Microsoft Word Printing

Microsoft Word
Printing
In Word 2010 printing options are found in the file tab. You can choose to print your document in blackand-white
or colour, on one side or both sides of the paper, and can set several other printing options.
When you send a job to print, it goes into the print queue for the printer you have chosen. You can then
pick it up from the printer.
Sending a document to the printer
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Type in the number of copies or use the up and down arrows
• Ensure the correct printer is selected from the drop down menu under the printer heading
• Click the large print button
Click the file tab on
the ribbon
Select the print option
from the navigation
menu
Enter the required
number of copies
Ensure the correct
printer is selected
Click the print button
to print your document

Microsoft Word
Print preview
The print preview in Word provides a way of seeing how your document will appear when printed. The print
preview shows on the right-hand side of the screen when you select the print button on the file tab.
To use print preview:
Click the file tab
on the ribbon
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• The print preview is now visible on the right of the screen
• If the document contains multiple pages you can change the page being previewed using the left
and right arrows at the centre-bottom of the screen
• You can zoom in and out of the Preview using the zoom slider at the bottom right of the screen or
with the + and – buttons
Any changes made in the
print settings will be
shown in the print preview
Move through the pages of the document
using the left and right arrow buttons
click print on the
navigation menu
This is a print preview showing what the
document will look like when printed
Zoom in and
out using the
slider

Microsoft Word
Print settings
When you go to the print options in the file tab, you can change several of the page layout and printing
options. For instance, you can choose whether your document prints in colour and on both sides of the
page.
Changing the selected printer
The default printer in MMU is the black-and-white multifunctional device. Prints sent to this queue can be
picked up from any printer around the university. You may need to change the printer to print a document
in colour or to use a university computer to print on your home printer.
To select a different printer:
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Click the printer drop down menu
• Choose a printer from the available list
Note: the default printer will have a tick next to it, this is the printer that Word will use if you do not change
the selected printer.
Colour printing within MMU
Click the printer drop
down menu to see a
list of available printers
Select a printer from the available
list – this is the colour print queue
The default printer is the black-and-white
If the printer you want
to use is not listed, you
can add it from here
When printing within MMU you will need to ensure that you select the relevant print cluster. This means
that you can then print your document off from any shared printer within the university. Select SC-Mono on
print-cluster for black and white or SC-Colour on print-cluster for colour. To get colour prints, you also
need to make sure you collect coloured documents from a colour printer.

Microsoft Word
Duplex printing
Duplex printing is when your document prints out on both sides of the page. Within MMU the printers are
set to automatically print double-sided, but if you need to print single-sided instead, you can set this in the
printer settings. For example, some student submissions must be printed single-sided for marking.
Printing single-sided documents and changing duplex settings
To print a document on just one side of each page, you must change the duplex setting. To do this:
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Click the print on both sides option – a menu will pop out from which you can choose the setting
you need
• Select the relevant duplex option
o print one sided
o print on both sides – flip pages on long edge
o print on both sides - flip pages short edge
o manually print on both sides
Note: most university printers default to print on both sides (flip pages on long edge).
Collating documents
Collation settings allow you to choose the order in which the pages of your document will come out when
you print more than one copy. When printing multiple copies of long documents, collating will ensure then
each document is ordered correctly. Uncollated printing will mean that multi-page documents are not
printed in order – instead they are grouped by page number.
Changing collation settings
To adjust collation settings:
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Click the collation drop down menu to see all available options
• Select collated or uncollated
Click the duplex drop
down menu to see a list
of available options
Click to select a duplex
option

Microsoft Word
Page orientation
From the print settings you can set documents to print in portrait or landscape orientation without having
to go to page layout options. Changing the page orientation may change the layout of your document,
check in the print preview before printing.
Note: the page orientation can also be changed from the page layout tab
To change the page orientation:
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Click the orientation drop down menu
• Select landscape or portrait orientation
Click the collation
menu
Select either collated
or uncollated
Click the orientation
drop down menu
Select portrait or
landscape orientation

Microsoft Word
Page size
You can change the page size from the print settings as well as in page layout options. If you change the
page size, this may affect the layout of your document – check the print preview before you print.
Changing the paper size
To change the size of the page:
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Click the paper size drop down menu – it will usually say “A4” on it to begin with
• Select the page size you want – remember, MMU printers will usually only take A4 and A3 paper
Click the paper size
drop down menu
Use the scroll bar to
navigate the list of
available paper sizes
Click a paper size to
select it from the list
You can see
more paper
sizes here

Microsoft Word
Changing margins in print settings
Margins are normally configured from the page layout tab although they can be changed in the print
settings. Any changes to margins made in the print settings are visible in the print preview to the right of the
screen, so you can see how different margins will appear when printed.
To set new margins from the printer settings page:
• Click the file tab on the ribbon
• Select print from the navigation bar on the left of the screen
• Click the margins drop down menu
• Select the margin type you wish to apply
Click the margins
drop down menu
Select the desired
margin type
You can create your
own margin settings
here