Instructions for internship application

Instructions for Internship Application
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2012-04-16
Below are instructions for applying for internship. The application must be made in a specific
application form that can be downloaded from the SMC website.
The instructions are built around a number of headings that are also found in the application
form. Under each heading there are a number of questions that must be answered in the
application.
1. Organizations
Member organizations
Describe why it is important for your organization to offer internship placements.
Describe in which way the intern/interns can generate interest and commitment for development
cooperation and strengthen the Swedish resource base.
What human resources does the member organization have to manage an internship programme?
Who is responsible for the different parts of the internship?
Describe how your organization has assessed the capacity of the partner organization to host an
intern.
Partner organization
Do partner organizations in the South have previous experience of internship activities? If they
have, how has the cooperation worked?
How is the collaborative relationship, besides internship activities, between the Swedish
organization and the partner organization?
Why does the partner organization want to receive interns?
Responsibility and roles
Who will be the supervisor for the interns during the internship? (Name, function/role and any
previous experience of supervising interns.) If there are several supervisors/managers within the
same partner organization, what is the division of responsibility between them?
What is the division of responsibilities between the organizations regarding security issues?

2. Expected results
The internship programme is based on SMC’s three activity goals (see matrix). The applicant
organization should, using the attached matrix, fill in the expected results from activities,
indicators and verifications.
Expected results should also be included in the application form as well as the member
organization’s own objectives for the internship, if any.
3. Time schedule
Describe a preliminary time schedule for the organization’s interns regarding selection,
preparation, internship in the visiting country and follow-up work.
4. Selection
Describe the organization’s selection process/recruitment of interns?
Describe how the organization’s partners participate in the selection process, e.g. through priority
criteria and dialogue.
5. Preparation
How does the organization prepare interns for the internship and eventual information activities?
6. Content
What duties will the interns have during their internship? How has the partner organization
influenced the placement of the intern?
How are the interns given the opportunity to gain different perspectives of the development
cooperation work through the internship?
Describe how the organization assesses whether the internship and the activities of the
organization are based on a rights-based approach?
7. Information activities
If information activities are included in the internship programme, describe in which way the
interns will be involved in the information activities. How has the organization in Sweden and in
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the partner countries participated and influenced the message and design of the information
work?
8. Implementation and follow-up
How does the member organization and partner organization follow-up the intern placement
during the internship period?
How will the organization follow-up the intern’s experience after returning home? How does the
organization make use of the intern’s experience during and after the internship?
What is the preparedness of the organization towards interns who may require psychosocial
support during the internship and/or support after returning home?
9. Lessons learned and evaluation
How are lessons learned from member organizations, partner organizations and internships
documented?
How does the organization plan to make use of these lessons learned?
How does the organization plan to evaluate the internship activities? When will this happen?
10. Risk assessment and security planning
What are the risks that the programme cannot be implemented as planned? How does the
organization plan to manage this?
What are the security plans for the internships? How, when and who is responsible for the safety
briefings with the interns? Instead of answering the questions above, the organization can refer to
the security plan submitted with the application.
11. Budget
The budget should be in Swedish currency (SEK).
The following information should be included in the budget:
Revenue:
Internship grants that are applied for from the International Programme Office/SMC
Any other funding or other contributions.
Own contribution by Swedish organization.
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Costs:
Costs for the main activities (travel, insurance, per diem, housing etc.)
Costs for administration in Sweden.
Costs for partner organization’s administration.
12. Attachments
The following attachments are obligatory:
Security plan.
Letters of invitation from all partner organizations involved in the programme for the year of
application is required.
Matrix for the description of objectives and expected results.
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