Village of Huntley Request for Proposals Lawn Mowing and ...
Village of Huntley Request for Proposals Lawn Mowing and ...
Village of Huntley Request for Proposals Lawn Mowing and ...
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<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
<strong>Request</strong> <strong>for</strong> <strong>Proposals</strong><br />
<strong>Lawn</strong> <strong>Mowing</strong> <strong>and</strong> Maintenance Services<br />
April 8, 2013<br />
The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, an Illinois municipal corporation (the “<strong>Village</strong>”), is seeking proposals<br />
from qualified l<strong>and</strong>scape contractors to per<strong>for</strong>m lawn mowing, weeding, <strong>and</strong> miscellaneous<br />
maintenance <strong>of</strong> <strong>Village</strong>-owned or maintained properties <strong>and</strong> local <strong>and</strong> state-owned rights-<strong>of</strong>-way.<br />
The contractor, its employees, its subcontractors, <strong>and</strong> its employees shall not be considered<br />
employees <strong>of</strong> the <strong>Village</strong> <strong>and</strong> at all times shall be considered independent contractors.<br />
General Requirements<br />
The l<strong>and</strong>scape contractor will be responsible <strong>for</strong> providing general lawn maintenance as<br />
identified in the attached bid specifications <strong>for</strong> the following properties:<br />
A. <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Municipal Complex, 10987 Main Street<br />
B. Common areas <strong>of</strong> the Southwind Subdivision<br />
C. Various local <strong>and</strong> state rights-<strong>of</strong>-way<br />
Scope <strong>of</strong> Services<br />
1. The mowing season runs generally from May 1st through October 31st. <strong>Mowing</strong> services<br />
shall be per<strong>for</strong>med between the hours <strong>of</strong> 7:00 a.m. <strong>and</strong> 5:00 p.m. Monday through Saturday (no<br />
premium shall be paid <strong>for</strong> Saturday work).<br />
2. The <strong>Village</strong> reserves the right to limit mowing during extended drought conditions without<br />
penalty <strong>and</strong> shall provide notice to the contractor by 3:30 p.m. on Friday <strong>for</strong> the following week.<br />
3. <strong>Lawn</strong>s bordering foundations, structures, fences, trees, utility poles, etc., shall be string<br />
trimmed to match mowed lawn. Sidewalks, curbs, <strong>and</strong> other paved areas shall be edged as<br />
necessary (minimum <strong>of</strong> monthly) to maintain a neat <strong>and</strong> l<strong>and</strong>scaped appearance.<br />
4. Prior to mowing, trash or debris shall be removed. Any trash mowed over shall be picked up<br />
by the contractor <strong>and</strong> disposed <strong>of</strong> properly.<br />
5. After mowing, trimming <strong>and</strong> edging all walks, stoops, driveways, <strong>and</strong> other pavements shall<br />
be blown or swept <strong>and</strong> grass clippings removed. Contractor shall rake <strong>and</strong> remove clumped<br />
grass clippings as necessary to maintain groomed appearance <strong>and</strong> promote a healthy turf.<br />
Driving the lawn mower over sidewalk or road does not constitute “blowing or sweeping”.<br />
6. The Municipal Complex must be mowed on Wednesday or Thursday, with work completed no<br />
later than 12:00 p.m. on Thursday.<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 10987 Main Street, <strong>Huntley</strong>, IL 60142
Cancellation<br />
The contract may be canceled by the <strong>Village</strong> in whole or in part by written notice to the<br />
Contractor upon non-per<strong>for</strong>mance or violation <strong>of</strong> contract terms. The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
reserves the right to terminate the service at any time during the term <strong>of</strong> the contract upon thirty<br />
(30) days written notice to the Contractor. Failure <strong>of</strong> the Contractor to deliver services within<br />
the time stipulated, unless extended in writing by the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, shall constitute contract<br />
default.<br />
Payment<br />
Contractor shall submit monthly invoices. <strong>Village</strong> will pay contractor in accordance with State<br />
<strong>of</strong> Illinois Compiled Statutes Local Government Prompt Payment Act 50 ILCS 505/.<br />
Hold Harmless<br />
Contractor agrees to indemnify, save harmless <strong>and</strong> defend the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, its agents,<br />
servants <strong>and</strong> employees, <strong>and</strong> each <strong>of</strong> them against <strong>and</strong> hold it <strong>and</strong> them harmless from any <strong>and</strong><br />
all claims, actions, causes <strong>of</strong> action, dem<strong>and</strong>s, rights, damages, costs, loss <strong>of</strong> service expenses,<br />
compensation, court costs <strong>and</strong> attorney’s fees which the undersigned now has/have or which may<br />
hereafter accrue, directly or indirectly, <strong>for</strong> or on account <strong>of</strong> any <strong>and</strong> all known <strong>and</strong> unknown,<br />
<strong>for</strong>eseen <strong>and</strong> un<strong>for</strong>eseen, bodily <strong>and</strong> personal injuries to any person, or any death at any time<br />
resulting from such injury, or any damage to any property <strong>and</strong> the consequences there<strong>of</strong>, which<br />
may arise or which may be alleged to have arisen out <strong>of</strong> or in connection with the work covered<br />
by this contract.<br />
Insurance<br />
The Contractor shall be properly registered as a contractor with the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>. The<br />
Contractor shall name the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> as an additional insured under the required<br />
insurance policies.<br />
Pro<strong>of</strong> by means <strong>of</strong> a Certificate <strong>of</strong> Insurance shall be filed with the <strong>Village</strong> prior to the<br />
commencement <strong>of</strong> the services under this contract. The Contractor shall also provide Workman’s<br />
Compensation Insurance <strong>for</strong> all <strong>of</strong> its employees in the amounts required by statue. The<br />
Contractor shall comply with all applicable federal, state, <strong>and</strong> local laws, ordinances, rules, <strong>and</strong><br />
regulations.<br />
Unit Prices<br />
Unit prices shall be extended to any additional services requested by the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
beyond the quantities identified in the specifications.<br />
Renewal <strong>and</strong> Extension<br />
This Contract shall be in full <strong>for</strong>ce <strong>and</strong> effect beginning May 1, 2013 up to April 30, 2014.<br />
By mutual agreement with the Contractor, at the sole discretion <strong>of</strong> the <strong>Village</strong>, this contract may<br />
be extended <strong>for</strong> not more than two (2) additional twelve (12) month periods under the same<br />
terms <strong>and</strong> conditions.<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 10987 Main Street, <strong>Huntley</strong>, IL 60142
Proposal Due Date<br />
The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> will receive sealed proposals until 5:00 p.m. on April 19, 2013.<br />
<strong>Proposals</strong> shall be addressed to the <strong>Village</strong> Clerk, 10987 Main Street, <strong>Huntley</strong>, IL 60142. Each<br />
proposal is to be sealed <strong>and</strong> clearly identified on the outside <strong>of</strong> the envelope as “Proposal <strong>for</strong><br />
<strong>Lawn</strong> <strong>Mowing</strong> <strong>and</strong> Maintenance Services.” Sealed proposals shall consist <strong>of</strong> the Contractor<br />
Proposal Form <strong>and</strong> Specifications Worksheets.<br />
Questions<br />
Questions regarding the scope <strong>of</strong> work shall be directed to Dan Ruggles, Streets <strong>and</strong><br />
Underground Superintendent, <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 847-515-5283.<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 10987 Main Street, <strong>Huntley</strong>, IL 60142
VILLAGE OF HUNTLEY<br />
CONTRACTOR PROPOSAL FORM<br />
Contractor In<strong>for</strong>mation:<br />
Name: __________________________________________________________________<br />
Address: ________________________________________________________________<br />
Phone Number: __________________________________________________________<br />
Fax Number: ____________________________________________________________<br />
E-mail Address: __________________________________________________________<br />
Years in Business: ________________________________________________________<br />
Quoted Price: ____________________________________________________________<br />
Signature <strong>of</strong> Authorized Agent/Representative<br />
Name (Please Print): ______________________________________________________<br />
Title: ___________________________________________________________________<br />
Signature: _______________________________________________________________<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 10987 Main Street, <strong>Huntley</strong>, IL 60142
SPECIFICATIONS<br />
Route 47 Median Isl<strong>and</strong>s (8 medians between Rains<strong>for</strong>d Drive <strong>and</strong> Regency Parkway)<br />
Item Quantity Unit Price Total<br />
Mow, trim curb lines, blow curb lines 16<br />
Fertilizer/Broadleaf Turf Application 2<br />
Reed Road Right <strong>of</strong> Way (south side from Rt. 47 east to western edge <strong>of</strong> Northbridge Sub.)<br />
Item Quantity Unit Price Total<br />
Mow <strong>and</strong> trim turf 24<br />
Fertilizer/Pre-Emergent/Broadleaf Turf<br />
1<br />
Application<br />
Fertilizer/Broadleaf Turf Application 1<br />
Pre-Emergent Application – Tree Rings 1<br />
Spray Tree Rings – Post-Emergent 4<br />
Spot Prune Trees 1<br />
Leaf Removal 1<br />
Algonquin Road Right <strong>of</strong> Way (south side from Church St. east to Ruth Rd., including detention<br />
basin on west side <strong>of</strong> Church St.)<br />
Item Quantity Unit Price Total<br />
Mow <strong>and</strong> trim turf 24<br />
Fertilizer/Pre-Emergent/Broadleaf Turf<br />
1<br />
Application<br />
Fertilizer/Broadleaf Turf Application 1<br />
Pre-Emergent Application – Tree Rings 1<br />
Spray Tree Rings – Post-Emergent 4<br />
Spot Prune Trees 1<br />
Leaf Removal 1<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 10987 Main Street, <strong>Huntley</strong>, IL 60142
Southwind Subdivision (north side <strong>of</strong> Reed Rd. starting at single-family homes east to <strong>Village</strong><br />
limits; east side <strong>of</strong> Haligus Road from Scott Dr. north to end <strong>of</strong> single-family homes; areas<br />
surrounding small detention pond on Scott Drive <strong>and</strong> large detention pond in the center <strong>of</strong> the<br />
subdivision; pie-shaped area on north side <strong>of</strong> Bordeaux)<br />
Item Quantity Unit Price Total<br />
Mow <strong>and</strong> trim turf 24<br />
Fertilizer/Broadleaf Turf Application 2<br />
Weed/Spray Mulched Beds 16<br />
Prune Shrubs 1<br />
Pre-Emergent Application – Beds 1<br />
Perennial Flower Maintenance 1<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Municipal Complex, 10987 Main Street<br />
Item Quantity Unit Price Total<br />
Spring Clean-Up 1<br />
Mow <strong>and</strong> trim turf 24<br />
Fertilizer/Pre-Emergent/Broadleaf Application 1<br />
Fertilizer/Broadleaf Turf Application 2<br />
Weed Mulched Beds 16<br />
Prune Shrubs 2<br />
Prune Groundcover 4<br />
Pre-Emergent Application – Beds 1<br />
Edge Beds 2<br />
Edge Walks 3<br />
Spray Beds – Post Emergent 16<br />
Prune Hawthorns <strong>and</strong> Crabapples 1<br />
Cultivate/Edge Tree Rings 1<br />
Perennial Flower Maintenance 2<br />
Fall Clean-Up <strong>and</strong> Leaf Removal 1<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, 10987 Main Street, <strong>Huntley</strong>, IL 60142
Rains<strong>for</strong>d Drive<br />
Rt. 47<br />
Main Street
Main Street<br />
Rt. 47<br />
Kreutzer Road<br />
Regency Parkway
Reed Road<br />
Rt. 47<br />
Algonquin Road
Haligus Road<br />
Reed Road
10987 Main Street
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