Request for Proposal - Father Joe's Villages

Page
1
Request for Proposal
Neil Good Day Center Facility Services
299 17 th Street
San Diego, CA 92101
11/7/2008
St. Vincent de Paul Village, Inc.
1501 Imperial Ave
San Diego, CA 92101
Ruth Bruland, Division Director
Contract Manager
Phone: 619-233-8500 x1030
Email: ruth.bruland@neighbor.org

Page
2
St.
Vincent
de
Paul
Village,
Inc.
RECEIPT
CONFIRMATION
FORM
To
acknowledge
your
intent
to
respond
and
to
receive
any
amendments
or
further
information
about
this
Request
for
Proposal,
it
is
requested
that
this
form
be
returned
immediately
to:
Attention:

 Ruth
Bruland,
Division
Director
Contract
Manager
St.
Vincent
de
Paul
Village,
Inc.
1501
Imperial
Ave,
San
Diego,
CA
92101
Fax:
(619)
645­6479
Telephone:
(619)
233­8500
x1030
Failure
to
return
this
form
may
result
in
no
further
communication
regarding
this
Request
for
Proposal.
COMPANY
NAME:

_______________________________________________________
STREET
ADDRESS:
_______________________________________________________
CITY:
_____________


STATE:
_____


ZIP
CODE:
_____________
TELEPHONE
#:
________________









FACSIMILE
#:
_____________________
CONTACT
PERSON
(NAME/TITLE):
______________________________
EMAIL:

____________________________________
We
have
received
a
copy
of
the
above
noted
Request
for
Proposal
for
the
Neil
Good
Day
Center
Facility
Project.
___
 YES,
I
will
be
responding
to
this
Request
for
Proposal.
___
 NO,
I
will
not
be
responding
to
this
Request
for
Proposal.
I
understand
that
if
I
do
not
submit
a
proposal,
this
will
not
affect
our
company's
status
as
a
potential
Vendor
to
St.
Vincent
de
Paul
Village,
Inc.
in
the
future.
I
also
understand
that
if
I
do
not
return
this
form
our
company
will
not
receive
any
further
notices
with
regard
to
this
Request
for
Proposal.
SIGNATURE:
TITLE:
DATE:

PLEASE
RETURN
BY
FAX
NO
LATER
THAN
1
PM
FRIDAY,
11/21/2008.
INVITATION FOR BIDS/ REQUEST FOR PROPOSAL (RFP)
St. Vincent de Paul Village, Inc. wishes to receive responses from vendors qualified to provide
the services described below located at:
299 17 th Street, San Diego, CA. 92101
Description of work to be performed:
• Maintenance operation for all aspects of preventive, routine, and emergency maintenance
of St.
Vincent
de
Paul
Village,
Inc.
owned or operated facilities listed above. Vendor is also
responsible for, minor capital projects, moving, safety, and plant operation/custodial
support.
o Maintenance to include but not limited to:
• Electrical Systems/Energy Management Control Systems (EMCS)
• Energy Management and Audit Services
• Fire Alarm and Fire Suppression Systems Maintenance
• Pest Control
• Painting
• Provide preventative maintenance and repairs to all HVAC systems, plumbing
systems, and other building components including but not limited to doors,
windows, lights, electrical equipment and fixtures.
o Custodian and Landscaping to include, but not limited to:
Daily:
• Clean restrooms, baseboards, and all interior spaces of the
building.
• Sweep and dust mop all tile floors.
• Sweep all halls and stairways.
• Vacuum all carpets and rugs, and spot clean as needed.
• Empty and clean all ashtrays.
• Dust all office furniture, telephones, ledges, and woodwork, and all
other surfaces.
Page
3

• Remove trash.
• Water grounds as needed
Once per week:
• Thoroughly clean and wax all tile floors.
• Clean all exterior windows on both the inside and outside.
• Trim trees as needed
• The Vendor will furnish all materials and equipment necessary to perform the foregoing
services with the exception of hand soap, towels, toilet tissue, set covers, sanitary
napkins, and deodorants, which are to be supplied by the Customer and an adequate
supply of which is at all times to be maintained in the Building Maintenance room of the
building.
• Provide other services as stipulated from time to time by St.
Vincent
de
Paul
Village,
Inc.
• All work and materials are to comply with the Uniform Building Code, Federal, State,
County and Local government regulations.
• Vendor to arrange for all permits, drawings and inspections as needed.
• Vendor to remove and dispose of all materials and refuse. In the event of hazardous
materials needing disposal, St.
Vincent
de
Paul
Village,
Inc.
is to be provided with copies of
the manifest provided from the disposal site(s).
• Daily clean-up of work zones, including, but not limited to, pick up of nails and debris to
be performed. Area shall be broom clean at the end of each day.
• Work zones must be established and fenced off (plastic construction fencing, of the same
quality, as that of Home Depot is appropriate) to separate the work zone from the
children, should the work be at an existing facility.
• Systematic inspection will be conducted by the foremen and field superintendents of the
Vendor to ensure that all services are properly performed. To make certain that any
problems that may arise will be promptly taken care of, the Vendor will maintain a
twenty-four (24)-hour answering service seven (7) days per week for the receipt of any
complaints.
Vendor to perform walk-through at completion of jobs conducted by third parties with a
representative of the St. Vincent de Paul Villages, Inc. to verify that all materials used and work
performed conforms to contractual obligations.
• ON-SITE STAFF ARE NOT ALLOWED TO ALTER THE SCOPE OF WORK
DESCRIBED IN THIS RFP. ALL CHANGES MUST BE MADE THROUGH THE
SUPPORT SERVICES DEPARTMENT AT 619-233-8500 x1040.
Page
4

• TURN KEY PROJECT: St. Vincent de Paul Village, Inc. is desirous for this to be a turn
key project. All utilities, training, equipment, maintenance of video equipment,
inspections, fees associated with this project, etc, to be included into vendor’s cost
estimate in response to RFP.
1) Fax or mail proposal to recipients listed in section 9 of this RFP. Proposals will not be
opened in public.
Tax ID # or Social Security # is required to be placed on the invoice for tax form 1099
purposes. Thirty day billing cycle.
2) Proposals will include:
a) Company description.
b) Contact information.
c) Vendor qualifications and references.
d) Fixed fee for work described.
e) A line item budget.
f) A description of the Vendor’s management team for this project, listing all key
personnel.
g) Acknowledgement of receipt of any addenda received.
h) Copy of appropriate license(s) and or certifications.
3) NONDISCRIMINATION: St. Vincent de Paul Village, Inc. encourages the submission of
bids from minority, disabled veteran and women owned businesses.
St. Vincent de Paul Village, Inc. is an Equal Opportunity Employer. Recipients of contracts
with St. Vincent de Paul Village, Inc. must be aware that the St. Vincent de Paul Village, Inc.
is a pass thru agency for federal, state, county and local dollars and that the St. Vincent de
Paul Village, Inc. does not discriminate. Recipients of contracts are subject to prohibitions
against discrimination. Recipients of awards agree that they will not discriminate against men
or women regardless of race, creed, ancestry physical ability, medical condition, pregnancy,
age, political affiliation, marital status or sexual orientation. Recipients must comply with St.
Vincent de Paul Village, Inc.’s drug free workplace policy.
Recipients are subject to and must comply with all federal, state, county and local laws,
including but not limited to nondiscrimination laws, Immigration and Naturalization law,
Gender Harassment Warranty and Liability, Americans with Disabilities Act, Social Security
Act and Drug Free Workplace.
4) St. Vincent de Paul Village, Inc. reserves the right to reject any and all bids or waive any
irregularities in a bid or in the bid process.
Page
5

5) Site visit requests. Call (619)233-8500 X 1030 to make arrangements for a site visit.
6) All materials submitted in response to this RFP and supporting material will not be returned
to the vendors.
7) Timelines:
• Receipt Confirmation Form: To be considered eligible to respond to this RFP, this form
must be returned no later than 1:00 p.m. Friday, 11/21/2008.
• Responses to RFP: To be considered eligible all responses must be received no later than
1:00 p.m. Friday, 12/05/2008.
8) The successful bidder shall provide to St. Vincent de Paul Village, Inc.
a) evidence of general liability insurance naming St. Vincent de Paul Village, Inc., its
officers, employees and agents as additional insured, in the amount of $1,000,000 and
b) workers compensation insurance. No work shall be performed under the terms of this
agreement until such evidence has been provided to, and approved by, St. Vincent de
Paul Village, Inc.
9) Proposals and questions shall be received by and shall be addressed to:
Ruth Bruland
Division Director
Contract Manager
St. Vincent de Paul Village, Inc.
1501 Imperial Ave
San Diego, CA. 92101
Office: (619) 233-8500 x1030
Fax: (619) 645-6479
ruth.bruland@neighbor.org
Page
6
EOE/M/F/D/V/Drug Free Workplace
-END OF RFP-