September 2001 - Eastern Athletic Trainers' Association

September 2010
EATA ANNUAL MEETING Exhibitors:
Thank you for your interest in exhibiting your products at the Eastern Athletic Trainers’
Association 63rd ANNUAL MEETING. This year, District II is hosting the ANNUAL
MEETING in Philadelphia, PA at the Loews Hotel. The dates of the meeting are
January 7 – January 10, 2011. All of the activities are conveniently located within the
Loews Hotel and the Millennium Hall.
Certified athletic trainers and allied medical personnel representing professional sports,
colleges, high schools, clinics, and industry from the ten Northeastern states, as well as
the Eastern Canadian providences will be attending. We have averaged between
seven and nine hundred attendees over the past five meetings at the Philadelphia
locations.
The EATA Board of Directors and President Bob Ward have maintained the
schedule format – the exhibits will still be open one day, Saturday, January 8,
2011 from 9:00 – 3:00. The set-up times will be Friday 4:00 – 7:00 and Saturday
7:00 – 9:00 AM before the doors open.
The cocktail party and banquet will be held on Saturday evening (January 8, 6:00 – 9:30
PM) and two seats will be reserved for each exhibitor. The EATA Board of Directors
requests each exhibitor attend the banquet festivities in order that all EATA members
give thanks and recognition to all exhibitors supporting the EATA.
Exhibitor registration has been very successful through the internet: Simply go to our
website www.Goeata.org and register for space with a MC, AMEX or Visa credit card.
All completed registrations are forwarded to me; you will receive an email confirmation
and receipt. If you prefer, you may register by check to my address below. Please
return the enclosed contract with payment (made out to EATA, Inc.) to:
Bob O’Malley, MEd., ATC
Exhibits Chairman, Eastern Athletic Trainers’ Association
43 Dogwood Road
Williamsville, NY 14221
Tel: (716) 512-4806 Fax: (716) 634-1085
E-mail: bobatc@verizon.net

Special Notes
The Early Registration fee is $450.00 for a single and $350.00 for each additional booth
space. Please register by December 1, 2010.
Registrations received after December 1st will be $500.00 for a single and $350.00 for
each additional booth.
Booth assignments will be completed after December 1st and a list will be forwarded to
General Exhibition Services. Booth assignments are prioritized by commitment to
EATA and then to NATA. Booth registrations received after December 1st are assigned
space on a first come-first served basis with consideration for product compatibility.
The exhibit hall is limited to 55 booths; please register early.
The room rates at the Loews Hotel are $120.00 single/ double. The EATA block of
rooms will be released as of December 24, 2010, so book your room early to ensure
space and the rate. The Loews Hotel reservation telephone number is 215-627-1200.
You may also book your room on-line by going to the EATA website
(www.GOEATA.ORG) and linking to the hotel room reservation page.
Coffee Service will be available on the exhibit floor beginning at 7:00 AM Saturday
morning.
• Drayage of your booth and product samples can be shipping through General
Exposition Services at their rates. Your shipment will be placed in your booth
location ready for set-up. GES charges each exhibitor based on the weight of
each shipment.
• The Loews Hotel does allow exhibitors to carry in their own samples provided
you do not use dollies, hand trucks, or pallet jacks on the marble tile or carpeted
areas outside of the ballroom. All materials must be loaded in through the service
entrance of the Millennium ballroom which is easily accessible from the freight
elevator from the loading dock which is located on the 12th street side of the
hotel.
The 2011 Educational program is available for review on our website under the Annual
Meeting link.
Sponsorship opportunities are available! Please if you have any special requests,
registrations inserts, or wish to tie into a particular lecture or workshop. You may
contact either me or Mark Bramble if you wish to enter into a sponsorship arrangement.
Mark can be reached at mdbram2@optonline.net or by phone at (732) 617-8393 x6036.
Please note a new area on the contract for you to include a brief description of your
company, product line, featured product or special sale promotion. This
information will be included on the www.goeata.org website under the link
“Exhibitor Lists-Current List”. This list will be updated frequently with 2011
registered exhibitors. No extra cost!