Athletic Handbook - Frankfurt International School

FRANKFURT INTERNATIONAL SCHOOL
ATHLETIC DEPARTMENT
ATHLETIC HANDBOOK 2012-2013

Welcome Letter from the Athletic Director
Table of Contents
1.0 FIS Mission Statement
2.0 Athletic Department Philosophy
3.0 Athletic Department Objectives
4.0 FIS Statement of Sportsmanship
5.0 FIS Athletic Department Personnel
6.0 FIS Coaching Staff 2012-2013
7.0 Academic Eligibility Policy
8.0 Process for Handling Eligibility Concerns
9.0 Special Circumstances Regarding Tournament Eligibility
10.0 The Athlete’s Responsibility
11.0 FIS Sports Offered by Season and Eligibility by Grade and Age
12.0 Eligibility for ISST Junior Teams in Cross Country and Track and Field
13.0 Eligibility for DODDS in Cross country and Track and Field
14.0 Out of Season Training and Competition
15.0 FIS Athletic Code of Conduct
16.0 ISST Regulations for FIS Student Athlete
17.0 Communication
18.0 Playing Time on Grade 6-8 Teams
19.0 Playing Time on Junior Varsity and Varsity Teams
20.0 Practices
21.0 School Absences and Participation in Practices and Games
22.0 Sports Trips
23.0 Dress Code for Athletes and Coaches
24.0 Uniforms
25.0 FIS Students who are members of external German Clubs
26.0 Athletic Awards – End of Season and End of Year Awards
27.0 Athletic Booster Club (ABC)
28.0 ABC Concession Stand Operations
29.0 Housing of Visiting Athletes
30.0 Housing Guidelines for Parents
Welcome to the Frankfurt International School Athletic Department

Dear Parents,
On behalf of the FIS administrative team welcome to the FIS Athletic Department.
The Athletic Handbook has been developed to give FIS student-athletes and their families a
better understanding of the policies, procedures, responsibilities and expectations involved with
participation in the athletic program.
FIS has enjoyed many years of success in a wide variety of sports and boasts a fine reputation
across Europe for its athletic program. FIS recognizes the values students gain from
participation in a well-organized, high quality athletic program, and is dedicated to excellence in
this pursuit. We also pride ourselves on our reputation for not only challenging our studentathletes
to be the best, but by developing their social responsibilities and nurturing true
ambassadors of sportsmanship. These are key elements of our program, and we pay particular
attention to the sportsmanship of FIS teams.
FIS was a founding member of the International School Sports Tournament (ISST) in 1973.
ISST is the premier organization of competitive Varsity sport for international schools in Europe,
providing high quality end-of-season tournaments. The Sports Council for International Schools
(SCIS) provides us with quality competition mainly for Junior Varsity and Grade 6-8 teams, and
we also compete in the Department of Defense Dependent Schools league (DoDDS) with our
track and field and cross country teams.
As a parent of an FIS athlete you are automatically a member of the FIS Athletic Booster Club,
a voluntary parent group that works to support the teams. The Booster Club is involved with
tournament housing of visiting athletes, operating a concession stand for athletic events,
sponsoring sports award evenings honoring the athletes, fund raising for special events or
projects, the organization of the school’s book and clothing store, and supporting school-wide
intramural, instructional and recreation programs such as soccer, basketball, baseball/softball
and flag-football. I encourage you to ‘get involved’ with this very active and social group.
Further details about the Athletic Booster Club are contained in this handbook.
I certainly feel privileged to work in such a wonderful school and with such talented students,
and I look forward to working with you as we strive to produce highly competitive teams that we
can truly be proud of.
Yours sincerely,
Kenneth A. Macaulay
Athletic Director
1.0 FIS Mission Statement
Our mission is to be the leading, culturally diverse and family-oriented international
school with English as the principal language of instruction.

We inspire individuals to develop their intellect, creativity and character to become
independent, adaptable, socially responsible and internationally minded citizens, by
ensuring a dynamic, inquiry-driven education of the highest standard.
2.0 Athletic Department Philosophy
FIS Athletics supports the mission statement of the school and contributes to the overall
educational program. It is our firm belief that a well-conducted competitive athletic
program, based on sound educational principles and best practice, significantly aids the
development of every student-athlete.
Frankfurt International School believes in offering competitive athletic opportunities to as
many students as possible, striving for broad participation and competitive excellence,
whilst encouraging the highest levels of sportsmanship and fair play.
FIS believes that the welfare of the student–athlete is our prime concern – physically,
academically and emotionally.
3.0 Athletic Department Objectives
The athletic program strives to support the FIS Mission of developing independent,
adaptable, socially responsible and internationally minded citizens and is particularly
well suited to implementing the FIS Beliefs that :
● Developing head, heart and hand is necessary to realize one’s potential.
● Leading a healthy and active lifestyle improves the quality of life.
● Expectations that are challenging lead to higher levels of performance and
improve results.
● Commitment, enthusiasm and perseverance lead to success.
4.0 FIS Statement of Sportsmanship
Frankfurt International School is fully committed to upholding the ISST Statement of
Sportsmanship and has adopted the following statements.
The purpose of the FIS Athletic Department is to provide a venue for student–athletes to
compete in an environment that is safe, challenging, professional and educational. Each
athlete is given the opportunity to demonstrate his or her best athletic ability while
maintaining a spirit of respect and cooperation with fellow athletes from various
international backgrounds.
Each event involves students and adults in their different roles; these include the
athletes, coaches, sports officials and spectators. All those involved in the event are

expected to uphold the same spirit of respect and cooperation. This spirit is
demonstrated by fair play among athletes, positive encouragement from coaches,
impartial judgments from officials and respectful enthusiasm from spectators. The
behavior of the adults is crucial to the successful educational aspect of the event.
The adults act as role models for our athletes. Therefore, profanity, deliberately
distracting noises to interfere with the performance of a competing athlete, the
condemnation of coaches or officials, or any behavior that is disrespectful or degrading
to the ISST standard of sportsmanship, jeopardizes the purpose of the ISST
organization and, most of all, jeopardizes the quality of experience for the athletes.
FIS asks that all of our parents, coaches, officials and athletes keep this vision of our
purpose in mind.
5.0 FIS Athletic Department Personnel and Contact Details 2012-2013
5.1 Mr. Kenneth A. Macaulay Athletic Director
Office 06171 2024406
Mobile 0151 24163892
Email kenneth_macaulay@fis.edu
5.2 Mr. William Moncrief Assistant to the Athletic Director
Office 06171 2024483
Mobile 0151 24163890
Email william_moncrief@fis.edu
5.3 Dr. Frances Dielmann Administrative Assistant
Office 06171 2024407
Mobile 0170 8371061
Email frances_dielmann@fis.edu
5.4 FIS Athletic Website
www.fis.edu ►Student Life►Athletics
6.0 Coaching Staff 2012-2013
FALL
Varsity Boys Soccer Head Coach Fraser Carver
Varsity Girls Soccer Head Coach Ashley van der Meer
Varsity Boys Volleyball Head Coach Christine Moore
Varsity Girls Volleyball Head Coach Chrissy Moncrief
Asst. Coaches Tom Callahan
Rhonna Jessome
Varsity Cross Country Head Coach Richard Winn
Asst. Coaches Lea Karr, Liza Gorkiewicz,
Sarah Jaeger
JV Boys Soccer Head Coach Hans Henchen
JV Girls Soccer Head Coach Mark Brown
JV Boys Volleyball Head Coach Dave Mulkey
JV Girls Volleyball Head Coach Laura Kriss
Grade 6-8 Boys Tennis Head Coach Tom Brumagim
Grade 6-8 Girls Tennis Head Coach Stephen Toole
Grade 6-8 Boys A Soccer Head Coach Gary Noble

Grade 6-8 Boys B Soccer Head Coach Gareth Brewster
Grade 6-8 Girls A Soccer Head Coach Jessica Humble-Crofts
Grade 6-8 Girls B Soccer Head Coach Lara Dockter
WINTER
Varsity Boys Basketball Head Coach Will Moncrief
Varsity Girls Basketball Head Coach Julie Conley
JV Boys Basketball Head Coach Stephen Myers
JV Girls Basketball Head Coach Jarna Uino-Fopp
Grade 6-8 Boys A Basket Head Coach tba
Grade 6-8 Boys B Basket Head Coach Mark Brown
Grade 6-8 Girls A Basket Head Coach tba
Grade 6-8 Girls B Basket Head Coach Jessica Humble-Crofts
Varsity Rugby Head Coach Scott Bain
Asst. Coach Robin McIntosh
JV Rugby Coaches tba
Grade 4 -12 Swimming Head Coach Alexandra Macaulay
SPRING
Varsity Boys Baseball Head Coach Jamie Harrison
Asst. Coach John Leahy
Varsity Girls Softball Head Coach Tom Callahan
Asst. Coach Greg Dupre
Varsity Boys Tennis Head Coach Jason Apeldoorn
Varsity Girls Tennis Head Coach Rebekah Myers
Varsity Boys + Girls Track +Field Head Coach Alexandra Macaulay
Asst. Coaches Lara Dockter, Mark Brown,
Marnee Janitza, Scott Bain
Varsity Boys and Girls Golf Head Coach Kenny Macaulay
Grade 6-8 Boys Volleyball A+B Head Coach Christine Moore
Grade 6-8 Girls Volleyball A+B Head Coach Chrissy Moncrief
Asst. Coach Ashley van der Meer
7.0 Academic Eligibility Policy
7.1 The FIS student-athletes are responsible for maintaining their academic level
while participating in the athletic program. The student-athletes must organize their time
to meet the combined demands of after-school practices, competitions and away trips,
and still meet the rigorous demands of the FIS academic program.
7.2 Many FIS student-athletes find that a well-planned study schedule combined
with the stimulation of participating on an athletic team often result in their most
productive academic work. Indeed, the academic year 2011-2012 consolidated this
theory by producing a high number of scholar athletes and many grade 11 and 12
students making the academic honor roll.
7.3 If a student/athlete is having a problem with any academic area, he/she should
take the initiative to meet with the specific teacher and the respective school counselor
and bring the matter to the attention of the coach of the team. The student-athlete is
responsible for making up any work missed while away from school representing FIS at
an athletic competition.

7.4 Student-athletes must meet the following eligibility criteria :
Students in grades 6-12 will be eligible to participate and travel provided they remain in
good standing.
Good standing is defined as follows:
The athlete is
a) fulfilling Upper School attendance requirements
b) up to date with all classroom work and homework tasks
c) maintaining grades of 4 or better
d) one course grade may be lower than a 4.
e) setting high standards of personal behavior
7.5 Any athlete not meeting any of the above, will in the first instance, not be
permitted to miss any lessons to attend sports trips and will be placed on travel
probation. He/she must remain with the team for practices and local competition.
7.6 In order for the athlete to be reinstated on the travel team, he/she must reestablish
“good standing”.
7.7 If an athlete does not meet all of the criteria set forth in a) - d) above, his/her
status will be reviewed by an Academic Review Committee panel consisting of the
following people:
Athletic Director, respective US Assistant Principal and Year Head
8.0 Process for Handling Eligibility Concerns
Step 1 Every Monday before 1pm, a list of athletes selected to travel on the
upcoming weekend event will be published to all US faculty. Faculty must take note of
athletes causing concern and contact the Athletic Director before 3pm the next day
(Tuesday).
Step 2 The Athletic Director will meet with the respective Assistant Principal and
Year Head to discuss the concerns and make a decision regarding the student’s
participation in the trip.
Step 3 If the decision taken is not to allow the athlete to travel on the trip he/she
will be placed on travel probation. The Athletic Director will inform the coach and the
parents of the athlete and request a meeting to discuss the student’s status.
Step 4 Once a student has been placed on travel probation he/she must fulfill all
the conditions of eligibility in a period of 10 school days or his/her future participation on
the team will be reviewed.
Step 5 The decision to remove an athlete from a team can only be taken by the
Academic Review Committee with the approval of the US Principal. Prior to any
decision to remove an athlete from the team, a meeting with the parents, the Athletic
Director and the respective US Assistant Principal must have taken place.
9.0 Special Circumstances Regarding Tournament Eligibility

Due to the restrictions on travel booking conditions, the following 10 day rule will apply
to athlete eligibility for end of season tournaments.
1. The Athletic Director will send the preliminary tournament roster to all Upper School
teachers 15 school days in advance of travel date.
2. Teachers must respond with any concerns to the Athletic Director no later than 10
school days prior to the travel date. If a student-athlete does not meet the ‘good
standing’ criteria listed in 3.0 above, then he or she will be subject to a review by the
academic review committee. Prior to any decision to remove an athlete from the
tournament team, a meeting with the parents, the Athletic Director and the
respective US Assistant Principal must have taken place.
3. Students who become the subject of concern after the 10 day rule will remain
eligible to travel to the tournament, however; it may affect their eligibility for the
following sports season.
For example : The travel date for ISST Fall 2012 is Wednesday, November 7. The
Athletic Director publishes the anticipated travel roster on or before Wednesday, 17
October. Faculty must respond with concerns on or before Wednesday, October 24.
10.0 The Athlete’s Responsibility
Each athlete must take responsibility for communicating with his/her teachers and take
a pro-active role. As a matter of courtesy the athlete must inform the respective
teachers that he/she will be missing classes for a sports trip and ensure that all
homework and assignments are collected. It is also the athlete’s responsibility to make
up missed work. It is the responsibility of the student-athlete to speak to his/her teachers.
11.0 FIS Sports Offered By Season and Eligibility by Grade and Age
Grade/age eligibility for FIS interscholastic teams is determined by the policies of the
various athletic organizations in which FIS holds membership i.e. ISST, DODDS and
SCIS, and by FIS Athletic Department and school policy. The following provides a
summary of these requirements as they pertain to the various FIS teams and sports.
FALL SPORT TEAMS
Girls Cross Country Varsity & Junior Teams, Grades 6-12
Boys Cross Country Varsity & Junior Teams, Grades 6-12
Girls Soccer Varsity & JV Teams, Grades 9-12
Girls Soccer Grade 6-8 A & B Teams
Boys Soccer Varsity & JV Teams, Grades 9-12
Boys Soccer Grade 6-8 A & B Teams
Girls Volleyball * Varsity & JV Teams, Grades 9-12
Boys Volleyball * Varsity & JV Teams, Grades 9-12
Girls Tennis Grade 6-8 Team
Boys Tennis Grade 6-8 Team
WINTER SPORT TEAMS

Girls Basketball Varsity & JV Teams, Grades 9-12
Girls Basketball Grades 6-8, A & B Team,
Boys Basketball Varsity & JV Teams, Grades 9-12
Boys Basketball Grades 6-8, A & B Teams
Boys Swimming Grades 4-12
Girls Swimming Grades 4-12
Boys Rugby Varsity & JV teams, Grades 7-12
SPRING SPORT TEAMS
Girls Track & Field Varsity, Junior & MS Teams, Grades 6-12
Boys Track & Field Varsity, Junior & MS Teams, Grades 6-12
Girls Softball * Varsity Team, Grades 9-12
Girls Softball Grade 6-8 Team
Boys Baseball * Varsity Team, Grades 9-12
Girls Tennis * Varsity Team, Grades 9-12
Boys Tennis * Varsity Team, Grades 9-12
Boys and Girls Golf*, Grades 9-12
Girls Volleyball Grade 6-8 A & B Teams
Boys Volleyball Grade 6-8 A & B Teams
*7th & 8th grade students who are 13 years old or older by September 1st of the school
year may also participate on these Varsity/JV teams.
Maximum age for all sports: Students must still be 18 years of age on September 1st of
the school year (students who are 19 or older on Sept. 1st are not eligible).
Any exceptions to the grade eligibility for varsity or junior varsity athletes will be
made by the Athletic Director and the Upper School Principals concerned.
12.0 Eligibility for ISST Junior Teams in Cross Country and Track and Field
In sports where both Varsity and Junior teams exist ( note : this is not the same as
Junior Varsity ) in ISST cross country and track and field students must be at least 14
years of age by 1st September to participate in the Varsity division. The student must
have attained their 12th birthday, and not attained their 15th birthday by 1 st September
of the current school year to participate in the Junior division. Thus, a 14 year old
athlete may compete in the Varsity or Junior division at the discretion of the coach.
13.0 Eligibility for DODDS in Cross Country and Track and Field
FIS participates in Department of Defense Dependent Schools cross country and track
and field. Students in grades 6-12 can participate in team practices and essentially there
is a ‘no cuts’ policy to encourage high levels of participation. However, it should be
noted that students in grades 7 and 8 may only participate in regular season cross
country and track and field DODDS meets as “exhibition” or “unofficial” participants.
They may not take part in DODDS championship events. 6th grade students may not
compete in DODDS meets. SCIS Middle School Cross Country and Track and Field
Championships are open to grades 6-8 but the teams for these championships are
selected and participating numbers are dictated by the governing body e.g. SCIS Track
and Field = 20 total.
14.0 Out-of-Season Training and Competition
14.1 The FIS interscholastic athletic programs are organized by seasons (fall, winter
and spring). These competitive seasons are common to the other schools and leagues

with which FIS participates. Occasionally, opportunities arise for local and area
competitions and tournaments outside of the normal seasonal athletic calendar.
14.2 Coaches wishing to conduct pre-season conditioning programs for students not
involved with in-season teams are encouraged to do so. Such programs may be
conducted through the school’s intramural/recreational sports programs which are open
to all students.
14.3 Students on in-season FIS teams should not be involved with the out-of-season
events if they conflict with or compromise their in-season team commitments in any way.
Coaches are instructed to clearly communicate to students participating in out-ofseason
events and conditioning programs that their participation neither ensures
selection to future teams nor is construed as a basis for future tryouts.
14.4 Student participation in summer and vacation sport camps is highly encouraged.
The Athletic Office will make every endeavor to assist coaches and students in making
contacts with available sport camps.
15.0 FIS Athletic Code of Conduct
15.1 All FIS athletes fall under the code of conduct of the Frankfurt International School,
which is detailed in the respective student handbooks and the FIS policy manual.
Disciplinary infractions will be dealt with according to the provisions of the Frankfurt
International School and the FIS athletic department. The ISST regulations for students
are the official policy of the Frankfurt International School athletic department for all
regular season and tournament competition.
15.2 The FIS Athletic Code for students must be signed by each athlete and the parent
or guardian and placed on file in the office of the athletic director before the athlete can
participate in any competition.
15.3 Should an athlete become involved in a violation of these regulations, the following
disciplinary measures may be applied :
a) The athlete will be suspended immediately from competition and will be
suspended from the following weekend of competition. He/she will be subject to
a disciplinary hearing with the respective Assistant Principal and Athletic Director.
The athlete may continue to practice during this time.
b) The athlete will be placed on athletic probation for the remainder of that season.
c) If the violation occurs during the latter quarter of the season, the probationary
period will extend throughout the athlete’s next competitive season.
d) Any further infraction of the code of conduct during the probationary period will
result in expulsion from the program.
16.0 ISST and SCIS Rules and Regulations for FIS Student Athletes
16.1 The ISST and SCIS Rules and Regulations are enforced by FIS for their regular
season games and they apply directly to all FIS athletic events and end-of-season
tournaments conducted by the ISST and SCIS organizations.

16.2 Specifically, the rules regarding curfew and alcohol apply to all athletes on an
FIS team on the Friday night of a hosting weekend, regardless of whether the particular
athlete is hosting visiting athletes or not.
16.3 Rule 2 regarding smoking and the use of any other drugs shall apply at all times
during a student’s season of athletic participation.
16.4 These regulations shall be followed by all students participating in the FIS
regular season games, tournaments and other athletic competitions organized by the
International Schools’ Sports Tournaments (ISST) or Sports Council of International
Schools ( SCIS)
16.5 Any student who participates in an ISST or SCIS event agrees by his/her
signature to obey the following rules and regulations.
ISST and SCIS Rules and Regulations
1. Students shall obey all instructions given them by their host parents and their
coaches as if these instructions were given to them by their own parents. This applies to
all activities irrespective of location undertaken during the period of the tournament or
competition.
2. Smoking, any other use of tobacco, the drinking of alcohol and the use of drugs are
not permitted. Further, smoking and any other use of tobacco products are forbidden at
all times during a student’s season of athletic participation.
3. Housing arrangements made by the responsible official of the host school may not be
changed.
4. Students must be in the home of the host parent by the curfew hour set by the host
school. ISST/SCIS Regulations stipulate that Middle School student/athletes from both
visiting and host schools are not permitted to go out during athletic weekend evenings
unless directly supervised by the host parent/guardian.
5. Neither host families nor students may negotiate changes to the ISST and SCIS
Regulations for Students with respect to curfew, housing arrangements, the use of
tobacco, alcohol, or drugs or any other rules or provisions set forth by the host school.
6. These regulations apply to all students: both those from the host school and those
visiting, throughout the period of the competition’s duration and, for visiting students,
apply also during the journey to and from the site of the event.
7. Any violation of these regulations will be reported to the responsible ISST or SCIS
official and to the student’s Head of School. The offending student will be removed from
the tournament and from the host family home, and will either be placed under the direct
supervision of his/her coach or sent home.
17.0 Communication
17.1 Season schedules have generally been completed for the 2012-2013 school
year but may be updated and supplemented. A hard copy will be provided to each
athlete at the beginning of each season via the coach, and the schedule is posted on
the school website.

17.2 Game schedules, tournament dates and locations will be posted on the athletic
website in the download section of the Athletics home page.
17.3 Parents with any concerns relating to their son / daughter’s welfare should in the
first instance talk directly to the coach. If not resolved between the parent and coach,
then contact should be made with the Athletic Director.
If the matter cannot be resolved at this level, then the respective Assistant Principal
and/or Principal will be informed and involved.
17.4 The FIS website contains detailed information about each team
as well as photographs. In addition, to the general information on the Athletics home
page (under Student Life) each team also has its own page.
17.5 Any parents willing to share their photos for the FIS website, yearbook and other
publications may contact the Athletic Department Administrative Assistant. Photos may
be submitted on CD, DVD or memory stick or downloaded directly from a digital camera.
Your sharing of photos is greatly appreciated. Photo files need to be at least 2
Megabytes.
18.0 Playing Time on Grade 6-8 teams
18.1 It is acknowledged that ‘playing time’ is an important and sensitive issue among
both athletes and parents. The FIS Athletic Department maintains a philosophy that
grade 6-8 student-athletes should be given meaningful, though not necessarily equal,
playing time in all regular season games. At this level, the enjoyment of playing the
game is paramount; therefore, all students should play in every game. Coaches are
instructed to plan effectively to allow all team members to play a ‘meaningful’ part. Not
getting a player into a game at this level in regular season games is unacceptable.
18.2 Grade 6-8 tournament play is significantly different, where games are often of
shorter length. Both parents and students must understand that it is possible that some
students may not get into some games, however, it is an expectation that all members
of the tournament team are given a “fair” opportunity to play in the tournament. It is
unacceptable for a grade 6-8 athlete not to play in the end of season tournament.
19.0 Playing Time on a Junior Varsity and Varsity Team
19.1 At Junior Varsity and Varsity level it is recognized that playing time in
competition greatly enhances the total development of their athletes; therefore, during
season games all players should be given meaningful playing time. Playing time at this
level should be earned by the athletes through their skills, effort and attitude during both
practices and games. The athletes should begin developing an understanding of
individual roles within the team concept.
19.2 At all levels it is understood that playing time may be affected by injuries,
illnesses, practice attendance or if players are under some disciplinary restriction within
the team or from the school.
19.3 It is recognized that at ISST tournaments, playing time may be at a premium for
some athletes.
20.0 Practices
20.1 As a general guideline teams will practice as follows:

a) Varsity, JV and Junior Teams 3-4 times per week
b) 6-8 grade teams 2 times per week.
20.2 Grade 6-8 students on cross country and track and field teams will
practice according to the varsity schedule unless otherwise notified.
20.3 Practices are either early 15.15-17.00hrs. or late 17.00-18.45hrs.
20.4 It is an FIS athletic expectation that players will attend every practice i.e. all
practices are compulsory. Dental and/or doctor appointments are not considered as an
excused absence and coaches will inform their team that such appointments should be
scheduled outside of practice time. The only excused absence is a medical one when a
student is home sick and absent from school. Coaches will communicate this to their
team during the pre-season meeting. If an athlete must miss a practice session,
clearance must be obtained directly from the team’s coach prior to the practice session.
20.5 Any changes to the normal established practice times or locations must be
approved by the Athletic Director.
21.0 School Absence and Participation in Practices and Games
21.1 Student absent from a full school day may not practice or compete on that day.
21.2 Students absent from school on a Thursday may not travel on a Friday. If a
student after a Thursday absence attends a full day of school on a Friday, the athlete
may travel to the event with their parents once permission is granted by the coach and
the Athletic Director
21.3 Students absent from school on a Friday may not travel or compete on that day.
21.4 Students absent from school on a Friday may be considered for selection by the
coach for Saturday competition; however, the coach is under no obligation to select your
son or daughter.
22.0 Sports Trips
22.1 A trip information letter is published and distributed to all parents, students and
coaches on the Monday prior to travel on the Friday. This letter contains details of trip
reference number, cost, payment method, trip itinerary, departure / arrival times and
emergency phone numbers, etc. The mobile telephone number(s) of FIS coach(s), host
school AD and FIS coaches’ hotel are also listed.
22.2 All team members are expected to participate in all home and away games and
the end of season tournament if selected. If a student does not intend to participate for
any reason, this information must be communicated via the parents to the Athletic
Director as early as possible.
22.3 Coach to athlete ratio conforms to the FIS Board policy. The gender of students
and chaperones must also be taken into account, with both male and female
chaperones available to support a mixed gender group of students. All athletic trips
require a minimum of two chaperones unless special circumstances exist as approved
by the principal and Head of School.

22.4 Coaches take attendance on all trips and inform the athletic office prior to
departure if a player has not traveled. A student withdrawal from a trip can affect
transportation arrangements, trip budget, housing arrangements and many other
aspects. Unless there is a doctor’s medical certificate confirming the medical reason
why your son / daughter could not travel, then the trip fee must be paid in full.
22.5 All team members must travel with their team by the means of transport
organized by the athletic department. Travel to an athletic event by private car is not
permitted.
The only exception to this rule is if the event takes places in the Rhein-Main region ( e.g.
Wiesbaden) and when the Athletic Director has granted permission for parents to drive
students to the event.
22.6 Parents should be familiar with the policies regarding payment of sports trip fees.
Parents pay 100% of the travel costs. The trip desk is open on Tuesday, Wednesday
and Thursday between 10.30-13.00hrs. Payment to the trip desk is cash only however,
parents can also pay by bank transfer. Bank transfer details are contained in the trip
letter. Please note that unless trip costs are paid in full by the deadline indicated in the
trip letter, the student-athlete will not be permitted to participate in the next scheduled
competition.
22.7 Coaches submit a travel roster for each trip to the athletic office containing
housing preferences at least 1 week in advance of the trip and this is forwarded to the
respective host school. This housing roster lists grade level, nationality, allergies and
any special dietary requirements, and students are matched up with host families based
upon this information. Parents are requested to keep any medical / allergy information
up to date with the athletic office. In general, team rosters are sent to the host school 3-
4 days in advance of the event. For tournament events the deadline for housing rosters
is normally 3 weeks in advance. Housing in most cases is done in pairs and coaches
are encouraged to discuss the housing preferences with the athletes.
22.8 Coaches must remind students that external speakers are prohibited on sports
trips. iPods and CD players with personal headphones, however are encouraged.
23.0 Dress Code for Athlete and Coaches
23.1 For sports trip made by bus, the dress of the student-athlete may be casual, as
long as it is in good taste and conforms to the Upper School dress code. Traveling in
team warm-ups is encouraged when traveling by bus.
23.2 For sports trips made by train* or airplane the team members and coaches are
expected to “dress up”. As agreed at the coaches’ forum in March 2009, the team image
is important when representing the school at major tournaments; therefore, the dress
code should reflect positively upon our school. The Student Athletic Council has
recommended that teams should be identified by some form of agreed dress code when
traveling to tournaments, e.g. shirts and ties for boys. Input from the team members and
the coach is encouraged, so that it is a team decision taking into consideration the multicultural
make- up of FIS teams.
( * with the exception of a train trip to Vienna which is 7 hours ! )

24.0 Uniforms
24.1 Uniforms for athletic competition are provided by the school. In most sports the
uniforms are signed out to the athlete. The athlete is expected to return the uniform to
the coach at the end of the season, cleaned and in good repair and showing only
reasonable wear and use. Uniforms that are lost or damaged become the financial
responsibility of the athlete.
24.2 Athletes may be asked to purchase some uniform items or team supplies from
the school bookstore at nominal cost. These items, of course, remain the property of the
athlete.
25.0 FIS students who are members of external German Clubs
25.1 FIS fully supports students wishing to play club sport outside of school and also
playing on an FIS school team, since this can enhance not only the development of the
individual but also the quality of the FIS team.
25.2 Club players wishing to play for an FIS team must sign a contract
with the Athletic Director which commits them to the school team for an agreed number
of practices. This contract must be signed by the coach, parent, player and the Athletic
Director.
25.3 Club players may not miss seasonal games or end of season
tournament games to play for their club. If there is an occasional conflict this can be
handled at the coach’s discretion.
25.4 Any breach of the agreed written contract will result in the club
player being removed from the school team.
26.0 Athletic Awards - End of Season Awards
26.1 The Athletic Booster Club sponsors the end of season awards evening for
athletes and their families at the conclusion of each season. The purpose of these
events is to honor the school’s athletes and recognize the achievements of the FIS
teams.
The typical format for the awards evening is as follows ;
17.30 Grade 6-8 Team and parent break out session with coaches for special
awards.
18.30 Booster Club sponsored reception with team cake and slide show of
season in cafeteria.
19.00 Presentation by the Athletic Director and Booster Club followed by team,
scholar-athlete and senior recognition in the auditorium.
19.30 JV and Varsity Team and parent break-out sessions with coaches for
special awards

26.2 End of Year Athletic Awards
At the final athletic awards ceremony of the year in June, the following traditional and
special athletic awards are presented :
1. Varsity Male Athlete of the Year
2. Varsity Female Athlete of the Year
3. Booster Club Male Athlete Award
4. Booster Club Female Athlete Award
5. Athletic Director Award* *discretionary award
The recipients of awards 1-4 are selected by a voting process by the Varsity coaches.
The athletic director formally requests nominations prior to an award selection meeting,
which is held after the conclusion of the Spring ISST tournaments. All Varsity coaches
are obliged to attend this meeting.
26.3 Criteria for End of Year Athletic Awards
Male and Female Varsity Athlete of the Year
The Athlete of the Year awards are the two prestigious end of year athletic awards.
They are presented to the outstanding male athlete and the outstanding female athlete
at FIS. He /she has :
- consistently demonstrated outstanding athletic performance.
- shown dedication in the pursuit of excellence in sport and commitment.
- demonstrated exemplary sportsmanship.
- demonstrated leadership and teamwork throughout.
- demonstrated advanced levels of skill in his/her sport (s).
- displayed true athletic ability that sets him/her apart from his/her peers.
- gained the respect of the FIS coaching staff and his/her peers as an outstanding
athlete.
In the event of a ‘tie’ or selection difficulties, preference will be given to a senior who has
shown commitment ( i.e. two or more seasons ) in his / her final year to the FIS Athletic
program.
Athletic Booster Club Athletic Award
The Athletic Booster Club awards are presented to two outstanding athletes who
maintain high academic standards, are actively involved in other school activities and
service in addition to athletics, and are recognized student leaders.
Scholar-Athlete Awards
FIS Athletic Booster Club sponsors the Scholar-Athlete Awards and these are presented
at each end of season ceremony to 9-12 grade team members who have successfully
completed their athletic season and maintained a grade-point average of 5.3 ( for 9-10 th
grades) and 5.5 ( for 11-12 th grades). Certificates and recognition patches will be
presented to these students after each trimester/season.
27.0 FIS Athletic Booster Club ( ABC )

27.1 The ABC is a volunteer parent group that offers important services to the Athletic
Department. The primary purpose of the ABC is to support and enhance the FIS Athletic
Program.
27.2 The ABC is involved with the housing of visiting athletes for tournaments,
operating concession stands for athletic events, sponsoring the end of season awards
evenings and fundraising for special events or projects.
27.3 The ABC website can be found via the Athletics Home page on the school
website www.fis.edu (Click on Student Life)
27.4 Please note that a condition of your son/daughter’s participation on an FIS
athletic team is that you house visiting athletes and also work in the concession
stand.
See details below.
28.0 Working in the ABC Concession Stand
28.1 As a parent of an FIS athlete you are required to work in the ABC concession
stand
when your son/daughter’s team are assigned to work a ‘shift’ in the concession stand.
This is normally one or two weekends during the season. The concession work
schedules are planned in advance and parents receive information showing the dates
on which the team parents assist with the concession stand.
28.2 At the beginning of the week when your son/daughter’s team is assigned to work
in the concession stand you will receive an email with a link to the ‘volunteer spot’. This
link will take you to a sign-up sheet where you can write yourself in for the time slot that
suits you best.
28.3 All families NOT signed up by the Wednesday prior to the event will be assigned
a time slot. If the time slot does not suit your planning, you are responsible for finding an
exchange or replacement.
29.0 Housing of Visiting Athletes
29.1 The athletic department organizes all housing of visiting athletes for the regular
season home games which is typically a one night hosting commitment on Friday night.
29.2 The Athletic Booster Club housing committee organizes all housing of visiting
athlete for end of season tournaments hosted by FIS which is typically a two or three
night housing commitment either Wednesday – Saturday or Thursday – Saturday.
29.3 A condition of your son/daughter’s participation on an FIS athletic team is the
hosting of visiting athletes for weekend games and during home tournament events.
29.4 Housing is an excellent opportunity for athletes and their families to develop
friendships with the athletes and families in other international schools and countries.
FIS families are reminded that this is a reciprocal arrangement among the international
schools, and the success of the weekend sport exchanges and end of season
tournaments depends greatly upon the cooperation, participation and involvement of all
concerned
30.0 Housing Guidelines for Parents

30.1 During the period of the tournament or weekend housing you stand in place of
the parents from the students you host. Please exercise with respect to them all the
supervision and care that you would normally exercise with your own children
30.2 All visiting student must comply with the ISST rules and regulations. Please
immediately report any violation of these regulations by the student(s) you host to the
Athletic Director.
30.3 Neither the host families nor students may negotiate changes to the ISST
regulations for students with respect to curfew, housing arrangements, the use of
tobacco, alcohol, or drugs, or any other rules or provisions set forth by the Athletic
Director. The curfew for all regular FIS season games is 22.00hrs. For tournaments this
may be extended to 23.00hrs.
30.4 The curfew is in place to ensure that the visiting athletes have returned to the
host family home before the curfew deadline, or have been picked up and are under the
direct supervision of the host parent at that time. Please note that this curfew also
applies to FIS athletes
30.5 Middle School teams, grades 6-8, must remain under the direct supervision
of their coach and/or the host parent throughout the weekend or tournament, i.e.
Grade 6-8 students are not permitted to be unsupervised at any time.
30.6 A detailed itinerary of events will be published which indicates game times,
housing pick up and drop off times, venues and emergency numbers. Please make
personal contact with your guests as soon as possible after their arrival. The FIS athlete
has the first and foremost responsibility to meet the guest and see to their total care and
welfare throughout hosting weekends.
30.7 Please arrange suitable transport. Normally this is expected to be a private car.
30.8 Please provide the students with suitable meals at whatever time may be
necessary because of competition scheduling. On a normal weekend, this would be
Friday evening meal, Saturday breakfast and a packed lunch for the return journey.
30.9 FIS Booster Club can provide “Booster Bucks” at a cost of 7 Euros which can be
given to the visiting athletes in place of a packed lunch. They should not be used to
provide their evening meal.
Published by the Frankfurt International School Athletic Department
August 2012