurement of packages / physical units described in 


Segment QTY, Quantity 

A segment to specify the quantity per package described in the PAC segment. 

Segment group 17: PCI-RFF-DTM-GIN 

A segment group specifying markings, labels and packing. 

Segment PCI, Package identification 

A segment specifying markings and / or label used on individual physical units 

(packages) described in the PAC segment. 


A segment for referencing the package identification e.g. master label number. 


Date/time/period relevant to the package, e.g., production date, expiration date, etc. 

43


Segment GIN, Goods identity number 

A segment to provide serial, batch, label or packaging number. These may be simple 

numbers or ranges of numbers. 

Segment UNT, Message trailer 

A service segment ending a message, giving the total number of segments in the 

message and the control reference number of the message. 

44


4.5 Detailed Description of the Message - subset of Eurofer 

4.5.1 Detailed segment clarification 

This section is provided to give detailed clarification and a further explanation to the usage 

of the data elements in the segments of the Inventory report message defined in the subset of 

Eurofer. The message consists of two sections, a heading section and a detail section. 

The section 4.5.2. describes each segment used in the heading section of the Eurofer 

Inventory report message. The section 4.5.3. describes each segment used in the detail 

section of the Eurofer Inventory report message. 

The original EDIFACT segment layout is listed. The appropriate comments relevant to the 

Eurofer subset are indicated. 

The segments are presented in the sequence in which they appear in the message. The 

segment and the segment group tag is followed by Mandatory or Conditional indicator, the 

maximum number of occurrences and the segment description. 

Reading from left to right, in column one the usage indicator is for the use of the EDIFACT 

data elements in the Eurofer subset. 

In the other columns the information is given about the data element tag, data element name, 

followed by the EDIFACT status and the format. 

The codes used for the usage indicator (USG. IND.) for the data elements are, 

R for REQUIRED - Should always be used in the message 

O for OPTIONAL - May be used by trading partners if required. 

X for EXCLUDED - Not used in the message. 

45


4.5.2 Detailed segment description - Heading section 

GROUP : 

SEGMENT : UNH MESSAGE HEADER 

SEGMENT STATUS : Mandatory 1 

FUNCTION : To head, identify and specify a message 

NOTES : This segment would normally be added as part of the translation process. It has been 

included for completeness. 

Data Element Summary 

USG. IND. TAG NAME STATUS FORMAT 

R 0062 MESSAGE REFERENCE NUMBER M an..14 

Unique message number assigned by the sender 

R S009 MESSAGE IDENTIFIER M 

R 0065 Message type identifier M an..6 

INVRPT Inventory report message 

R 0052 Message type version number M an..3 

D 

R 0054 Message type release number M an..3 

97A 

R 0051 Controlling agency M an..2 

UN United nations 

X 0057 Association assigned code C an..6 

X 0068 COMMON ACCESS REFERENCE C an..35 

X S010 STATUS OF THE TRANSFER C 

X 0070 Sequence message transfer number M n..2 

X 0073 First/last sequence message transfer C a1 

46


GROUP : 

SEGMENT : BGM BEGINNING OF MESSAGE 

SEGMENT STATUS : Mandatory segment repeat : 1 

FUNCTION : To indicate the type and function of a message and to transmit the identifying 

number. 

NOTES : 



R C002 DOCUMENT/MESSAGE NAME C 

R 1001 Document/message name, coded C an..3 

35 Inventory report 

78 Inventory movement advice 

79 Inventory status advice 

X 1131 Code list qualifier C an..3 

X 3055 Code list responsible agency, coded C an..3 

X 1000 Document/message name C an..35 

R C106 DOCUMENT/MESSAGE IDENTIFICATION C 

R 1004 Document/message number C an..35 

Contains the inventory report number 

X 1056 Version C an..9 

X 1060 Revision number C an..6 

R 1225 MESSAGE FUNCTION, CODED C an..3 

7 Duplicate (re-transmission) 

9 Original 

O 4343 RESPONSE TYPE, CODED C an..3 

AB Message acknowledgement 

NA No acknowledgement needed 

47


GROUP : 

SEGMENT : FTX FREE TEXT 

SEGMENT STATUS : Conditional segment repeat : 10 

FUNCTION : To provide free from or coded text information. 

NOTES : 



R 4451 TEXT SUBJECT QUALIFIER M an..3 

AAI General information 

See code list EDIFACT for other codes 

X 4453 TEXT FUNCTION, CODED C an..3 

O C107 TEXT REFERENCE C 

R 4441 Free text identification M an..17 

O 1131 Code list qualifier C an..3 

O 3055 Code list responsible agency, coded C an..3 

O C108 TEXT LITERAL C 

R 4440 Free text C an..70 

O 4440 Free text C an..70 




O 3453 LANGUAGE, CODED C an..3 

48


GROUP : 

SEGMENT : DTM DATE / TIME / PERIOD 


FUNCTION : To specify date, and/or time, period. 

NOTES : All specified dates/times should be in the format 'CCYYMMDD'/'hhmm' unless all 

parties involved in the transaction agree that there is a functional requirement for an 

alternative format. 



R C507 DATE/TIME/PERIOD M 

R 2005 Date/time/period qualifier M an..3 

90 Report start date 

91 Report end date 

137 Document/Message date/time 

182 Issue date 

187 Authentication date/time of the document 

366 Inventory report date 

See code list EDIFACT for other values 

R 2380 Date/time/period C an..35 

R 2379 Date/time/period format qualifier C an..3 

102 CCYYMMDD 

203 CCYYMMDDhhmm 


49


GROUP : Group 01 : RFF - DTM 

Conditional group repeat : 10 

SEGMENT : RFF REFERENCE 


FUNCTION : To specify a reference. 

NOTES : This segment is used for referencing documents, relating to the whole message or to 

all the inventory report items specified in the detail section. 



R C506 REFERENCE M 

R 1153 Reference qualifier M an..3 

AAK Despatch advice number 

CO Buyer's order number 

CR Customer reference number 

CT Contract number 

ON Order number 

POR Purchase order response number 


R 1154 Reference number C an..35 

O 1156 Line number C an..6 

X 4000 Reference version number C an..35 

50






FUNCTION : To specify date, and/or time, period of the referenced document. 

NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved 

in the transaction agree that there is a functional requirement for an alternative 

format. 





171 Reference date/time 




102 CCYYMMDD 


51


GROUP : Group 02 : NAD - LOC - SG3 - SG4 


SEGMENT : NAD NAME AND ADDRESS 


FUNCTION : To specify the name/address and their related function, either by C082 only and/or 

unstructured by C058 or structured by C080 thru 3207. 

NOTES : This segment is used for identifying the parties relevant for the whole message. 

Party details can be given in coded form or clear text. We recommend the use of 

coded form,using C082. The basis of this codification could be one of the national or 

international code lists. Examples of such code lists are VAT-registration number, 

Chamber of commerce, Wirtschaftsvereinigung, Odette, EAN, etc. 



R 3035 PARTY QUALIFIER M an..3 

AG Agent/representative 

BY Buyer 

CN Consignee 

CZ Consignor 

GM Inventory controller 

MF Manufacturer 

MS Message sender 

MR Message receiver 

SE Seller 

WH Warehouse keeper 


O C082 PARTY IDENTIFICATION DETAILS C 

R 3039 Party id identification M an..35 



58 EUROFER 

91 Assigned by seller or seller's agent 

92 Assigned by byer or buyer's agent 


O C058 NAME AND ADDRESS C 

R 3124 Name and address line M an..35 

O 3124 Name and address line C an..35 




O C080 PARTY NAME C 

R 3036 Party name M an..35 

O 3036 Party name C an..35 




O 3045 Party name format, coded C an..3 

52




O C059 STREET C 

R 3042 Street and number/P.O. Box M an..35 

O 3042 Street and number/P.O. Box C an..35 



O 3164 CITY NAME C an..35 

O 3229 COUNTRY SUB-ENTITY IDENTIFICATION C an..9 

O 3251 POSTCODE IDENTIFICATION C an..9 

O 3207 COUNTRY, CODED C an..3 

Use ISO 3166 two alpha country code. 

53


GROUP : Group 02 : NAD - LOC - SG3 - SG4 


SEGMENT : LOC PLACE/LOCATION IDENTIFICATION 


FUNCTION : To identify a country/place/location/related location one/related location two. 

NOTES : 



R 3227 PLACE/LOCATION QUALIFIER M an..3 

9 Place/port of loading 

11 Place/port of discharge 


R C517 LOCATION IDENTIFICATION C 

O 3225 Place/location identification C an..25 



O 3224 Place/location C an..70 

O C519 RELATED LOCATION ONE IDENTIFICATION C 

O 3223 Related place/location one identification C an..25 



O 3222 Related place/location one C an..70 

O C553 RELATED LOCATION TWO IDENTIFICATION C 

O 3233 Related place/location two identification C an..25 



O 3232 Related place/location two C an..70 

X 5479 RELATION, CODED C an..3 

54


GROUP : Group 04: CTA - COM 


SEGMENT : CTA CONTACT INFORMATION 


FUNCTION : To identify a person or a department to whom communication should be directed.. 

NOTES : 



R 3139 CONTACT FUNCTION, CODED C an..3 

IC Information contact 

See code list EDIFACT for other codes. 

R C056 DEPARTMENT OR EMPLOYEE, CODED C 

O 3413 Department or employee identification C an..17 

O 3412 Department or employee C an..35 

55


GROUP : Group 04: CTA - COM 


SEGMENT : COM COMMUNICATION CONTACT 


FUNCTION : To identify a communication number of a department or a person to whom 

communication should be directed. 

NOTES : 



R C076 COMMUNICATION CONTACT M 

R 3148 Communication number M an..512 

R 3155 Communication channel qualifier M an..3 

EM Electronic mail 

FX Telefax 

TE Telephone 

TL Telex 


56


GROUP : Group 05: CUX - DTM 


SEGMENT : CUX CURRENCIES 


FUNCTION : To specify currencies used in the transaction for evaluation and if relevant details for 

the rate of exchange. 

NOTES : 



R C504 CURRENCIES DETAILS C 

R 6347 Currency details qualifier C an..3 

2 Reference currency 


O 6345 Currency, coded C an..3 

Iso standard 4217 - 3 digit code 

O 6343 Currency qualifier C an..3 

10 Pricing currency 

O 6348 Currency rate base C n..4 

O C504 CURRENCIES DETAILS C 


3 Target currency 







O 5402 RATE OF EXCHANGE C n..12 

X 6341 CURRENCY MARKET EXCHANGE, CODED C an..3 

57


4.5.3 Detailed segment description - Detail section 

GROUP : Group 9 : LIN - PIA - IMD - NAD - MEA - ALI - LOC - DTM - FTX - 

SG10 - SG11 


SEGMENT : LIN LINE ITEM 


FUNCTION : To identify an inventory report item by the line number and configuration level. 

NOTES : 



R 1082 LINE ITEM NUMBER C n..6 

O 1229 ACTION REQUEST/NOTIFICATION, CODED C an..3 

R C212 ITEM NUMBER IDENTIFICATION C 

R 7140 Item number C an..35 

R 7143 Item number type, coded C an..3 

IN Buyer's item number 

SA Supplier's article number 

SN Serial number 




X C829 SUB-LINE INFORMATION C 

X 5495 Sub-line indicator, Coded C an..3 

X 1082 Line item number C n..6 

X 1222 CONFIGURATION LEVEL C n..2 

X 7083 CONFIGURATION, CODED C an..3 

58



SG10 - SG11 


SEGMENT : PIA ADDITIONAL PRODUCT ID 


FUNCTION : To specify additional or substitute item identification codes. 

NOTES : 



R 4347 PRODUCT ID FUNCTION QUALIFIER M an..3 

1 Additional identification 

5 Product identification 

R C212 ITEM NUMBER IDENTIFICATION M 



CV Custom article number (full code) 

EF Material code 

GS General specification number 

HS Harmonised system (8 digit code) 

IN Buyer’s item number 

MF Manufacturer’s article number 

SA Supplier’s article number 




91 Assigned by seller 

92 Assigned by buyer 

not used for values of the code list EDIFACT. 

O C212 ITEM NUMBER IDENTIFICATION C 















59









60



SG10 - SG11 


SEGMENT : IMD ITEM DESCRIPTION 


FUNCTION : To describe an item in either an industry or free format. 

NOTES : 



O 7077 ITEM DESCRIPTION TYPE, CODED C an..3 

B Code and text 

C Code (from industry code list) 

F Free-form 

S Structured (from industry code list) 

X Semi-structured (code + text) 

R 7081 ITEM CHARACTERISTIC , CODED C an..3 

8 Product 

13 Quality 

38 Steel grade 


R C273 ITEM DESCRIPTION C 

O 7009 Item description identification C an..17 

See Eurofer code lists or industry code lists for values 


Identification of the code list 


58 EUROFER 



O 7008 Item description C an..35 

Plain language description 

O 7008 Item description C an..35 

O 3453 Language, coded C an..3 

O 7383 SURFACE/LAYER INDICATOR, CODED C an..3 

See Edifact code list for values 

61



SG10 - SG11 






NOTES : This segment is used for identifying the parties relevant for the whole message. 













58 EUROFER 

















62














63



SG10 - SG11 


SEGMENT : MEA MEASUREMENTS 


FUNCTION : To specify physical measurements, including dimension tolerances, weights and 

counts. 

NOTES : 



R 6311 MEASUREMENT PURPOSE QUALIFIER M an..3 

AAE Measurement 

PD Physical dimensions (product ordered) 

SE Property specification 

WT Weight 

R C502 MEASUREMENTS DETAILS C 

R 6313 Property measured, coded C an..3 

AAL Net weight 

AR Area 

DI Diameter 

DP Depth 

ID Inside diameter 

G Gross weight 

HT Height 

LN Length dimension 

OD Outside diameter 

TH Thickness 

U Weight per unit 

WD Width dimension 

WU Weight per unit length 


R 6321 Measurement significance, coded C an..3 

3 Approximately 

4 Equal to 


O 6155 Measurement attribute identification C an..17 

X 6154 Measurement attribute C an..70 

R C174 VALUE / RANGE C 

R 6411 Measure unit qualifier M an..3 

KGM Kilogram 

KL Kilogram/M 

MMT Millimetre 

MTK Square metre 

MTR Metre 

TNE Tonne 


O 6314 Measurement value C an..18 

O 6162 Range minimum C n..18 

O 6152 Range maximum C n..18 

X 6432 Significant digits C n..2 

O 7383 SURFACE/LAYER INDICATOR, CODED C an..3 

See Edifact code list for values 

64



SG10 - SG11 


SEGMENT : ALI ADDITIONAL INFORMATION 

² 


FUNCTION : To indicate that special conditions due to the origin preference are applicable. 

NOTES : 



R 3239 COUNTRY OF ORIGIN, CODED C an..3 

O 9213 TYPE OF DUTY REGIME, CODED C an..3 

O 4183 SPECIAL CONDITIONS, CODED C an..3 

X 4183 SPECIAL CONDITIONS, CODED C an..3 




65



SG10 - SG11 




FUNCTION : To specify date, and/or time, period related to the line item. 



format. 





94 Production date 

96 Discharge date/time 

257 Calculation date/time 




102 CCYYMMDD 


66







NOTES : This segment is used for referencing documents, relating to the inventoy report item 

specified in the detail section. 






AEL Delivery number (transport) 

CO Buyer's order number 

CR Customer reference number 







O 4000 Reference version number C an..35 

67









format. 









102 CCYYMMDD 


68


GROUP : Group 11 : INV - QTY - GIN - LOC - DTM - STS - SG12 - SG13 - SG14 - SG15 


SEGMENT : INV INVENTORY MANAGEMENT RELATED DETAILS 


FUNCTION : To provide the different information related to the inventory management functions 

and needed to process properly the inventory movements and the inventory balances. 

NOTES : Element 4501 is only used for stock movements and element 4503 is only used in the 

case of stock balance. 



O 4501 INVENTORY MOVEMENT DIRECTION, CODED C an..3 

1 Movement out of inventory 

2 Movement into inventory 

O 7491 TYPE OF INVENTORY AFFECTED, CODED C an..3 

1 Accepted product inventory 

2 Damaged product inventory 

3 Bonded inventory 

4 Reserved inventory 


O 4499 REASON FOR INVENTORY MOVEMENT, CODED C an..3 

1 Reception 

2 Delivery 

3 Scrapped parts 

4 Difference 

5 Property transfer within the warehouse 

6 Inventory recycling 

7 Reversal of previous movement 

8 Defect 

9 Commercial 

11 Consumption 


O 4503 INVENTORY BALANCE METHOD, CODED C an..3 

1 Book-keeping inventory balance 

2 Formal inventory balance 

3 Interim inventory balance 


O C522 INSTRUCTION C 

R 4403 Instruction qualifier M an..3 

O 4401 Instruction, coded C an..3 



O 4400 Instruction C an..35 

69




SEGMENT : QTY QUANTITY 


FUNCTION : To specify a pertinent quantity. 

NOTES : 



R C186 QUANTITY DETAILS M 

R 6063 Quantity qualifier M an..3 

156 Inventory movement quantity 

157 Opening stock balance quantity 

158 Closing stock balance quantity 


R 6060 Quantity M n..15 

R 6411 Measure unit qualifier C an..3 

KGM Kilogram 


MTR Metres 

PCE Pieces 

TNE Tonnes 


70




SEGMENT : GIN GOODS IDENTITY NUMBER 


FUNCTION : To give specific identification numbers, either as single numbers or ranges, for the 

physical units. 

NOTES : 



R 7405 IDENTITY NUMBER QUALIFIER M an..3 

BN Serial number 

MF Piece number 

ML Marking label number 


R C208 IDENTITY NUMBER RANGE M 

R 7402 Identity number M an..35 

O 7402 Identity number C an..35 

O C208 IDENTITY NUMBER RANGE C 

O 7402 Identity number M an..35 











71






FUNCTION : To identify a country/place/location/related location one/related location two. 

NOTES : 




14 Location of goods 

18 Warehouse 

92 Routing 


















72






FUNCTION : To specify date, and/or time, period as applied to quantity. 



format. 





96 Discharge date/time 

145 Event date 

179 Booking date/time (for the date/time of the movement) 

257 Calculation date (for the date/time of the balance) 

183 Date, as at 




102 CCYYMMDD 

203 CCYYMMDDHHMM 


73


GROUP : Group 12 : NAD - LOC 






NOTES : This segment is used for identifying the parties related to the material of the 

inventory. 








BY Buyer 

CN Consignee 

CZ Consignor 


SE Seller 






58 EUROFER 

















74














75


GROUP : Group 12 : NAD - LOC 




FUNCTION : To identify a country/place/location/and its sub-locations. 

NOTES : 





















76


GROUP : Group 13 : PRI - CUX - DTM 


SEGMENT : PRI PRICE DETAILS 


FUNCTION : To specify price information. 

NOTES : 



R C509 PRICE INFORMATION C 

R 5125 Price qualifier M an..3 

CAL Calculation price 


R 5118 Price C n..15 

O 5375 Price type, coded C an..3 

CT Contract 

PE Per each 

PK Per kilogram 

PT Per tonne 

QT Quoted 


O 5387 Price type qualifier C an..3 

AAA Reference price 


O 5284 Unit price basis C n..9 

O 6411 Measure unit qualifier C an..3 


PCE Piece 


X 5213 SUB-LINE PRICE CHANGE, CODED C an..3 

77


GROUP : Group 13 : PRI - CUX - DTM 


SEGMENT : CUX CURRENCIES 


FUNCTION : To specify currencies used in the transaction for evaluation and if relevant details for 

the rate of exchange. 

NOTES : 



R C504 CURRENCIES DETAILS C 


2 Reference currency 



Iso standard 4217 - 3 digit code 




O C504 CURRENCIES DETAILS C 


3 Target currency 







O 5402 RATE OF EXCHANGE C n..12 

X 6341 CURRENCY MARKET EXCHANGE, CODED C an..3 

78







NOTES : This segment is used for referencing documents, relating to the specified quantity. 






AFV Quantity valuation number 


FF Freight forwarder’s reference number 



TF Transfer number (identify authorisation given by the consignee) 

VN Order number (Vendor) 





79









format. 









102 CCYYMMDD 


80


GROUP : Group 15 : CPS - SG16 


SEGMENT : CPS CONSIGNMENT PACKING SEQUENCE 


FUNCTION : To identify the sequence in which physical packing is presented in the consignment, 

and optionally to identify the hierarchical relationship between packing layers. 

NOTES : 



R 7164 HIERARCHICAL ID NUMBER M an..12 

O 7166 HIERARCHICAL PARENT ID C an..12 

O 7075 PACKAGING LEVEL, CODED C an..3 

1 Inner 

2 Intermediate 

3 Outer 

81


GROUP : Group 16 : PAC - MEA - QTY - SG17 


SEGMENT : PAC PACKAGE 


FUNCTION : To describe the number and type of packages/physical units. 

NOTES : 



O 7224 NUMBER OF PACKAGES C n..8 

X C531 PACKAGES DETAILS C 

X 7075 Packaging level, coded C an..3 

X 7233 Packaging related information, coded C an..3 

X 7073 Packaging terms and conditions, coded C an..3 

O C202 PACKAGE TYPE C 

O 7065 Type of packages identification C an..17 

BG Bag 

BB Bobbin 

BE Bundle 

BX Box 

CL Coil 

CS Case 

NE Unpacked 

PA Packet 

PAL Pallet 

PK Package 

RO Roll 

SM Sheet 




58 EUROFER 


92 Assigned by buyer or buyer's agent 

O 7064 Type of packages C an..35 

X C402 PACKAGE TYPE IDENTIFICATION C 

X 7077 Item description type, coded M an..3 

X 7064 Type of packages M an..35 

X 7143 Item number type, coded C an..3 

X 7064 Type of packages C an..35 

X 7143 Item number type, coded C an..3 

X C532 RETURNABLE PACKAGE DETAILS C 

X 8395 Returnable package freight payment responsibility, coded C an..3 

X 8393 Returnable package load contents, coded C an..3 

82




SEGMENT : MEA MEASUREMENTS 


FUNCTION : To specify physical measurements, including dimension tolerances, weights and 

counts of the packages described in the segment PAC. 

NOTES : 



R 6311 MEASUREMENT PURPOSE QUALIFIER M an..3 

AAY Package measurement 

R C502 MEASUREMENTS DETAILS C 

R 6313 Property measured, coded C an..3 

AAL Net weight 

G Gross weight 

HT Height dimension 

LN Length dimension 

OD Outside diameter 

T Tare weight 

U Weight per unit 

WD Width dimension 


R 6321 Measurement significance, coded C an..3 

3 Approximately 

4 Equal to 


X 6155 Measurement attribute identification C an..17 

X 6154 Measurement attribute C an..70 

R C174 VALUE / RANGE C 

R 6411 Measure unit qualifier M an..3 

KGM Kilogram 

MMT Millimetre 

MTR Metre 

TNE Tonne 

See code lisr EDIFACT for other codes 

O 6314 Measurement value C an..18 

O 6162 Range minimum C n..18 

O 6152 Range maximum C n..18 

O 6432 Significant digits C n..2 

X 7383 SURFACE/LAYER INDICATOR, CODED C an..3 

83




SEGMENT : QTY QUANTITY 


FUNCTION : To specify a pertinent quantity. 

NOTES : 



R C186 QUANTITY DETAILS M 

R 6063 Quantity qualifier M an..3 

52 Quantity per pack 


R 6060 Quantity M n..15 

R 6411 Measure unit qualifier C an..3 

NAR Number of articles 

NBB Number of bobbins 

NMP Number of packs 

NRL Number of rolls 

SH Sheet 

PCE Piece 


84


GROUP : Group 17 : PCI - RFF - DTM - GIN 


SEGMENT : PCI PACKAGE IDENTIFICATION 


FUNCTION : To specify markings and labels on individual packages or physical units. 

NOTES : 



R 4233 MARKING INSTRUCTIONS, CODED C an..3 

17 Seller's instruction 


O C210 MARKS & LABELS C 

R 7102 Shipping marks M an..35 

O 7102 Shipping marks C an..35 









X 8275 CONTAINER/PACKAGE STATUS, CODED C an..3 

O C827 TYPE OF MARKINGS C 

O 7511 Type of marking, coded C an..3 



85






FUNCTION : For referencing the package identification. 

NOTES : 





AAT Master label number 


X 1156 Line number C an..6 


86






FUNCTION : To specify date, and/or time, period relevant for the package. 



format. 





94 Production date 




102 CCYYMMDD 


87




SEGMENT : GIN GOODS IDENTITY NUMBER 


FUNCTION : To give specific identification numbers, either as single numbers or ranges, for the 

packages or physical units. 

NOTES : 



R 7405 IDENTITY NUMBER QUALIFIER M an..3 

BN Serial number 

ML Marking label number 

PN Part number 


R C208 IDENTITY NUMBER RANGE M 

R 7402 Identity number M an..35 














88


GROUP : 

SEGMENT : UNT MESSAGE HEADER 

SEGMENT STATUS : Mandatory 1 

FUNCTION : Service segment ending a message, giving the totals number of segments. 

NOTES : This segment would normally be added as part of the translation process. It has been 

included for completeness. 



R 0074 NUMBER OF SEGMENTS IN A MESSAGE M n..6 

R 0062 MESSAGE REFERENCE NUMBER M an..14 

Unique message number assigned by the sender 

89


5. EXAMPLES 

5.1. Example of an Inventory Report (balance) of the Warehouse of Flushing 

On the next pages an example is presented of the translation of an inventory report from the 

warehouse Flushing to the company Teesside of the material in stock for the customer BS 

Blume. 

EDI message Information in the document and remarks 

HEADER - SERVICE SEGMENT 

UNH+ME000001+INVRPT:D:97A:UN' First message in an interchange of an inventory report message. 

HEADER SECTION 

BGM+79+BFF79+9' Inventory report message with reference number BFF79. 

DTM+182:199801111954:203' Issue date/time of the inventory report message. (DATE - TIME) 

DTM+366:19980111:102' Inventory report date. (See Title) 

NAD+WH+++FLUSHING' WH is used for the warehouse keeper. (FLUSHING) 

NAD+GM+++TEESSIDE' GM is used for the inventory controller. (TEESSIDE) 

NAD+BY+++BS BLUME' BY is used for the buyer. (CUSTOMER) 

DETAIL SECTION (Inventory report item information) 

LIN+1' Inventory report line item. 

IMD+S+8+HE 500 300 155::91' Product description. (DIMENSIONS) 

NAD+MF+++LACKENBY' MF is used for the manufacturer. (MILL) 

MEA+AAE+LN:4+MMT:24000' Value of the length. (LENGTH) 

MEA+WT+AAL:4+KGM:11160' Value of the net weight. (TONNES) 

DTM+96:19980106:102' Date of discharge. (DATE OF DISCHARGE) 

DTM+257:5:804' Number of days in stock. (DAYS IN STOCK) 

RFF+AAK:C77305’ Despatch advice number. (BS DESPATCH) 

RFF+POR:122977/028' Order number seller. (BS ORDER/ITEM) 

RFF+AEL:ELKE 479’ Name of the vessel. (VESSEL) 

INV++++3’ Inventory balance. (STOCK TAKING REPORT) 

QTY+158:3:PCE’ Number of pieces. (PCES) 













90










RFF+AAK:T47981’ Despatch advice number. (BS DESPATCH) 









































91



























SUMMARY SECTION 

UNT+104+ME000001' First message in an interchange of an inventory report message. 

92


5.2. Example of an Inventory Report (movement) of the Warehouse of 

Flushing 

On the next pages an example is presented of the translation of an inventory report from the 

warehouse Flushing to the company Teesside of the material despatched from the 

warehouse to the customer on 12 January 1998. In the example only a part of this report, 

dealing with the despatch no. 8030206, is presented. 


HEADER - SERVICE SEGMENT 

UNH+ME000002+INVRPT:D:97A:UN' Second message in an interchange of an inventory report message. 

HEADER SECTION 

BGM+78+BFF52+9' Inventory report message with reference number BFF52. 

DTM+182:199801130606:203' Issue date/time of the inventory report message. (DATE - TIME) 

DTM+366:19980112:102' Inventory report date. 

NAD+WH+++FLUSHING' WH is used for the warehouse keeper. (FLUSHING) 

NAD+GM+++TEESSIDE' GM is used for the inventory controller. (TEESSIDE) 

DETAIL SECTION (Inventory report item information) 


MEA+WT+AAL:4+KGM:3728' Value of the net weight. (WEIGHT) 

RFF+AAK:E25244’ Despatch advice number. (BS DESP NO) 

RFF+VN:122423/013' Order number seller. (ORDER ITEM) 

RFF+AEL:ELKE 482’ Name of the vessel. (SHIP CODE) 

INV+1++2’ Inventory movement. 

QTY+156:7:PCE’ Number of pieces. (BARS) 

RFF+FF:8030206’ Despatch advice number. (FFF DESP NO) 

DTM+171:19980112:102’ Despatch date. (DESP DATE) 

RFF+AAS:BDSP02’ Transport number. (TRANSPORT NO) 











93











































94













SUMMARY SECTION 

UNT+77+ME000002' Second message in an interchange of an inventory report message. 

95


All information provided in this documentation is provided “as is” without any warranties of any 

kind including warranties of accuracy, fitness for a particular purpose, or non-infringement or 

intellectual property. 

EUROFER shall not be held responsible for any errors or any loss resulting from any use of this 

document or the specification herein. 

The materials contained in this document may be copied provided that ALL copies retain the 

copyright and any other proprietary notices contained on the materials. No material may be 

modified, edited or taken out of context such as its use creates a false or misleading statement or 

impression as to the positions, statements or actions of the publisher. 

©2001 EUROFER. All rights reserved. All countries. 

96

INVRPT Inventory Report Message - Eurofer

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